Sample Email Request for Submitting NQDW Individual-Level Intake and Services Data (with outstanding data)

Hello,

I am writing to request submission of [QUITLINE]’s Quarter 2, 2020 (April 1 – June 30) NQDW Individual-Level Intake Data and your state’s Quarter 1/Quarter 2, 2019 (January 1 – June 30) NQDW Services Survey Data. Please note that we are requesting Services Survey data only twice annually, rather than quarterly as it has been requested in the past. We will continue to request individual-level intake data on a quarterly basis.

Additionally, we are requesting certain outstanding data from [QUITLINE], which are as follows:

NQDW Individual-Level Intake Data

• Quarter 1, 2020 (January 1 – March 31)

• Quarter 4, 2019 (October 1 – December 31)

• Quarter 3, 2019 (July 1 – September 30)

• Quarter 4, 2018 (October 1 – December 31) [Files submitted, variables missing]*

• Quarter 3, 2018 (July 1 – September 30) [Files submitted, variables missing]*

NQDW Services Survey Data

• Quarter 3/Quarter 4, 2019 (July 1 – December 31)

*Per previous emails, although the last 2018 Q3 and Q4 files that [QUITLINE] submitted resolved the issue of the number of callers, many variables were not provided; in turn, we cannot process the files correctly. We have attached a suggested list of variables and are hoping you can resend the data with these variables included.

You may send the de-identified Individual-Level Intake data through NORC’s SFTP site. Please contact [email protected] if you need assistance logging into NORC’s SFTP.

The form for submitting your 2020 Q1/Q2 Services Data is attached to this email, as is the form for the outstanding 2019 Q3/Q4 Services Survey.

We ask that these data are submitted by Friday, August 14^th, 2020. If for any reason your state is not able to submit this information in a timely manner or if you have any questions, please let me know.

Sincerely,

NORC NQDW Team

NORC at the University of Chicago  4350 East-West Highway, 8th Floor Bethesda, MD 20814

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