Federal Supply Schedule Solicitation Information; GSAR Sections Affected: 552.238-84, 552.238-87, 552.238-95, 552.238-96, 552.238-97, 552.238-99, and 552.238-111

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
3090-0303 Supplment 1 - (GSAR) Administrative Changes.docx	Supplementary Document	Uploaded 2022-07-28	Missing upstream
3090-0303 ICR Summary Statement (FY22).docx	Supporting Statement A	Uploaded 2022-07-28	Missing upstream

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
209467	Discounts for Prompt Payment; GSAR Section Affected: 552.238-84		Removed
209466	Federal Supply Schedule Solicitation Information		Modified

ICR Details

OMB Control No: 3090-0303	ICR Reference No: 202207-3090-005
Status: Received in OIRA	Previous ICR Reference No: 201907-3090-005
Agency/Subagency: GSA	Agency Tracking No:
Title: Federal Supply Schedule Solicitation Information; GSAR Sections Affected: 552.238-84, 552.238-87, 552.238-95, 552.238-96, 552.238-97, 552.238-99, and 552.238-111
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 07/28/2022

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved	08/31/2022
Responses	21,357	62,674
Time Burden (Hours)	12,206	38,674
Cost Burden (Dollars)	716,741	1,819,998

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Abstract: The information being collected is tied to the aforementioned GSAR clauses (see Supplement 1 for a copy of each of these regulations). These GSAR clauses apply to offerors submitting an offer in response to GSA’s FSS solicitation. These GSAR clauses request offerors to submit information, as applicable, as part of their offer. The following is the information requested per clause: ● GSAR clause 552.238-84, Discounts for Prompt Payment. This clause requests an offeror to identify in their offer any discounts for early payment. If no discount is being offered, an offeror may include a statement in their offer that no discounts are being offered. ● GSAR clause 552.238-87, Delivery Prices. This clause requests an offeror to identify in their offer whether or not prices submitted cover delivery f.o.b. destination in Alaska, Hawaii, and the Commonwealth of Puerto Rico. If the prices submitted do not cover these areas, an offeror may include a statement in their offer indicating this. ● GSAR clause 552.238-95, Separate Charge for Performance Oriented Packaging (POP) . This clause requests an applicable offeror to identify any hazardous material item (i.e., SIN or Descriptive Name of Article) being offered and the separate charge that applies. If no hazardous material items and/or such separate charges are being offered, an offeror may include a statement in their offer that this clause does not apply. ● GSAR clause 552.238-96, Separate Charge for Delivery within Consignee’s Premises . This clause requests an applicable offeror to identify any separate charge(s) for shipping when the delivery is within the consignee’s premises (inclusive of items that are comparable in size and weight). If no such separate charges are being offered, an offeror may include a statement in their offer that this clause does not apply. ● GSAR clause 552.238-97, Parts and Service. This clause requests an offeror to include in their offer the names and addresses of all supply and service points maintained in the geographic area in which the offeror would perform under the GSA FSS contract (if awarded one). Additionally, requests an offeror to indicate whether or not a complete stock of repair parts for the items being offered is carried at that point, and whether or not mechanical service is available. If this clause does not apply (e.g., the offeror is proposing services not products), an offeror may include a statement in their offer that this clause does not apply. ● GSAR clause 552.238-99, Delivery Prices Overseas. This clause requests an offeror to identify the intended geographic area(s)/countries/zones which are covered by their offer. ● GSAR clause 552.238-111, Environmental Protection Agency Registration Requirement . This clause requests offerors to identify the manufacturer’s and/or distributor’s name and EPA Registration Number for each item offered that requires registration with the EPA. If no such items are being offered, an offeror may include a statement in their offer that this clause does not apply.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 28829	05/11/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 44120	07/25/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Discounts for Prompt Payment; GSAR Section Affected: 552.238-84
Federal Supply Schedule Solicitation Information

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	21,357	62,674	0	-41,317	0	0
Annual Time Burden (Hours)	12,206	38,674	0	-26,468	0	0
Annual Cost Burden (Dollars)	716,741	1,819,998	0	-1,103,257	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: For Item 12, GSAR clauses 552.238-84, 552.238-87, 552.238-95, 552.238-96, 552.238-97, 552.238-99, and 552.238-111 an updated estimated # of respondents per year was used. The updated number was calculated by averaging the total number of MAS offers received for the following fiscal years: 2019, 2020, and 2021. The change in this number can be attributed to GSA using more recent data, the GSA MAS Consolidation effort, and the decision to adjust the basis of estimate. The basis of estimate was adjusted to use the number of offers received versus the number of GSA FSS contract holders. The decision to use the number of offers received was to accurately reflect the timeframe when the information is being collected for the purposes intended (i.e., review and evaluation of offers). In this case, the information is collected as part of an offer not after award of a contract. For Item 12, an updated estimated preparation hours per response was used for GSAR clauses 552.238-111 and 552.238-84. Previously, the estimated preparation hours per response were 30 minutes and 1 hour respectively. In review of the information collection requirements contained in both clauses it was determined that the burden estimates needed to be updated. Altogether, the estimated preparation hours per response for 552.238-111 was increased from 30 minutes to 1 hour due to the complexity of the request (i.e., identify the manufacturer’s and/or distributor’s name and EPA Registration Number for each item offered that requires registration with the EPA). The estimated preparation hours per response for 552.238-84 was decreased from 1 hour to 30 min due to the general simplicity of the request (i.e. Are prompt payment discounts being offered? Yes or no, If yes, what is/are the discount(s)).

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Annual Cost to Federal Government: $89,577

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/28/2022

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