System of Records Notice - NIIMS

Federal Register / Vol. 73, No. 136 / Tuesday, July 15, 2008 / Notices
identified in Departmental Privacy Act
Regulations (43 CFR 2.51) for manual
and automated records. Access to
records is limited to authorized
personnel whose official duties require
such access; agency officials have access
only to records pertaining to their
agencies.
(1) Physical Security: Paper or
electronic format records are maintained
in locked file cabinets and/or in secured
rooms.
(2) Technical Security: Electronic
records are maintained in conformity
with Office of Management and Budget
and Departmental guidelines reflecting
the implementation of the Federal
Information Security Management Act.
Electronic data are protected through
user identification, passwords, database
permissions, and software controls.
These security measures establish
different degrees of access for different
types of users. An audit trail is
maintained and reviewed periodically
to identify unauthorized access. A
Privacy Impact Assessment was
completed for Progeny and is updated at
least annually to ensure that Privacy Act
requirements and personally
identifiable information safeguard
requirements are met.
(3) Administrative Security: All DOI
and contractor employees with access to
Progeny are required to complete
Privacy Act, Records Management Act,
and Security Training.
RETENTION AND DISPOSAL:

Records relating to individuals
covered by this system are retained in
accordance with the 16 Bureau of Indian
Affairs Manual (BIAM), as approved by
the National Archives and Records
Administration, and are scheduled for
permanent retention.
SYSTEM MANAGER AND ADDRESS:

Deputy Bureau Director, Office of
Trust Services, 1849 C Street, NW.,
Washington, DC, 20240.
NOTIFICATION PROCEDURES:

Inquiries regarding the existence of
records should be addressed to the
System Manager. The request must be in
writing, signed by the requester, and
meet the requirements of 43 CFR 2.60.

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RECORD ACCESS PROCEDURES:

A request for access may be addressed
to the System Manager. The request
must be in writing, signed by the
requester, and meet the requirements of
43 CFR 2.63.
CONTESTING RECORD PROCEDURES:

A petition for amendment should be
addressed to the System Manager. The
request must be in writing, signed by

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the requester, and meet the content
requirements of 43 CFR 2.71.
RECORD SOURCE CATEGORIES:

Source information is received from
individuals on whom the records are
maintained, or from Federal and Tribal
Government enrollment records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.
[FR Doc. E8–16100 Filed 7–14–08; 8:45 am]
BILLING CODE 4312–RY–P

DEPARTMENT OF THE INTERIOR
Bureau of Indian Affairs
Privacy Act of 1974, as Amended;
Establishment of a New System of
Records
Bureau of Indian Affairs,
Interior.
ACTION: Notice of addition of a new
system of records.
AGENCY:

SUMMARY: The Department of the
Interior (DOI), Bureau of Indian Affairs
(BIA) is issuing public notice of its
intent to add a new Privacy Act system
of records to its inventory of records
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a). This action is
necessary to meet the requirements of
the Privacy Act to publish in the
Federal Register notice of the existence
and character of records systems
maintained by the agency (5 U.S.C.
552a(e)(4)). The new Privacy Act system
of records is entitled Interior, BIA–34:
‘‘National Irrigation Information
Management System (NIIMS).’’
DATES: Comments must be received by
August 25, 2008.
ADDRESSES: Any persons interested in
commenting on this new system of
records may do so by submitting
comments in writing to the Privacy Act
Officer, 625 Herndon Parkway,
Herndon, Virginia 20170, or by e-mail to
[email protected].
FOR FURTHER INFORMATION CONTACT: For
information regarding Interior, BIA–34,
National Irrigation Information
Management System (NIIMS), contact
Vicki Forrest, Deputy Bureau Director,
Office of Trust Services, Bureau of
Indian Affairs, 1849 C Street, NW.,
Washington, DC 20240, or by e-mail to
[email protected].
SUPPLEMENTARY INFORMATION: This
notice is published pursuant to the
Privacy Act of 1974 (5 U.S.C. 552a(e)(4))
and is in exercise of authority delegated
by the Secretary of the Interior to the
Assistant Secretary—Indian Affairs in
209 DM 8.1. This notice establishes the

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40601

Privacy Act system of records entitled
Interior, BIA–34, ‘‘National Irrigation
Information Management System
(NIIMS).’’
NIIMS is a billing, debt collection,
and debt management system for
customers of Indian irrigation operationand-maintenance and construction
projects operated by the BIA with costs
that are reimbursable to the Federal
government. NIIMS tracks financial
billing and collection information,
establishes receivables, processes
collection actions and posts them
against the receivables, and on a daily
basis generates summarized transactions
for interfacing with other Departmental
financial systems.
Dated: July 9, 2008.
George T. Skibine,
Acting Deputy Assistant Secretary for Policy
and Economic Development—Indian Affairs.
SYSTEM NAME:

National Irrigation Information
Management System (NIIMS): Interior,
BIA—34.
SYSTEM LOCATION:

DOI National Business Center (NBC),
7401 W. Mansfield Ave, D–2772,
Denver, CO 80235–2230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

(1) Customers (water users) of Indian
irrigation operation-and-maintenance
and construction projects operated by
the BIA, including individuals (Indians
and non-Indians), private sector parties
(businesses), and tribal governments.
(2) Owners of land on which Indian
irrigation projects are constructed,
operated and maintained, to whom
payments for water are made, including
individuals (Indians and non-Indians),
private sector parties (businesses), and
tribal governments.
CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Information on current and former
owners of land on which Indian
irrigation projects are constructed,
including land owner account number,
Social Security Number, tax
identification number, Indian
identification number, phone number,
name, address, Federal or State
identification numbers.
(2) Customer (water user) billing
information, including name of the
person who remits payment, and the
name of the party who was legally
allowed to claim an applicable tax
write-off for irrigation related expenses.
(3) Information about land on which
irrigation projects are constructed
including land construction data,
county assigned district identifier,

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40602

Federal Register / Vol. 73, No. 136 / Tuesday, July 15, 2008 / Notices

acreage, description of location, name of
owner or lessee, phone number of the
owner or lessee, and the value of the
construction debt allocated to the land.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

This system of records is maintained
under the authority of 25 U.S.C. 1, 1a,
13; 18 U.S.C. 3055; 25 U.S.C. 480.

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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

The primary uses of the records are to
bill customers of Indian irrigation
operation-and-maintenance and
construction projects operated by the
BIA, (including individual Indian and
non-Indians and private sector parties
(businesses)) with costs that are
reimbursable to the Federal government,
for water supplied by these projects, and
to collect debts resulting from unpaid
bills.
Disclosure outside the Department of
the Interior may be made:
(1) To the Department of the Treasury
to recover debts owed to the United
States. When a NIIMS account is
delinquent for 120 days, it is referred to
the Treasury for collection. The
information shared with the Treasury
includes the tax ID or social security
number, the customer name and
address, along with the amount of debt
owed.
(2)(a) To any of the following entities
or individuals, when the circumstances
set forth in paragraph (b) are met:
(i) The Department of Justice (DOJ);
(ii) A court, adjudicative or other
administrative body;
(iii) A party in litigation before a court
or adjudicative or other administrative
body; or
(iv) Any DOI employee acting in his
or her individual capacity if DOI or DOJ
has agreed to represent that employee or
pay for private representation of the
employee;
(b) When:
(i) One of the following is a party to
the proceeding or has an interest in the
proceeding:
(A) DOI or any component of DOI;
(B) Any other Federal agency
appearing before the Office of Hearings
and Appeals;
(C) Any DOI employee acting in his or
her official capacity;
(D) Any DOI employee acting in his
or her individual capacity if DOI or DOJ
has agreed to represent that employee or
pay for private representation of the
employee;
(E) The United States, when DOJ
determines that DOI is likely to be
affected by the proceeding; and
(ii) DOI deems the disclosure to be:

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(A) Relevant and necessary to the
proceeding; and
(B) Compatible with the purposes for
which the records were compiled.
(3) To a congressional office in
response to a written inquiry that an
individual covered by the system, or the
heir of such individual if covered
individual is deceased, has made to the
office.
(4) To any criminal, civil, or
regulatory law enforcement authority
(whether Federal, State, territorial, local,
tribal, or foreign) when a record, either
alone or in conjunction with other
information, indicates a violation or
potential violation of law—criminal,
civil, or regulatory in nature, and the
disclosure is compatible with the
purpose for which the records were
compiled.
(5) To an official of another Federal
agency to provide information needed
in the performance of official duties
related to reconciling or reconstructing
data files or to enable that agency to
respond to an inquiry by the individual
to whom the record pertains.
(6) To Federal, State, territorial, local,
tribal, or foreign agencies that have
requested information relevant or
necessary to the hiring, firing, or
retention of an employee or contractor,
or the issuance of a security clearance,
license, contract, grant, or other benefit,
when the disclosure is compatible with
the purpose of which the records were
compiled.
(7) To representatives of the National
Archives and Records Administration to
conduct records management
inspections under the authority of 44
U.S.C. 2904 and 2906.
(8) To State and local governments
and tribal organizations to provide
information needed in response to court
order and/or discovery purposes related
to litigation, when the disclosure is
compatible with the purpose for which
the records were compiled.
(9) To an expert, consultant, or
contractor (including employees of the
contractor) of DOI that performs services
requiring access to these records on
DOI’s behalf to carry out the purposes
of the system.
(10) The appropriate agencies,
entities, and persons when:
(a) It is suspected or confirmed that
the security or confidentiality of
information in the system of records has
been compromised; and
(b) The Department has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to economic or property interest,
identity theft, or fraud, or harm to the
security or integrity of this system or
other systems or programs (whether

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maintained by the Department or
another agency or entity) that rely upon
the compromised information; and
(c) The disclosure is made of such
agencies, entities, and persons who are
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
(11) To the Office of Management and
Budget during the coordination and
clearance process in connection with
legislative affairs as mandated by OMB
Circular A–19.
(12) To the news media when the
disclosure is compatible with the
purpose for which the records were
compiled.
(13) To owners of land on which
Indian irrigation projects are
constructed, operated and maintained
(including individual Indian and nonIndians and private sector parties
(businesses)) to verify the payment
received.
DISCLOSURES TO CONSUMER REPORTING
AGENCIES:

Pursuant to 5 U.S.C. 552a(b)(12),
records can be disclosed to consumer
reporting agencies as they are defined
by the Fair Credit Reporting Act (15
U.S.C. 1681a(f)) or the Federal Claims
Collection Act of 1966 (31 U.S.C.
3701(a)(3)).
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records are stored on paper in a
locked office or secured desk or cabinet,
and in electronic form on hard disks
and magnetic tapes.
RETRIEVABILITY:

Customer records are retrieved by
name or customer ID number (if
assigned). Ownership information is
retrieved by owner name, unit serial
number, or owner ID number (if
assigned). Land information is retrieved
by unit serial number.
SAFEGUARDS:

NIIMS is maintained with controls
meeting safeguard requirements
identified in Departmental Privacy Act
Regulations (43 CFR 2.51) for manual
and automated records. Access to
records is limited to authorized
personnel whose official duties require
such access.
(1) Physical Security: Paper or
electronic format records are maintained
in locked file cabinets and/or in secured
rooms.
(2) Technical Security: Electronic
records are maintained in conformity

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Federal Register / Vol. 73, No. 136 / Tuesday, July 15, 2008 / Notices
with Office of Management and Budget
and Departmental guidelines reflecting
the implementation of the Federal
Information Security Management Act.
Electronic data are protected through
user identification, passwords, database
permissions, and software controls.
These security measures establish
different degrees of access for different
types of users. An audit trail is
maintained and reviewed periodically
to identify unauthorized access. A
Privacy Impact Assessment was
completed for the NIIMS and is updated
at least annually to ensure that Privacy
Act requirements and personally
identifiable information safeguard
requirements are met.
(3) Administrative Security: All DOI
and contractor employees with access to
NIIMS are required to complete Privacy
Act, Records Management Act, and
Security Training.
Records relating to individuals
covered by this system are retained in
accordance with the Bureau of Indian
Affairs Manual (BIAM), approved by the
National Archives and Records
Administration (NARA), and are
scheduled for permanent retention.
SYSTEM MANAGER(S) AND ADDRESS:

Financial Specialist, Division of
Irrigation, Power, and Safety of Dams,
Office of Trust Services, Bureau of
Indian Affairs, 911 NE 11th Avenue,
Portland, OR 97232.
NOTIFICATION PROCEDURES:

Inquiries regarding the existence of
records should be addressed to the
System Manager. The request must be in
writing, signed by the requester, and
meet the requirements of 43 CFR 2.60.
RECORDS ACCESS PROCEDURES:

A request for access may be addressed
to the System Manager. The request
must be in writing, signed by the
requester, and meet the requirements of
43 CFR 2.63.
CONTESTING RECORD PROCEDURES:

A petition for amendment should be
addressed to the System Manager. The
request must be in writing, signed by
the requester, and meet the content
requirements of 43 CFR 2.71.

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RECORD SOURCE CATEGORIES:

Source information includes
information taken from individuals,
information manually extracted from
other in-house BIA records such as
realty and probate records, information
from county assessors and title
companies, information from tribal
documents, information collected from

15:01 Jul 14, 2008

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.
[FR Doc. E8–16101 Filed 7–14–08; 8:45 am]
BILLING CODE 4312–RY–P

Jkt 214001

heirs. The existence of one consolidated
database allows Alaska Title Plant and
Probate personnel to quickly and
accurately locate records in order to
verify real estate holdings.
Dated: July 9, 2008.
George T. Skibine,
Acting Deputy Assistant Secretary, Policy and
Economic Development.
SYSTEM NAME:

DEPARTMENT OF THE INTERIOR
Bureau of Indian Affairs
Privacy Act of 1974, as Amended;
Establishment of a New System of
Records
AGENCY:

Bureau of Indian Affairs,

Interior.
Notice of addition of a new
system of records.

ACTION:

The Department of the
Interior (DOI), Bureau of Indian Affairs
(BIA) is issuing public notice, pursuant
to the Privacy Act of 1974 (5 U.S.C.
552a), of its intent to add a new Privacy
Act system of records to its inventory of
records systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a). This action
is necessary to meet the requirements of
the Privacy Act to publish in the
Federal Register notice of the existence
and character of records systems
maintained by the agency (5 U.S.C.
552a(e)(4)). The new Privacy Act system
of records is entitled ‘‘Interior BIA–28:
Alaska Title Plant Database System
(AKTitle)’’.
Comments must be received by
August 25, 2008.
ADDRESSES: Any persons interested in
commenting on this proposed
amendment may do so by submitting
comments in writing to the Privacy Act
Officer, Bureau of Indian Affairs, 625
Herndon Parkway, Herndon, VA 20170,
or by e-mail to [email protected].
FOR FURTHER INFORMATION CONTACT:
Vicki Forrest, Deputy Bureau Director,
Office of Trust Services, 1849 C Street,
NW., Washington. DC 20240, or by email to [email protected].
SUPPLEMENTARY INFORMATION: This
notice is published pursuant to the
Privacy Act of 1974 (5 U.S.C. 552a(e)(4))
and is in exercise of authority delegated
by the Secretary of the Interior to the
Assistant Secretary—Indian Affairs in
209 DM 8.1. This notice establishes the
Privacy Act System of Records entitled
Interior, BIA–28, ‘‘AKTitle.’’
The purpose of this system is to
maintain a single database of records
related to individual Indians enrolled in
Alaska Native corporations and their
DATES:

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AKTitle—Interior, BIA–28.
SYSTEM LOCATION:

SUMMARY:

RETENTION AND DISPOSAL:

VerDate Aug<31>2005

the Department of the Treasury, and
information extracted from native
allotment files by authorized BIA
employees.

40603

Alaska Title Services Center, 3601 C
Street, Suite 1100, Anchorage, AK
99053.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Individual Indians enrolled in Alaska
Native Corporations and heirs.
CATEGORIES OF RECORDS IN THE SYSTEM:

• Enrollee information, including
name, date of birth, date of death, social
security number, Alaska Native
Enrollment Number, names of mother
and father, Native Corporation to which
individual is enrolled, and title
ownership; and
• Information on individual real
estate holdings, including lot, block,
section, township, range, and tract
number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

This system of records is maintained
under the authority of 36 Stat. 855, 856,
38 Stat. 588, 42 Stat. 1185, 44 U.S.C.
3101 et seq.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

AKTitle is used to manage records of
real estate holdings of individual
Indians enrolled in Alaska Native
corporations. AKTitle shares
information with ‘‘Alaska National
Interest Lands Conservation Act’’
(ANILCA) and Native Allotment
Distributions for Alaska Realty and
Compact/Contract Offices.
Disclosures outside the Department of
the Interior may be made:
(1) To State Offices (primarily
Welfare, etc.); the Social Security Office;
Indian Health Services; Department of
Education; and Alaskan Natives.
(2)(a) To any of the following entities
or individuals, when the circumstances
set forth in paragraph (b) are met:
(i) The Department of Justice (DOJ);
(ii) A court, adjudicative or other
administrative body;
(iii) A party in litigation before a court
or adjudicative or other administrative
body; or
(iv) Any DOI employee acting in his
or her individual capacity if DOI or DOJ

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