Attachment A - SA and CSG Grantee Survey

Attachment A

Apprenticeship Evidence-Building Portfolio

Scaling Apprenticeship Through Sector-Based Strategies Grants and Closing the Skills Gap Grants Grantee Survey

Apprenticeship Evidence-Building Portfolio

Scaling Apprenticeship Through Sector-Based Strategies Grants and Closing the Skills Gap Grants

Grantee Survey

Thank you for taking the time to participate in the Survey of Scaling Apprenticeship Through Sector-Based Strategies grantees and Apprenticeships: Closing the Skills Gap grantees.

• Who is administering this survey? The Urban Institute, a nonprofit, nonpartisan research organization, is under contract with the U.S. Department of Labor (DOL), to conduct an implementation evaluation of the Scaling Apprenticeship and Closing the Skills Gap grant programs, which includes this survey.

• What is the purpose of the survey? This survey will collect information from all grantees that received Scaling Apprenticeship and Closing the Skills Gap grants and document the range of grantee characteristics and service populations/areas, employer engagement efforts, goals, activities, and lessons learned that emerged from grant experiences. It will provide information about promising strategies for developing and implementing effective apprenticeship programs.

• How long will it take to complete? This survey will take approximately 3 hours. You may stop and return to the survey to continue and complete it.

• Is participation mandatory? Your participation is voluntary; however, please consider that the provisions in your grant agreement with DOL require grantees to participate in evaluation activities sponsored by DOL, including surveys.

• Who will see my responses? The Urban Institute treats the information you provide as private and we will not share your individual responses. Only a few members of the research team will see your responses, in order to tabulate and aggregate responses across grantees. All evaluation reports based on the survey will report findings at the aggregate level and responses to the survey will not be identified by organization or person in any publication.

• Who can I contact with questions? If you have any questions, please contact: XXXX at (202) 261-XXXX or [email protected]

Thank you again for participating in this survey. We greatly appreciate your time and assistance.

Please submit your completed survey by XXXX.

OMB Burden Statement: According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays an Office of Management and Budget (OMB) control number. The valid OMB control number for this information collection is XXXX-XXXX. The time required to complete this collection of information is estimated to average 3 hours, including the time to review instructions, search existing data resources, gather the data needed and complete and review the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to [email protected] and reference the OMB Control Number XXXX-0NEW. 

Instructions:

Technical Instructions:

• This web-based survey can be saved and completed in several sittings by simply clicking the "Next" button at the bottom of the page to save your work.  If you stop and return to the survey, you will be automatically directed to the last question you completed. 

• The survey allows for multiple respondents, so you can delegate sections of the survey to individuals who might have more in-depth information on a particular program or section.  To share the survey, simply forward the original email invitation. Please note that two users cannot simultaneously enter information into the survey at the same time.

• If you prefer to complete the survey on paper rather than computer, we will either mail you a paper version or email you a Microsoft Word document version of this survey. To request a survey in an alternative format, please contact XXXX at (202) 261-xxxx or [email protected].

Survey Contents: The survey is divided into the following sections:

1. Respondent Contact Information

2. Basic Information about Your Grant

3. Grant Context

4. Apprenticeship Expansion Strategies

5. Employer Recruitment and Engagement

6. Apprentice Target Population, Recruitment, and Intake

7. Overview of Apprenticeship Programs and On-the-Job Training/Work-Based Learning and Mentorship Component

8. Related Technical Instruction/Educational and Instructional Components

9. Services to Support Apprentice Persistence and Completion

10. Partnering Organizations

11. Pre-apprenticeship (For Closing the Skills Grants only)

12. Sustainability Plans and Lessons Learned

Suggested Reference Documents: It may be necessary or helpful to have the following documents on hand while completing the survey, particularly:

• the original grant application and any grant modifications;

• internal planning documents; and

• performance reports submitted to DOL.

Scope of Questions: Unless otherwise indicated, survey questions refer to the [Scaling Apprenticeship or Closing the Skills Gap] grant led by your institution and partnering organizations. Please answer as appropriate if any of your [Scaling Apprenticeship or Closing the Skills Gap] grant-funded activities had the experience in question. We recognize that your [Scaling Apprenticeship or Closing the Skills Gap] grant activities may be part of a larger effort by your organization but please answer the questions to the best of your ability as they relate to the [Scaling Apprenticeship or Closing the Skills Gap] grant activities.

1. Respondent Contact Information

We have the following contact information in our records. Please correct the information as needed:

[Note to Programmer: Questions highlighted in green font will be pre-loaded from the grant agreement or other documents.]

A1. Name of institution or organization: XXX

A2. Grant number: XXX

A3 Name of primary person completing the survey: ____________________

A4. Job title: ________________

A5. Contact information of primary person completing the survey

1. Mailing address: ______________________

2. Phone: ______________________

3. E-mail: ______________________

4. Website: ______________________

2. Basic Information about Your Grant

[Note to Programmer: Glossary should include definitions of registered apprenticeship, unregistered apprenticeship, and pre-apprenticeship.]

B1. For your grant activities, which industries are you focusing on? (Check all that apply.)

1. Information Technology (IT) and IT-related industries  if selection, ask B2

2. Healthcare

3. Advanced manufacturing

4. Financial services

5. Educational services

6. Other, please specify ______________

B2. Do your grant activities target any of the following areas? (Check all that apply.)

1. Yes, cybersecurity

2. Yes, artificial intelligence (AI)

1. No

B3. Please list the specific occupations you are targeting for your grant activities.

Occupation #1 _______

Occupation #2 _______

[Programmer: Please allow for respondents to list up to 25 occupations.]

B4. For each occupation, have employers hired apprentices to date?

Occupation #1 [populated from B3]	___ Yes, employers have hired apprentices ___ No, employers have not hired apprentices but plan to do so ___ No, employers have not hired apprentices and do not plan to do so ___ Do not know
Occupation #2 [populated from B3]	[continue]
[continue]	[continue]

B5. How many newly developed and/or enhanced existing Registered Apprenticeship programs have you developed to date?

____# of newly developed registered apprenticeship programs

____# of enhanced existing registered apprenticeship programs

B6. How many newly developed and/or enhanced existing Unregistered Apprenticeship programs have you developed to date?

____# of newly developed unregistered apprenticeship programs

____# of enhanced existing unregistered apprenticeship programs

B7. How many newly developed and/or enhanced existing Pre-apprenticeship programs have you developed to date? [for Scaling Apprenticeship grantees only]

____# of newly developed pre-apprenticeship programs

____# of enhanced existing pre-apprenticeship programs

3. Grant Context

C1. What has been your organization’s previous experience with apprenticeships (before the grant)? (Check all that apply.)

1. None

2. Conducted employer apprenticeship marketing/engagement activities

3. Served as an apprenticeship program sponsor

4. Helped develop an apprenticeship program

5. Partnered with an apprenticeship program sponsor

6. Provided related technical instruction for an apprenticeship program

7. Served on a state apprenticeship council

8. Other, please specify: __________________

C2. In your opinion, to what extent have the industries targeted by your grant in the geographic area(s) served been impacted by changing economic conditions since the start of your grant?

1. Positive impact on industry sectors

2. Negative impact on industry sectors

3. No impact on industry sectors

C3. Please answer the next series of questions about the extent to which you think changing economic conditions and the COVID-19 pandemic have affected employment and apprenticeship activities in the area(s) you serve.

Since the start of the grant, to what extent do you think…	1 Decreased a lot	2 Decreased somewhat	3 No change	4 Increased somewhat	5 Increased a lot
a) … employment opportunities within the industries targeted by your grant have changed in your service area(s)?
b) …apprenticeship opportunities within the industries targeted under your grant have changed in your service area(s)?
c) …that the COVID-19 pandemic has affected employment opportunities within the industries you have targeted?
d) …that the COVID-19 pandemic has affected apprenticeship opportunities within the industries you have targeted?
e) …that the COVID-19 pandemic has affected the willingness of individuals’ (e.g., workers, unemployed/underemployed individuals, incumbent workers) to consider apprenticeship opportunities within the industries you have targeted?
f) …that the COVID-19 pandemic has affected the willingness of employers to consider establishing new or expanding existing apprenticeship programs within the industries you have targeted?

C4. To what extent has the start-up and early implementation of your grant been impacted by the COVID-19 pandemic?

1. Substantially slowed start-up/early implementation of grant activities

2. Somewhat slowed start-up/early implementation of grant activities

3. No effect on start-up/early implementation of grant activities

4. Somewhat accelerated start-up/early implementation of grant activities

5. Substantially accelerated start-up/early implementation of grant activities

6. Don’t know/unsure

C5. If COVID-19 has had an effect on the start-up and implementation of your grant, in what ways has the pandemic impacted your grant? __________ [open-ended box]

4. Apprenticeship Expansion Strategies Under Your Grant

D1. What changes at institutions of higher education (e.g., community and technical colleges, universities) have been implemented to support apprenticeship expansion as a part of or as a result the grant?

1. Enrollment policy changes

2. Credit for prior learning or work experience

3. Articulation and transfer policies

4. New data elements collected on apprentices

5. Other; please specify

D2. What changes did your organization develop new or enhance existing policies or procedures to support apprenticeship expansion that were adopted across your grant partners as appropriate?

1. New or improved apprentice safety procedures

2. New or improved hiring policies to improve apprentice diversity

3. New or improved policies or procedures on apprentice supervision

4. Policies on other aspects of apprenticeship (e.g., wage progression)

5. Not aware of any changes to internal policies and procedures

6. Other; please specify: ___________________

D3. Have your or your partners developed new/adapted existing occupational standards for the apprenticeship programs? ? [Programmer Note: pipe in occupations listed in B3]

Occupation #1 [populated from B3]	___ Yes, developed standards for this occupation ___ Yes, adapted existing standards for this occupation ___ Yes, currently developing standards for this occupation ___ Yes, currently adapting existing standards for this occupation ___ No, have not developed standards
Occupation #2 [populated from B3]	[continue]
[continue]	[continue]

D4. What types of industry-approved/recognized credentials have you and your partners developed to be awarded for a particular occupation or industry as a part of the grant? [Programmer Note: pipe in occupations listed in B3]

Occupation #1 [populated from B3]	Apprenticeship completion credential Certificate of one year or less awarded by an institution of higher education or other training provider Certificate of one to two years awarded by an institution of higher education or other training provider Associates (two-year) degree Bachelors (four-year) degree Certification of skills by a third party (e.g., industry certification) State license Digital badge Other credential #1, please specify _____________________ Other credential #2, please specify _____________________ Other credential #3, please specify _____________________ None	Industry recognized and/or approved? (yes/no)
Occupation #2 [populated from B3]	[continue]	[continue]
[continue]	[continue]	[continue]

D5. Have you or your partners developed new or adapted/enhanced existing curriculum for the apprenticeship programs implemented under your grant?

Occupation #1 [populated from B3]	Developed new curriculum Adapted/enhanced existing curriculum Both developed new and adapted/enhanced existing curriculum Did not developed new and adapted/enhanced existing curriculum
Occupation #2 [populated from B3]	[continue]
[continue]	[continue]

D6. How have you and your partners implemented sector-based activities or strategies to facilitate industry-wide use and acceptance of apprenticeship as a training model? How effective has each activity or strategy been for reaching and engaging individual employers to participate in an apprenticeship program?

Activity or strategy	Implemented activity or strategy? (yes/no)	Not effective at all (1)	(2)	(3)	(4)	Very effective (5)
Participated in an industry or sector partnership
Worked with an employer intermediary to assist with enlisting a wide network of employers
Created career pathway that embedded apprenticeship models in partnership with industry
Coordinated outreach to groups of small- to medium-sized employers within an industry
Presented at industry conferences, meetings or convenings on apprenticeship
Met directly with industry representatives and employers
Provided marketing materials on apprenticeship
Created a website on apprenticeship in the industry
Hired staff to directly reach out to and engage industry representatives and employers
Other, please specify: _____________________________

D7. Have you offered and provided technical assistance to apprenticeship sponsors as a part of your grant?

___ Yes

___ No [If no, skip to D10]

D8. On what topics have you offered and provided technical assistance to apprenticeship sponsors as a part of your grant?

1. Recruitment of apprentices

2. Supervision of apprentices

3. Mentorship of apprentices

4. Assessment of apprentice skill gains

5. Related training instruction or educational or instructional components of apprenticeship

6. Occupational standards

7. Safety procedures

8. Reporting of information/data on apprentices

9. Other, please specify: _______________________________________

D9. Have you and your partners developed new metrics and data elements to track activities and results of the apprenticeship program in addition to the grant performance measures?

___ Yes, please specify _____________________

___ No

5. Employer Recruitment and Engagement Under Your Grant

E1. Under your grant, have you funded any staff who market, recruit, and/or engage employers to participate in an apprenticeship program? (You can check one or both a) and b) or only c).)

1. Yes, staff employed at my organization.

2. Yes, staff employed at our partner(s).

3. No

E2. In the past year, how many full-time staff equivalents (FTEs) did the grant fund through your organization and partners to conduct employer outreach, recruitment, and engagement effort?

__________FTEs (during the past year of the grant)

E3. Under your grant, how helpful were the following methods for marketing apprenticeship to employers? Please rate these on a scale of 1 to 5, where 1=”Not helpful” and 5=”Very helpful.”

Method	Was method used? (Yes/No)	1 Not helpful	2	3	4	5 Very helpful
Word of mouth
Community or career college instructors
Workforce boards or WIOA-sponsored job center
Networking using staff connections
Cold calling employers
In-person visits to employers
Attendance at conferences or other convenings
Meetings with employers (in-person or virtual)
Cooperation with state apprenticeship agency
Coordination with the local chamber of commerce or industry association
Advertising through traditional media
Social media
Creation of a dedicated website or webpages
Other (specify)

E4. Under your grant, how effective have the following selling points been to market apprenticeship to employers? Please rate these on a scale of 1 to 5, where 1=”Not helpful” and 5=”Very helpful.”

Selling point	Selling point used (Yes/No)	1 Not effective	2	3	4	5 Very effective
Funding for related training instruction or on-the-job training are available to employers that sponsor apprentices
Apprenticeship leads to improvements in worker productivity
Apprenticeship develops a customized skill set that is specific to an employer’s needs
Apprenticeship develops workers’ skill set without them leaving the workforce
Apprenticeship provides a steady source of skilled workers that are difficult to hire directly
Apprenticeship reduces turnover
Apprenticeship helps make workers self-sufficient
Apprenticeship has broader social benefits such as reducing inequality or closing the skills gap
Local related technical instruction providers have valuable training opportunities that can be accessed through apprenticeship
Other, please specify _____________

E5. On average, when initially contacted about apprenticeship, about what percentage of employers express an interest in apprenticeship?

_____%

_____ do not track this information

E6. On average, once an employer is interested in establishing an apprenticeship program, how many months does it take employers to go through the process of designing, registering, and establishing an apprenticeship program?

__________months (on average) between initial contact and registration or establishment of an apprenticeship program

E7. Once an employer is interested in establishing an apprenticeship program, what is the shortest and longest time in months that it has taken for an employer to go through the process of designing, registering, and establishing an apprenticeship program?

__________shortest number of months between initial contact and registration or establishment of an apprenticeship program

__________longest number of months between initial contact and registration or establishment of an apprenticeship program

E8. Have you had a large enough pool of potential employers to engage in your grant activities?

1. Yes

2. No

3. Don’t know/unsure

E9. Under your grant, have more employers been interested in participating in apprenticeship than can be accommodated (e.g., is there a waiting list for employers to join)?

1. Yes

2. No

3. Don’t know/unsure

E10. Under your grant, which of the following has been challenges to conducting outreach to and engaging employers? (Check all that apply.)

1. Not enough of a pool of employers in the area served that are aware of apprenticeships

2. Not enough of a pool of employers interested in apprenticeship

3. Lack of employers hiring

4. Lack of employer facing shortages of skilled workers

5. COVID-19 pandemic

6. Other, please specify: ____

7. No challenges

8. Don’t know/unsure

E11. When reached by grant staff, what are the reasons employers give when they are not interested in apprenticeship? (Check all that apply.)

1. Employer does not have need to upskill/train workers

2. Apprenticeship training is too expensive

3. Apprentices might be hired or “poached” by competitors after completing their training

4. The employer cannot spare the time of other workers to provide mentorship or on-the-job training

5. Employer has a training program they are currently happy with

6. The registration process is too complicated

7. Regulatory compliance costs associated with apprenticeship are too high

8. Apprenticeship may encourage unionization efforts

9. Apprenticeship training is more intensive than the training that the employer needs

10. Business is experiencing instability and/or leadership change

11. Employers are concerned about liability

12. Fear of involvement with the government

13. Other, please specify: _____________

14. None of the above

15. Don’t know/unsure

E12. How many employers have adopted or expanded apprenticeship programs as a result of your grant to date?

_____ employers have adopted apprenticeship programs

_____ employers have expanded apprenticeship programs

E13. What is the size of the employers that have adopted or expanded apprenticeship programs as a result of your grant to date?

1. Employers have fewer than 25 employees: ___ employers

2. Employers have between 25 -99 employees: ___ employers

3. Employers have 100 or more employees: ___ employers

4. Don’t know/unsure

E14. How many apprentices have these employers that have adopted or expanded apprenticeship programs as a result of your grant to date?

1. Employers currently has 0 apprentices: ___ employers

2. Employers currently has 1-5 apprentices: ___ employers

3. Employers are currently has 6-10 apprentices: ___ employers

4. Employers are currently has 11-25 apprentices: ___ employers

5. Employers are currently has 26-50 apprentices: ___ employers

6. Employers are currently has 51-100 apprentices: ___ employers

7. Employers are currently has more than 100 apprentices: ___ employers

8. Don’t know/unsure

E15. Under your grant, how many apprentices does the largest participating employer have?

_____ apprentices

E16. Please list up to five employers with which you have the most apprentices enrolled to date under your grant (in order from the employer with the highest number of apprentices). These can be registered and unregistered apprenticeship programs. Please do not include any pre-apprenticeship programs.

[Programmer Note; Insert drop down list of all 2-digit NAICS codes for column 2; pipe in occupations listed in B3 for column 3)

Employer’s name	Employer’s primary industry sector (two-digit NAICS Code)	Occupation(s) of focus for the apprenticeship program	# of Apprentices Enrolled to Date Under Grant (Across All Apprenticeship Programs at Employer)
Employer 1:___
Employer 2:___
Employer 3:___
Employer 4:___
Employer 5:___

E17. Under the grant, what types of assistance have been provided to employers to help them in planning and initiating apprenticeship programs? (Check all that apply.)

1. Help specifying an occupation that fits the employer’s requirements

2. Help identifying a related technical instruction provider and/or curriculum

3. Help with training apprentice supervisors

4. Help with mentor training

5. Help developing standards of apprenticeship

6. Help developing wage structure and schedule

7. Help completing relevant forms and registering the apprenticeship program

8. Help communicating with the DOL Office of Apprenticeship or State Apprenticeship Agency and/or handling the paperwork for the employer

9. Help reporting to RAPIDS or equivalent state reporting

10. Other; please specify: ____

E18. What financial supports have been offered to encourage employer engagement using grant funds? [If select e), skip to F1.]

1. Tuition reimbursement

2. Reimbursement for on-the-job training costs

3. Reimbursement for registration costs

4. Reimbursement for mentor wages

5. No financial supports offered

E19. Under your grant, have you reimbursed any employers (with 50 or fewer employees) for a portion of the apprentice’s on-the-job training costs?

1. Yes

2. No

6. Apprentice Target Population, Recruitment, and Intake Under Your Grant

F1. Under your grant, which of the following types of workers are you targeting?

(Check all that apply.)

1. Unemployed workers

2. Underemployed workers

3. Incumbent workers

4. Workers employed before apprenticeship (but not at apprenticeship sponsor)

F2. Under your grant, which of the following populations are you targeting? (Check all that apply.)

1. Veterans

2. Military spouses

3. Transitioning service members

4. Women

5. People of color

6. People with disabilities

7. People previously involved in the justice system

8. Public workforce system clients

9. College students

10. Graduating high school students

11. Out-of-school youth

12. Other individuals who are not traditionally represented in apprenticeship programs; please specify: ____

13. None of the above

F3. Under your grant, how has your organization and its partners marketed apprenticeships directly to potential participants? (Check all that apply.)

1. Distribution of flyers, posters or other educational/informational materials

2. Program staff outreach presentations

3. Career fairs (in-person and virtual)

4. Informational websites

5. Toll-free informational hotlines

6. Outreach campaigns using media (e.g., PSAs, TV, radio, newspaper, ads on buses/bus shelters)

7. Social media (e.g., LinkedIn, Facebook, Twitter, Instagram, etc.)

8. Direct mail campaigns

9. Word-of-mouth

10. Did not market apprenticeship directly to potential participants

11. Other, please specify: ____

F4. Under your grant, what organizations have provided referrals of prospective participants and how important have they been as a referral source? (Check all that apply.)

Referral Source	Serving as a referral source (yes/no)	Not important at all (1)	(2)	(3)	(4)	Very Important (5)
Employers
Professional and industry organizations
Unions
Workforce development boards
American Job Centers
Job Corps program
YouthBuild program
Pre-apprenticeship programs
Secondary (K-12) schools/school districts
Community and technical colleges
Four-year postsecondary institutions
Other postsecondary institution
Community/faith-based organizations
Re-engagement centers (i.e., to link youth that have dropped out of school back to school or other types of training)
Courts/correctional system/juvenile justice/probation officers
Public and non-profit human service agencies (e.g., TANF, SNAP, public housing authorities)
Other; please specify: __________

F5. Under your grant, has there been enough prospective apprentices to fill all the available apprenticeship slots?

1. More than enough (e.g., waiting lists)

2. Just enough

3. Not enough

4. Unsure

F6. Under your grant, what challenges have you encountered in recruiting new apprentices? (Check all that apply.)

1. Finding eligible participants

2. Some applicants have insufficient basic skill levels or do not have a high school credential

3. Some applicants are not interested or motivated to participate in apprenticeship

4. Apprenticeship period is too lengthy for some applicants

5. Apprenticeship wages were not high enough to encourage potential participants to enrolling in an apprenticeship program

6. Outreach strategies have not been effective

7. Partners did not provide a sufficient number of referrals

8. Some applicants have difficulty getting to the program/employer location

9. Did not have enough resources for recruitment

10. Changing economic conditions in the areas has made recruitment more challenging

11. Other_____

12. No challenges encountered

F7. Under your grant, does your organization, employers, or other stakeholders typically require potential apprentices to provide or undergo any of the following before enrolling in the apprenticeship program? (Check all that apply.)

1. Written application

2. Documentation of being available to work in the United States

3. Resume

4. Documentation of High School Diploma or GED

5. Academic skill level as determined on assessment

6. Career aptitudes assessment

7. Career interest assessment

8. English language proficiency assessment

9. Support service needs assessment

10. Background check for felonies

11. Background check for misdemeanors

12. Drug screening

13. Physical or other medical exam

14. Occupational skill level

15. Other (Please specify): ________________________

F8. What types of organizations assist in the intake, screening, and enrollment process for apprentices under your grant? (Check all that apply.)

1. Employer

2. Labor organization (e.g. union, labor association/labor federation)

3. Local government agency

4. State government agency

5. American Jobs Center

6. Nonprofit (e.g., community or faith-based) service/training provider

7. Industry association

8. Community or technical college

9. Four-year postsecondary institution

10. Other (Please specify): ________________________

F9. By what methods do these organizations conduct the intake, screening, and enrollment process apprentices under your grant? (Check all that apply.)

1. Online forms

2. Hardcopy/paper forms

3. In-person one-on-one session with organization staff

4. Virtual one-on-one session with organization staff

5. Other (Please specify): __________________________________________

G. Overview of and [On-the-Job Training/Work-Based Learning and Mentorship] Components for Selected Grant-Funded Apprenticeship Programs

[Note for programmer: Use Related Training Instruction for SA grantees and Educational and Instructional Component for CSG grantees. Use On-the-Job Training for SA grantees and Work-Based Learning and Mentorship for CSG grantees.]

FOR THREE APPRENTICESHIP OCCUPATION PROGRAMS UNDER THE GRANT WITH THE LARGEST ENROLLMENT OF APPRENTICES UNDER THE GRANT, PLEASE ANSWER QUESTIONS IN THIS SECTION.

[Programmer Note: Pre-load the three apprenticeship programs from Question E16 above for three employers with the three largest number of apprentices enrolled (e.g., Apprentice Occupation #1 for Employers #1, #2, and #3, the apprenticeship programs which have the largest number of apprentices enrolled to date under the grant]

G1. What is the typical duration of the apprenticeship? ____Years ___Months ____Weeks

G2. What type of apprenticeship program is [Apprenticeship Occupation 1]?

1. Time-based

2. Competency based

3. Hybrid (both time-based and competency-based)

G3. Is [Apprenticeship Occupation 1] program registered (with the state apprenticeship agency or USDOL, recognized as an IRAP by a Standards Recognizing Entity) or unregistered?

1. Registered with state apprenticeship agency

2. Registered with US Department of Labor

3. Industry-recognized apprenticeship program

4. Unregistered

G4. For the [Apprenticeship Occupation 1] apprenticeship program, what is the best description of the training model?

1. [Related technical instruction/educational and instructional component] and [on-the-job training/work-based learning and mentorship] is concurrent throughout program

2. Much or most of [related technical instruction/educational and instructional component] is taken in the beginning of the apprenticeship before any[on-the-job training/work-based learning and mentorship]

3. [Related technical instruction/educational and instructional component] and [on-the-job training/work-based learning and mentorship] alternate throughout apprenticeship

4. Other (Please specify): ________________________

G5. What is the typical duration of the [on-the-job training/work-based learning and mentorship] component for the [Apprenticeship Occupation 1] program?

__Year(s) ____Month(s)

G6. Over the period of the apprenticeship (i.e., over the period indicated in G1), how many total hours would an apprentice typically complete for [on-the-job training/work-based learning and mentorship] component for the [Apprenticeship Occupation 1] program? ___ hours

G7. At how many points in the apprenticeship programs can participants receive a wage increase?

_____ # of points

G8. What is the starting, midpoint, and ending (i.e. journeyperson or completion) hourly wages for the [Apprenticeship Occupation 1] program?

Starting wage $__________

Midpoints $__________ [Note: allow for as many midpoints minus ending wage in H3]

Ending wage $__________

G9. What milestones trigger increases in hourly wages for the [Apprenticeship Occupation 1] program? (Check all that apply.)

1. Annual increases

2. Increases after a certain period of time less than a year

3. Increases after competencies are achieved at certain milestones

4. Completion of the related technical instruction component of the apprenticeship

5. Other

G10. Do apprentices in the [Apprenticeship Occupation 1] program receive any of the following benefits other than their wages during the apprenticeship program? (Check all that apply.)

1. Health benefits

2. Paid sick leave

3. Paid vacation time

4. Retirement benefits

5. Other (Please specify): ________________________

G11. What costs for [Apprenticeship Occupation 1] program do employers pay for themselves? (Check all that apply.)

1. Wages for apprentices

2. Benefits for apprentices

3. Time on-the-clock spent by apprentice supervisor

4. Time on-the-clock spent by apprentice mentor

5. Time on-the-clock for [related technical instruction/educational and instructional component]

6. Tuition for [related technical instruction/educational and instructional component]

7. Fees, including lab fees and exams

8. Equipment/tools, including books and supplies

9. None

10. Other (Please specify): ________________________

G12. Were apprentices provided a mentor as a part of [Apprenticeship Occupation 1] program?

____ Yes

____ No (Skip to H1)

G13. Approximately how much time per month do mentors and the apprentices spend together during the [Apprenticeship Occupation 1] program?

_____ hours per month

G14. Do mentors and apprentices for [Apprenticeship Occupation 1] program meet in-person or virtually?

___ In-person

___ Virtually

___ Both

G15. What topics do mentors discuss with apprentices for [Apprenticeship Occupation 1] program?

1. Occupation/career goals

2. [On-the-job training/work-based learning] components

3. [Related technical instruction/educational and instructional component]

4. Work-life balance

5. Motivation

6. Challenges with supervisor or other employees

7. Support service needs

8. Other, please specify

G16. How effective have mentors been in supporting apprentice success for [Apprenticeship Occupation 1] program?

____Highly effective

____Somewhat effective

____Not effective at all

H. [Related Training Instruction/Educational and Instructional Component] for Selected Grant-Funded Apprenticeship Programs

H1. What organizations deliver [related technical instruction/educational and instructional component] for the [Apprenticeship Occupation 1] program? (Check all that apply.)

1. Delivered in-house by employer

2. Local community or technical college

3. Labor union

4. Industry association

5. Private, for-profit training provider

6. Community or faith-based organization

7. Other (Please specify): ________________________

H2. Are any of the following methods used as part of the [related technical instruction/educational and instructional component] for [Apprenticeship Occupation 1]? (Check all that apply.)

1. Accelerated learning modules

2. Contextualized learning

3. Team teaching with a technical and adult education instructor

4. Self-paced learning

5. Competency-based learning

6. Prior learning assessments

7. Technology-enabled learning, such as use of simulators for hands-on practice of skills

8. On-line teaching/learning that was planned or anticipated before the COVID-19 pandemic

9. On-line teaching/learning that was introduced as a result of the COVID-19 pandemic

10. Other (please specify): _______________________________

H3. How do [related technical instruction/educational and instructional component] instructors in the [Apprenticeship Occupation 1] program determine whether apprentices have successfully mastered requisite concepts? (Check all that apply.)

1. Grades from written tests, presentations, portfolios, etc.

2. Grades in college classes

3. Hands-on demonstration of skills using key concepts

4. Instructor assessment using a rubric or grading system that is different than a written test

5. Other (Please specify): ________________________

H4. What credentials can apprentices in the [Apprenticeship Occupation 1] program earn over the course of a successfully completed apprenticeship and which are industry-approved and/or recognized? (Check all that apply.)

Credential	Yes/No	Industry Recognized and/or Approved? (yes/no)
Apprenticeship completion credential
Certificate of one year or less awarded by an institution of higher education or other training provider
Apprenticeship completion credential
Certificate of one year or less awarded by an institution of higher education or other training provider
Certificate of one to two years awarded by an institution of higher education or other training provider
Associates (two-year) degree
Bachelors (four-year) degree
Certification of skills by a third party (e.g., industry certification)
State license
Digital badge
Other credential #1, please specify _____________________
Other credential #2, please specify _____________________
Other credential #3, please specify _____________________

H5. Will apprentices in the [Apprenticeship Occupation 1] program receive college credits or hours for any course work they complete as a part of the [related technical instruction/educational and instructional component]?

1. Yes

2. No

H6. What is the total number of [related technical instruction/educational and instructional component] hours required for the [Apprenticeship Occupation 1] program? (If there are no required hours, for example, because the program is a competency-based program, please note that zero hours are required.) __________hours

H7. Are the credit hours for the [Apprenticeship Occupation 1] program articulated at other colleges? (Check all that apply.)

1. Yes, for a college certificate

2. Yes, for an associate degree

3. Yes, for a bachelor’s degree

4. No

H8. What costs for [related technical instruction/educational and instructional component] do apprentices in the [Apprenticeship Occupation 1] program pay themselves? (Check all that apply.)

11. Tuition

12. Fees, including lab fees

13. Equipment/tools, including books and supplies

14. None

15. Other (Please specify): ________________________

I. Services to Support Apprentice Persistence and Completion Under Your Grant

I1. Which types of personal supports do you make available to apprentices under the grant? (Check all that apply.)

Service	Provided by grantee		Provided by education and training partner(s)		Provided by employer(s)		Provided by other partner(s)
	Yes?	Paid by grant?	Yes?	Paid by grant?	Yes?	Paid by grant?	Yes?	Paid by grant?
a) Transportation
b) Childcare
c) Dependent care
d) Housing assistance
e) Needs-related payments that help an individual participate in grant activities
f) Other (please specify)

I2. Which types of supports do you make available to apprentices to participate in related training instruction under the grant? (Check all that apply.)

Service	Provided by grantee		Provided by education and training partner(s)		Provided by employer(s)		Provided by other partner(s)
	Yes?	Paid by grant?	Yes?	Paid by grant?	Yes?	Paid by grant?	Yes?	Paid by grant?
a) Academic advising/counseling
b) Tutoring
c) Tuition assistance
d) Basic skills instruction
e) Career counseling/coaching
f) Other (specify)

I3. Have any limits been placed on a maximum amount of grant funding available to support an apprentice’s retention and completion (e.g., personal supports, supports for related technical instruction) of the apprenticeship program?

1. Yes; the maximum amount per apprentice is: $__________

2. No

I4. Is there a case manager, counselor, or coach funded by the grant who is assigned to work one-on-one with apprentices to support them throughout the program in ways other than OJT mentorship and supervision? [If no, skip to I7.]

1. Yes, provided by the grantee

2. Yes, provided by a partner

3. No

I5. What are the responsibilities of the case manager, counselor, or coach assigned to work one-on-one with apprentices to support them throughout the program with each apprentice?

(Check all that apply.)

1. Apprentice monitoring and or case management

2. Career counseling

3. Financial counseling

4. Apprentice’s satisfaction with employer

5. Personal counseling

6. Referrals to services in the community

7. Other (Please specify): ________________________

I7. Are grant funds used to provide gift cards or other payments to encourage apprentices to provide information on their employment status after they leave the program?

1. Yes

2. No

10. Partnering Organizations Under Your Grant

J1. Please list up to five organizations (other than employers or colleges in your consortium) that you regard as your most important partners under the grant and rate their role (1-substantial role, 2-somewhat of a role, or 3-no role) in the following activities:

Partner name	Outreaching, Recruiting, or Referring Individuals for Placement in Apprenticeship Opportunities	Conducting Employer Outreach/ Engagement Activities About Apprenticeships	Helping with Apprenticeship Program or Curriculum Design	Serving as Apprenticeship Program Sponsor	Serving as Pre-Apprentice-ship Sponsor	Related Training Instruction Provider	Support Services Provider
Partner # 1:___
Partner # 2:___
Partner # 3:___
Partner # 4:___
Partner # 5:___

K. Pre-Apprenticeship Program(s) Formed/Expanded Under Your Grant

[Note: Section is only to be completed by Scaling Apprenticeship Grants – Pre-Apprenticeship is not an allowable expenditure under the Closing the Skills Gap Grants]

K1. Does your grant support one or more pre-apprenticeship programs?

1. Yes

2. No (Skip to Section L)

K2. List up to 3 of the largest occupations (by number of pre-apprentices served to date) for which you are operating a pre-apprenticeship program(s) and identify the planned number of pre-apprentices to be served and the number served to date. (Please answer for at least one row.)

	Occupation	Number of pre-apprentices served to date (as of __/__/__)	Has a direct pathway to an apprenticeship program
Pre-apprenticeship occupation 1
Pre-apprenticeship occupation 2
Pre-apprenticeship occupation 3

K3. What are the goals of your pre-apprenticeship program(s)? (Check all that apply across all pre-apprenticeship programs.)

1. To ensure that apprenticeship applicants have basic occupational skills

2. To serve as a recruitment source for the apprenticeship program

3. To strengthen pipeline of high school graduates into an apprenticeship program

4. To assess the skill levels of future applicants to the apprenticeship program

5. To make registered apprenticeship more accessible to youth

6. To strengthen an existing work-based learning program by linking it to registered apprenticeship

7. Other (Please specify): ________________________

K4. How do individuals apply for pre-apprenticeship program(s) sponsored under your grant? (Check all that apply across all pre-apprenticeship programs.)

1. Fill out an application

2. Recommendation by a teacher or counselor

3. Interview

4. Other (Please specify):________________

K5. Are individual applicants to the pre-apprenticeship program(s) sponsored under your grant required to undergo any of the following screenings? (Check all that apply across all pre-apprenticeship programs.)

1. Background check for felonies

2. Background check for misdemeanors

3. Drug screening

4. Physical or other medical exam

5. Other (Please specify): ______________________________

K6. Are individual applicants to the pre-apprenticeship program(s) sponsored by your grant required to undergo any of the following assessments? (Check all that apply across all pre-apprenticeship programs.)

1. Basic academic skills

2. Learning styles

3. Career aptitudes

4. Career interests

5. English language proficiency

6. Support service needs

7. Job-readiness or “soft skills” (e.g., problem solving, appropriate workplace behavior)

8. Life skills (e.g., time management, personal hygiene)

9. Coping skills

10. Social skills (e.g., interpersonal skills)

11. Motivation

12. Other (Please specify): ______________________________________

K7. On average, what is the duration in weeks of the pre-apprenticeship program(s)? _____weeks

K8. On average, how many classroom hours, including lab time, does pre-apprenticeship training include per week?

_____hours

K9. On average, how many lab hours are included in the pre-apprenticeship training per week?

(Enter “0” if there is no lab.)

_____hours

K10. What does the pre-apprenticeship curriculum(la) include? (Check all that apply across all pre-apprenticeship programs.)

1. Orientation or introduction to an industry/occupation

2. Approved training curriculum approved by industry standards

Please specify: ______________________________________

3. Occupational skills

4. Financial literacy training

5. Professional/employability skills training

Please specify topics covered: __________________________

6. Basic computer skills training

7. Basic math skills

8. Advanced math skills

9. Basic reading skills

10. Other (Please specify): ______________________________________

K11. Do pre-apprentices receive certificates for completing or progressing through the program(s)?

1. Yes

2. No

3. It varies by program

K12. What methods do you use to help pre-apprentices transition to an apprenticeship?

(Check all that apply.)

1. Formal relationship with labor union

2. Selection of the strongest candidates for grantee-funded apprenticeship program

3. Formal relationship with employers

4. Pre-apprentices who successfully complete the program are automatically offered an apprenticeship slot

5. Pre-apprenticeship training is part of a career pathway leading to middle and high-wage occupations

6. Other (Please specify): ________________________

K13. Does the pre-apprenticeship program(s) expect to place all graduates in apprenticeship slots?

1. Yes (Skip to K15)

2. No

K14. If you do not expect to place all graduates in apprenticeship slots, why not? (Check all that apply.)

1. Not enough apprenticeship slots

2. Pre-apprentices elected to pursue post-secondary education

3. Pre-apprentices elected to pursue a different type of work-based training program

4. Pre-apprentice decided to pursue a different occupation

5. Pre-apprentices found work

6. Some pre-apprentices disengage from the program

7. Some pre-apprentices do not meet industry requirements

8. Other

K15. Does your program offer any support services for pre-apprentices?

1. Yes

2. No (skip to Section K18)

K16. Which types of personal supports do you make available to pre-apprentices under the grant? (Check all that apply.)

Service	Provided by grantee	Provided by a partner
a) Transportation
b) Childcare
c) Dependent care
d) Housing assistance
e) Needs-related payments that help an individual participate in grant activities
f) Other (please specify)

K17. Which types of supports do you make available to pre-apprentices to participate in education and training activities under the grant? (Check all that apply.)

Service	Provided by grantee	Provided by a partner
a) Academic advising/counseling
b) Tutoring
c) Tuition assistance
d) Basic skills instruction
e) Career counseling/coaching
f) Other (specify)

K18. Is there a case manager, counselor, or coach assigned to work one-on-one with pre-apprentices to support them throughout the program?

4. Yes, provided by the grantee

5. Yes, provided by a partner

6. No (Skip to L)

K19. What are the responsibilities of a case manager, counselor, or coach assigned to work one-on-one with each apprentice to support them throughout the program with pre-apprentices?

(Check all that apply.)

1. Pre-apprenticeship monitoring and case management

2. Career counseling

3. Financial counseling

4. Apprentice’s satisfaction with employer

5. Personal counseling

6. Referrals to services in the community

7. Other (Please specify): ________________________

L. Sustainability and Lessons Learned

L1. Do you anticipate that the apprenticeship programs established with grant funds will continue when your grant ends? Skip to L3 if answer a) or d).

1. All apprenticeship programs will likely continue

2. Some, but not all apprenticeship programs will likely continue

3. None of the apprenticeship programs will likely continue

4. Unsure

L2. If some or none of your apprenticeship programs are likely to continue, what are the reasons? (Check all that apply.)

1. Lack of funding to support the programs

2. Lack of interest/willingness of employers to continue apprenticeship programs

3. Lack of interest among populations targeted by apprenticeship programs

1. Other: (Please specify): ________________________

4. Unsure

L3. Do you anticipate that the pre-apprenticeship programs established with grant funds will continue when your grant ends? [Note: for Scaling Grantees only.]

1. All pre-apprenticeship programs will likely continue

2. Some, but not all pre-apprenticeship programs will likely continue

3. None of the pre-apprenticeship programs will likely continue

4. Unsure

5. Grant funds did not support pre-apprenticeship programs.

L4. If some or none of your pre-apprenticeship programs are likely to continue, what are the reasons? (Check all that apply.) [Note: for Scaling Grantees only]

1. Lack of funding to support the programs

2. Lack of interest/willingness of employers to continue pre-apprenticeship programs

3. Lack of interest among population targeted for pre-apprenticeship programs

2. Other: (Please specify): ________________________

4. Unsure

L5. Have you developed a sustainability plan for the apprenticeship programs implemented under the grant?

1. Yes

2. Not yet, but plan to develop sustainability plan [Skip to L7]

3. No, and no plans to develop sustainability plan [Skip to L7]

4. Unsure

L6. Do you feel that your sustainability plan (including partnership commitments and resources from other sources) are sufficient to sustain your grant activities after the completion of the grant?

1. Yes

2. No

3. Unsure

L7. Which partnerships with the following partners will be sustained after the grant period? (Check all that apply.)

1. Postsecondary institutions

2. Other education and training providers

3. Employers

4. Industry associations

5. Unions

6. State Apprenticeship Agency

7. CBOs/FBOs

8. Secondary schools/K-12 school districts

9. American Job Centers

10. Local workforce development boards

11. Other, please specify: _____________________ [Allow up to 5 additional partner types]

L8. To date, what do you consider to be your three most important accomplishments under the grant? [open-ended box]

1. Accomplishment #1: __________________________________________

2. Accomplishment #2: __________________________________________

3. Accomplishment #3: __________________________________________

L8. To date, what do you consider to be your three biggest challenges under the grant? [open-ended box]

1. Challenge #1: __________________________________________

2. Challenge #2: __________________________________________

3. Challenge #3: __________________________________________

L9. To date, what do you believe to be the main lessons learned from your grant for apprenticeship/pre-apprenticeship program design and operations? [open-ended box]

1. Lesson #1: __________________________________________

2. Lesson #2: __________________________________________

3. Lesson #3__________________________________________

L10. Please feel free to add anything else you want to mention in the box below. [open-ended box]

Thank you for taking the time to complete this survey. We appreciate your time!

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