CDX Section 8(a) PAIR User Guide

Section 8 of the Toxic Substances Control Act (New)

CDX Section 8(a) PAIR User Guide

OMB: 2070-0224

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Section 8(a) PAIR User Guide –
Primary Support
Environmental Protection Agency
Office of Pollution Prevention and Toxics
Manage Toxic Substances

OMB Control No. 2070-NEW
EPA ICR NO. 2701.01
Expiration Date: 1/31/2023

Table of Contents
1

Introduction ........................................................................................................................ 1
1.1

Labeling Confidential Information ................................................................................. 1
System Requirements ........................................................................................................ 3

2.1

Supported Browsers ..................................................................................................... 3

2.2

Screen Resolution ........................................................................................................ 3

Primary Support Functions ................................................................................................. 4
3.1

Log into Section 8(a) PAIR Reporting Application ......................................................... 4

3.2

Home Screen Navigation .............................................................................................. 5

3.3

Access New Form ........................................................................................................ 7

3.3.1

Section 8(a) PAIR Reporting Forms Screen ............................................................ 8

3.3.2

Enter Passphrase Screen ....................................................................................... 9

3.3.3

Navigation Tree .................................................................................................... 10

3.3.4

Action Bar ............................................................................................................. 12

3.4

Section 8(a) PAIR ....................................................................................................... 13

3.4.1

General Submission Information Screen ............................................................... 13

3.4.2

Technical Contact Information Screen .................................................................. 15

3.4.3

Submitting on Behalf of Company Screen............................................................. 17

3.4.4

Plant Site Physical Location Screen...................................................................... 19

3.4.5

Mailing Address Screen ........................................................................................ 21

3.4.6

Preliminary Assessment Information-Part A Screen .............................................. 23

3.4.7

Preliminary Assessment Information- Part B Screen ............................................. 28

3.4.8

Upload XML .......................................................................................................... 30

3.5

40 CFR 766 ................................................................................................................ 32

3.5.1

General Submission Information Screen ............................................................... 33

3.5.2

Technical Contact Information Screen .................................................................. 34

3.5.3

Submitting on Behalf of Company Screen............................................................. 37

3.5.4

Document Management Screen ........................................................................... 39

Validate ............................................................................................................................ 43

Complete an Amendment ................................................................................................. 45

Resources ........................................................................................................................ 46

Appendix A. Definitions, Acronyms, and Abbreviations ............................................................. 48

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

List of Exhibits
Exhibit 3-1: Chemical Information Submission System Screen ................................................... 5
Exhibit 3-2: Section 8(a) PAIR Reporting Home Screen .............................................................. 7
Exhibit 3-3: Section 8(a) PAIR Reporting Forms Screen ............................................................. 9
Exhibit 3-4: Enter Passphrase Screen ....................................................................................... 10
Exhibit 3-5: Navigation Prompt .................................................................................................. 11
Exhibit 3-6: Navigation Tree ...................................................................................................... 12
Exhibit 3-7: Action Bar – Validate .............................................................................................. 13
Exhibit 3-8: Action Bar – Save ................................................................................................... 13
Exhibit 3-9: Action Bar – Preview .............................................................................................. 13
Exhibit 3-10: Action Bar – Help Links ........................................................................................ 13
Exhibit 3-11: General Submission Information .......................................................................... 14
Exhibit 3-12: Technical Contact Information Screen .................................................................. 17
Exhibit 3-13: Submitting on Behalf of Company Screen ............................................................ 19
Exhibit 3-14: Plant Site Physical Location Screen ..................................................................... 21
Exhibit 3-15: User Mailing Address Screen ............................................................................... 23
Exhibit 3-16: Preliminary Assessment Information – Part A Screen Scroll 1 .............................. 27
Exhibit 3-17: Preliminary Assessment Information – Part A Screen Scroll 2 .............................. 28
Exhibit 3-18: Preliminary Assessment Information-Part B Screen ............................................. 30
Exhibit 3-19: Upload XML Screen ............................................................................................. 32
Exhibit 3-20: General Submission Information Screen .............................................................. 34
Exhibit 3-21: Technical Contact Information Screen .................................................................. 37
Exhibit 3-22: Submitting on Behalf of Company Screen ............................................................ 39
Exhibit 3-23: Document Management Screen ........................................................................... 41
Exhibit 3-24: Document Management Pop-Up Window ............................................................. 42
Exhibit 4-1: Section 8(a) PAIR Reporting Validation Pop-Up Window ....................................... 44
Exhibit 6-1: Resources Screen .................................................................................................. 47
Paperwork Reduction Act Notice
This collection of information is approved by OMB under the Paperwork Reduction Act, 44
U.S.C. 3501 et seq. (OMB Control No. 2070-NEW; EPA ICR No. 2701.01; Expiration Date:
1/31/2023). The annual public reporting and recordkeeping burden for this collection of information is
estimated to average 50 hours per response. Burden is defined in 5 CFR 1320.3(b). Responses to this
collection of information are mandatory (40 CFR 712 and 766). An agency may not conduct or sponsor,
and a person is not required to, respond to a collection of information unless it displays a currently valid
OMB control number. You may send comments regarding the EPA's need for this information, the
accuracy of the provided burden estimates, and any suggested methods for minimizing respondent
burden, including through the use of automated collection techniques to the Director, Collection
Strategies Division, U.S. Environmental Protection Agency (2822T), 1200 Pennsylvania Ave., NW,
Washington, D.C. 20460. Please include the OMB Control No. in any correspondence. Send only
comments to this address.
Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Introduction

This document presents the user guide for the Office of Pollution Prevention and Toxics’ (OPPT)
Section 8(a) Preliminary Assessment Information Rule (PAIR) Reporting application. This
document is the user guide for the Primary Support user of the Section 8(a) PAIR Reporting tool.
As a Primary Support, you can edit a form created by your Primary AO. You are only able to
access submissions to which your Primary AO has granted you access
General information on Section 8(a) PAIR is available on the TSCA Section 8(a) website
available at http://www.epa.gov/oppt/chemtest/ereporting/index.html. Information on CDX
registration, including user roles that apply to completing a Section 8(a) PAIR, is available at
http://cdx.epa.gov/About/UserGuide
Toxic Substances Control Act (TSCA) regulations require industry to provide the Environmental
Protection Agency (EPA) with documentation regarding chemical production, manufacture,
distribution, use, disposal, import, and export. As a result, the implementation of TSCA has
generated a large volume of documents submitted to the Agency by the regulated community
For questions concerning the TSCA Section 8(a) PAIR software requirements, please contact the
Central Data Exchange (CDX) Help Desk at [email protected] or call 1-888-890-1995
between the hours of 8am – 6pm Eastern Standard Time (EST). For TSCA Section 8(a) PAIR
reporting requirements, please contact the TSCA Hotline at [email protected] or
call 202-554-1404.
1.1

Labeling Confidential Information

This user guide presents instructions and screenshots for the ‘Section 8(a) PAIR’ electronic
application as if you were logged in as the Primary AO. As the Primary AO you are able to
create, modify, delete, and submit an 8(a) form. The user may claim certain information as
Confidential Business Information (CBI). If the data is claimed as CBI, it will be treated in
accordance with Agency confidentiality regulations at 40 CFR part 2, subpart B.
This TSCA Section 8(a) PAIR electronic application is optional for the production and
submission of these filings. The paper option for filing will continue to be allowed.
Potential users may find that the use of this application saves time, burden and, because it is in an
electronic format, provides easy access to reporting forms. Potential users are reminded to
carefully read and follow application instructions. Persons who wish to use this application must
address all provisions in the application, including those relating to indexing information (i.e.,
company name, address, chemical name etc.) and those related to CBI submissions, including the
requirement for the submission of sanitized or redacted filings.
Please note that certain CBI claims will not be accepted if you choose to use this electronic
application for TSCA Section 8(a). For example, chemical name and/or chemical identity, if the
chemical is listed on the public portion of the TSCA Inventory, may not be claimed as CBI in a
submission using this application. Similarly, the user must enter a non-confidential study title,
because it may not be claimed as CBI. EPA does not expect that such information, if evaluated
under procedures at 40 CFR part 2, subpart B, would generally be found entitled to confidential
treatment.

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

If the user believes that these or other data elements should be treated as CBI, then the user may
use the paper option to file the Section 8(a) PAIR and assert CBI claims.
The following fields can be claimed as CBI within the ‘Section 8(a) PAIR’ application:
 Technical Contact Information
 Submitting on Behalf of Company information
 Plant Site Physical Location information
 Mailing Address information
 Information regarding plant site activities:
o Manufacture of the Chemical information
o On-Site Use as a Reactant information
o On-Site Nonreactant Use of the Chemical Substance information
o On-Site Preparation of Products information
o Manufacturer’s Products information
 Information regarding the chemical substance processing by customer information
o Customer Uses and Products information
o Customer Process Categories information
Any document uploaded with the 40 CFR 766 flow

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

System Requirements

To use the Section 8(a) PAIR Reporting application to submit a Section 8(a) PAIR form, the
following are required:
 An e-mail account
 A supported web browser (see Section Error! Reference source not found. below) with
Java Script enabled Internet access.
 Internet access
 Adobe Acrobat Reader 5.0 or higher
 CDX username and password
2.1
Supported Browsers
 Internet Explorer 7 or above
 Go to the following link to download:
http://windows.microsoft.com/en-US/internet-explorer/downloads/ie
 Mozilla Firefox 3.5 or above
 Go to the following link to download:
http://www.mozilla.com/en-US/firefox/all-older.html
 Safari 4 or above
 Go to the following link to download:
http://support.apple.com/kb/dl877
 Google Chrome
 Go to the following link to download:
http://www.google.com/chrome
2.2

Screen Resolution

Screen resolution should be set to 1024 x 768 or greater.

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Primary Support Functions

This section describes how to:
 Access the Application
 Navigate the Section 8(a) PAIR Home screen
 Complete the Section 8(a) PAIR form
 Complete an Amendment
As a Primary Support, you can edit a form created by your Primary AO. You are only able to
access submissions to which your Primary AO has granted you access.
You can save the submission at any point during the data entry process. The save functionality
will allow you to return to that same submission at any point in the future. You can print the
document at any point; however, the ‘Not For Submission’ watermark will be placed on the
portable document format (PDF) document each time the submission is printed.
3.1

Log into Section 8(a) PAIR Reporting Application

After you create an account in CDX and click the ‘CSPP: Primary Support’ link, you will be
taken to the main ‘Chemical Information Submission System’ screen.
Note: Information on CDX registration, including user roles that apply to completing a Section
8(a) PAIR, is available at http://cdx.epa.gov/About/UserGuide.
Exhibit 3-1 shows a screen capture of the ‘Chemical Information Submission System’ screen:

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Exhibit 3-1: Chemical Information Submission System Screen

Navigation: To access the Section 8(a) PAIR Reporting ‘Home’ screen, select ‘TSCA Section
8(a) PAIR Reporting’ from the drop-down menu and click the ‘OK’ button.
3.2

Home Screen Navigation

You can access the Section 8(a) PAIR Reporting ‘Home’ screen by selecting ‘TSCA Section 8(a)
PAIR Reporting’ from the ‘Chemical Information Submission System’ screen drop-down menu
and by clicking the ‘OK’ button.

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

The Section 8(a) PAIR Reporting ‘Home’ screen is the first screen within the Section 8(a) PAIR
Reporting application. It provides you with links and tabs to access the ‘Forms’ and ‘Resources’
screens. To navigate to any of these screens, click the screen link (located in the middle of the
Section 8(a) PAIR Reporting ‘Home’ screen highlighted in blue), or click the screen tab (located
within the application header). The links and tabs provide the same functionality.
 Forms: Click the ‘Forms’ link or tab to navigate to the ‘Section 8(a) PAIR’ forms screen.
You can modify a Section 8(a) PAIR Reporting form using the ‘Section 8(a) PAIR’ forms
screen. For additional details about the ‘Section 8(a) PAIR’ forms screen, please refer to
Section 3.3.1.
 Resources: Click the ‘Resources’ link or tab to navigate to the ‘Resources’ screen. You
can find the Section 8(a) PAIR Reporting User Guide, as well as useful links for further
usability instruction on the ‘Resources’ screen. For additional details about the ‘Resources’
screen, please refer to Section 6.

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Exhibit 3-2 shows a screen capture for the Section 8(a) PAIR Reporting ‘Home’ screen:
Exhibit 3-2: Section 8(a) PAIR Reporting Home Screen

Navigation: Click the ‘Forms’ link or tab to access the ‘Section 8(a) PAIR Reporting’ forms
screen to edit an existing form.
3.3

Access New Form

As a Primary Support, you can edit a Section 8(a) PAIR Reporting form. You will be able to
access only those forms for which your Primary AO has assigned you to complete.

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

3.3.1

Section 8(a) PAIR Reporting Forms Screen

You can access the ‘Section 8(a) PAIR Reporting’ forms screen by clicking the ‘Forms’ link
from the Section 8(a) PAIR Reporting ‘Home’ screen, or by clicking the tab located within the
application header.
You are only allowed to edit Section 8(a) PAIR Reporting forms to which your Primary AO has
granted you access. Each column in the ‘Section 8(a) PAIR Reporting’ forms screen can be
sorted by clicking the column headers.
Edit a Submission: To modify an existing Section 8(a) PAIR form, click the ‘Form Alias’ link
for a form that has a status of ‘In Progress.’ You will be required to enter the passphrase
associated with that particular form in order to access and continue editing the submission. Refer
to Section 3.3.2 for further instructions on viewing and modifying forms that are ‘In Progress.’
In addition to the ‘Form Alias’ and ‘Status’ columns, the ‘Section 8(a) PAIR’ forms screen
displays the following columns of information:
 Form Alias: Displays the form alias. The alias is captured on the ‘General Submission
Information’ screen. The alias helps to differentiate between forms when there are multiple
forms.
 CASRN: Displays the Chemical Abstract Services Registry Number (CASRN). The
‘CASRN’ column will display as blank until you have identified the submission type and
started a new form.
 Status: Displays the status of the Section 8(a) PAIR form. The column will display values
as either ‘In Progress’ or ‘Submitted.
 Modify Date: Displays the date the form was last modified.
 Submission Date: Displays the date the form was submitted to CDX. This date populates
only after the Primary AO has submitted the form.
Export options: Displays export options which allow you to export the 'Section 8(a) PAIR'
forms screen in the following formats: Comma Separated Values (CSV), Excel, Extensible
Mark-up Language (XML), and Portable Document Format (PDF).
Exhibit 3-3 shows a screen capture of the ‘Section 8(a) PAIR Reporting’ forms screen:

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Exhibit 3-3: Section 8(a) PAIR Reporting Forms Screen

Navigation: Click the ‘Form Alias’ link for a form that has a status of ‘In Progress’ to navigate
to the ‘Enter Passphrase’ screen.
3.3.2

Enter Passphrase Screen

To edit a form click the ‘Form Alias’ link for a form with a status of ‘In Progress’ on the
‘Section 8(a) PAIR’ forms screen. The ‘Enter Passphrase’ screen allows you to enter the
passphrase associated with the form.
Enter Passphrase: Enter the passphrase associated with the form; the passphrase for the form
you have authority to edit will be given to you by your Primary AO.
Exhibit 3-4 shows a screen capture of the ‘Enter Passphrase’ screen:
Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Exhibit 3-4: Enter Passphrase Screen

Navigation: Enter the passphrase originally created and associated with the form by your AO
and click the ‘Next’ button to navigate to the ‘General Submission Information’ screen.
3.3.3

Navigation Tree

The navigation tree is located on the left hand side of each screen. You can perform the
following functions using the navigation tree:
 Collapse and Expand folders: Each section of the submission falls under a collapsible
folder within the navigation tree, which allows you to save space or easily view items in the
navigation tree. When a folder is expanded, you can click the minus sign (-), the folder icon
( ), or the folder title link to collapse that section of the navigation tree. When a folder is
collapsed, you can click the plus sign (+), the folder icon ( ), or the folder title link to
Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

expand that section of the navigation tree. When you place your cursor over a folder title
link, it will highlight in red.
 Navigate between screens: You can use the navigation tree to navigate between the
various screens within the application. Each screen of the submission is denoted with a
form icon ( ). You can click the form icon ( ) or the screen title link to navigate to the
selected screen. You are required to save all information entered on a particular screen
before navigating to the next screen or all entered information will be lost. A prompt will
appear after you click a link in the navigation tree indicating, ‘Are you sure you want to
leave the current page? Any unsaved changes will be lost.’ If you click the ‘OK’ button,
you will be taken to the requested screen without saving any of the data in the previous
screen. If you click the ‘Cancel’ button, the prompt will close and you will not be taken to
the requested screen.
Exhibit 3-5 shows a screen capture of the navigation prompt window:
Exhibit 3-5: Navigation Prompt

Exhibit 3-6 shows the screen capture of the navigation tree:

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Exhibit 3-6: Navigation Tree

3.3.4

Action Bar

The action bar is located at the bottom of the form section on each screen. You can perform the
following functions using the action bar:
 Validate: You can click the ‘Validate’ icon ( ) at any stage of completing a Section 8(a)
PAIR form to check for certain types of errors in a submission. A ‘Section 8(a) PAIR
Validation’ pop-up window generates when you click the ‘Validate’ icon ( ). The
‘Section 8(a) PAIR Validation’ pop-up window displays a report of all validation errors
relating to a failed validation. Refer to Section Error! Reference source not found. for
more information on validating a form.
The following exhibits, Exhibit 3-7, Exhibit 3-8, Exhibit 3-9, show the screen captures for the
Action Bar:

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Exhibit 3-7: Action Bar – Validate

 Save: You can click the ‘Save’ icon ( ) at any stage of completing a Section 8(a) PAIR
Reporting form. After you click the ‘Save’ icon ( ), the data entered on the screen will
save. The ‘Save’ function does not validate any entered data.
Exhibit 3-8: Action Bar – Save

 Preview: You can click the ‘Preview’ icon ( ) at any stage of completing a Section 8(a)
PAIR Reporting form to preview the form. After you click the ‘Preview’ icon ( ), a draft
watermarked PDF version of the form will generate and display in a separate window.
Exhibit 3-9: Action Bar – Preview

 Help Links: You can click the help links at any stage of completing a Section 8(a) PAIR
Reporting form.
 If you click the ‘CDX Homepage’ link, the application navigates you to the CDX
Homepage.
 If you click the ‘MyCDX Homepage’ link, the application navigates you to the CDX
Login.
 If you click the ‘EPA Homepage’ link, the application navigates you to EPA Homepage.
 If you click the ‘Terms and Conditions’ link, the application navigates you to the CDX
Terms and Conditions screen.
 If you click the ‘Privacy Notice’ link, the application navigates you to the CDX Privacy
and Security Notice screen.
Exhibit 3-10 shows the screen capture of the Action Bar help links:
Exhibit 3-10: Action Bar – Help Links

3.4
Section 8(a) PAIR
3.4.1
General Submission Information Screen
You can access the ‘General Submission Information’ screen by clicking the form alias from the
‘Form Alias’ and entering the passphrase created by the Primary AO.
Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

The ‘General Submission Information’ screen allows you to select the chemical with which the
form is associated by selecting it from the ‘CASRN’ drop-down menu. If the FRN has only one
associated chemical, the chemical name will prepopulate the screen. The system also allows you
to edit the form alias associated with the form. If you choose not to edit the form alias, the field
will auto-populate with a time stamp containing the date, time, and time zone for when the form
was created.
The following fields are displayed on the ‘General Submission Information’ screen:
 CASRN: Displays all available chemicals associated with the Code of Federal Regulation
(CFR) citation selected by your Primary AO on the ‘Section 8(a) PAIR’ forms screen. This
is a required field.
 Form Alias: This field is auto-populated with a time stamp and displays on the ‘Section
8(a) PAIR’ form screen within the ‘Form Alias’ column. This field is editable should you
choose to provide your own form alias.
Exhibit 3-11 shows the screen capture for ‘General Submission Information’ screen:
Exhibit 3-11: General Submission Information

Navigation: Select a chemical from the ‘CASRN’ drop-down menu and click the ‘Next’ button
to navigate to the ‘Technical Contact Information’ screen. You can also navigate to the
‘Technical Contact Information’ screen by clicking the ‘Technical Contact Information’ link
located within the navigation tree.

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

3.4.2

Technical Contact Information Screen

You can access the ‘Technical Contact Information’ screen by clicking the ‘Next’ button on the
‘General Submission Information’ screen or by clicking the ‘Technical Contact Information’ link
within the navigation tree.
The ‘Technical Contact Information’ screen allows you to submit on behalf of another company.
To identify that you are submitting on behalf of another company, the system provides a
checkbox for ‘This is a submission on behalf of another company.’ This functionality has been
implemented to accommodate a company that may use an agent or another individual to
complete the Section 8(a) PAIR data entry form. If this checkbox is checked, the information
regarding the manufacturing or processing establishment on whose behalf the submission is
being made is to be entered into the ‘Submitting on Behalf Of Company’ screen.
 This is a submission on behalf of another company: Checking the ‘This is a submission
on behalf of another company’ checkbox allows you to identify yourself as an individual
submitting on behalf of another company.
 Copy CDX Registration: Clicking the ‘Copy CDX Registration’ button will allow the
system to automatically populate the fields with your contact information provided during
CDX registration.
 Prefix: The ‘Prefix’ drop-down menu displays all optional prefixes and captures the
technical contact’s prefix. If you clicked the ‘Copy CDX Registration’ button, the fields on
the ‘Technical Contact Information’ screen populate with information entered during CDX
registration.
 First Name: Captures the technical contact’s first name. If you clicked the ‘Copy CDX
Registration’ button, the text fields on the ‘Technical Contact Information’ screen populate
with information entered during CDX registration. This is a required field.
 Middle Initial: Displays the technical contact’s middle initial. If you clicked the ‘Copy
CDX Registration’ button, the text fields on the ‘Technical Contact Information’ screen
populate with information entered during CDX registration.
 Last Name: Displays the technical contact’s last name. If you clicked the ‘Copy CDX
Registration’ button, the text fields on the ‘Technical Contact Information’ screen populate
with information entered during CDX registration. This is a required field.
 Suffix: The ‘Suffix’ drop-down menu displays all optional suffixes and captures the
technical contact’s suffix. If you clicked the ‘Copy CDX Registration’ button, the fields on
the ‘Technical Contact Information’ screen populate with information entered during CDX
registration.
 Company Name: Captures the technical contact’s company name. If you clicked the
‘Copy CDX Registration’ button, the text fields on the ‘Technical Contact Information’
screen populate with information entered during CDX registration. This is a required field.
 Phone Number: Captures the technical contact’s daytime telephone number; U.S. or
international. If you clicked the ‘Copy CDX Registration’ button, the text fields on the
‘Technical Contact Information’ screen populate with information entered during CDX
registration. This is a required field.

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 Email Address: Captures the technical contact’s email address. The email address must
follow the standard email address format: [email protected]. If you clicked the ‘Copy
CDX Registration’ button, the text fields on the ‘Technical Contact Information’ screen
populate with information entered during CDX registration. This is a required field.
 Mailing Address 1: Captures the first line of the technical contact’s mailing address. If
you clicked the ‘Copy CDX Registration’ button, the text fields on the ‘Technical Contact
Information’ screen populate with information entered during CDX registration. This is a
required field.
 Mailing Address 2: Captures the second line of the technical contact’s mailing address. If
you clicked the ‘Copy CDX Registration’ button, the text fields on the ‘Technical Contact
Information’ screen populate with information entered during CDX registration.
 City: Captures the city of the technical contact’s mailing address. If you clicked the ‘Copy
CDX Registration’ button, the text fields on the ‘Technical Contact Information’ screen
populate with information entered during CDX registration. This is a required field.
 State: Displays all available states and captures the state of the technical contact’s
technical contact’s mailing address. If you clicked the ‘Copy CDX Registration’ button, the
fields on the ‘Technical Contact Information’ screen populate with information entered
during CDX registration. This is a required field if the ‘Country’ field is defined as ‘United
States.’
 Postal Code: Captures the postal code of the technical contact’s mailing address. If you
clicked the ‘Copy CDX Registration’ button, the text fields on the ‘Technical Contact
Information’ screen populate with information entered during CDX registration. This is a
required field.
 Country: Displays all available countries and captures the country of the technical
contact’s mailing address. If you clicked the ‘Copy CDX Registration’ button, the fields on
the ‘Technical Contact Information’ screen populate with information entered during CDX
registration. This is a required field.

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Exhibit 3-12 shows the screen capture of the ‘Technical Contact Information’ screen:
Exhibit 3-12: Technical Contact Information Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Plant Site Physical Location’ screen. If
you checked the ‘Submitting on behalf of company’ checkbox on the ‘General Submission
Information’ screen, you are taken to the ‘Submitting on Behalf of Company’ screen.
3.4.3

Submitting on Behalf of Company Screen

You can access the ‘Submitting on Behalf of Company’ screen by checking the ‘This is a
submission on behalf of another company’ checkbox and by clicking the ‘Next’ button from the
‘Technical Contact Information’ screen. You can also access this screen by clicking the
‘Submitting on Behalf of Company’ link within the navigation tree.

Section 8(a) PAIR Reporting User Guide
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The ‘Submitting on Behalf of Company’ screen presents a list of fields that allow you to input
contact information for the manufacturing or processing establishment on whose behalf the
submission is being made.
 CBI: Checking the ‘CBI’ checkbox allows you to claim contact information as CBI.
 Prefix: The ‘Prefix’ drop-down menu displays all optional prefixes and captures the prefix
of the manufacturing or processing establishment contact for which the submission is being
made.
 First Name: Captures the first name of the manufacturing or processing establishment
contact for which the submission is being made. This is a required field.
 Middle Initial: Captures the middle initial of the manufacturing or processing
establishment contact for which the submission is being made.
 Last Name: Captures the last name of the manufacturing or processing establishment
contact for which the submission is being made. This is a required field.
 Suffix: The ‘Suffix’ drop-down menu displays all optional suffixes and captures the suffix
of the manufacturing or processing establishment contact for which the submission is being
made.
 Company Name: Captures the company name of the manufacturing or processing
establishment contact for which the submission is being made. This is a required field.
 Phone Number: Captures the daytime telephone number of the manufacturing or
processing establishment contact for whom the submission is being made; U.S. or
international. This is a required field.
 Email Address: Captures the email address of the manufacturing or processing
establishment contact for which the submission is being made. The email address must
follow the standard email address format: [email protected]. This is a required field.
 Mailing Address 1: Captures the first line of the mailing address of the manufacturing or
processing establishment contact. This is a required field.
 Mailing Address 2: Captures the second line of the mailing address of the manufacturing
or processing establishment contact.
 City: Captures the city of the mailing address of the manufacturing or processing
establishment contact. This is a required field.
 State: Displays all available states and captures the state of the mailing address of the
manufacturing or processing establishment contact. This is a required field when ‘United
States’ is selected form the ‘Country’ drop-down menu.
 Postal Code: Captures the postal code of the mailing address of the manufacturing or
processing establishment contact. This is a required field.
 Country: The ‘Country’ drop-down menu displays all available countries and captures the
country of the mailing address of the manufacturing or processing establishment contact.
This is a required field.

Section 8(a) PAIR Reporting User Guide
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Exhibit 3-13 shows the screen capture of the ‘Submitting on Behalf of Company’ screen:
Exhibit 3-13: Submitting on Behalf of Company Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Plant Site Physical Location’ screen.
3.4.4

Plant Site Physical Location Screen

You can access the ‘Plant Site Physical Location’ screen by clicking the ‘Next’ button from the
‘Submitting on Behalf of Company’ or ‘Technical Contact Information’ screens. You can also
access this screen by clicking the ‘Plant Site Physical Location’ link within the navigation tree.
The ‘Plant Site Physical Location’ screen provides the name, physical location address, and Dun
& Bradstreet Number of the plant site for which data is reported.

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 CBI: The system allows you to claim the plant site information as CBI by checking the
'CBI' checkbox. Validation will ensure equivalency between plant site and parent company
CBI claims. If you claim the plant site information as CBI, but do not claim the parent
company information as CBI, the system will display an error message indicating that both
the plant site information and the parent company information must have the same CBI
claims.
 Plant Site: The ‘Plant Site’ drop-down menu allows you to choose the correct facility for
the reported chemical location. The 'Plant Site' drop-down menu values are pre-populated
from CDX based on the facilities your Primary AO added under ‘Manage Facilities’ in
CDX. If the facilities have been updated in CDX, the drop-down menu will be re-validated
and updated. The ‘Company,’ ‘Address 1,’ ‘Address 2,’ ‘Email,’ ‘Phone Number,’ ‘City,
‘State,’ and ‘Postal Code’ fields will populate once a ‘Plant Site’ facility is selected from
the drop-down menu.
 Dun & Bradstreet: The system requires you to enter the Dun & Bradstreet number within
the 'Dun & Bradstreet' text field. The 'Dun & Bradstreet' text field is validated for the
appropriate Dun & Bradstreet format. The Dun & Bradstreet number consists of a 9-digit
number in the xx-xxx-xxxx format.
Exhibit 3-14 shows the screen capture of the ‘Plant Site Physical Location’ screen:

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Exhibit 3-14: Plant Site Physical Location Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Mailing Address’ screen.
3.4.5

Mailing Address Screen

You can access the ‘Mailing Address’ screen by clicking the ‘Next’ button on the ‘Plant Site
Physical Location’ screen. You can also access the ‘Mailing Address’ screen by clicking the
‘Mailing Address’ link within the navigation tree.
The 'Mailing Address' screen allows you to enter information regarding the plant site or
corporate headquarters. To identify if you are reporting for a plant site or the corporate
headquarters, you will choose the appropriate 'Plant Site' or 'Corporate Headquarters' radio
button. If you select the ‘Plant Site’ radio button option, a ‘Copy’ button becomes available to
allow you to populate the information entered on the ‘Plant Site Physical Location’ screen to the
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‘Mailing Address’ screen. The system allows you to claim the 'Mailing Address' screen as CBI
by checking the 'CBI' checkbox. If you claim the 'Plant Site Physical Location' as CBI, but do
not claim the 'Mailing Address' as CBI, the system will display an error message indicating that
both the 'Plant Site Physical Location' and the 'Mailing Address' must have the same CBI claims.
The following text fields are available for you to enter information:
 Plant Site: Selecting the ‘Plant Site’ radio button option identifies that the plant site is
submitting the Section 8(a) PAIR form. If you select this radio button option, the ‘Copy’
radio button will display. If the mailing address of the plant site is the same as the plant site
physical location, you can click the ‘Copy’ button to populate the information entered on
the ‘Plant Site Physical Location’ screen.
 Corporate Headquarters: Selecting the ‘Corporate Headquarters’ radio button option
identifies that the corporate headquarters is submitting the Section 8(a) PAIR form. If you
select this radio button option, the ‘Dun & Bradstreet’ text field is displayed and is
required.
 CBI: The CBI checkbox allows you to claim the information entered on the ‘Mailing
Address’ screen as CBI. If you check the CBI checkbox, the ‘Plant Site Physical Location’
screen must also be claimed as CBI.
 Copy: The ‘Copy’ button displays when you select the ‘Plant Site’ radio button and it
allows you to populate the information entered on the ‘Plant Site Physical Location’ screen
to the ‘Mailing Address’ screen.
 Company: Captures the company name of the plant site or corporate headquarters. This
field is required.
 Mailing Address 1: Captures the first line of the plant site or corporate headquarters
mailing address. This field is required.
 Mailing Address 2: Captures the second line of the plant site or corporate headquarters
mailing address.
 City: Captures the city of the plant site or corporate headquarters address. This field is
required.
 State: Displays all available captures the state of the plant site or corporate headquarters
address. This field is required.
 Postal Code: Captures the postal code of the plant site or corporate headquarters address.
The postal code field will not validate what is entered to correspond with the correct
address. Postal code validation only ensures that the correct format is entered. This field is
required.
 Dun & Bradstreet: The ‘Dun & Bradstreet’ field displays when you select the ‘Corporate
Headquarters’ radio button and it captures the Dun & Bradstreet number of the corporate
headquarters. The system has built-in validation to validate that the Dun & Bradstreet
number is entered using the correct Dun & Bradstreet number format. This field is required.

Section 8(a) PAIR Reporting User Guide
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Exhibit 3-15 shows the screen capture for the ‘Mailing Address’ screen:
Exhibit 3-15: User Mailing Address Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Preliminary Assessment Information-Part
A’ screen.
3.4.6

Preliminary Assessment Information-Part A Screen

You can access the ‘Preliminary Assessment Information-Part A’ screen by clicking the ‘Next’
button on the ‘Mailing Address’ screen. You can also access the ‘Preliminary Assessment
Information – Part A’ screen by clicking the ‘Preliminary Assessment Information – Part A’ link
within the navigation tree.

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The system provides you the ability to upload an XML document to fulfill Section 8(a) PAIR
reporting requirements. The system will validate all data pulled from the XML document. Refer
to Section 3.4.8 for additional information.
You are required to complete all fields within the 'Preliminary Assessment Information – Part A'
screen. You are also required to enter all data within the 'Preliminary Assessment Information –
Part A' screen in kilograms and to the nearest whole number.
Information entered within a CBI field set will be claimed CBI as a whole and not as specific
data elements.
If the company reporting is not involved in any manufacturing activity and imports a chemical at
one site and processes the chemical at another facility, check the 'This company is not involved
in any manufacturing activity and imports a chemical at one site and processes it at another
facility' checkbox. If this checkbox is checked, you are required to enter data into the '1. Total
Quantity Imported' text field, and proceed to the 'Preliminary Assessment Information – Part B'
screen by clicking the 'Next' button.
Item 1 requires you to enter the total quantity of the chemical substance imported in bulk during
the reporting period. The transfer of chemical to another site of the same company for processing
is treated as if it were for customer use.
Item 2 requires you to enter the total quantity of chemical domestically manufactured for use
during the reporting period, not counting the losses reported in item 3d.
The system ensures that the data entered in items 3a through 3c are added correctly, and that the
correct mathematical answer is populated in '3d Quantity lost during manufacture.' Items '3a
Quantity lost to the environment,' '3b Quantity in wastes treated to destroy the chemical,' and '3c
Quantity in wastes not treated to destroy the chemical' require an estimation field where you
must specify as a percentage how accurate you believe your estimates are. You must enter an
integer value from 0-100%. The system allows you to claim items 1 through 3 as CBI. To claim
items 1 or 2 as CBI, you will check the 'CBI' checkbox within the item row. If you check the
'CBI' checkbox for items 3a, 3b, 3c, or 3d, the system is designed to claim all four items as CBI
and vice versa.
Items 4 through 7 pertain to activity process categories for the chemical being reported. The
system allows you to claim each activity item as CBI by checking the 'CBI' checkbox located
next to the activity. By checking the 'CBI' checkbox, all data associated with that activity item is
flagged as CBI. The following are descriptions of activity items 4 through 7:
 4. Manufacture of the Chemical: This applies to the manufacture of the chemical
substance and includes all steps to ready the chemical for further processing use.
 5. On-Site Use as a Reactant: This applies to the use of the chemical at the plant site as a
reactant in the manufacture of another chemical substance, where the molecular structure of
the chemical is altered by breaking chemical bonds or making new chemical bonds
between the original substance and some other substance. It is required to report on all
processing up to and including the actual reaction step and any ancillary steps that recycle
un-reacted chemicals back to the reactor vessel.

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 6. On-Site Nonreactant Use of the Chemical Substance: This is the quantity of the
chemical substance used on site. Examples include cleaning solvents, dielectric fluids,
emulsifiers, and lubricants.
 7. On-Site Preparation of Products: This is the quantity of the chemical substance
processed at the manufacturing site into products for onsite use or sale. All steps up to and
including incorporation of the chemical into an article is required for reporting.
Activity items 4-7 require you to describe the manufacturing process and use of the chemical in
terms of the number of workers and the quantity of substance associated with the three
processing categories; enclosed, controlled release, and open, as described below:
 Enclosed: Enclosed processes are designed and operated to prevent intentional release of
the chemical.
 Controlled Release: Controlled release processes are operated in a controlled manner to
minimize the release of the chemical into the workplace.
 Open: Open process chemicals are routinely in direct contact with the atmosphere and no
measures are taken to prevent release.
Each process category is to be entered using the greatest quantity, in kilograms, processed in
each process category. When there is more than one process stream, each process stream is to be
calculated separately and then the values added for each process category. If a quantity of the
chemical passes in a series through an enclosed process and then passes through an open process,
the same quantity would be reported twice, once under each process category. The sum of the
quantities entered may be greater than 100% of the total quantity manufactured.
For items 5, 6, and 7, the total quantity processed in all process categories is to be entered in
kilograms. The total may be less than the sum of the quantities reported in the individual process
categories.
The total number of workers for each process category is to be entered within the 'Total Work'
column for items 4 through 7. Workers are counted in a process category if they are directly
involved in manufacturing, processing, or handling the chemical during the reporting period, or
if they are regularly assigned maintenance or inspection personnel who work with the process
from a remote control room. The number of workers and total worker-hours may be listed as
zero.
Worker-Hours may be calculated for a given process category by multiplying the average
number of full-time employees needed for the operation by the number of hours operating
annually.
 8. Manufacturer’s Products: ‘Manufacturer's Products' is encompassed by a CBI field set
that allows you to claim that sub-section of the 'Preliminary Assessment Information – Part
A' screen as CBI. Visually, you will see only one 'CBI' checkbox, but each element is
flagged and stored separately as CBI. Item 8 requires you to report the quantity of the
chemical substance prepared for commercial distribution in each of the product types in 8a
through 8g. The domestic products are divided into industrial and consumer products.
Industrial products are the manufacturing and service industries covered by the North
American Industry Classification System codes. Products meant to be used primarily by the
Section 8(a) PAIR Reporting User Guide
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general population are considered to be consumer products. The three types of industrial
and consumer products are 'Chemical or Mixture,' 'Article with Some Release,' and 'Article
with No Release.'
After all required information is entered into the 'Preliminary Assessment Information – Part A'
screen, click the 'Next' button to access to the 'Preliminary Assessment Information – Part B'
screen.
The following exhibits, Exhibit 3-16 and Exhibit 3-17, show the screen captures for the
Preliminary Assessment Information – Part A:

Section 8(a) PAIR Reporting User Guide
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Exhibit 3-16: Preliminary Assessment Information – Part A Screen Scroll 1

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Exhibit 3-17: Preliminary Assessment Information – Part A Screen Scroll 2

Navigation: Click the ‘Next’ button to navigate to the ‘Preliminary Assessment Information-Part
B’ screen.
3.4.7

Preliminary Assessment Information- Part B Screen

You can access the ‘Preliminary Assessment Information – Part B’ screen by clicking the ‘Next’
button on the ‘Preliminary Assessment Information – Part A’ screen. You can also access the
‘Preliminary Assessment Information – Part B’ screen by clicking the ‘Preliminary Assessment
Information – Part B’ link within the navigation tree.

Section 8(a) PAIR Reporting User Guide
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The system provides the ability to upload an XML document to fulfill Section 8(a) PAIR
reporting requirements. The system will validate all data pulled from the XML document. Refer
to Section 3.4.8 for additional information.
The system requires all data entered within the 'Preliminary Assessment Information – Part B'
screen to be entered in kilograms and to the nearest whole number.
The 'Preliminary Assessment Information – Part B' screen retains the same CBI behavior as the
'Preliminary Assessment Information – Part A' screen. All information entered in the 'Part B –
Chemical Substance Processing by Customers' section must be accurate within +/-50%.
 9. Customer Uses and Products: 'Customer Uses and Products' is encompassed within a
CBI boundary box. When you check the 'CBI' checkbox, all data elements within the CBI
boundary box are flagged as CBI. The estimated quantity of the chemical substance
customers’ process for each of the uses listed in items 9a through 9h is to be entered in
manually. Any items that cannot be estimated within +/-50% are to be entered into item 9i,
'Unknown Customer Uses.' The system allows you to enter the word 'unknown' if the data
would reveal information subject to a confidentiality agreement between the user and the
user's customers.
If you report customers’ uses as unknown in item 9i, 'Unknown Customer Uses,' for more than
20% of the total quantity of the chemical substances entered within items '1. Total Quantity
Imported' and '2. Quantity manufactured for sale or use,' the system requires you to report the
market names under which the chemical was distributed in item '10. Market Names.'
 10. Market Names: The 'Market Names' section allows you to list each market to which
the chemical was distributed within a table. Market names are entered in the text field
under the 'Name' column. To add additional market names, click the plus symbol within the
'Actions' column. This allows EPA to gather information about the chemical uses reported
as 'unknown' by requiring processors of the products to report directly to the Agency.
 11. Customer Process Categories: Item '11. Customer Process Categories’ will be
displayed as ‘10. Customer Process Categories’ if you did not report more than 20% of the
total quantity of the chemical substances entered within items ‘1. Total Quantity Imported’
and ‘2. Quantity manufactured for sale or use’ as unknown in item 9i. The ‘Customer
Process Categories’ addresses the user's general knowledge of the process types customers
use to process the chemical. The system will allow you to enter the word 'unknown' if you
cannot estimate within +/-50%.
Once you have entered all required information within parts A and B of 'Preliminary Assessment
Information,' you are able to save all information and your Primary AO is able to submit the
Section 8(a) PAIR form.

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Error! Reference source not found.Exhibit 3-18 shows the screen capture of the ‘'Preliminary
Assessment Information – Part B:
Exhibit 3-18: Preliminary Assessment Information-Part B Screen

Navigation: Answer all of the questions and click the ‘Validate’ button to navigate to the
‘Section 8(a) PAIR Validation’ pop-up window.
3.4.8

Upload XML

This section presents the instructions for uploading an XML document. The system provides the
ability for the user to upload an XML document to fulfill the reporting requirements for the

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‘Preliminary Assessment Information – Part A’ and the ‘Preliminary Assessment Information –
Part B’ screens. The system will validate all data pulled from the XML document.
3.4.8.1
Upload XML Screen
You can access the ‘Upload XML’ screen by clicking the ‘Upload XML’ button located at the
bottom of the navigation tree.
The ‘Upload XML’ screen allows you to upload the necessary XML document that will fulfill
the reporting requirements for both the ‘Preliminary Assessment Information – Part A’ and the
‘Preliminary Assessment Information – Part B’ screens. If previous information has been
entered, the data will be over written if the XML includes new information regarding already
completed sections.
The following fields are displayed on the ‘Upload XML’ screen:
 Upload XML: Clicking this button will generate a pop-up window that will allow you to
select an XML document to upload.
 Export XML: Clicking this link will generate a pop-up window that will allow you to
open the uploaded XML or save the file to your computer.

Section 8(a) PAIR Reporting User Guide
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Exhibit 3-19 shows the screen capture for the ‘Upload XML’ screen:
Exhibit 3-19: Upload XML Screen

Navigation: Click the ‘Upload XML file’ button to generate a browse pop-up window. Click
the ‘Export XML’ link to view or save the uploaded XML document to your computer. Click
any link within the navigation tree to leave the ‘Upload XML’ screen.
3.5

40 CFR 766

This section presents user guide instructions for the 40 CFR 766 Dibenzodiozins/Dibenzofurans
flow of the Section 8(a) PAIR application. Each submission will have a one to one (1:1) ratio
between the chemical and the form submitted to EPA.

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3.5.1

General Submission Information Screen

You can access the ‘General Submission Information’ screen by clicking a form alias link from
the ‘Form Alias’ column and entering the passphrase provided by your Primary AO on the ‘Enter
Passphrase’ screen.
The ‘General Submission Information’ screen allows you to select the chemical with which the
form is associated by selecting a chemical from the ‘CASRN’ drop-down menu. The system
allows you edit the form alias associated with the form. If you choose not to edit the form alias,
the field will auto-populate with a time stamp containing the date, time, and time zone for when
the form was created.
The following fields are displayed on the ‘General Submission Information’ screen:
 CASRN: Displays all available chemicals associated with 40 CFR 766. This is a required
field.
 Form Alias: This field is auto-populated with a time stamp and displays on the ‘Section
8(a) PAIR’ form screen within the ‘Form Alias’ column. This field is editable should you
choose to provide your own form alias.

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Exhibit 3-20 shows the screen capture for ‘General Submission Information’ screen:
Exhibit 3-20: General Submission Information Screen

Technical Contact Information Screen

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 Copy CDX Registration: Clicking the ‘Copy CDX Registration’ button will allow the
system to automatically populate the fields with your contact information provided during
CDX registration.
 CBI: Checking the ‘CBI’ checkbox allows you to claim contact information as CBI.
 Prefix: The ‘Prefix’ drop-down menu displays all optional prefixes and captures the
technical contact’s prefix. If you clicked the ‘Copy CDX Registration’ button, the fields on
the ‘Technical Contact Information’ screen populate with information entered during CDX
registration.
 First Name: Captures the technical contact’s first name. If you clicked the ‘Copy CDX
Registration’ button, the text fields on the ‘Technical Contact Information’ screen populate
with information entered during CDX registration. This is a required field.
 Middle Initial: Captures the technical contact’s middle initial. If you clicked the ‘Copy
CDX Registration’ button, the text fields on the ‘Technical Contact Information’ screen
populate with information entered during CDX registration.
 Last Name: Captures the technical contact’s last name. If you clicked the ‘Copy CDX
Registration’ button, the text fields on the ‘Technical Contact Information’ screen populate
with information entered during CDX registration. This is a required field.
 Suffix: The ‘Suffix’ drop-down menu displays all optional suffixes and captures the
technical contact’s suffix. If you clicked the ‘Copy CDX Registration’ button, the text
fields on the ‘Technical Contact Information’ screen populate with information entered
during CDX registration.
 Company Name: Captures the technical contact’s company name. If you clicked the
‘Copy CDX Registration’ button, the text fields on the ‘Technical Contact Information’
screen populate with information entered during CDX registration. This is a required field.
 Phone Number: Captures the technical contact’s daytime telephone number; U.S. or
international. If you clicked the ‘Copy CDX Registration’ button, the text fields on the
‘Technical Contact Information’ screen populate with information entered during CDX
registration. This is a required field.
 Email Address: Captures the technical contact’s email address. The email address must
follow the standard email address format: [email protected]. If you clicked the ‘Copy
CDX Registration’ button, the text fields on the ‘Technical Contact Information’ screen
populate with information entered during CDX registration. This is a required field.
 Mailing Address 1: Captures the first line of the technical contact’s mailing address. If
you clicked the ‘Copy CDX Registration’ button, the text fields on the ‘Technical Contact
Information’ screen populate with information entered during CDX registration. This is a
required field.
 Mailing Address 2: Captures the second line of the technical contact’s mailing address. If
you clicked the ‘Copy CDX Registration’ button, the text fields on the ‘Technical Contact
Information’ screen populate with information entered during CDX registration.
 City: Captures the city of the technical contact’s mailing address. If you clicked the ‘Copy
CDX Registration’ button, the text fields on the ‘Technical Contact Information’ screen
populate with information entered during CDX registration. This is a required field.
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 State: Displays all available states and captures the state of the technical contact’s mailing
address. If you clicked the ‘Copy CDX Registration’ button, the fields on the ‘Technical
Contact Information’ screen populate with information entered during CDX registration.
This is a required field if the ‘Country’ field is defined as ‘United States.’
 Postal Code: Captures the postal code of the technical contact’s mailing address. If you
clicked the ‘Copy CDX Registration’ button, the text fields on the ‘Technical Contact
Information’ screen populate with information entered during CDX registration. This is a
required field.
 Country: Displays all available countries and captures the country of the technical
contact’s mailing address. If you clicked the ‘Copy CDX Registration’ button, the fields on
the ‘Technical Contact Information’ screen populate with information entered during CDX
registration. This is a required field.

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Exhibit 3-21 shows the ‘Technical Contact Information’ screen.
Exhibit 3-21: Technical Contact Information Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Document Management’ screen. If you
checked the ‘This is a submission on behalf of another company’ checkbox, you are taken to the
‘Submitting on Behalf of Company’ screen.
3.5.3

Submitting on Behalf of Company Screen

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The ‘Submitting on Behalf of Company’ screen presents a list of fields that allow you to input
contact information for the manufacturing or processing establishment on whose behalf the
submission is being made.
 CBI: Checking the ‘CBI’ checkbox allows you to claim contact information as CBI.
 Prefix: The ‘Prefix’ drop-down menu displays all optional prefixes and captures the prefix
of the manufacturing or processing establishment contact for which the submission is being
made.
 First Name: Captures the first name of the manufacturing or processing establishment
contact for which the submission is being made. This is a required field.
 Middle Initial: Captures the middle initial of the manufacturing or processing
establishment contact for which the submission is being made.
 Last Name: Captures the last name of the manufacturing or processing establishment
contact for which the submission is being made. This is a required field.
 Suffix: The ‘Suffix’ drop-down menu displays all optional suffixes and captures the suffix
of the manufacturing or processing establishment contact for which the submission is being
made.
 Company Name: Captures the company name of the manufacturing or processing
establishment contact for which the submission is being made. This is a required field.
 Phone Number: Captures the daytime telephone number of the manufacturing or
processing establishment contact for whom the submission is being made; U.S. or
international. This is a required field.
 Email Address: Captures the email address of the manufacturing or processing
establishment contact for which the submission is being made. The email address must
follow the standard email address format: [email protected]. This is a required field.
 Mailing Address 1: Captures the first line of the mailing address of the manufacturing or
processing establishment contact. This is a required field.
 Mailing Address 2: Captures the second line of the mailing address of the manufacturing
or processing establishment contact.
 City: Captures the city of the mailing address of the manufacturing or processing
establishment contact. This is a required field.
 State: Displays all available states and captures the state of the mailing address of the
manufacturing or processing establishment contact. This is a required field when ‘United
States’ is selected from the ‘Country’ drop-down menu.
 Postal Code: Captures the postal code of the mailing address of the manufacturing or
processing establishment contact. This is a required field.
 Country: The ‘Country’ drop-down menu displays all available countries and captures the
country of the mailing address of the manufacturing or processing establishment contact.
This is a required field.

Section 8(a) PAIR Reporting User Guide
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Exhibit 3-22 shows the screen capture of the ‘Submitting on Behalf of Company’ screen:
Exhibit 3-22: Submitting on Behalf of Company Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Document Management’ screen.
3.5.4

Document Management Screen

You can access the ‘Document Management’ screen by clicking the ‘Next’ button on the
‘Technical Contact Information’ screen. If you are submitting on behalf of another company, this
screen can be accessed by clicking the ‘Next’ button from the ‘Submitting on Behalf of
Company’ screen. You can also access the ‘Document Management’ screen by clicking the
‘Document Management’ link within the navigation tree.

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The ‘Document Management’ screen allows you to upload documents to satisfy reporting
requirements for 40 CFR 766. To add documents, click the ‘Add Document’ button. Clicking the
‘Add Document’ button generates the ‘Document Management’ pop-up window.
The ‘Document Management’ table displays the file name of the document, the date the
document was attached, and whether the attached document was claimed as CBI. The system
allows you to delete unwanted documents by clicking the ‘Delete’ icon located under the
‘Action’ column. Clicking the file name link for a previously attached document generates the
‘Document Management’ pop-up window. This allows you to view and edit the attached
document.
The following items are displayed on the ‘Document Management’ screen:
 Add Document: Clicking the ‘Add Document’ button initiates the ‘Document
Management’ pop-up window.
 File Name: Displays the name of the attached document. Clicking the file name link for a
previously attached document generates the ‘Document Management’ pop-up window and
allows you to view and edit the attached document.
 Attachment Date: Displays the date the document was attached.
 CBI: Displays the CBI claim for the attached document as either ‘Y’ or ‘N.’
 Action: Clicking the ‘Delete’ icon will delete the specified row and its contents. A warning
message displays to confirm the deletion.
The ‘Document Management’ pop-up window allows you to browse your local hard drive and
attach one document at a time. You must click the ‘Browse’ button to attach the desired
document. Clicking the ‘Browse’ button will initiate the ‘File Upload’ window on your local
hard drive. Select the document you wish to attach and click the ‘Open’ button. To save the
attached document to the ‘Document Management’ screen, click the ‘OK’ button within the
‘Document Management’ pop-up window.
If you claim the attached document as CBI by checking the ‘CBI’ checkbox, you are required to
attach the sanitized version of that document. Checking the ‘CBI’ checkbox will generate the
‘Sanitized Document’ field. If you claim the attached document as CBI and you do not attach the
sanitized version, the system will display an error message indicating that a sanitized document
is required.

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Exhibit 3-23 shows the screen capture of the ‘Document Management’ screen:
Exhibit 3-23: Document Management Screen

Navigation: Click the ‘Add Document’ button to initiate the ‘Document Management’ pop-up
window.

Section 8(a) PAIR Reporting User Guide
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Exhibit 3-24 shows the screen capture of the ‘Document Management’ pop-up window:
Exhibit 3-24: Document Management Pop-Up Window

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Validate

You can click the ‘Validate’ icon ( ) at any stage of completing a Section 8(a) PAIR. The
‘Section 8(a) PAIR Validation’ pop-up window is displayed when you click the ‘Validate’ icon (
) in the action bar. The ‘Section 8(a) PAIR Validation’ pop-up window displays a report of all
validation errors. During the validation process, the application validates each screen of the
Section 8(a) PAIR to find missing and invalid data. For example, if a document is claimed as
CBI a sanitized version of the document must be uploaded. If a sanitized version if not uploaded,
you will be unable to complete the form.
Validation Errors: Errors are denoted by an error icon ( ) and can be fixed by clicking the
error link. The links will display the Screen Title Name (e.g.., Mailing Address) and the
associated error. After you click a link, the main application screen will display the section
where the error occurred so you can easily fix the error. Once you have fixed the error, click the
‘Validate’ icon ( ) again to refresh the ‘Section 8(a) PAIR Reporting Validation’ pop-up
window. If the information you fixed passes validation, the error will be removed from the
‘Section 8(a) PAIR Reporting Validation’ pop-up window.
Warning Messages: Warnings are denoted by a warning icon ( ) and can be fixed by clicking
the warning link. The links will display the Screen Title Name (e.g.., Mailing Address) and the
associated warning. After you click a link, the main application screen will display the section
where the warning occurred so you can easily fix the warning. Once you have fixed the warning,
click the ‘Validate’ icon ( ) again to refresh the ‘Section 8(a) PAIR Reporting Validation’ popup window. If the information you fixed passes validation, the warning will be removed from the
‘Section 8(a) PAIR Reporting Validation’ pop-up window.
You can close the ‘Section 8(a) PAIR Reporting Validation’ pop-up window by clicking the ‘X’
button located at the top right of the screen.

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Exhibit 4-1 shows the screen captures for the ‘Section 8(a) PAIR Reporting Validation’ pop-up
window:
Exhibit 4-1: Section 8(a) PAIR Reporting Validation Pop-Up Window

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Complete an Amendment

Only the Primary AO can unlock a submission to create an amendment. After the AO has
unlocked the submission and logged out, you (the Primary Support) can login and edit the form.
At this point, the ‘Section 8(a) PAIR’ forms screen will display a status of ‘In Progress’ under
the ‘Status’ column; however, you will not see these changes until you navigate back to the
‘Section 8(a) PAIR’ forms screen. Click the ‘Form Alias’ link for the form that you are
amending to navigate to the ‘Enter Passphrase’ screen. You must enter the passphrase originally
associated with the form to complete the amendment process.

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Resources

You can access the ‘Resources’ screen by clicking the ‘Resources’ tab located at the top of the
screen at any time during the submission process. You can also access the ‘Resources’ screen by
clicking the ‘Resources’ link from the Section 8(a) PAIR Reporting ‘Home’ screen. The
‘Resources’ screen provides you with links to all of the Section 8(a) PAIR Reporting user guides
as well as additional helpful links. Click the ‘User Guide’ link to access the Section 8(a) PAIR
Reporting User Guide document.
 Section 8(a) PAIR Reporting Homepage: If you click this link, a new internet browser
window will generate displaying the Section 8(a) PAIR Reporting screen.
 CDX Home: If you click this link, a new internet browser window will generate displaying
the CDX Home screen.
 TSCA Chemical Substances Inventory: If you click this link, a new internet browser
window will generate displaying the TSCA Chemical Substances Inventory screen.
Exhibit 6-1 shows the screen capture of the ‘Resources’ screen:

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Exhibit 6-1: Resources Screen

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

Appendix A. Definitions, Acronyms, and Abbreviations
The following table displays all the definitions, acronyms, and abbreviations used in this
document and their full name.
Definitions, Acronyms, and Abbreviations
Acronym

Full Name

Authorized Official

Chemical Abstract

CASRN

Chemical Abstract Service Registry Number

CDX

Central Data Exchange

CFR

Code of Federal Regulation

CoR

Copy of Record

CROMERR

Cross-Media Electronic Reporting Regulation

CSPP

Submissions for Chemical Safety and Pesticide Programs

EPA

Environmental Protection Agency

OPPT

Office of Pollution Prevention and Toxics

PAIR

Preliminary Assessment Information Rule

TSCA

Toxic Substances Control Act

Section 8(a) PAIR Reporting User Guide
Primary Authorized Official

File Type	application/pdf
File Title	EPA Functional Design Document Template
Author	Robert Parker
File Modified	2022-08-19
File Created	2013-10-28