SLAA Survey Instrument - Previous

FY20 SLAA Survey Instrument_DRAFT.docx

State Library Administrative Agency (SLAA) Survey

SLAA Survey Instrument - Previous

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State Library Administrative Agency Survey, FY 2020 Survey Instrument

Part A: State Library Administrative Agency Identification

A-010 SLAA Name

Physical location address:

A-020 Street

A-030 City

A-040 State

A-050 ZIP

A-060 ZIP+4

Mailing Address:

A-070 Street

A-080 City

A-090 State

A-100 ZIP

A-110 ZIP

A-120 Web address http://

Chief Officer of State Library Administrative Agency:

A-130 Name

A-140 Title

A-150 Telephone

A-160 Fax

A-170 Email address

Survey Respondent:

A-180 Name

A-190 Title

A-200 Telephone

A-210 Fax

A-220 (021) Email address

Reporting Period, Report data for State fiscal year 2019-2020 (except parts B&I)

A-230 FY Starting date (mm/dd/yyyy)

A-240 FY Ending date (mm/dd/yyyy)





Part B: Governance

  1. What is the SLAA’s location in State government as of October 1, 2020? Specify either the legislative or executive branch. If the SLAA is located in the Executive branch, specify whether the SLAA is an independent agency or part of a larger agency.

Branch of government:

B-010 _ Legislative branch Skip to question 2.

_ Executive branch Provide information in A or B, as appropriate:

  1. Independent agency (i.e., not part of a cabinet-level agency) - Specify to whom the Agency reports:

B-020 _ Governor – Skip to question 2.

_ Board/commission Specify selection method:

B-030 _ Appointed by Governor

B-040 _ Appointed by other official

  1. Part of larger agency - Specify:

B-050 _ Department of education

_ Department of cultural resources

_ Department of State

_ Other agency

_ Specify:

B-060

If you specified B-050 above, does your SLAA have a board or commission?

B-070 _ Yes _ Specify the Board/commission selection method:

B-080 _ Appointed by Governor

B-090 _ Appointed by other official

_ No



Part C: Allied Operations, State Resource or Reference/Information Service Center, and State Center for the Book

  1. Are any of the following allied operations combined with the SLAA? Select applicable items. Specify Yes or No for each item. Do not report Library for the Blind and Physically Handicapped or State Center for the Book, or a contract with another library or other entity to provide a service on behalf of the SLAA.

C-010 _ Yes _ No State archives

C-020 _ Yes _ No Primary State legislative research organization

C-030 _ Yes _ No State history museum/art gallery

C-040 _ Yes _ No State records management service

C-050 _ Yes _ No Other allied operation

Specify C-060

  1. Does the SLAA contract with a local public library or academic library to serve as a State resource center or reference/information service center? Specify Yes or No.

C-070 _ Yes _ No

  1. Does the SLAA host or provide any funding to a State Center for the Book? Specify Yes or No.

C-080 _ Yes _ No



Part D: Services to Libraries and Library Cooperatives

  1. Which of the following services are provided directly or by contract by the SLAA to libraries or library cooperatives? Specify Directly, Contract, or Not Provided for each service, for each type of library and library cooperatives.

Note: A Library Cooperative may serve single-type or multi-type libraries. Services provided directly by the SLAA are those provided without any intermediary by the SLAA to libraries or library cooperatives. Services provided by contract by the SLAA are those provided by a third party or intermediary under legal contract to the SLAA.

Services to Libraries and Library Cooperatives


Types of Services

Type of Library

Public (a)

Academic (b)

School (c)

Special (d)

Library Cooperatives (e)

D_SV-010

Accreditation of libraries






D_SV-020

Administration of State aid






D_SV-030

Certification of librarian






D_SV-040

Collection of library statistics






D_SV-050

Consulting services






D_SV-060

Library legislation preparation/review






D_SV-070

State standards/guidelines






D_SV-080

Administration of library system support






D_SV-090

LSTA State program grants






D_SV-100

LSTA statewide services






Operational Assistance


Types of Services

Public (a)

Academic (b)

School (c)

Special (d)

Library Cooperatives (e)

D_OA-010

Cooperative purchasing of library materials






D_OA-020

Interlibrary loan referral services






D_OA-030

Reference referral services






Coordination/Integration


Types of Services

Public (a)

Academic (b)

School (c)

Special (d)

Library Cooperatives (e)

D_CI-010

Statewide coordinated digital program or service






D_CI-020

Statewide public relations/library promotion campaigns






D_CI-030

Statewide virtual reference service






D_CI-040

Universal Service Program (review and approval of technology plans)






D_CI-050

Statewide resource sharing






D_CI-060

Involvement in the acquisition of other federal program funds






Program Assistance


Types of Services

Public (a)

Academic (b)

School (c)

Special (d)

Library Cooperatives (e)

D_PA-010

Continuing education programs






D_PA-020

Library planning/ evaluation/research






D_PA-030

Literacy programs






D_PA-040

Preservation/conservation services






D_PA-050

Summer reading programs






D_PA-060

Statewide reading programs






Follow-up Questions

D_SV-050.1 Which of the following consulting services do you provide? Please answer each of the questions below by selecting one of the choices provided.


Consulting Service

D_SV-050.1.1

Construction

yes

no

don’t know

D_SV-050.1.2

Library management/organizational development

yes

no

don’t know

D_SV-050.1.3

Continuing Education

yes

no

don’t know

D_SV-050.1.4

Technology/Connectivity

yes

no

don’t know

D_SV-050.1.5

Marketing/Communications

yes

no

don’t know

D_SV-050.1.6

E-Rate

yes

no

don’t know

D_SV-050.1.7

Adult literacy

yes

no

don’t know

D_SV-050.1.8

Youth services

yes

no

don’t know

D_SV-050.1.9

D_SV-050.1.10 Other: __________

Write in (250 characters max)

D_CI-060.1 Which federal agencies other than IMLS do you apply for funding from ? Please answer each of the questions below by selecting one of the choices provided.


Federal Agency

D_CI-060.1.1

Department of Education

yes

no

don’t know

D_CI-060.1.2

Department of Agriculture

yes

no

don’t know

D_CI-060.1.3

Federal Communication Commission/ Universal Service Administrative Company

yes

no

don’t know

D_CI-060.1.4

Department of Labor

yes

no

don’t know

D_CI-060.1.5

D_CI-060.1.6 Other _______________

Write in (250 characters max)

D_PA-030.1 Which of the following types of literacy programs do you support? Please answer each of the questions below by selecting one of the choices provided.


Type of Literacy Programs

D_PA-030.1.1

Language literacy

yes

no

don’t know

D_PA-030.1.2

Numerical literacy

yes

no

don’t know

D_PA-030.1.3

Information literacy

yes

no

don’t know

D_PA-030.1.4

Digital literacy

yes

no

don’t know

D_PA-030.1.5

Financial literacy

yes

no

don’t know

D_PA-030.1.6

Health literacy

yes

no

don’t know

D_PA-030.1.7

Family/Intergenerational literacy

yes

no

don’t know





D_PA-060.1 Do you support the following statewide reading programs for target populations listed below? Please mark those that apply.


Type of Literacy Programs

D_PA-060.1.1

Early Childhood/Preschool (0-5 years old)

yes

no

don’t know

D_PA-060.1.2

Middle Childhood (6-12 years old)

yes

no

don’t know

D_PA-060.1.3

Young Adults/High School (13-18 years old)

yes

no

don’t know

D_PA-060.1.4

Adults (19-65 years old)

yes

no

don’t know

D_PA-060.1.5

Older Adults (65+ years old)

yes

no

don’t know



Part E: Public Service Hours, Outlets, and User Groups

  1. Enter the total hours open in a typical week for ALL SLAA outlets, regardless of whom they serve. Do not report an allied operations outlet as an SLAA outlet. Example: If the SLAA has a main outlet with no bookmobile or other outlets and is open for public service 40 hours in a typical week, report 40 hours. If the SLAA has a main outlet, a bookmobile, and two other outlets open 40, 20, 35, and 35 hours respectively, in a typical week, report 130 hours (40+20+35+35=130 hours per typical week).


    Hours

    Number

    E-010

    Total hours/weeks (all SLAA outlets, regardless of whom they serve)


  2. Enter the total hours that the main or central SLAA outlet is open in a typical week to serve the general public or State government employees, by the following categories. Only one outlet may be designated as the main or central outlet.


    Hours

    Number

    E-020

    Total hours/week (main or central outlet)


    E-030

    Monday-Friday after 5:00 p.m. (main or central outlet)


    E-040

    Saturday and Sunday (main or central outlet)


  3. Enter the total number of SLAA outlets by type, regardless of whom they serve. Only one outlet may be designated as the main or central outlet. Do not report an allied operations outlet as an SLAA outlet.

E-050 Main or central outlet

E-060 Other outlets, excluding bookmobiles

E-070 Bookmobiles

E-080 TOTAL OUTLETS

  1. Enter the number of SLAA outlets that serve the following user groups, in whole or in part, by type of outlet.


User Groups

Main or Central outlet (a)

Other outlets, excluding bookmobiles (b)

Bookmobiles (c)

TOTAL OUTLETS (d)

E-090

Blind/physically handicapped individuals





E-100

Residents of State correctional institutions





E-110

Residents of other State institutions





E-120

State government employees (executive, legislative, or judicial)





E-130

General public







Part F: Collections

  1. Enter the total number of volumes or physical units in the following selected formats in all SLAA outlets (main or central, bookmobiles, and other outlets) that serve the general public and/or State government employees.


    Selected Formats

    Number

    F-010

    Book and serial volumes (exclude microforms) (exclude collections of braille books owned by the National Library Service for the Blind and Physically Handicapped, Library of Congress)


    F-020

    Audio materials (exclude collections of talking books owned by the National Library Service for the Blind and Physically Handicapped, Library of Congress)


    F-030

    Video materials


    F-040

    Current serial subscriptions (titles, not individual issues) (include print subscriptions only) (exclude microform, electronic, and digital subscriptions)


    F-050

    Government documents (include only government documents not accessible through the library catalog and not reported elsewhere)


  2. Is the SLAA designated as a Federal or State depository library for government documents? Specify Yes or No for each item.

F-060 _ Yes _ No State depository library

F-070 _ Yes _ No Federal depository library ─ Specify Yes or No for each item:

F-080 _ Yes _ No Regional

F-090 _ Yes _ No Selective




Part G: Library Service Transactions

  1. Enter ANNUAL totals for the following types of service transactions in all SLAA outlets (main or central, bookmobiles, and other outlets) that serve the general public and/or State government employees.


Service Transactions

Number

G-010

Circulation (Exclude items checked out to another library)



Interlibrary loan/document delivery:


G-020

Provided to other libraries


G-030

Received from other libraries and document delivery services


G-040

Reference transactions


G-050

Library visits




Part H: Library Development Transactions

  1. Enter ANNUAL totals for the following types of library development transactions of the SLAA.


Library Development Transactions

Number

H-010

LSTA and State grants: Grants awarded


H-020

Continuing education programs: Number of events


H-030

Total attendance at events




Part I: Staff

  1. Enter total number of SLAA staff in FTEs (full-time equivalents) (to two decimal places), by type of service. Report all staff on the payroll as of October 1, 2020, and unfilled but budgeted positions.

Note: Forty hours per week is the measure of full-time employment for this survey. FTEs (full-time equivalents) of employees in any category may be computed by taking the number of hours worked per week by all employees in that category and dividing it by 40. Report staff based on the SLAA organization chart. A given position (e.g., State Data Coordinator) may be part of administration in one agency, library development in another, and library services in another agency. If an employee provides more than one service, allocate the FTE among appropriate categories.

Type of Service

ALA MLS Librarian (a)

Non ALA-MLS Librarians and Non MLS Librarians (b)

Other (Professional and Non-Professional Staff (c)

Total Staff (d)

Prior Year Total

I-010

Administration






I-020

Library development






I-030

Library services






I-040

Other services






I-050

TOTAL STAFF








Part J: Revenue

  1. Are all public library State funds administered by the SLAA? Specify Yes or No.

Note: Answer this question based on State funds distributed to individual public libraries and library cooperatives serving public libraries only in State fiscal year 2020. If no State funds are reported in Part K in items K_FA-010(b) or K_FA-020(b), the answer should be No.

J-010 _ Yes _ No

  1. Does the SLAA administer any State funds for the following types of libraries? Specify Yes or No.

Note: Answer this question based on State funds distributed to libraries and library cooperatives in State fiscal year 2020. If no State funds are reported in Part K in items K_FA-010(b) to K_FA-050(b) or K_FA-070(b), the answer should be No.

J-020 _ Yes _ No Academic libraries

J-030 _ Yes _ No School library media centers

J-040 _ Yes _ No Special libraries

J-050 _ Yes _ No Library cooperatives

  1. Enter total SLAA revenue, by source and type of revenue. Exclude carryover funds. Include revenue for allied operations only if it is part of SLAA budget. Include all funds distributed to libraries and library cooperatives if the funds are administered by the SLAA. Specify other sources of federal revenue and the amount of funding received for each of the other sources.


Federal Revenue

Amount

J-070

LSTA (Library Services and Technology Act) Grants to States Programs

(Report the funds drawn down from the federal government from the LSTA Grants to States Program during State fiscal year 2020, whether drawn from one or more federal fiscal year allotments. Do not include IMLS Discretionary funds such as National Leadership Grants, Laura Bush 21st Century Librarian Program, or Sparks! Ignition -- report these grants in item J-080 (Other Federal revenue).


J-080

Other Federal revenue:

(If the SLAA received federal revenue other than LSTA Grants to States funds (e.g., National Endowment for the Humanities grants, National Historical Publications and Records Commission grants, LSTA National Leadership Grants, Laura Bush 21st Century Librarian grants, etc.), report that revenue in this item. If your State acts as the fiscal agent for a multi-State grant, report only the funds designated for your State.)


J-080.1 –
J-080.10

Specify program(s), title(s), and funding amount for each source of revenue if other federal revenue is reported in item J-080.

Program and Title: ___________________________________________


J-090

TOTAL FEDERAL REVENUE





State and Other Revenue

Amount

J-100

SLAA operation


J-110

State aid to libraries


J-120

Other State revenue


J-130

TOTAL STATE REVENUE


J-140

Other revenue


J-150

TOTAL REVENUE


Part K: Expenditures

  1. Enter total SLAA expenditures, by source of revenue and type of expenditure. Include all LSTA expenditures. Include expenditures for allied operations only if the expenditures are from the SLAA budget. Include all funds distributed to libraries and library cooperatives if the funds are administered by the SLAA.

Operating expenditures for SLAA and allied operations. Do not include funds distributed to libraries and library cooperatives in items K_AO-010 to K_AO-060.

Amount by source

Federal (a)

State (b)

Other (c)

TOTAL (d)

K_AO-010

Salaries and wages





K_AO-020

Employee benefits





K_AO-030

TOTAL STAFF EXPENDITURES





K_AO-040

Collection expenditures





K_AO-050

Other operating expenditures





K_AO-060

TOTAL OPERATING EXPENDITURES






Other expenditures for SLAA and allied operations only

K_OE-010

Capital outlay





K_OE-020

Other expenditures











K_OE-010

Capital outlay





K_OE-020

Other expenditures






Financial assistance to libraries and library cooperatives (Include all funds distributed to libraries and library cooperatives if the funds are administered by the SLAA)

K_FA-010

Individual public libraries





K_FA-020

Library cooperatives serving public libraries only





K_FA-030

Other individual libraries





K_FA-040

Library cooperatives serving more than one type of library





K_FA-050

Single agency or library providing statewide service





K_FA-060

Library construction





K_FA-070

Other assistance





K_FA-080

TOTAL FINANCIAL ASSISTANCE











K_TE-010

TOTAL EXPENDITURES







Part L: LSTA State Program Expenditures

  1. Enter total SLAA State program expenditures, by type of expenditure. Report expenditures in one and only one category. These expenditures should also be reported in Part K.


Type of Expenditure

Amount

L-010

Statewide service (exclude sub-grants to single libraries or agencies providing statewide services)


L-020

Grants (include sub-grants to single libraries or agencies providing statewide services)


L-030

LSTA administration. Expenditures of LSTA funds for administrative costs in connection with programs and services carried out under this Act.

Note: These are the costs associated with the SLAA’s management, oversight, and administration of the IMLS LSTA Grants to States program and are costs that would be considered administrative costs and subject to the 4% cap.


L-040

TOTAL LSTA EXPENDITURES






Part M (a): Electronic Services and Information

  1. Does the SLAA fund or facilitate any of the following electronic networking functions at the State level? Specify Yes or No for each item.

M-010 _ Yes _ No Electronic network planning or monitoring

M-020 _ Yes _ No Electronic network operation

Database development:

M-030 _ Yes _ No Bibliographic databases

M-040 _ Yes _ No Full text or data files

  1. Does the SLAA fund or facilitate digitization or digital programs or services in any of the following instances? Specify Yes or No for each item.

M-050 _ Yes _ No for the SLAA itself

M-060 _ Yes _ No Via grant or contracts to other State agencies

M-070 _ Yes _ No Via grants or contracts to other libraries or library cooperatives

  1. Does the SLAA fund or facilitate library access to the Internet in any of the following ways? Specify Yes or No for each item.

Training or consulting to facilitate access:

M-080 _ Yes _ No Library staff (State and local)

M-090 _ Yes _ No State library end users

M-100 _ Yes _ No Providing direct funding for Internet access

M-110 _ Yes _ No Providing equipment

M-120 _ Yes _ No Providing access to directories, database, or online catalogs via the Internet

M-130 _ Yes _ No Managing a Web site, file server, bulletin boards, or electronic mailing lists

  1. Enter the number of workstations that are used for Internet access by the general public in all SLAA outlets that serve the public, by the following categories. Include terminals used by both the SLAA staff and the public. Exclude terminals that are for SLAA staff use only.


Internet Workstations Available to the General Public

Number

M-140

Library-owned public-access graphical workstations that connect to the Internet for a dedicated purpose (e.g., to access an OPAC or specific database, or to train the public) or multiple purposes. (For this count, the term “library-owned” includes computers leased by the State library agency.)


M-150

All other public access Internet workstations in the library. (Report non-library computers placed in the library by other agencies or groups. Report non-graphical workstations.)




Part M (b): Electronic Services and Information

  1. How much does the SLAA expend for statewide database licensing, by source of revenue? These expenditures should also be reported in Part K.



    Federal (a)

    State (b)

    Other ©

    TOTAL (d)

    M-160

    Statewide-database licensing





  2. Do your statewide database licenses, paid for by funds reported in question 25, include access by the following? Specify Yes or No for each item.

M-170 _ Yes _ No Public libraries

M-180 _ Yes _ No Academic libraries

M-190 _ Yes _ No School library media centers

M-200 _ Yes _ No Special libraries

M-210 _ Yes _ No Library cooperatives

M-220 _ Yes _ No Other State agencies

M-230 _ Yes _ No Remote users

  1. Does the SLAA facilitate or subsidize electronic access to the bibliographic records or holdings of other libraries in the State in any of the following ways? Specify Yes or No for each item.

M-240 _ Yes _ No Web-based union catalog (international, national, statewide, multistate, regional)

M-250 _ Yes _ No Other type of electronic access

M-260 Specify

  1. Is the SLAA an applicant for the Universal Service (E-rate discount) Program? Specify Yes or No for each item.

M-270 _ Yes _ No

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File TitleState Library Administrative Agency Survey FY 2018 Survey Instrument
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