DD 2536 Request for Armed Forces Participation in Public Events

OMB No. 0704-0290
OMB approval expires
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REQUEST FOR ARMED FORCES PARTICIPATION IN PUBLIC EVENTS
(NON-AVIATION)

The public reporting burden for this collection of information is estimated to average 20 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense,
Washington Headquarters Services, at [email protected]. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to
comply with a collection of information if it does not display a currently valid OMB control number.

PLEASE DO NOT RETURN YOUR FORM TO THE ABOVE ORGANIZATION. RETURN COMPLETED FORM TO THE APPROPRIATE ADDRESS ON THE BACK OF THIS FORM.

ALL DATA WILL BE HANDLED ON A "FOR OFFICIAL USE ONLY" BASIS.
PURPOSE: This form is used to request all Armed Forces MUSICAL UNIT, TROOP, COLOR/HONOR GUARD, GUEST SPEAKER, and/or EXHIBIT/EQUIPMENT participation in public
events. The information is required to evaluate the event for appropriateness and compliance with DoD policies and for coordination with the units involved. Please complete all sections.

SECTION I - EVENT DATA
1. SPECIFIC REQUIREMENT (i.e., Musical Unit, Color Guard, Military Equipment, Troop Formation Number)

2. INCLUSIVE DATES/TIME OF EVENT (YYYYMMDD/0:00 a.m. or p.m.)
START DATE

END DATE

REHEARSAL DATE/TIME
(if applicable)

TIME

CHECK IF 1-DAY EVENT

3. TITLE OF EVENT (and website, if applicable) (List other potential engagements for requested military support in item 21)

4.b. MEDIA COVERAGE (X all that apply)
LOCAL
TELEVISION
REGIONAL
RADIO
NATIONAL
PRINT
4.d. VIP ATTENDANCE (X if applicable)

4.a. EXPECTED
ATTENDANCE

4.c. YOUR MEDIA/PR POC (Name/telephone/email):
SOCIAL MEDIA
NONE

5. SITE OF EVENT (e.g., park, auditorium, airport) (NOTE: This site must be
accessible to and usable by persons with disabilities.)

NAME
TELEPHONE
EMAIL
6. ADDRESS OF EVENT (Street, City, State, ZIP Code)

7. PROGRAM (Describe program theme and objective, audience and civic makeup, and the purpose of Armed Forces participation.)

NEEDS DD67

8.a. HAVE OTHER ARMED FORCES UNITS BEEN REQUESTED TO SUPPORT
THIS EVENT? (If so, specify.)

8.b. HAS DoD SUPPORTED THIS EVENT IN THE PAST? (If so, specify previous
military support.)

9. IS THERE ANY CHARGE? (e.g., admission, parking. If so, specify.)

10. IS THIS EVENT BEING USED TO RAISE FUNDS FOR ANY PURPOSE?
(If so, specify how funds will be distributed.)

11. WILL ADMISSION, SEATING, AND ALL OTHER ACCOMMODATIONS AND FACILITIES CONNECTED WITH THIS EVENT BE AVAILABLE TO
ALL PERSONS WITHOUT REGARD TO RACE, COLOR, NATIONAL ORIGIN, RELIGION, AGE, DISABILITY, SEX, GENDER IDENTITY, OR
SEXUAL ORIENTATION? (X appropriate box)

YES

NO

YES

NO

SECTION II - REQUESTING ORGANIZATION DATA
12.a. NAME AND WEBSITE OF REQUESTING ORGANIZATION

12.b. SOCIAL MEDIA HANDLES:
FACEBOOK

INSTAGRAM

TWITTER

OTHER

(X appropriate box for each item.)
13. IS THE REQUESTING ORGANIZATION A CIVIC ORGANIZATION? (e.g., a non-governmental organization primarily focused on improving broad
based communities at large.)
14. DOES THE EVENT HAVE THE OFFICIAL BACKING OF THE LOCAL GOVERNMENT?
15.a. DOES THE REQUESTING ORGANIZATION EXCLUDE ANY PERSON FROM ITS MEMBERSHIP OR PRACTICE ANY FORM OF
DISCRIMINATION IN ITS FUNCTIONS BASED ON RACE, COLOR, NATIONAL ORIGIN, RELIGION, AGE, DISABILITY, SEX, GENDER
IDENTITY, OR SEXUAL ORIENTATION?
15. b. DO ANY OF THE FOLLOWING APPLY TO YOUR EVENT? (X all that apply.)

POLITICAL EVENT

RELIGIOUS EVENT

IDEOLOGICAL EVENT

16. REQUESTER'S REPRESENTATIVE (Please PRINT all contact information.)
a. NAME (Include Mr./Ms./Military Rank)

b. ADDRESS (Street, City, State, ZIP Code)

c. PRIMARY TELEPHONE
(Include area code)

e. FAX NUMBER (Incl. area code)

d. ALTERNATE TELEPHONE
(Include area code)

f. E-MAIL ADDRESS

SECTION III - REQUESTING ORGANIZATION SUPPORT DATA
17. See page 2, paragraph 3 before completing this section. Please answer the following questions ONLY for musical support requests.
Is the requester offering to: (X appropriate box for each item.)
a. Fund the standard Military Services allowance for meals, lodging, and incidental expenses for Armed Forces participants?
b. Fund transportation costs, meals, and hotel accommodations for unit representatives to visit the site prior to the event?
c. Fund transportation costs from home station to the event and return for Armed Forces participants?
d. Fund transportation costs for Armed Forces participants between the site of the event and the hotel?

DD FORM 2536, DRAFT 20221021

PREVIOUS EDITION IS OBSOLETE.

YES

NO

SECTION IV - CERTIFICATION
18. I am acting on behalf of the requesting organization and certify that the information provided above is complete and accurate to the best of my knowledge. I understand
that representatives from the military services will contact me to discuss arrangements and costs involved prior to final commitments, or to inform me of their inability to
support this event. I also understand that operational commitments must take priority and can preclude a scheduled appearance at an approved public activity.
a. SIGNATURE OF REQUESTER'S REPRESENTATIVE

b. DATE SIGNED (YYYYMMDD)

c. PRINT NAME AND TITLE

19. MILITARY PARTICIPATION (Explain the desired effects of U.S. military participation in this event, and how U.S. military participation in this event
will be amplified via social media.)

20. REMARKS (Use this area to continue any items if necessary, for additional information on the event, etc. Reference by section and item number.)

INSTRUCTIONS
1. This form is used to request Armed Forces musical unit, personnel, color/honor guard, guest
speaker and/or exhibit/equipment participation in public events. U.S. Military participation does
not imply endorsement of the event or the organization hosting the event. Events may not be
supported if they promote specific ideological positions or beliefs, current controversial topics,
campaigns, or political posturing (direct or indirect) to lobby for a particular cause or legislative
decision. The requested information is required to evaluate the event. Please complete all
sections.

SUBMIT COMPLETED REQUEST FORM TO:
The Public Affairs Office of the Military Installation closest to the event OR to the
appropriate Military Service listed below:

NEEDS DD67

2. Armed Forces musical units are organized for ceremonial and traditional purposes and to
support recruiting activities. However, they may be authorized to provide certain specified
presentations, such as patriotic ceremonies for public programs. Armed Forces musical
organizations are not permitted to provide entertainment, background, dinner, dance or other
social music at public or private events in competition with the customary or regular employment
of local civilian musicians. Limited resources permit only one band and/or choir to perform
at an event, and the Military Services reserve the right to cancel support to requesters
who have scheduled more than one such military unit.

ARMY:
Community Relations Division
HQDA, Office of the Chief, Public Affairs
1500 Army Pentagon, Room 1D470
Washington, DC 20310-1500
[email protected]
www.army.mil/comrel

U.S. MILITARY DISTRICT OF WASHINGTON: (For National Capital Region (NCR)
and Federal Agencies only)
Send public event requests inside the NCR to the MDW Communication Office via
email:
[email protected]
Send public event requests from Federal agencies to the Ceremonial Directorate
via email:
[email protected]
Website:
https://mdwhome.mdw.army.mil/ceremonial-support/requesting-ceremonial-support

3. Department of Defense (DoD) policies require that Armed Forces participation in public events
will be provided at no additional cost to the Government, which means unprogrammed costs
incurred solely because of participation in or support of an unplanned activity. For example,
additional costs to the Government include unplanned travel and transportation, meals and
lodging for military personnel away from Government mess, civilian per diem, and overtime pay. MARINE CORPS:
For instructions on how to request Marine Corps assets,
Unsolicited contributions of money, personal property, or services (e.g., gifts in kind for lodging,
visit
meals, transportation) may be accepted for the benefit of military musical units for events that
www.marines.mil/community
align with the DoD's mission. All costs are binding after a unit, personnel, or exhibit has arrived at (703) 614-1034 (voice)
an event site, even though weather conditions or other unforeseen circumstances force the
event to be cancelled.
NAVY:
4. This form should be submitted to the appropriate Military Service (listed in right hand column)
not less than 30 days in advance of a scheduled program. Final determination will occur no
earlier than 90 days in advance. Please realize that all Armed Forces units have specific
military missions and training requirements. Participation in public programs will only be
authorized when such support is in the best interests of the DoD and the Military Services and
does not interfere with mission or training programs. In all cases, operational commitments must
take priority and can cause previously scheduled appearances to be cancelled.
5. Additional forms may be obtained on the Internet at https://www.esd.whs.mil/Directives/forms/
dd2500_2999/. For legibility, event requesters are highly encouraged to fill out applicable
information on-line prior to printing out the form. Submit forms through the nearest military
installation public affairs office, or to any of the military public affairs offices listed to the right. If
you have questions regarding information required on this form, please call the Directorate of
Community Engagement in the Office of the Assistant to the Secretary of Defense for Public
Affairs between 8:00 a.m. and 5:00 p.m. Eastern Time, Monday through Friday (703) 695-3845.

Navy Office of Community Outreach
5722 Integrity Drive, Bldg 456-3
Millington, TN 38054
(901) 874-5804 (voice)
[email protected]
www.outreach.navy.mil
AIR FORCE:
Office of the Secretary of the Air Force
Office of Public Affairs (SAF/PA)
1690 Air Force Pentagon
Washington, DC 20330
www.afoutreach.af.mil
Submit band requests online at
www.outreachrequests.hq.af.mil
NATIONAL GUARD BUREAU:
Submit requests to the State National Guard Public
Affairs Office in the state where the event will take
place. Contact information for State Public Affairs
Offices is available online at
http://www.nationalguard.mil/Resources/StateWebsites.aspx

REQUESTER: PLEASE RETAIN A COPY OF THIS FORM FOR FUTURE REFERENCE.

DD FORM 2536 (BACK), DRAFT 20221021

PREVIOUS EDITION IS OBSOLETE.