BIA-FA-16-EMDP-instructions 2016_FINAL 06-17-2016

Notice of Funding
Assistant Secretary–Indian Affairs
Office of Indian Energy and Economic Development
FY 2016 Energy and Mineral Development Program

The Assistant Secretary of Indian Affairs for the Department of the Interior (Assistant Secretary),
through the Office of Indian Energy and Economic Development (IEED), announces funding
for awards to Federally-recognized Indian tribes, authorized tribal organizations, and Tribal
Energy Resource Development Organizations for projects that assess, evaluate, or otherwise
promote the processing, use, or development of energy and mineral resources on Indian lands,
particularly feasibility studies of community-scale energy development projects that promote
local economic benefits and stronger tribal economies.
Awards will be made either as a direct service to tribes or pursuant to the Indian SelfDetermination and Education Assistance Act (ISDA or the Act), 25 U.S.C. section 450, et seq.
Tribal organizations, as defined at 25 U.S.C section 450b (l), are eligible for funding. All
proposals must have tribal resolution(s) supporting their requests in order to receive funding.
IEED will review and fund all eligible proposals received by 9:00 p.m. E.S.T. on July 8, 2016.
Any award under this announcement does not guarantee future funding of any kind, including
future Energy and Mineral Development Program announcements. Overall project costs may
exceed the amount of the IEED contribution. Funds provided under a self-determination contract
may be used to meet matching or cost participation requirements under other federal and nonfederal programs.
Proposals are due by July 8, 2016 by 9:00 p.m. E.S.T. Contract proposals must contain the
information required by 25 CFR 900.8. Send tribal resolutions and completed proposals
electronically in one file, to: Ms. Rebecca Naragon, Attn: Energy and Mineral Development
Program at [email protected].
If you have technical questions about the energy and mineral resources you wish to assess,
evaluate or promote, please contact the appropriate IEED Division of Energy and Mineral
representatives listed below:
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Mineral Projects (Metals, Industrial Minerals, e.g. Sand and Gravel): Dennis
Bodenchuk, telephone 720-407-0603, e-mail [email protected]
Conventional Energy (Oil, Natural Gas, Coal): Bob Just, telephone 720-407–0611, email [email protected]
Renewable Energy (Biomass, Wind, Solar): Winter Jojola-Talburt, telephone 720-4070668, e-mail [email protected] or Jennifer Murphy, telephone 720-4070669, e-mail [email protected]
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Geothermal Energy: Bob Just, telephone 720-407–0611, e-mail [email protected]

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CONTRACT PROPOSAL CONTENT REQUIREMENTS
25 CFR 900.8 requires that initial contract proposals contain the following information:
(a) The full name, address and telephone number of the Indian tribe or tribal organization
proposing the contract.
(b) If the tribal organization is not an Indian tribe, the proposal must also include:
(1) A copy of the tribal organization's organizational documents (e.g., charter, articles of
incorporation, bylaws, etc.).
(2) The full name(s) of the Indian tribe(s) with which the tribal organization is affiliated.
(c) The full name(s) of the Indian tribe(s) proposed to be served.
(d) A copy of the authorizing resolution from the Indian tribe(s) to be served.
(1) If an Indian tribe or tribal organization proposes to serve a specified geographic area,
it must provide authorizing resolution(s) from all Indian tribes located within the
specific area it proposes to serve. However, no resolution is required from an Indian
tribe located outside the area proposed to be served whose members reside within the
proposed service area.
(2) If a currently effective authorizing resolution covering the scope of an initial contract
proposal has already been provided to the agency receiving the proposal, a reference
to that resolution.
(e) The name, title, and signature of the authorized representative of the Indian tribe or tribal
organization submitting the contract proposal.
(f) The date of submission of the proposal.
(g) A brief statement of the programs, functions, services, or activities that the Indian tribe or
tribal organization proposes to perform, including:
(1) A description of the geographical service area, if applicable, to be served.
(2) The estimated number of Indian people who will receive the benefits or services
under the proposed contract.
(3) An identification of any local, Area, regional, or national level departmental
programs, functions, services, or activities to be contracted, including administrative
functions.
(4) A description of the proposed program standards;
(5) An identification of the program reports, data and financial reports that the Indian
tribe or tribal organization will provide, including their frequency.
(6) A description of any proposed redesign of the programs, services, functions, or
activities to be contracted,
(7) Minimum staff qualifications proposed by the Indian tribe and tribal organization, if
any; and
(8) A statement that the Indian tribe or tribal organization will meet the minimum
procurement, property and financial management standards set forth in subpart F,
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subject to any waiver that may have been granted under subpart K.
(h) The amount of funds requested, including:
(1) An identification of the funds requested by programs, functions, services, or
activities, under section 106(a)(1) of the Act, including the Indian tribe or tribal
organization's share of funds related to such programs, functions, services, or
activities, if any, from any Departmental local, area, regional, or national level.
(2) An identification of the amount of direct contract support costs, including one-time
start-up or pre-award costs under section 106(a)(2) and related provisions of the Act,
presented by major categories such as:
i. Personnel (differentiating between salary and fringe benefits);
ii. Equipment;
iii. Materials and supplies;
iv. Travel;
v. Subcontracts; and
vi. Other appropriate items of cost.
(3) An identification of funds the Indian tribe or tribal organization requests to recover
for indirect contract support costs. This funding request must include either:
i. A copy of the most recent negotiated indirect cost rate agreement; or
ii. An estimated amount requested for indirect costs, pending timely
establishment of a rate or negotiation of administrative overhead costs.
(4) To the extent not stated elsewhere in the budget or previously reported to the
Secretary, any pre-award costs, including the amount and time period covered or to
be covered; and
(5) At the option of the Indian tribe or tribal organization, an identification of programs,
functions, services, or activities specified in the contract proposal which will be
funded from sources other than the Secretary.
(i) The proposed starting date and term of the contract.
(j) In the case of a cooperative agreement, the nature and degree of Federal programmatic
involvement anticipated during the term of the agreement.
(k) The extent of any planned use of Federal personnel and Federal resources.
(l) Any proposed waiver(s) of the regulations in this part; and
(m) A statement that the Indian tribe or tribal organization will implement procedures
appropriate to the programs, functions, services or activities proposed to be contracted,
assuring the confidentiality of medical records and of information relating to the financial
affairs of individual Indians obtained under the proposal contract, or as otherwise
required by law.
ACTIVITY STANDARDS
Activity standards must be met in any Contract Proposal submitted under 25 CFR 900.8. The
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following section outlines the activity standards for funding a proposal. All proposals will be
evaluated for their responsiveness to the activity standards.
The Energy and Mineral Development Program (EMDP) enables Federally-recognized Indian
tribes, authorized tribal organizations, and Tribal Energy Resource Development Organizations
to explore, assess, or inventory their energy and mineral resources, or perform feasibility or
market studies that tend to promote the use and development of known energy and mineral
resources. The goal of the EMDP program is to expand the tribal knowledge of those resources;
enable them to bring those resources to market in an environmentally acceptable manner and
realize economic benefits from the development of these resources.
Energy and mineral resources under this notice may include conventional energy resources (such
as oil, natural gas, coal, and coal bed gas) or renewable energy resources (such as wind, solar,
biomass, hydro and geothermal). Mineral resources include industrial minerals (e.g., sand,
gravel), precious minerals (e.g., gold, silver, platinum), base minerals (e.g., lead, copper, zinc),
and ferrous metal minerals (e.g., iron, tungsten, chromium).
The following activity standards must be addressed within the proposal:

Identification of the funds requested should contain:
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Total funds requested;

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A justification of all reasonably anticipated costs,

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Itemized data collection and analysis costs,

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A discussion of direct cost items,

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A discussion of contingencies,

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A spreadsheet for budget elements,

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Resumes of qualified personnel intended to perform the assessment or feasibility study,
and a statement of the qualifications of those personnel.

To meet activity standards, the proposal must include:
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The reasons for the assessment, inventory, or feasibility study;
The name of the project lead (the person authorized to make decisions), including his or her
mailing address, telephone, number, email address, and fax number;
A description of the resource to be examined, e.g., the particular oil or gas deposit, or the
regional market for the use of renewable power;
A description of the location of the mineral resource on Indian land or where the project will
be performed (inclusion of maps and graphs is helpful);
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An explanation of how the project would be phased, and how long it is expected to take
through completion;
Information about whether the project proposal involves work or resources located in an
archeologically, environmentally or culturally sensitive area;
An indication of the tribe’s motivation to develop the proposed project and how development
of an energy or mineral resource will benefit the tribe;
A description of the project’s goals and objectives;
A detailed description of the scope of work and the proposed methodology. For example, if
the project involves a geochemical sampling survey, include an explanation of how and why
the tribe decided upon the quantity of samples to be obtained, what type of sampling to
target, the soil horizons to be tested, the general location of sampling, how the samples are to
be analyzed, and why the tribe chose geochemistry as its exploration technique. Furnish
similar explanations and details for geophysics, geologic mapping, core drilling, or any other
type of assessment planned;
A description of all deliverable products the proposed project will generate, including all
technical data to be obtained during the study.

The funding described in this Notice is intended to support inventories, assessments, and
feasibility studies of energy and mineral resources on tribal land, as opposed to:
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Salaries or fringe benefits for tribal employees;
Establishing or operating a tribal office/ and/or purchase of office equipment;
Purchasing equipment such as computers, vehicles, field gear, anemometer (Met) towers, and
the like, to perform pre-development activities;
Purchasing or leasing equipment to develop energy and mineral resources, such as well
drilling rigs, backhoes, bulldozers, cranes, trucks, etc.;
Drilling wells for the sale of hydrocarbons, geothermal resources, other fluid or solid
minerals, with the exception of exploration holes for testing, sampling, coring, or temperature
surveys;
Paying legal fees;
Paying application fees associated with permitting;
Academic research projects;
Development of unproven technologies;
Training;
Purchase of data already available through IEED’s Division of Energy and Mineral
Development;
Conducting studies related to meeting NEPA requirements for project development; and
Attending conventions or travel to foreign countries.

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REPORTING INSTRUCTIONS
(a) Submission of one to two page quarterly progress reports summarizing events,
accomplishments, problems and/or results in executing the project for the past quarter.
(b) Reports assist IEED staff with project monitoring of the EMDP program and ensure that
projects are making adequate progress in achieving the project’s objectives.
Submission of Progress Reports:
(a) The grantee shall submit electronically a performance report to the Division of Energy and
Mineral Development with each Financial Status Report stated in the Terms and Conditions of
the Award. 

Office of Management and Budget (OMB) Control Number and Compliance with the
Paperwork Reduction Act
The information collection requirements contained in this notice have been renewed by the
Office of Management and Budget (OMB) under 44 U.S.C. 3504(h). The OMB control number
is 1076-0174. The authorization expires on June 30, 2016. An agency may not sponsor, and you
are not required to respond to, any information collection that does not display a currently valid
OMB Control Number.
The information collected is used to identify tribes eligible for awards and to obtain progress
reports from award recipients. The information is supplied by the respondents to obtain a
benefit. The public reporting burden is estimated to be 40 hours per application and 1.5 hours
per progress report per respondent. This includes the time needed to understand the
requirements, gather the information, complete the application and progress report, and submit it
to the Department. Comments regarding the burden or other aspects of the information
collection may be directed to the Information Collection Clearance Officer – Indian Affairs,
1849 C Street, NW, MS-4141, Washington, D.C. 20240.
Note
IEED’s Division of Energy and Mineral Development (DEMD) maintains extensive data and
information on tribal energy and mineral resources, including digital land grids, geographic
information system (GIS) data, and imagery data for many reservations. Therefore, DEMD can
often help with common requests such as well and production data, geophysical data (including
seismic data), geology and engineering data. DEMD may have, or be able to obtain, much of the
data needed for tribes to submit requests, thereby reducing the anticipated cost for the tribe’s
project.
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Before submitting a EMDP proposal that includes acquiring new data, applicants should search
thoroughly for preexisting data. Even older data may still have considerable value. Modern data
processing and interpretation techniques may allow for updating or improving older data.
Applicants should look into this possibility with DEMD staff or a reputable consultant.
DEMD offers tribes many in-house technical capabilities and services at no charge. Tribes can
maximize the value of EMDP projects by taking full advantage of DEMD’s services, or by using
DEMD services in conjunction with reputable consultants. Services at DEMD include:
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Searching nearby reference materials for technical literature on previous
investigations and work performed in and around reservations, such as the U.S.
Geological Survey (USGS) library in Denver, Colorado, or the Colorado School of
Mines library in Golden, Colorado;
Furnishing well production history analysis, decline curve and economic analysis of
data obtained through DEMD’s in-house databases;
Providing well log interpretation, including correlation of formation tops,
identification of producing horizons, and generation of cross-sections;
Supplying technical mapping capabilities, using data from well log formation tops
and seismic data;
Providing contour mapping capabilities, including isopachs, calculated grids, colorfill plotting, and posting of surface features, wells, seismic lines and legal boundaries;
Furnishing seismic data interpretation and data processing;
Supplying three-dimensional modeling of mine plans;
Providing economic analysis and modeling for energy and solid mineral projects; and
Supplying marketing studies.

All products generated by studies funded by IEED belong to the tribe and cannot be
released to the public without the tribe’s written approval. Products include all reports and
technical data obtained during the study such as geophysical data, geochemical
analyses, core data, lithologic logs, assay data of samples tested, results of special tests,
maps and cross sections, status reports, and the final report. However, the resolution must
include a statement to the effect that the tribe will consider public release of information
obtained from the project, including summary information suitable for
publications, press releases, or presentation at government or private meetings and
conferences. The IEED does not contemplate the release of copies of detailed proprietary
data or reports to any individual, private company or government agency without the
tribe’s written permission. However, any information in the possession of IEED or
submitted to IEED, including final work product, constitute government records and may
be subject to disclosure to third parties under the Freedom of Information Act (FOIA),
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5 U.S.C. 552, and the Department of the Interior’s FOIA regulations at 43 CFR part 2, unless a
FOIA exemption or exception applies or other provisions of law protect the information.
EMDP funding is subject to annual appropriations by Congress, so IEED can only fund singleyear projects. IEED is aware that many projects require several years to implement. Therefore, if
a tribe has received EMDP funding in a previous year, the tribe may submit an EMDP proposal
for the current year.

Definitions for Purposes of this Notice:
1. Tribal Energy Resource Development Organization. The term “Tribal Energy Resource
Development Organization” for purposes of this announcement means an organization of two
or more entities, at least one of which is an Indian tribe that has the written consent of the
governing bodies of all Indian tribes participating in the organization to apply for assistance
under 25 U.S.C. 3502.
2. Indian Land. The term “Indian land” for purposes of this announcement means any tract, or
interest therein, in which the mineral estate is owned by one or more Indian tribes in trust or
restricted status.

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