Research Determination

Print Date: 11/6/23

Title:

2023 Epidemiology and Laboratory Workforce Branch (ELWB) Alumni Survey

Project Id:

0900f3eb821ca395

Accession #:

PHIC-EWBG4-7/27/23-ca395

Project Contact:

Caitlin McColloch

Organization:

PHIC/DWD/EWBG4

Status:

Project In Progress

Intended Use:

Project Determination

Estimated Start Date:

09/07/2023

Estimated Completion Date:

09/30/2023

CDC/ATSDR HRPO/IRB Protocol #:
0920-1163

OMB Control #:

Determinations
Determination

Justification

Completed

Entered By & Role

8/25/23

Macaluso_Renita (arp5) CIO HSC

Not Research / Other
HSC:
Does NOT Require HRPO
Review

45 CFR 46.102(l)
Program Evaluation

PRA:

PRA Applies

ICRO:
PRA Applies

OMB Approval date: 2/10/23
OMB Expiration date: 2/28/26

8/25/23

Macaluso_Renita (arp5) OMB/PRA

8/25/23

Zirger_Jeffrey (wtj5) ICRO Reviewer

Description & Funding
Description
Priority:

Standard

Determination Start Date:

08/17/23

Description:

In 2019, the division#s Matrix Evaluation Team (MET), with ELWB program input, designed alumni surveys for ELWB programs
Epidemic Intelligence Service (EIS), Laboratory Leadership Service (LLS), Epidemiology Elective Program (EEP), and Science
Ambassador Fellowship (SAF). These surveys were OMB approved, but never launched. The Division of Workforce Development
(DWD) is now interested in reviving, updating, and piloting the surveys. The survey will be sent to alumni 1-, 3-, and 5-year post
graduation (classes of 2020, 2018, and 2016). Each program will have two or three separate surveys with questions specific for
each survey distribution cycle (there will be no 1-year SAF alumni survey due to COVID-19 affecting SAF class of 2020
participation).

IMS/CIO/Epi-Aid/Lab-Aid/Chemical Exposure
Submission:

No

IMS Activation Name:

Not selected

Primary Priority of the Project:

Not selected

Secondary Priority(s) of the Project:

Not selected

Task Force Associated with the Response:

Not selected

CIO Emergency Response Name:

Not selected

Epi-Aid Name:

Not selected

Lab-Aid Name:

Not selected

Assessment of Chemical Exposure Name:

Not selected

Goals/Purpose

To improve the public health workforce.

Objective:

To answer the following evaluation questions: 1. What kinds of positions do alumni take after the fellowship/program?* a. In what
settings are post-fellowship positions?* b. To what extent/how are alumni advancing in their careers?* c. To what extent do alumni
serve as public health leaders?* d. How are the positions alumni take after the fellowship similar or different across race, ethnicity,
gender, and age?* 2. To what extent does the fellowship/program prepare alumni for post-fellowship roles?* a. To what extent are
alumni using the fellowship/program competencies? b. What competencies were not addressed during the fellowship/program that
are needed in current roles? 3. To what extent are alumni engaged in the fellowship/program? a. How are alumni engaged in
serving as mentors or supervisors to current fellows/students? ** *Not relevant to SAF **Not relevant to EEP

Does your project measure health disparities among No
populations/groups experiencing social, economic,
geographic, and/or environmental disadvantages?:
Does your project investigate underlying
contributors to health inequities among populations
/groups experiencing social, economic, geographic,
and/or environmental disadvantages?:

No

Does your project propose, implement, or evaluate
an action to move towards eliminating health
inequities?:

No

Activities or Tasks:

New Collection of Information, Data, or Biospecimens

Target Populations to be Included/Represented:

Other - ELWB program alumni (specifically EIS, LLS, EEP, and SAF alumni)

Tags/Keywords:

Program Evaluation

CDC's Role:

Activity originated and designed by CDC staff, or conducted at the specific request of CDC, or CDC staff will approve study design
and data collection as a condition of any funding provided ; CDC is the sole institution conducting activity

Method Categories:

Survey

Methods:

Online surveys will be sent to EIS, EEP, LLS, and SAF alumni for whom the programs have current email addresses. Each program
will have its own unique survey. The surveys will be administered in SurveyMonkey. The survey will be sent to approximately 203
EIS alumni, 140 EEP alumni, 17 LLS alumni, and 59 SAF alumni in total.

Collection of Info, Data or Biospecimen:

The survey will be managed in SurveyMonkey. All EIS, LLS, EEP, and SAF alumni for whom we have current email addresses will
be asked to complete a web-based survey that includes both open and closed-ended questions. Email addresses will be provided
by the programs. We will conduct an internet search for missing email addresses. Email invitations and reminder emails will be sent
from the [email protected] inbox and directly from the SurveyMonkey platform. Data will be exported from SurveyMonkey and
stored on a CDC-secured location. PII, including name and personal email addresses, will NOT be collected in the survey.

Expected Use of Findings/Results and their impact:

Data will be used by ELWB and Division of Workforce Development (DWD) staff to monitor program outcomes related to alumni.
DWD will also use the data to guide alumni survey development and implementation of other DWD branch alumni surveys in the
future.

Could Individuals potentially be identified based on
Information Collected?

Yes

Will PII be captured (including coded data)?

No

Is this project covered by an Assurance of
Confidentiality?

No

Does this activity meet the criteria for a Certificate
of Confidentiality (CoC)?

Yes

Has the required language for the Certificate of
Confidentiality been incorporated into the Protocol
and/or Consent Form?

Yes

Is there a formal written agreement prohibiting the
release of identifiers?

No

Funding

Funding yet to be added .....

HSC Review

HSC Attributes
Program Evaluation

Yes

Regulation and Policy
Do you anticipate this project will need IRB review
by the CDC IRB, NIOSH IRB, or through reliance on
an external IRB?

No

Estimated number of study participants

Population - Children

Protocol Page #:

Population - Minors

Protocol Page #:

Population - Prisoners

Protocol Page #:

Population - Pregnant Women

Protocol Page #:

Population - Emancipated Minors

Protocol Page #:

Suggested level of risk to subjects
Do you anticipate this project will be exempt

research or non-exempt research

Requested consent process waviers
Informed consent for adults

No Selection

Children capable of providing assent

No Selection

Parental permission

No Selection

Alteration of authorization under HIPPA Privacy
Rule

No Selection

Requested Waivers of Documentation of Informed Consent
Informed consent for adults

No Selection

Children capable of providing assent

No Selection

Parental permission

No Selection

Consent process shown in an understandable language
Reading level has been estimated

No Selection

Comprehension tool is provided

No Selection

Short form is provided

No Selection

Translation planned or performed

No Selection

Certified translation / translator

No Selection

Translation and back-translation to/from target
language(s)

No Selection

Other method

No Selection

Clinical Trial
Involves human participants

No Selection

Assigned to an intervention

No Selection

Evaluate the effect of the intervention

No Selection

Evaluation of a health related biomedical or
behavioral outcome

No Selection

Registerable clinical trial

No Selection

Other Considerations
Exception is requested to PHS informing those
bested about HIV serostatus

No Selection

Human genetic testing is planned now or in the
future

No Selection

Involves long-term storage of identfiable biological
specimens

No Selection

Involves a drug, biologic, or device

No Selection

Conducted under an Investigational New Drug
exemption or Investigational Device Exemption

No Selection

Institutions & Staff
Institutions
Institutions yet to be added .....

Staff
Staff Member

SIQT Exp.
Date

CITI Biomedical Exp.
Date

CITI Social & Behavioral
Exp. Date

CITI Good Clinical Practice
Exp. Date

Staff Role

Email

Phone

Organization

Program
Lead

wcn8@cdc.
gov

404-4986508

EWB
GROUP 8

Byron
Robinson

08/01/2026

Caitlin
McColloch

06/28/2026

CoInvestigator

oqo4@cdc.
gov

469-4066397

EWB
GROUP 4

Jasmine
Gaillard

03/03/2026

CoInvestigator

omr7@cdc.
gov

770-4880555

EWB
GROUP 4

Meagan Davis

06/27/2026

CoInvestigator

yly5@cdc.
gov

404-4986311

EWB
GROUP 4

Sarina Juma

08/02/2026

CoInvestigator

msj0@cdc.
gov

404-4983065

EWB
GROUP 4

12/31/2021

Data
DMP
Proposed Data Collection Start Date:

9/20/23

Proposed Data Collection End Date:

10/20/23

Proposed Public Access Level:

Non-Public

Non-Public Details:
Reason For Not Releasing Data:

Other - Data are for internal program improvement purposes.

Public Access Justification:

Data are not generalizable or useful for people outside of the program.

How Access Will Be Provided for Data:

Not applicable

Plans for Archival and Long Term Preservation:

Spatiality

Spatiality (Geographic Locations) yet to be added .....

Dataset
Dataset
Title

Dataset
Description

Data Publisher
/Owner

Public Access
Level

Public Access
Justification

External
Access URL

Download
URL

Type of Data
Released

Dataset yet to be added...

Supporting Info
Current

CDC Staff

Date Added

Description

Supporting Info Type

Supporting Info

Collection
Start Date

Collection End
Date

Member and
Role
Zirger_Jeffrey
(wtj5)
ICRO Reviewer

08/25/2023

NOA 0920-1163 (2023)

Notice of Action

NOA 0920-1163_2023.pdf