FWS Form 3-2341 Application to Participate in the Electronic Federal Duc

Form 3-2341 (Rev. 12/2018)
U.S. Fish and Wildlife Service

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APPLICATION PACKAGE
U.S. Department of the Interior
Fish and Wildlife Service
Application to Participate in the Electronic Federal
Duck Stamp Program to Begin [INSERT DATE]
Application Deadline – [INSERT DATE]

NOTICES
PAPERWORK REDUCTION ACT STATEMENT: In accordance with the Paperwork Reduction Act (44 U.S.C. 3501), the U.S. Fish and Wildlife
Service collects information necessary to consider an application to participate in the Electronic Federal Duck Stamp Program, and to respond to
requests made under the Freedom of Information Act and the Privacy Act of 1974. Information requested in this form is purely voluntary.
Failure to provide all requested information may be sufficient cause for the U.S. Fish and Wildlife Service to deny the request. According to the
Paperwork Reduction Act of 1995, an agency may not conduct or sponsor and a person is not required to respond to a collection of information
unless it displays a currently valid OMB control number. OMB has approved this collection of information and assigned Control No. 1018-0135.
ESTIMATED BURDEN STATEMENT: We estimate public reporting for this collection of information to average 40 hours for the application and 1
hour for the State fulfillment report, including time for reviewing instructions, gathering and maintaining data and completing and reviewing the
form. Direct comments regarding the burden estimate or any other aspect of the form to the Service Information Clearance Officer, Fish and
Wildlife Service, U.S. Department of the Interior, 5275 Leesburg Pike, MS: BPHC, Falls Church, VA 22041-3803, or via email at
[email protected]. Please do not send your completed form to this address.

Form 3-2341 (Rev. 12/2018)
U.S. Fish and Wildlife Service

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TABLE OF CONTENTS
SECTION 1 – BACKGROUND
SECTION 2 - INSTRUCTIONS
APPLICATION SUBMISSION TERMS AND CONDITIONS
SAMPLE TRANSMITTAL LETTER
DRAFT MEMORANDUM OF UNDERSTANDING
SECTION 3 - EVALUATION METHODOLOGY
MINIMUM REQUIREMENTS
SELECTION OF THE BEST APPLICANT
SELECTION CRITERIA
SECTION 4 - APPLICATION
SELECTION FACTOR 1: The responsiveness of the State to the eligibility requirements of the Electronic Duck
Stamp program.
SELECTION FACTOR 2: State’s responsiveness to the program application requirements.
SELECTION FACTOR 3: Stamp Requirements - Service Director requires an electronic stamp issued by a State
under the program have specific characteristics.
SELECTION FACTOR 4: Guaranteed delivery of the physical stamp to the customer and improved customer
service and convenience.
SELECTION FACTOR 5: State’s agreement to the terms and conditions outlined in the general agreement
governing the program.
SELECTION FACTOR 6: Experience and financial capability.
SECTION 5 – CONTACT AND APPLICATION SUBMISSION INFORMATION
SECTION 6 - EXHIBITS
A: Amplex Data Transmittal Requirements
B: Service Approved Handling Rates
C: Electronic Funds Transfer Requirements
D. Copy of P.L. 109-266
E: Copy of Duck Stamp Act 16 U.S.C 819

Form 3-2341 (Rev. 12/2018)
U.S. Fish and Wildlife Service

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BACKGROUND
The Director of the U.S. Fish and Wildlife Service announces the opportunity for up to 15 State fish and wildlife agencies
to join the E-stamp program issuing Federal Migratory Hunting and Conservation Stamps through their electronic sales
outlets. The program is being expanded under 16 U.S.C 718b(a)(2) and will increase the number of states participating as
market demand requires.
The intent of the application is to determine a State’s eligibility to participate in this successful program. The program
enhances the ability of the public to obtain required Federal Duck Stamps through the use of electronic technology,
promoting greater public participation and, therefore, increasing the number of stamps sold.
Mission of the Federal Duck Stamp Office
The Federal Migratory Bird Hunting and Conservation Stamp, commonly known as “the Duck Stamp,” is a pictorial stamp
produced by the U.S. Postal Service for the U.S. Fish and Wildlife Service. It is not valid for postage. Originally created in
1934 as a Federal license required for hunting migratory birds, any hunter over the age of 16 must possess a Federal
Duck stamp. The Federal Duck Stamp has a much larger purpose today. The Federal Duck Stamp is a vital tool for
wetland conservation. Ninety-eight cents of every dollar generated by the sale of Federal Duck Stamps goes directly to
purchase or lease wetland habitat for protection in the National Wildlife Refuge System. Understandably, the Federal
Duck Stamp Program has been called one of the most successful conservation programs ever initiated and is a highly
effective way to conserve America’s natural resources.
P.L. 109-266 required that the Secretary of the Interior conduct a 3-year program under which up to 15 states authorized
by the Secretary may issue electronic Federal Duck Stamps. The report to Congress on the success of the program was
made in 2011. In 2014 Congress passed the Permanent Electronic Duck Stamp Act of 2013 expanding the number of
states eligible to participate in the E-stamp program (Public Law No: 113-239.). There are currently 40 States that utilize
internet, point of sale, or telephonic sales of their hunting and fishing licenses. The application process will lead to the
selection of additional states as demand requires.
INSTRUCTIONS
Applicants for this program must respond to all sections of the application package. An applicant is required to submit
a letter of transmittal, answer all the questions in Section 4 (FWS Form 3-2341) of this application package and submit
the required supporting documentation.

Form 3-2341 (Rev. 12/2018)
U.S. Fish and Wildlife Service

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APPLICATION SUBMISSION TERMS AND CONDITIONS
The sample Application Transmittal Letter shown below indicates applicant’s acceptance of the terms and conditions
of the E-Duck Stamp Program as presented in this package and attached draft Memorandum of Understanding.
The letter must bear original signatures and be included in the State’s response package. The Service will review the
entire application package to determine whether the applicant accepts the terms and conditions of the application
process and draft Memorandum of Understanding. If not, your application will not be accepted.
The official executing this application package on behalf of the State must have authority to make such representations
on behalf of the State, and the official signing the Memorandum of Understanding with the Service must have the legal
authority to obligate the State to be financially and managerially responsible for carrying out the terms of the
agreement. In addition, the State must unconditionally state and guarantee in its application that the State will provide
all funding, management and/or other resources necessary to conduct a program in accordance with the application
package and the Memorandum of Understanding with the Service.
Sample Transmittal Letter

Director
U.S. Fish and Wildlife Service
C/O Federal Duck Stamp Office
5275 Leesburg Pike, MS:MB
Falls Church, VA 22041
Dear Director:
The Department of _________ (State) hereby agrees to participate in the E-Duck stamp program in accordance with the
terms and conditions provided in the application issued by the public notice as listed on ________.gov and to execute
the Memorandum of Understanding with the Service without substantive modification (except as may be required by
the Fish and Wildlife Service pursuant to the terms of the application).
The State’s "APPLICATION" is enclosed with this letter. The State certifies that the information furnished herewith is
complete, true, and correct.

Form 3-2341 (Rev. 12/2018)
U.S. Fish and Wildlife Service

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The State agrees to meet all the minimum requirements of the application, eligibility requirements and that all of the
mandatory information specified in the application is also provided.
The State, by submitting this Application hereby agrees, if selected for participation in the E- Duck stamp program:
To the minimum requirements as identified in Section 3 of this application package.
To complete the State’s execution of the Memorandum of Understanding within thirty working days after it is
presented by the Fish and Wildlife Service.
To commence operations under the Memorandum of Understanding on or before September 1, 2016. To operate
under the current, Service-approved rates for handling charges to consumers, including State cost recovery rates
approved by the Service.
BY ___________________________ DATE_______________________
(Type or Print Name)
ORIGINAL SIGNATURE_______________________________________________
TITLE _________________________________________________________
ADDRESS _____________________________________________________

This is a draft Memorandum of Understanding (MOU). The final MOU for each State will be tailored as permitted
to address individual State issues. This draft is provided to outline the requirements addressed in the legislation and
subsequent directives.

DRAFT
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE U.S. FISH AND WILDLIFE SERVICE
AND THE STATE OF ______________________
I. AUTHORITY
This memorandum of understanding (MOU) between the Secretary of the Interior acting through the Director, U.S. Fish
and Wildlife Service (hereinafter referred to as the “Service”) and the State of _________
(hereinafter referred to as the “State”), and jointly referred to as the “Cooperators”, is entered into under the
authority of Fish and Wildlife Coordination Act of 1934 (16 USC 718a et seq.), as amended; and the Migratory Bird
Hunting Stamp Act (16 U.S.C 718b(a)(2)).
II. BACKGROUND
On March 16, 1934, Congress passed, and President Roosevelt signed, the Migratory Bird Hunting Stamp Act,(popularly
known as the “Duck Stamp Act”), requiring all migratory waterfowl hunters 16 years of age or older to buy a Federal
migratory bird hunting and conservation stamp annually. Since that time, the Federal Duck Stamp program has
become one of the most popular and successful conservation programs ever initiated. Proceeds from Duck Stamp sales
have been used to help purchase about 5.6 million acres of migratory waterfowl habitat on the more than 545 national
wildlife refuges.

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III. PURPOSE AND OBJECTIVES
This MOU between the Service and the State is entered into to facilitate an orderly implementation and management
of the Electronic Duck Stamp program. The purpose of this MOU is to outline the duties of both the Service and the State
in this process and for evaluating the success of the program.
IV. RESPONSIBILITIES OF THE PARTIES
A. The Service shall:
1. Permit the State to issue Migratory Bird Hunting and Conservation Stamps through the State’s
Electronic Licensing System as outlined and accepted through the application process and this MOU.
2. Confer with the State regarding customer service issues to help resolve those issues.
3. Provide the State with a fulfillment center that will issue the physical stamps within the specified 45-day
time period.
4. Review the handling charges imposed by the States to monitor cost efficiencies.
5. Provide State and Federal law enforcement personnel with information and updates regarding the
issuance and privileges accorded the E-Duck stamp.
6. Provide written notice to the State of any price change for the actual stamp.
B.

The State shall:
1. Issue the Federal Migratory Bird Hunting and Conservation Stamp through its own authorized electronic
licensing system in accordance with the application process and this MOU.
2. Have a goal to provide an effective and convenient means for issuing migratory bird hunting and
conservation stamps.
3. Work to increase the availability of those stamps and to meet the State’s customer satisfaction
objectives.
4. Support the Duck Stamp as an effective and viable conservation tool.
5. Assist in maintaining adequate retail availability of the stamp by not promoting the electronic stamp as
the only choice available to customers.
6. Issue an electronic stamp that contains a unique identifier for the individual to whom it is issued.
7. Supply the customer with a printed proof of purchase.
8. Provide the Service with any updates to laws, regulations or policies related to the State’s Electronic
licensing system.
9. Send sales accounts to Amplex Corporation through a secure File Transfer Protocol with SSL 1-bit
encryption as outlined by Amplex Corporation, the fulfillment center, in the Application guidance in
Exhibit A.
10. Send all payments to Amplex Corporation as specified in the State’s application, preferably through the
specified electronic banking system.
11. Provide the State’s own law enforcement personnel with information and updates regarding the
issuance and privileges accorded the stamp.

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U.S. Fish and Wildlife Service

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V.

GENERAL PROVISIONS
A. The Cooperators will mutually establish policies and procedures for handling customercomplaints and
forissuing duplicate electronic duck stamps (lost or stolen).
B. The State will provide information and assist the Service in monitoring and evaluating the efficiency and
effectiveness of the program to facilitate customer service and convenience.
C. The Cooperators will acknowledge the State, Service, and the Duck Stamp Office’s cooperation and
collaboration in all facets of publicity in any materials referencing the program and other informational materials
promoting this partnership;
D. State Government Relations staff or other designated contact will work with and assist the Service’s office
of Congressional and Legislative Affairs to inform relevant members of Congress about the program, its progress and
ultimate results in a timely manner.
E. Third party partners of either cooperator will seek prior approval of all press releases, advertisements or any
other materials produced to announce or promote the E-stamp program and are subject to the same review conditions
as the agreement’s primary cooperators. This does not prevent third parties from publishing the availability of the stamp
at their location.
F. The Cooperators will meet primarily by conference call or in conjunction with a regularly scheduled meeting
to assess the program and evaluate its efficiency.
H. The Cooperators will obtain mutual approval for any press release concerning this MOU which refers to the
Department of the Interior or any bureau or employee (by name or title), or the State agency or its employees. The
specific text, layout, photographs, etc. of the proposed release must be submitted for review and approved by both
cooperators prior to publication.
VI.

ADMINISTRATIVE PROVISIONS
A. Nothing in this MOU shall obligate the State, Service, or the United States to any current orfuture
expenditure of resources in the absence or in advance of the availability of appropriations.
B. This MOU is neither a fiscal nor a funds obligation document. Any endeavor involving reimbursement or
contribution of funds between the cooperators will be handled in accordance with applicable laws, regulations, and
procedures including those for Government procurement and printing.
C. This MOU is subject to all applicable Federal laws, regulations, and guidelines, and nothing in this MOU is
intended to conflict with any existing law, regulation, or guideline of the United States including any policy or procedure
of the Department of the Interior or the Service.
D. The Service and the State agree to be responsible for damages to their own property and injuries to their
own employees and volunteers.
E. Cooperators agree to assume liability for any and all claims by third parties arising from the
acts or omissions of their respective employees or representatives to the greatest extent provided by law.
F. This MOU is not intended to create an exclusive relationship between the Service and the State with respect
to promoting the public awareness of the Federal Duck Stamp and the importance of the Federal Duck Stamp program
administered by the Service.
G. Nothing in this MOU may be interpreted to imply that the United States, the Department of the Interior, or
the Service endorses any product, service or policy of the State. The State will not take any action or make any
statement that implies such an endorsement.
H. During the performance of this MOU, the participants agree to abide by the terms of the U.S. Department
of the Interior-Civil Rights Assurance Certification, nondiscrimination, and will not discriminate against any person
because of race, color, religion, sex, or national origin. The participants will take affirmative action to ensure that
applicants are employed without regard to their race, color, sexual orientation, national origin, disabilities, religion, age,
or sex.

Form 3-2341 (Rev. 12/2018)
U.S. Fish and Wildlife Service

VII.

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PERIOD OF MOU
A. The term of the MOU shall be for the period beginning with the execution of the MOU byboth parties and
shall remain in effect until September 1, 2021, unless terminated, modified or extended.
B.
This MOU may be modified, amended or supplemented by mutual consent of both the Service and the
State. The cooperators agree to seek a mutually acceptable schedule to negotiate any modifications in the MOU.
C. Either party may terminate this MOU by providing the other party with thirty (30) days written notice. In
the event that one party provides the other party with notice of its intention to terminate, the cooperators will attempt
to meet promptly to discuss the reason for the notice and attempt to resolve any differences.
D. The MOU may be executed in multiple counterparts, each of which shall be deemed an original.
E. The cooperators may agree to extend the term of this MOU provided that the agreement to extend it is in
writing and is signed by both parties.
VII.

CONTACTS FOR THE PARTIES
A.

Service contact:

Suzanne Fellows
Duck Stamp Office MS:MB
US Fish & Wildlife Service
5275 Leesburg Pike
Falls Church, VA 22041
703-358-2145
[email protected]

B.

State Contact:

NAME:
TITLE:

Form 3-2341 (Rev. 12/2018)
U.S. Fish and Wildlife Service

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ADDRESS:
This MOU is entered into by Assistant Director of Migratory Birds, U.S. Fish and Wildlife Service and
_________________________________this ___ Day of _________, 2018.
U.S. Fish and Wildlife Service
STATE

(Signature)
Jerome Ford, Assistant Director Migratory Birds
U.S. Fish and Wildlife Service

(Signature)

EVALUATION METHODOLOGY
The minimum requirements for participation in the E-Duck Stamp Program are identified in this section of the
Application Package. If the State, in its transmittal letter, does not agree to these minimum requirements, the
Application will be considered unsatisfactory.

MINIMUM REQUIREMENTS
No application will be considered which fails to meet the minimum requirements as determined by the Director. Such
minimum requirements will include the following:
1. Issue the Federal Migratory Bird Hunting and Conservation Stamp through its own authorized electronic
licensing system.
2. Have a goal to provide an effective and convenient means for issuing migratory-bird hunting and
conservation stamps.
3. Have as another goal to increase the availability of those stamps and to meet the State’s customer
satisfaction objectives.
4. Support the Duck Stamp as an effective and viable conservation tool.
5. Assist in maintaining adequate retail availability of the stamp by not promoting the electronic stamp as the
only choice available to customers.
6. Issue an electronic stamp that contains a unique identifier for the individual to whom it is issued.
7. Supply the customer with a printed proof of purchase.
8. Provide the Service with any updates to laws, regulations or policies related to the State’s Electronic
licensing system.
9. Send sales accounts to Amplex Corporation through a secure File Transfer Protocol with SSL
128-bit encryption as outlined by Amplex Corporation, the fulfillment center, in the Application guidance in
Exhibit A.
10. Send all payments to Amplex Corporation as specified in the State’s application, preferably through the
specified electronic banking system.
11. Provide the State’s own law enforcement personnel with information and updates regarding the issuance
and privileges accorded the stamp.

Form 3-2341 (Rev. 12/2018)
U.S. Fish and Wildlife Service

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SELECTION OF THE BEST APPLICANTS
In selecting the best applicants, the Director will consider the following principal factors:
A. The responsiveness of the application to the objectives of providing a cost-effective and convenient means
for issuing migratory-bird hunting and conservation stamps,
B. The experience and related background of the entity submitting the application, including the past
performance and expertise of such entity in providing the same or similar services.
C. The financial capability of the entity submitting the application regarding start-up and maintenance costs.

SELECTION CRITERIA
The Director will apply the selection factors described in the application by assessing each application under each of the
selection factors on the basis of a yes/no question often with a narrative explanation. For each selection factor, the
Director will evaluate the individual factors on the merits of the application comparing them to the other proposals
received, if any. If there are special concerns with specific factors, please elaborate in the narrative section.

APPLICATION AND SELECTION FACTORS
SELECTION FACTOR 1 - THE RESPONSIVENESS OF THE APPLICANT TO THE ELIGIBILTY REQUIREMENTS OF THE
PROGRAM. - (Scored: Satisfactory/Unsatisfactory)
The Applicant agrees to comply with all terms and conditions in the application package including compliance with all
applicable laws under the terms and conditions specified in the draft Memorandum of Understanding.
____________Yes

__________No

1 A. The State must currently sell State hunting, fishing, and other associated licenses and products through an
established electronic system, including point of sale, internet, or telephonic systems.
Please provide information verifying the current systems the State utilizes.
1B. The State must issue these electronic licenses through a State automated licensing system authorized under
State law;
Please provide copies of applicable state laws, regulations and policies authorizing the use of these electronic systems.
1C. The State must agree to terms established by the Director, Fish and Wildlife Service for the program to issue
Federal Migratory Bird Hunting and Conservation electronic stamps.
Have you included your transmittal letter attesting to the State’s unconditional concurrence with the terms and
conditions of the General Agreement?
_______________Yes

__________________No

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1D. For a State to include the Federal Migratory Bird Hunting and Conservation Stamp in its portfolio, the electronic
version of the actual stamp must contain a unique identifier for the individual to whom it is issued.
Please provide an example and explanation of the codes your State proposes to use to create and endorse this unique
identifier.
1E. For the State to include the Federal Migratory Bird Hunting and Conservation Stamp in its portfolio, the electronic
version of the actual stamp must have the ability to be printed on paper; as “Fed Duck Stamp”.
Please enclose a copy of the printed version of your state’s proposed electronic stamp.
1F. For the State to include the Federal Migratory Bird Hunting and Conservation Stamp in its portfolio, the electronic
version of the actual stamp must be compatible with the hunting licensing system of that State.
Is the electronic version compatible with the system of your state?
____________Yes

______No

SELECTION FACTOR 2 – APPLICANT’S RESPONSIVENESS TO THE PROGRAM APPLICATION REQUIREMENTS - Narrative
response (Satisfactory/ Unsatisfactory)
The law states that the Director may not approve a State application unless the application contains the following
information:
2A. Please describe the format of the electronic stamp that the State will issue under the program, including
identifying features of the licensee to be specified on the stamp;
2B.

Please describe any fees the State will charge for issuance of an electronic stamp;

2C. Please describe the process the State will use to account for and transfer the amounts collected by the State to the
fulfillment center as required under the program;
The contractor available for fulfillment services is Amplex Corporation.
contractor (Exhibit A) in answering the following question.
2D.

Please examine the requirement of the

Please describe how and when the State will transmit electronic stamp customer data to the fulfillment center;

2E. Please describe how the actual stamps will be delivered; this information should include your choice of utilizing a
consignment agreement or direct information transfer to Amplex Corporation.
2F.

Please supply a copy of the policies and procedures the State will use to issue duplicate electronic stamps.

2G. Please supply a copy of all other policies, procedures, and information that relate to this program. i.e. Are there
separate policies in other permit language that may influence this program?

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SELECTION FACTOR 3 - STAMP REQUIREMENTS - THE DIRECTOR WILL REQUIRE AN ELECTRONIC STAMP ISSUED BY A
STATE UNDER THE PROGRAM HAVE SPECIFIC CHARACTERISTICS.
3A. Please provide information to show that the Federal Duck Stamp issued by your state will have the same format
as any other license, validation, or privilege the State issues under the automated licensing system of the State.
3B. Please demonstrate what specific identifying features of the licensee will appear on the “point of sale”, telephonic
or web receipt that are adequate to enable Federal, State, and other law enforcement officers to identify the holder.
Provide physical copies and examples where possible.
3C.

Provide information and demonstrate how you will communicate to the purchaser and law enforcement officials:

That any electronic stamp issued by a State under the program will, during the effective period of the electronic stamp:
•

bestow upon the licensee the same privileges as are bestowed by an actual stamp;

•

be nationally recognized as a valid Federal migratory bird hunting and conservation stamp; and

•

authorize the purchaser to hunt migratory waterfowl in any other State, in accordance with the laws of
said State governing that hunting.

SELECTION FACTOR 4 - GUARANTEED DELIVERY OF THE PHYSICAL STAMP TO THE CUSTOMER
4A. An electronic stamp issued by a State under the program will be valid for a period of time, not to exceed 45 days
as agreed to the State and the Director. What actions will you take to guarantee that the physical stamp will be
delivered to the customer within that 45 day limit?
4B. Please outline how your plan to resolve customer complaints regarding late, incorrect orders or missing stamp
deliveries.
SELECTION FACTOR 5 – APPLICANT’S AGREEMENT TO THE TERMS AND CONDITIONS OUTLINED IN THE GENERAL
AGREEMENT GOVERNING THE PROGRAM.
5A. The Applicant agrees to comply with all of the terms and conditions specified in the Memorandum of
Understanding, including its exhibits.
5B. Do you, the applicant, agree to operate at the current Service approved handling rates (Exhibit B) during the term
of the MOU until such time as a new handling rate schedule is approved by the Director justifying cost recovery. (A
selected Applicant may request a handling rate increase at any time after the selection of the Applicant is made by the
Service.)
Yes________________________

No _______________________

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5C. The Applicant agrees to accept the operating terms of the optional fulfillment opportunities as they are outlined in
Exhibit C of this application package.
6C. Does the Applicant agree to implement an equal opportunity program and comply with the terms of the equal
opportunity and handicapped access requirements of the draft Memorandum of Understanding?
Yes__________________ No ______________________________
7C. The Applicant agrees to meet the public liability and property insurance requirements of the draft Memorandum of
Understanding?
Yes_____________________ No ______________________________
8C. Does the Applicant agree to the use of Electronic Funds Transfer (Exhibit D) in transmitting funds to the Applicant
selected fulfillment center?
Yes ____________________________ No ______________________

SELECTION FACTOR 6 – EXPERIENCE AND FINANCIAL CAPABILITY - Narrative/Statistical –
(Satisfactory/Unsatisfactory)
Congress has not appropriated funds to the Service to support this Program. The selected States understand, and
concur that there will be no funding provided by the Service to either launch or manage this program.
The Service believes that past experience provides a reasonable indication of how we may expect the electronic Duck
Stamp sales to perform.
Please provide example(s) of your State’s experience in the operation and management of
electronic licensing systems including any information you might have on customer satisfaction. Also, please provide
information on the number of transactions for each individual system (web, phone or point-of-sale) for the years the
system has been in operation, up to 6 years. This will assist us in determining a base line and measure for future
performance with this method of sales.
6A. Provide complete contact information, including, name, mailing and FedEx address, phone, fax, cell,
and e-mail, for personnel who will be involved in the state’s management and operation of the system:
Information Technology Contact:
Financial Contact:
Project Management Contact:
Stamp/Licensing Program Contact:

6B. Demonstrate that your organization and supporting partners have a history of meeting financial
obligations.

6C. Demonstrate your understanding of the financial obligations of the program by providing the
following:

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1. Provide your estimate of the start-up costs of this program including the purchase of additional equipment
and technology.
2. Explain fully the methodology and the assumptions used to develop the estimate. The information provided
must be of sufficient detail to allow a reviewer to fully understand how you arrived at these estimates.
3. If you intend to assess a handling fee to cover costs or other forms of overhead you must CLEARLY describe
what this fee is comprised of (salaries, human resources, accounting, marketing, etc.).
Additional Instructions for statistical and financial information
1. Provide a clear and concise narrative explanation of the method(s) used to prepare the estimates and the
assumptions on which you base your cost and sales projections. Information must be sufficiently detailed to allow the
reviewer to understand the basis for the estimates and decide whether or not the projections are realistic.
2.

Failure to provide all of the information requested may result in a non-responsive score on the evaluation.

3. Program labor costs should be supported by a schedule identifying the estimated number of full- and part
time employees involved. Provide the estimated number of hours each part-time employee will work per year or during
the time the program is operational.
SUBMISSION AND CONTACT INFORMATION
Please submit your application electronically to: [email protected].
You may send supplemental information or written copies to Suzanne Fellows at U.S. Fish and Wildlife Service,
Federal Duck Stamp Office MS:MB
US Fish & Wildlife Service
5275 Leesburg Pike
Falls Church, VA 22041
703-358-2145
[email protected]
If you have questions regarding the application or the process, please contact the Federal Duck Stamp Office between
8:00 AM and 5:00 PM, Monday through Friday.
The deadline for submittal of applications is close of business on - March 31, 2018.
The term of the MOU will run from September 1, 2018, through September 1, 2021.

Form 3-2341 (Rev. 12/2018)
U.S. Fish and Wildlife Service

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EXHIBIT A – AMPLEX DATA TRANSMITTAL REQUIREMENTS
Amplex Corporation
1100 Fountain Pkwy.
Grand Prairie, TX 75050

Fulfillment Operation Purchaser’s record from participating State Agency -----------------> To Amplex Amplex creates a
fulfillment record for purchaser Data
Purchaser’s unique record number, estimate 16 digits with a preceding
prefix of 2 letters (i.e. TX for Texas), etc. State Agency

Purchaser’s first name
Purchaser’s middle initial
Purchaser’s last name
Purchaser’s address – Line 1
Purchaser’s address – Line 2
Purchaser’s City of Residence
Purchasers State of Residence
Purchaser’s zip code
Date of E-Stamp purchase
Quantity

Amplex adds the following data elements to a complete fulfillment record
Data received from State Agency
Date mailing label generated and actual fulfillment date
Estimated number of days fulfilled order is in USPS mail stream

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Estimated delivery date to purchaser
Total number of days from the origination of an E-Stamp order to receipt of physical Federal Duck Stamp
Amplex will charge $1.50 per stamp handling/mailing fee in 2017.
90 day written notice of any change.

This is subject to change and States will be provided

Notice to purchaser will appear with each transaction:
“Thanks for your recent purchase of an “Electronic Federal Duck Stamp” which expires 45 days after purchase. We have
enclosed the physical stamp completing your purchase. The physical stamp expires June 30, 20__. Please sign the front
of the stamp and carry it with you when hunting.
Thanks again for helping conservation and the preservation of the wetlands.”
In order for Amplex Corporation to fulfill an Electronic Duck Stamp order within the 45 day congressionally imposed
mandate, the data from the participating States need to be electronically transmitted in a secure manner. This can be
achieved using a number of different transfer protocols and Amplex is already positioned to use most of them.
We recommend that the participating States use FTP with 128-bit SSL encryption. The set up costs are minimal and
depending on whether the States want to “push” the data to our file server or if they prefer if we “get” the data from
their server the testing phase is easily managed and controlled.
128 bit SSL Encryption – How it works
Secure Sockets Layer (SSL) technology secures your Web site by encrypting information and providing authentication.
You need SSL if...
…You have an online store or accept online orders and credit cards.
…Your business partners log in to confidential information on an extranet.
…You have offices that share confidential information over an intranet.
…You process sensitive data such as address, birth date, license, or ID numbers.
…You need to comply with privacy and security requirements.
An SSL Certificate consists of a public key and a private key. The public key is used to encrypt information and the
private key is used to decipher it. When a browser points to a secured domain, a secure sockets layer handshake
authenticates the server and the client and establishes an encryption method and a unique session key. They can begin a
secure session that guarantees message privacy and message integrity.
Electronic funds transfer will be accepted through both ACH transactions via automated clearing house or wire
transaction via the Federal Reserve.
For further information from Amplex, contact Tammy Wright at 214-672-0508.

Form 3-2341 (Rev. 12/2018)
U.S. Fish and Wildlife Service

OMB Control No. 1018-0135
Expires ##/##/####

EXHIBIT B SERVICE APPROVED HANDLING RATES
User-fee charges promote an equitable approach to financing government programs by fairly charging only those
individuals receiving services designed for their convenience.
Although user charges are sometimes perceived as a form of taxation, they differ clearly in that they are linked to
specific benefits, over and above those normally provided to the general public. In other words, taxes are used to fund
programs for all to benefit; user fees are directed to recovering the costs of specially provided goods and services.
Service Approved Handling Rates
For a State to charge a handling fee to consumers, it must submit a written cost recovery statement. Each statement
will be evaluated by the Service, for its individual and cumulative impact on both the program and the consumer. The
Service will send an approval letter to the State.
Cost Recovery Statement
This statement justifies the handling charges associated with issuing an electronic Federal Duck Stamp. It must outline
the estimated or real costs incurred by the state licensing program in providing this service to consumers and may
include direct and indirect costs.
The justification should provide an estimate of the number of stamps to be sold and indicate how the total costs
associated with program implementation and maintenance will impact the consumer.

Form 3-2341 (Rev. 12/2018)
U.S. Fish and Wildlife Service

OMB Control No. 1018-0135
Expires ##/##/####

Form 3-2341 (Rev. 12/2018)
U.S. Fish and Wildlife Service

OMB Control No. 1018-0135
Expires ##/##/####

Duck Stamp Law Reference:
https://www.gpo.gov/fdsys/pkg/USCODE-2011-title16/html/USCODE-2011-title16-chap7-sub
chapIV.htm

https://www.govtrack.us/congress/bills/113/hr1206/text