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Federal Register / Vol. 76, No. 178 / Wednesday, September 14, 2011 / Notices
Respondents: Individuals.
Number of Respondents: 260 per year,
on average.
Total Number of Responses: 260 per
year, on average.
Frequency of Response: On occasion.
Estimated Time per Response: 15
minutes.
Estimated Total Annual Burden: 65
hours.
Dated: September 6, 2011.
Alvin Foster,
Assistant Director for Information Resources.
[FR Doc. 2011–23471 Filed 9–13–11; 8:45 am]
BILLING CODE 4310–4J–P

DEPARTMENT OF THE INTERIOR
Bureau of Indian Affairs
Privacy Act of 1974; as Amended;
Notice To Amend an Existing System
of Records
Bureau of Indian Affairs,
Interior.
ACTION: Notice of amendment to an
existing system of records.
AGENCY:

Pursuant to the provisions of
the Privacy Act of 1974, as amended, the
Department of the Interior (DOI) is
issuing a public notice of its intent to
amend Bureau of Indian Affairs (BIA)
Privacy Act system of records, ‘‘Indian
Social Services Case Files—Interior,
BIA–8’’ to change the name of the
system to the ‘‘Financial Assistance and
Social Services—Case Management
System, Interior/BIA–8,’’ and update the
categories of individuals and records in
the system, the authorities, routine uses,
and policies and practices for records
storage and disposition. This system is
used to provide services to individual
Indians who apply for and receive social
services and direct assistance from the
BIA.
DATE: Comments must be received by
October 24, 2011. The amendments to
the system will be effective October 24,
2011.
ADDRESSES: Any person interested in
commenting on this notice may do so
by: submitting comments in writing to
Willie Chism, Indian Affairs Privacy Act
Officer, 625 Herndon Parkway,
Herndon, Virginia 20170; handdelivering comments to Willie Chism,
Indian Affairs Privacy Act Officer, 625
Herndon Parkway, Herndon, Virginia
20170; or e-mailing comments to
[email protected].

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SUMMARY:

FOR FURTHER INFORMATION CONTACT:

Deputy Bureau Director for Indian
Services, Division of Human Services,
1849 C Street, NW., MS 4513–MIB,

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Washington, DC 20240, telephone
number (202) 513–7640.
SUPPLEMENTARY INFORMATION:
I. Background
The Bureau of Indian Affairs (BIA)
maintains the ‘‘Indian Social Services
Case Files—Interior, BIA–8’’ system of
records, which it is renaming the
‘‘Financial Assistance and Social
Services—Case Management System,
Interior/BIA–8.’’ The purpose of this
system is to provide assistance to
individual Indians who apply for and
receive social services and direct
assistance from the Bureau of Indian
Affairs. The amendments to the system
will include revising the system name
and adding a routine use to comply with
5 U.S.C. 552a(b)(3) of the Privacy Act for
appropriate systems specifically
applying to the disclosure of
information in connection with
response and remedial efforts in the
event of a data breach. Other
amendments to the system will include
updating data in the following fields:
System location, categories of
individuals covered by the system;
categories of records in the system;
authority for maintenance of the system;
routine uses of records maintained in
the system, including categories of users
and the purposes of such uses; policies
and practices for storing, retrieving,
accessing, retaining, and disposing of
records in the system. This system
notice was last published on August 21,
1990 (55 FR 34085).
The amendments to the system will
be effective as proposed at the end of
the comment period (the comment
period will end 40 days after the
publication of this notice in the Federal
Register), unless comments are received
which would require a contrary
determination. DOI will publish a
revised notice if changes are made based
upon a review of the comments
received.
II. Privacy Act
The Privacy Act of 1974, as amended
(5 U.S.C. 552a), embodies fair
information principles in a statutory
framework governing the means by
which Federal Agencies collect,
maintain, use, and disseminate
individuals’ personal information. The
Privacy Act applies to information that
is maintained in a ‘‘system of records.’’
A ‘‘system of records’’ is a group of any
records under the control of an agency
for which information is retrieved by
the name of an individual or by some
identifying number, symbol, or other
identifying particular assigned to the
individual. In the Privacy Act, an
individual is defined to encompass U.S.

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citizens or lawful permanent residents.
As a matter of policy, DOI extends
administrative Privacy Act protections
to all individuals. Individuals may
request access to their own records that
are maintained in a system of records in
the possession or under the control of
DOI by complying with DOI Privacy Act
regulations, 43 CFR part 2.
The Privacy Act requires each agency
to publish in the Federal Register a
description denoting the type and
character of each system of records that
the agency maintains, the routine uses
that are contained in each system in
order to make agency record keeping
practices transparent, to notify
individuals regarding the uses of their
records, and to assist individuals to
more easily find such records within the
agency. Below is the description of the
Bureau of Indian Affairs, Financial
Assistance and Social Services—Case
Management System, Interior/BIA–8,
system of records.
In accordance with 5 U.S.C. 552a(r),
DOI has provided a report of this system
of records to the Office of Management
and Budget and to Congress.
III. Public Disclosure
Before including your address, phone
number, e-mail address, or other
personal identifying information in your
comment, you should be aware that
your entire comment, including your
personal identifying information, may
be made publicly available at any time.
While you can ask us in your comment
to withhold your personal identifying
information from public review, we
cannot guarantee that we will be able to
do so.
Dated: September 1, 2011.
Willie S. Chism,
Indian Affairs Privacy Act Officer, Assistant
Secretary—Indian Affairs.

SYSTEM NAME:

Financial Assistance and Social
Services—Case Management System,
Interior/BIA–8.
SYSTEM LOCATION:

This system is located at the Bureau
of Indian Affairs, Office of Information
Operations (OIO), 1011 Indian School
Rd., NW., Suite 177, Albuquerque, NM
87104. Records may also be located in
regional offices providing social services
and direct assistance to individual
Indians.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Individuals who have applied for or
are receiving social services or direct

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Federal Register / Vol. 76, No. 178 / Wednesday, September 14, 2011 / Notices

assistance from the BIA, including
children, adults, elderly, and family
members; individuals who provide
services such as foster care, residential
care, guardianship, and adoption
subsidy; and individuals who provide
services from funeral homes, local
businesses and other Federal, state,
local and tribal provider agencies.
CATEGORIES OF RECORDS IN THE SYSTEM:

The system contains records and
information pertaining directly to
individuals including name, Social
Security Number, Date of Birth, Date of
Death, Tribal Enrollment Information,
Individual Indian Monies (IIM) Trust
Account Information, telephone
number, address, aliases, marital status,
financial and educational information,
and account number. Records also
includes information on business
entities, organizations, individuals, and
Federal, state, local or tribal agencies
that provide social services or assistance
to individuals covered by this system.
Other records may include case files
and related card files giving history of
social services and direct assistance to
individual Indians, and records
concerning individuals which have
arisen as a result of that individual’s
receipt of payment or overpayment of
direct assistance funds which the
individual was not entitled and/or for
the misuse of funds disbursed under the
direct entitlement program.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

25 U.S.C. 13, the Snyder Act of 1924;
25 CFR part 20, Financial Assistance
and Social Services Program; 25 CFR
Part 23, Indian Child Welfare Act; and
25 CFR Part 115, Trust Funds for Tribes
and Individual Indians.

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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

The purposes of the system are (a) To
provide individual records on social
services and direct assistance to
individual Indians; (b) to provide
management with an automated
information system for program
planning, management utilization, and
adequate reporting for performance and
compliance management; (c) to improve
the case worker’s productivity and
decision-making process by providing
more complete case information, while
enabling better resource management;
(d) to automate the application process
and case workflow to ensure
compliance with eligibility criteria; (e)
to provide adequate tracking and recordkeeping; and (f) to support the financial
payments to eligible Indian clientele.
Disclosures outside DOI may be made
without the consent of the individual to

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whom the record pertains under the
routine uses listed below:
(1) (a) To any of the following entities
or individuals, when the circumstances
set forth in paragraph (b) are met:
(i) The U.S. Department of Justice
(DOJ);
(ii) A court or an adjudicative or other
administrative body;
(iii) A party in litigation before a court
or an adjudicative or other
administrative body; or
(iv) Any DOI employee acting in his
or her individual capacity if DOI or DOJ
has agreed to represent that employee or
pay for private representation of the
employee;
(b) When:
(i) One of the following is a party to
the proceeding or has an interest in the
proceeding:
(A) DOI or any component of DOI;
(B) Any other Federal agency
appearing before the Office of Hearings
and Appeals;
(C) Any DOI employee acting in his or
her official capacity;
(D) Any DOI employee acting in his
or her individual capacity if DOI or DOJ
has agreed to represent that employee or
pay for private representation of the
employee;
(E) The United States, when DOJ
determines that DOI is likely to be
affected by the proceeding; and
(ii) DOI deems the disclosure to be:
(A) Relevant and necessary to the
proceeding; and
(B) Compatible with the purpose for
which the records were compiled.
(2) To a congressional office in
response to a written inquiry that an
individual covered by the system, or the
heir of such individual if the covered
individual is deceased, has made to the
office.
(3) To any criminal, civil, or
regulatory law enforcement authority
(whether Federal, state, territorial, local,
tribal or foreign) when a record, either
alone or in conjunction with other
information, indicates a violation or
potential violation of law—criminal,
civil, or regulatory in nature, and the
disclosure is compatible with the
purpose for which the records were
compiled.
(4) To an official of another Federal
agency to provide information needed
in the performance of official duties
related to reconciling or reconstructing
data files or to enable that agency to
respond to an inquiry by the individual
to whom the record pertains.
(5) To Federal, state, territorial, local,
tribal, or foreign agencies that have
requested information relevant or
necessary to the hiring, firing or
retention of an employee or contractor,

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or the issuance of a security clearance,
license, contract, grant or other benefit,
when the disclosure is compatible with
the purpose for which the records were
compiled.
(6) To representatives of the National
Archives and Records Administration to
conduct records management
inspections under the authority of 44
U.S.C. 2904 and 2906.
(7) To state and local governments
and tribal organizations to provide
information needed in response to court
order and/or discovery purposes related
to litigation, when the disclosure is
compatible with the purpose for which
the records were compiled.
(8) To an expert, consultant, or
contractor (including employees of the
contractor) of DOI that performs services
requiring access to these records on
DOI’s behalf to carry out the purposes
of the system.
(9) To appropriate agencies, entities,
and persons when:
(a) It is suspected or confirmed that
the security or confidentiality of
information in the system of records has
been compromised; and
(b) The Department has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to economic or property interest,
identity theft or fraud, or harm to the
security or integrity of this system or
other systems or programs whether
maintained by the Department or
another agency or entity that rely upon
the compromised information; and
(c) The disclosure is made to such
agencies, entities and persons who are
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
(10) To the Office of Management and
Budget during the coordination and
clearance process in connection with
legislative affairs as mandated by OMB
Circular A–19.
(11) To the Department of the
Treasury to recover debts owed to the
United States.
(12) To the news media when the
disclosure is compatible with the
purpose for which the records were
compiled.
(13) To a consumer reporting agency
if the disclosure requirements of the
Debt Collection Act, as outlined at 31
U.S.C. 3711(e)(1), have been met.
(14) To another Federal agency, state
or local government, Indian tribal group,
or to any individual or establishment
that will have jurisdiction whether by
contract to the BIA, by assumption of
trust responsibilities or by other means,

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Federal Register / Vol. 76, No. 178 / Wednesday, September 14, 2011 / Notices
for social services programs now
controlled by the BIA.
(15) To another Federal agency, state
or local government, or Indian tribal
governmental officials responsible for
administering child protective services
in carrying out his or her official duties.
(16) To a guardian or guardian ad
litem of a child named in the report.
(17) To another Federal agency, state
or local government, or Indian tribal
agencies authorized to care for, treat, or
supervise abused or neglected children
whose policies also require confidential
treatment of information.
(18) To members of community child
protective teams for the purposes of
establishing a diagnosis, formulating a
treatment plan, monitoring the plan,
investigating report of suspected
physical child abuse or neglect and
making recommendations to the
appropriate court of competent
jurisdiction, whose policies also require
confidential treatment of information.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records are maintained in paper form
in file folders stored in file cabinets, and
electronic media such as personal
computers, magnetic disk, diskette, and
computer tapes. The electronic records
are contained in removable drives,
computers, email and electronic
databases.
RETRIEVABILITY:

Information within this system can be
retrieved by an individual’s first name,
last name, Social Security Number, Date
of Birth, Date of Death, Tribal
Enrollment Information, IIM Trust
Account Information, telephone
number, aliases and account number.

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SAFEGUARDS:

Records are maintained in accordance
with 43 CFR 2.51, Privacy Act
safeguards for records. Access is
provided on a need-to-know basis.
During working hours, paper records are
maintained in locked filed cabinets
under the control of authorized
personnel.
Electronic records are safeguarded by
permissions set to ‘‘Authenticated
Users’’ which requires password login.
The computer servers in which records
are stored are located in Department of
the Interior facilities that are secured by
alarm systems and off-master key
access. Access granted to individuals is
password protected. The Department’s
Privacy Act Warning notice appears on
the monitor screens when users access
the System. Backup tapes are stored in
a locked and controlled room, in a

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secure off-site location. The tapes are
kept on the Data Center floor for several
weeks and then shipped to Iron
Mountain, a secure off site location.
Access to the Data Center floor is
controlled by key card and only a select
number of people have access. The
Security Plan addresses the
Department’s Privacy Act minimum
safeguard requirements for Privacy Act
systems at 43 CFR 2.51. A Privacy
Impact Assessment was conducted to
ensure that Privacy Act requirements
and safeguard requirements are met.
The assessment verified that appropriate
controls and safeguards are in place.
Personnel authorized to access the
system must complete all Security,
Privacy, and Records management
training and sign the Rules of Behavior.
RETENTION AND DISPOSAL:

Paper records are covered by Indian
Affairs Records Schedule (IARS) records
series 3600, and have been scheduled as
permanent records under NARA Job No.
N1–075–05–1 approved on March 31,
2005. Records are maintained in the
office of records for a maximum of 5
years after the end of the calendar year
in which the case or agreement is closed
and then retired to the American Indian
Records Repository which is a Federal
Records Center. In accordance with the
Indian Affairs Records Schedule, the
subsequent legal transfer of records to
the National Archives of the United
States will be as jointly agreed to
between the United States Department
of the Interior and the National Archives
and Records Administration (NARA).
A records retention schedule for the
electronic records in this system is
being developed and will be submitted
to NARA for scheduling and approval.
Pending approval by NARA, electronic
records will be treated as permanent
records. Data backups or copies
captured on magnetic disk, diskette and
computer tapes that are maintained
separately from database files are
temporary and are retained in
accordance with General Records
Schedules (GRS) 20/8 and 24/4(a).

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for notification must meet the
requirements of 43 CFR 2.60.
RECORDS ACCESS PROCEDURES:

An individual requesting records on
himself or herself should send a signed,
written inquiry to the System Manager
identified above. The request should
describe the records sought as
specifically as possible. The request
envelope and letter should both be
clearly marked ‘‘PRIVACY ACT
REQUEST FOR ACCESS.’’ A request for
access must meet the requirements of 43
CFR 2.63.
CONTESTING RECORDS PROCEDURES:

An individual requesting corrections
or the removal of material from his or
her records should send a signed,
written request to the System Manager
identified above. A request for
corrections or removal must meet the
requirements of 43 CFR 2.71.
RECORD SOURCE CATEGORIES:

The information in the system is
obtained from individuals applying for
or receiving social services or direct
assistance from BIA; individuals
providing services for foster care,
residential care, guardianship, and
adoption subsidy; and individuals
providing services from funeral homes,
local businesses, and provider agencies.
The Application for Financial
Assistance and Social Services and the
Individual Self-Sufficiency Plan (OMB
Control No. 1076–0017), signed by the
client, permits the BIA to gather
information from other agencies and
programs, including tribal, local, state,
and/or Federal programs from which the
individual received services or
assistance.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.
[FR Doc. 2011–23340 Filed 9–13–11; 8:45 am]
BILLING CODE 4310–4J–P

DEPARTMENT OF THE INTERIOR
Bureau of Land Management

SYSTEM MANAGER AND ADDRESS:

[AK–910–09–1739–NSSI]

Deputy Bureau Director for Indian
Services, Division of Human Services,
1849 C Street, NW., MS 4513–MIB,
Washington, DC 20240.

Call for Nominations: North Slope
Science Initiative, Science Technical
Advisory Panel, Alaska

An individual requesting notification
of the existence of records on himself or
herself should send a signed, written
inquiry to the System Manager
identified above. The request envelope
and letter should both be clearly marked
‘‘PRIVACY ACT INQUIRY.’’ A request

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Bureau of Land Management,
Interior.
ACTION: Notice.
AGENCY:

NOTIFICATION PROCEDURES:

This notice announces a call
for nominations to serve on the North
Slope Science Initiative, Science
Technical Advisory Panel in accordance
with the provisions of the Federal

SUMMARY:

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