Operating Fund Grant:Calculation of Utilities Expense LevelPHA-Owned Rental Housing
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U.S. Department of Housing and Urban Development Office of Public and Indian Housing
OMB Approval No. 2577-0029 (exp. 08/31/2023)
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Public Reporting Burden for this collection of information is estimated to average .75 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. This information is required by Section 9(a) of the U.S. Housing Act of 1937, as amended, and by 24 CFR Part 990 HUD regulations. HUD makes payments for the operation and maintenance of low-income housing projects to PHAs/projects. The Operating Fund determines the amount of operating fund grant to be paid to PHAs/projects. PHAs/projects provide information on the Project Expense Level (PEL), Utilities Expense Level (UEL), Other Formula Expenses (Add-ons) and Formula Income – the major Operating Fund components. HUD reviews the information to determine each PHA’s/project’s Formula Amount and the funds to be obligated for the period to each PHA/project based on the appropriation by Congress. HUD also uses the information as the basis for requesting annual appropriations from Congress. Responses to the collection of information are required to obtain a benefit. The information requested does not lend itself to confidentiality. |
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Section 1 – General Information |
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1. Name of Public Housing Agency: |
2. Funding Period: 1/1/____ to 12/31/____ |
3. Type of Submission:
Original Revision No. _____ |
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4. ACC Number: |
5. Operating Fund Project Number: |
6. Fiscal Year End:
12/31 3/31 6/30 9/30 |
7. ROFO Code (HUD Use Only): |
8. DUNS Number: |
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Rolling Base Incentive |
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Line No. |
Description |
Utility (e.g. Water, Gas, Electricity) |
Utility (e.g. Water, Gas, Electricity) |
Utility (e.g. Water, Gas, Electricity) |
Utility (e.g. Water, Gas, Electricity) |
Utility (e.g. Water, Gas, Electricity) |
Utility (e.g. Water, Gas, Electricity) |
Total Column |
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Section 2 – Current Consumption Level |
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01 |
Actual consumption (12-month period 7/1/__ to 6/30/__) |
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01a |
Unit of consumption (e.g., gallons, kWh, therms) |
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Section 3 – Rolling Base Consumption Level |
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02 |
Rolling base year 1- actual consumption (12-month period 7/1/__ to 6/30/__) |
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03 |
Rolling base year 2 - actual consumption (12-month period 7/1/__ to 6/30/__) |
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04 |
Rolling base year 3 - actual consumption (12-month period 7/1/__ to 6/30/__) |
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05 |
Total consumption during 3-year rolling base period (Line 02 + Line 03 + Line 04) |
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Operating Fund Project Number:
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Line No. |
Description |
Utility (e.g. Water, Gas, Electricity) |
Utility (e.g. Water, Gas, Electricity) |
Utility (e.g. Water, Gas, Electricity) |
Utility (e.g. Water, Gas, Electricity) |
Utility (e.g. Water, Gas, Electricity) |
Utility (e.g. Water, Gas, Electricity) |
Total Column |
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06 |
Average rolling base consumption (Line 05 3) |
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07 |
Actual consumption for new units |
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08 |
Rolling Base Consumption (Line 06 + Line 07) |
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Section 4 – Base Consumption |
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09 |
Base Consumption (Lesser of Line 01 or Line 08) |
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Section 5 – Utility Consumption Incentive |
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10 |
Actual consumption > rolling base (If Line 01 is greater than Line 08, enter the difference as positive; if not, enter 0) |
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11 |
Actual consumption < rolling base (If Line 01 is less than Line 08, enter the difference as positive; if not, enter 0) |
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12 |
75%/25% Split (Line 10 x 0.25)
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13 |
75%/25% Split (Line 11 x 0.75)
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Section 6 – Payable Consumption |
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14 |
Annualization of consumption for new units |
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15 |
Payable consumption (Sum of Line 09, Line12, Line13 and Line 14) |
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Section 7 – Actual Utility Costs and Average Rate |
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16 |
Actual utility costs (12-month period 7/1/__ to 6/30/__) |
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17 |
Actual average utility rate (Line 16 Line 01) |
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Section 8 – Base Utilities and Inflation/Deflation Factor |
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18 |
Base utilities expense level – whole dollars (Line 15 x Line 17) |
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Operating Fund Project Number:
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Line No. |
Description |
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Total Column |
19 |
Total base utilities expense level – (sum columns of Line 18) |
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20 |
Surcharges for excess consumption of PHA-supplied utilities (12-month period 7/1/__ to 6/30/__) – whole dollars |
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21 |
Base utilities expense level minus surcharges (Line 18 minus Line 19) |
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22 |
Utilities inflation/deflation factor
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Section 9 – Calculation of Utilities Expense Level |
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23 |
Utilities expense level adjusted for inflation/deflation – whole dollars (Line 20 x Line 21) |
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24 |
Energy rate incentive
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25 |
Utilities expense level – whole dollars (Line 22 + Line 23) |
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26 |
Eligible unit months (from the original form HUD-52723, Column B, Line 15 plus Line 17 minus Line 04) |
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27 |
Utilities Expense Level – PUM (Line 24 Line 25) |
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Section 10 – Remarks (provide section, part and line numbers) |
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Instructions to form HUD-52722 – Calculation of Utilities Expense Level
General
This form is used to calculate the utilities expense level component of eligibility for operating funds pursuant to 24 CFR Parts 990.170 – 990.185. It is used for PHA-owned rental housing projects and PHA units in mixed housing developments when operating subsidy is requested for such developments under the Operating Fund Program.
This form shall not be used for the Turnkey III and Mutual Help Homeownership Programs, Section 23 and 10(c) Leased Housing Programs, or the Housing Choice Voucher (Section 8) Program.
Submission of form HUD-52722. Submit form HUD-52722 to the HUD field office for approval together with form HUD-52723, Calculation of Operating Subsidy. A separate form must be prepared and submitted for each project identified as such for the purpose of asset management under 24 CFR 990.265. A PHA that owns and operates fewer than 250 units and treats its entire portfolio as a single project under 24 CFR 990.260(b) shall prepare and submit one form.
Supporting documentation. The PHA shall retain supporting documentation substantiating the data reported on this form for a period of five years after the year in which operating subsidy funds were received pursuant to 24 CFR 990.325.
Timeline. The Operating Fund Grant Program different timelines to calculation and distribute Operating Funds. HUD calculates UEL based on the Reporting Period and Rolling Base Years. HUD distributes Operating Funds based on the Funding Period.
Funding Period: Operating Subsidy, eligibility, and funding are all calculated on the calendar year, starting January 1st and ending on December 31st.
Reporting Period: Utility cost and consumption are entered on the HUD-52722 by reporting period, starting July 1st and ending June 30th. The reporting period ends six months prior to the funding period.
Rolling Base Years: Utility cost and consumption entered on the HUD-52722 for Rolling Base Year 1, 2, & 3, follow the same July 1st to June 30th calendar as the Reporting Period.
Example: Funding Period, Reporting Period, and Rolling Base Years
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Jan |
Feb |
Mar |
Apr |
May |
Jun |
Jul |
Aug |
Sep |
Oct |
Nov |
Dec |
2015 |
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Rolling Base Year -3 |
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2016 |
Rolling Base Year -3 |
Rolling Base Year -2 |
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2017 |
Rolling Base Year -2 |
Rolling Base Year -1 |
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2018 |
Rolling Base Year -1 |
Reporting Period |
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2019 |
Reporting Period |
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2020 |
Funding Period |
Section 1 – General Information
1. Name of Public Housing Agency. Enter the name of the Public Housing Authority (PHA).
2. Funding Period 1/1/__ to 12/31/__. The funding period refers calendar year starting January 1st and ending on December 31st.
3. Type of Submission. If this is the first submission to HUD for this funding period, enter an “X” in the Original box. For all subsequent submissions to HUD for this funding period, enter an “X” in the Revision box and enter the revision number.
4. ACC Number. Enter the number of the Annual Contributions Contract (ACC) covering the projects for which this form is submitted.
5. Operating Fund Project Number. Enter the operating fund project number for which this form is being submitted.
6. Fiscal Year End. Enter an “X” in the box that corresponds to the ending date of the PHA’s fiscal year.
7. ROFO Code. Enter the region and field office code for the HUD field office that has jurisdiction over the PHA (HUD use only).
8. DUNS Number. Enter the PHA’s Dunn & Bradstreet Universal Numbering System identification number.
Rolling Base Incentive
Enter an “X” in the box if the project indicating the appropriate Rolling Base Consumption Level Category for the specific utility:
Non Frozen: The utility is charged based on consumption and does not have a HUD-approved frozen rolling base.
Frozen EPC: The project has an Energy Performance Contract (EPC) and the utility has a HUD-approved frozen rolling base pursuant to 24 CFR 990.185(a)(1).
Frozen Other: The utility received HUD-approval to freeze the rolling base at HUD-approved rolling base consumption levels prior to September 30th before the funding year. The PHA may not omit the utility from submission or submit rolling base consumptions levels or units of consumptions that modify the HUD-approved levels.
Flat Rate: The utility is charged at a fixed fee regardless of usage.
Complete
the following for each utility. Round all consumption data on Lines
01 through 15 to the nearest whole number.
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Section 2 – Current Consumption Level |
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Non Frozen |
Frozen EPC |
Frozen Other |
Flat Rate |
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Line 01: Actual consumption. Reported consumption must be substantiated by utility bills.
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Enter the actual total consumption for the annual reporting period ending June 30th.
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Enter the actual total consumption for the annual reporting period ending June 30th.
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Enter the actual total consumption for the annual reporting period ending June 30th.
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Enter zero. |
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Line 01a: Unit of consumption. (e.g., therms, kilowatt hours, gallons, cubic feet, etc.), |
Indicate for each type of utility the unit of measurement for the consumption shown on Line 01. If a utility type/rolling base incentive pair includes more than one unit of consumption, units must be converted and merged into one entry. |
Indicate for each type of utility the unit of measurement for the consumption shown on Line 01. |
Indicate for each type of utility the unit of measurement for the consumption shown on Line 01. |
Enter zero. |
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Section 3 – Rolling Base Consumption Level |
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Non Frozen |
Frozen EPC |
Frozen Other |
Flat Rate |
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Line 02: Rolling base year 1 - actual consumption.
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Enter the actual consumption for rolling base year 1. |
Enter the frozen rolling base at the level calculated for the year the conservation measures are implemented |
Enter the HUD approved frozen rolling base. |
Enter zero. |
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Line 03: Rolling base year 2 - actual consumption.
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Enter the actual consumption for rolling base year 2. |
Enter the frozen rolling base at the level calculated for the year the conservation measures are implemented |
Enter the HUD approved frozen rolling base. |
Enter zero. |
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Line 04: Rolling base year 3 - actual consumption.
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Enter the actual consumption for rolling base year 3. |
Enter the frozen rolling base at the level calculated for the year the conservation measures are implemented |
Enter the HUD approved frozen rolling base. |
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Line 05: Total consumption during the 3-year rolling base period. |
Enter the sum of Lines 02, 03 and 04 in each column. |
Enter the sum of Lines 02, 03 and 04 in each column. |
Enter the sum of Lines 02, 03 and 04 in each column. |
Enter zero. |
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Line 06: Average rolling base consumption.
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Divide Line 05 by the number 3 |
Divide Line 05 by the number 3 |
Divide Line 05 by the number 3 |
Enter zero. |
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Line 07: Actual consumption for new units. |
Enter the actual consumption for any new units included in Line 01 that have less than 12 months of actual consumption data. The consumption reported in this line should also be included in Line 01. The consumption entered on this line will be used to adjust the rolling base to include new units. |
Enter zero. |
Enter zero. |
Enter zero. |
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Line 08: Rolling Base Consumption.
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Enter the sum of Lines 06 and 07 in each column. |
Enter the value in line 06.
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Enter the value in line 06.
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Enter zero. |
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Section 4 – Base Consumption |
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Non Frozen |
Frozen EPC |
Frozen Other |
Flat Rate |
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Line 09: Base consumption.
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Enter the lesser of Line 01: Actual consumption or Line 08: Rolling Base Consumption.
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Enter the value in line 08.
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Enter the value in line 08.
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Enter zero. |
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Section 5 – Utility Consumption Incentive |
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Non Frozen |
Frozen EPC |
Frozen Other |
Flat Rate |
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Line 10: Actual consumption greater than (>) rolling base.
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If Line 01 is greater than Line 08, enter the difference as a positive amount. If not, enter zero. |
Enter zero. |
Enter zero. |
Enter zero. |
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Line 11: Actual consumption less than (<) rolling base.
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If Line 01 is less than Line 08, enter the difference as a positive amount. If not, enter zero. |
Enter zero. |
Enter zero. |
Enter zero. |
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Line 12: 75%/25% Split.
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Multiply the amount in each column on Line 10 greater than (>) rolling base by 0.25 and enter the result. |
Enter zero. |
Enter zero. |
Enter zero. |
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Line 13: 75%/25% Split.
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Multiply the amount in each column on Line 11 less than (<) rolling base by 0.75 and enter the result. |
Enter zero. |
Enter zero. |
Enter zero. |
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Section 6 – Payable Consumption |
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Non Frozen |
Frozen EPC |
Frozen Other |
Flat Rate |
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Line 14: Annualization of consumption for new units.
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Enter the estimated consumption for new units that are eligible for subsidy during the funding period but do not have a full 12 months of actual consumption data on Lines 01 and 07. The amount of consumption entered on this line item should reflect the estimated difference between a full year of consumption and the number of months reported on Lines 01 and 07. (For example, if the PHA/project reports four months of consumption for new units on Lines 01 and 07, the PHA/project would estimate an additional eight months of consumption for these new units on this line item.)
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Enter zero. |
Enter zero. |
Enter zero. |
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Line 15: Payable consumption.
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Sum Lines 09, 12, 13 and 14 of each column and enter the result in the corresponding column on Line 15.
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Enter the value in line 08.
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Enter the value in line 08.
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Enter zero. |
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Section 7 Actual Average Utility Costs and Average Rate |
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Non Frozen |
Frozen EPC |
Frozen Other |
Flat Rate |
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Line 16: Actual utility costs.
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Enter the actual total utility costs for the reporting period ending June 30th for the consumption entered in Line 01. Round to whole dollars. |
Enter the actual total utility costs for the reporting period ending June 30th for the consumption entered in Line 01. Round to whole dollars. |
Enter the actual total utility costs for the reporting period ending June 30th for the consumption entered in Line 01. Round to whole dollars. |
Enter the actual total utility costs for the reporting period ending June 30th Round to whole dollars. |
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Line 17: Actual average utility rate.
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Divide Line 16 by Line 01. Round results to four decimal places. |
Divide Line 16 by Line 01. Round results to four decimal places. |
Divide Line 16 by Line 01. Round results to four decimal places. |
Enter zero. |
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Section 8 – Base Utilities and Inflation/Deflation Factor |
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Non Frozen |
Frozen EPC |
Frozen Other |
Flat Rate |
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Line 18: Base utility expense level. |
Multiply Line 15 by Line 17. Round to whole dollars |
Multiply Line 15 by Line 17. Round to whole dollars |
Multiply Line 15 by Line 17. Round to whole dollars |
Enter value from Line 16. |
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Line 19: Total base utilities expense level. Enter the total of all columns in Line 18 (or the last form HUD-52722 if multiple forms HUD-52722 are being submitted).
Line 20: Surcharges for excess consumption of PHA-supplied utilities. In the Total column, enter the amount of charges to residents for excess utility consumption for PHA-supplied utilities for the 12-month period ending June 30th that is 6 months prior to the first day of the funding period. Round to whole dollars.
Line 21: Base utilities expense level minus surcharges. Subtract the amount in Line 19 from the amount in Line 20 and enter the result in Line 21.
Line 22: Utilities inflation/deflation factor. Enter the applicable utilities inflation/deflation factor supplied by HUD pursuant to 24 CFR 990.170(d).
Section 9 – Calculation of Utility Expense Level
Line 23: Utilities expense level adjusted for inflation/deflation. Multiply the amount in Line 21 by the utilities inflation/deflation factor in Line 22 and enter the result in Line 23. Round to whole dollars.
Line 24: Rate Reduction incentive. Enter the amount in whole dollars for an approved utility rate reduction incentive. If a PHA/project has been approved by HUD for the utility rate reduction incentive pursuant to 24 CFR 990.185(b), calculate actual utility costs as they would have been if the rate savings action had not been taken. If these costs are greater than actual utility costs on Line 16, calculate one-half of the difference and enter on Line 24. (The calculation of “costs” as they would have been had the action not been taken requires calculation of such costs on a monthly basis.) Documentation to support these rate savings must be submitted with the form HUD-52722 to the HUD field office.
Line 25: Utilities expense level (whole dollars). Sum Lines 22 and 23 and enter in the Total column on Line 24.
Line 26: Eligible unit months. From the original form HUD-52723, Calculation of Operating Subsidy for the Funding Period, enter Line 15 plus Line 17 minus Line 04 from Section 2, column B, in the Total column.
Line
27. Utilities expense level (PUM).
Divide Line 24, Total column, by Line 25, Total column, and enter
the result in the Total column of Line 26. Round to two decimal
places. This amount shall be entered on Section 3, Part A, Line 05
of the form HUD-52723, Calculation of Operating Subsidy.
Special Instructions for Specific Items
New units. PHAs/projects should follow the instructions in this part when new units are eligible for subsidy in the funding period. Consumption associated with these new units should be added to consumption of existing units on the following lines for the applicable columns:
Line 01: Actual consumption. If there is no consumption for new units during the reporting period, do not add any consumption. If there is partial or full consumption for new units during the reporting period, add the actual consumption during the reporting period.
Line 02: Rolling base year 1 – actual consumption. If there is no consumption or partial consumption for new units during the reporting period, do not add any consumption. Once there are a full 12 months of consumption for new units during the reporting period, add the actual consumption during the reporting period.
Line 03: Rolling base year 2 – actual consumption. If there is no consumption or partial consumption for new units during the reporting period, add the same consumption that was added to Line 02. Once there are a full 12 months of consumption for new units during the reporting period, add the actual consumption during the reporting period.
Line 04: Rolling base year 3 – actual consumption. If there is no consumption or partial consumption for new units during the reporting period, add the same consumption that was added to Line 03. Once there are a full 12 months of consumption for new units during the reporting period, add the actual consumption during the reporting period.
Line 07: Actual consumption for new units. If there is no consumption for new units Line 01, do not enter any consumption on Line 07. If Line 01 has partial or full consumption for new units but Line 02 does not have any consumption for new units, enter the same amount of consumption for new units that was entered on Line 01. If Line 02 also has consumption for new units, do not enter any consumption on Line 07.
Note: Lines 02 through 07 are all used to calculate the rolling base on Line 08. In order to make the rolling base on Line 08 comparable to Line 01 so that the utility consumption incentive can be calculated, Line 08 must always include the same number of months of consumption as Line 01.
Line 14: Annualization of consumption for new units. If there is partial consumption for new units on Lines 01 and 07, enter the estimated difference between a full 12 months of consumption and the number of months reported on Lines 01 and 07. If there is a full 12 months of consumption for new units on Line 01, do not enter any consumption on Line 14. Note: Line 14 is necessary for new units that are eligible to receive operating subsidy during the funding period but for which consumption is only partially reflected on Line 01.
PHAs/projects will not resubmit or adjust the form HUD-52722, Calculation of Utilities Expense Level, for new units coming online after the June 30th date used in Line 01, actual consumption. Additional funding for utility expenses associated with these new units will be handled only through a change in eligible unit months on form HUD-52723, Calculation of Operating Subsidy. Consumption data for new units will begin to be incorporated in the form HUD-52722 the following year.
New Projects. For new projects without any full or partial reporting period consumption data, the PHA may the PUM UEL of a comparable project in lieu of completing the HUD-52722. The PHA must provide in the comments section of the HUD-52723 indicating the development number that was used as the basis for the PUM UEL and a description of why the PHA chose that development number as a comparable.
In the subsequent funding year enter the actual consumption in Line 01 and then enter the same amount on Line 07. Enter the estimated consumption for the remaining 12 months of the reporting period in Line 14.
Year 1: The project uses the PUM UEL from a comparable project and does not submit the HUD-52722.
Year 2: If the project has partial consumption during the reporting period, enter the partial consumption in Line 01 and Line 07. Then enter an estimate for the consumption of the remaining months in the reporting in Line 14.
Year 3: If the project has one full year of actual consumption during the reporting period, enter the 12 months of actual consumption during the reporting period in Line 01 and Line 07. Enter zero in Line 14.
Year 4 and subsequent years: Continue to enter actual consumption for the reporting period in Line 01. Enter the prior reporting period consumption data as the Rolling Base – Year 1 on Line 02. If Line 03 and 04 have partial or no data enter value from Line 02. Enter zero Lines 07 and 14.
Demolition or disposition of units. PHAs that are disposing or demolishing projects or entire buildings within a project shall exclude all data by utility (rate, consumption, rolling base, eligible unit months, etc.) for these projects or buildings once the actual consumption (see Line 01) for the 12-month period ending June 30th that is 6 months prior to the first day of the funding period no longer contains a full 12 months (including no months) of consumption for these projects or buildings. The PHA also shall make an appropriate adjustment to the rolling base. PHAs shall provide HUD additional details (i.e., amounts, calculation and methodology) regarding this adjustment in the remarks section of this form or as a separate attachment.
PHAs that are permanently disposing or demolishing units equal to or more than 10% of the total units within a building shall also follow the instructions, above, as they relate to the utility information regarding these units. If the PHA is permanently disposing or demolishing less than 10% of the total units within a building or 5 or fewer units within a building, the PHA shall make no adjustment; that is, this transaction will flow through the rolling base without any adjustment.
As required by 24 CFR Part 990.155, Additions and deletions of units, PHAs will periodically report to HUD projects, or entire buildings in a project, that are eligible for an asset-repositioning fee. This event will trigger a decline in the number of eligible unit months reported on the form HUD-52723, Calculation of Operating Subsidy. This event will not trigger a resubmission or an adjustment to the form HUD-52722, Calculation of Utilities Expense Level.
Consumption Data Unavailable. If a PHA/project has not maintained or cannot recapture actual consumption data from its existing units (not new units), the PHA will notify the HUD field office of this event. The PHA/project will develop comparable consumption data (an estimate) regarding a particular utility or utilities from its records or from the records of comparable units for the full Rolling Base Period that is consistent with the methodology approved by the HUD field office when they were notified.
The estimated consumption should be based upon actual experience taking into account, where possible, physical attributes of the units, the relationship of the heating degree days of the period of actual experience and the missing experience when considering utilities used for space heating. If consumption of comparable units is utilized, that consumption must have taken place during the same period.
If the HUD field office approves the use of data for a period of at least 24 months, it shall be expanded to the full rolling base period. For example, if the PHA/project has two years of actual consumption, one year of actual consumption on Line 01 and the first year of the rolling base (Line 02), the consumption of the first year of the rolling base will be used to populate the consumption of the previous two years of the rolling base (Lines 03 and 04).
Other
situations requiring
adjustments
to avoid distortion of the rolling base consumption level.
A PHA/project shall report its rolling base so as not to materially distort the rolling base period. The following events trigger a material distortion to the rolling base: a conversion from one energy source to another; interruptible service sufficient to cause discernible variance from normal consumption patterns; a switch from resident-purchased to PHA-supplied utilities; or a switch from PHA-supplied to resident-purchased utilities. Actual consumption of projects having the situations described above shall be established or adjusted in accordance with the instructions, below, and other guidance.
The overriding consideration of all of the adjustments is that the consumption data shall not be distorted by including in Lines 02 - 08 consumption information that is not comparable to Line 01 of this form.
Switch
of utilities from resident-purchased to PHA-supplied.
PHAs/projects
will follow the Special Instructions for Specific Items - New Units,
paragraph 2, for switches from resident-purchased to PHA-supplied
utility(ies).
Switch of utilities from PHA-supplied to resident-purchased. PHAs/projects that switch from PHA-supplied to resident-purchased utilities will exclude all data by utility (rate, consumption, rolling base, eligible unit months, etc.) for these resident-purchased utilities on the next original form HUD-52722 submission following the switch. PHAs shall provide HUD additional details (i.e., amounts, calculation and methodology) regarding this adjustment in Section 10, Remarks, of this form or as a separate attachment.
Interruptible service. If the PHA/project has a utilities combination which provides for interruptible service from one energy source to another, the HUD field office shall be contacted to determine a reasonable reporting method on this form, if the interruption is sufficient to cause discernible variance from normal consumption patterns. This adjustment would, of course, not be considered until after the interruption had occurred and, if possible, not until after the heating season has ended.
Unoccupied projects and units. For a project that is temporarily unoccupied (e.g., extensive modernization), PHAs/projects shall make no adjustment to this form.
form HUD-52722
File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
File Modified | 0000-00-00 |
File Created | 2023-08-27 |