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pdfU.S. Food and Drug Administration
Voluntary Qualified Importer Program
(VQIP) Portal
User Guide
Document Version: 2.0
Version Date: January 2020
Table of Contents
1
VQIP Portal ............................................................................................................... 1
1.1 Notice of Intent to Participate ............................................................................. 1
2
Submit a New VQIP Application ............................................................................... 3
2.1 Section A: Applicant and Firm Information ......................................................... 5
2.2 Section B: Foreign Supplier Verification Program (FSVP) and Hazard Analysis
and Critical Control Point (HACCP) Importer Information ............................................ 6
3
4
5
2.3
Section C: Quality Assurance Program .............................................................. 9
2.4
Section D: Filer/Broker Information .................................................................. 11
2.5
Section E: Foreign Supplier Information........................................................... 14
2.6
Section F: Comments ....................................................................................... 21
2.7
Section G: Summary ........................................................................................ 22
2.8
Section H: e-Signature ..................................................................................... 23
2.9
Application Confirmation .................................................................................. 24
View Completed Application ................................................................................... 24
Amend an Approved VQIP Application ................................................................... 25
4.1 Applicant and Firm Information ........................................................................ 27
4.2
FSVP or HACCP Importer Information ............................................................. 27
4.3
Quality Assurance Program ............................................................................. 31
4.4
Filer/Broker Information .................................................................................... 32
4.5
Foreign Supplier and Foods ............................................................................. 35
4.6
Reason for Amendment ................................................................................... 46
4.7
e-Signature....................................................................................................... 46
Application Renewal ............................................................................................... 47
5.1 Notice of Intent to Participate ........................................................................... 47
5.2
Create Application ............................................................................................ 48
5.3
Section A: Applicant and Firm Information ....................................................... 50
5.4 Section B: Foreign Supplier Verification Program (FSVP) and Hazard Analysis
and Critical Control Point (HACCP) Importer Information .......................................... 51
5.5
Section C: Quality Assurance Program ............................................................ 53
5.6
Section D: Filer/Broker Information .................................................................. 53
5.7
Section E: Foreign Suppliers and Foods .......................................................... 55
5.8
Section F: Comments ....................................................................................... 56
5.9
Section G: Summary ........................................................................................ 56
5.10 Section H: e-Signature ..................................................................................... 58
5.11 Application Confirmation .................................................................................. 59
Table of Figures
Figure 1.1 – Account Management ................................................................................. 1
Figure 1.2 – Voluntary Qualified Importer Program (VQIP) Home Screen ...................... 2
Figure 1.3 – Submit Notice of Intent to Participate .......................................................... 3
Figure 2.1 – VQIP Home Screen: Create Application...................................................... 3
Figure 2.2 – Status Bar ................................................................................................... 4
Figure 2.3 – Navigation Buttons ...................................................................................... 4
Figure 2.4 – Option to be listed on the VQIP Importers List. ........................................... 5
Figure 2.5 – C-TPAT Status ............................................................................................ 5
Figure 2.6 – Add Contact: Select a Type of Importer ...................................................... 6
Figure 2.7 – Enter a DUNS Number or Add me as an FSVP/HACCP Importer .............. 6
Figure 2.8 – Select the FSVP/HACCP Importer Address ................................................ 7
Figure 2.9 – Search for FSVP/HACCP Importer DUNS Number..................................... 7
Figure 2.10 – Search Results of FSVP/HACCP Importer DUNS Number ....................... 8
Figure 2.11 – FSVP/HACCP Contact Information ........................................................... 9
Figure 2.12 – QAP: Add Attachment ............................................................................... 9
Figure 2.13 – QAP: Comments ..................................................................................... 10
Figure 2.14 – QAP: Attachment(s) ................................................................................ 10
Figure 2.15 – Add Filer/Broker or Add me as a Filer/Broker.......................................... 11
Figure 2.16 – Select the Filer/Broker Address............................................................... 11
Figure 2.17 – Search for Filer/Broker DUNS Number ................................................... 12
Figure 2.18 – Search Results for Filer/Broker DUNS Number ...................................... 12
Figure 2.19 – Filer/Broker Contact Information ............................................................. 14
Figure 2.20 – Enter the DUNS Number of a Foreign Supplier....................................... 14
Figure 2.21 – Select the Foreign Supplier Address ....................................................... 15
Figure 2.22 – Search for a Foreign Supplier DUNS Number......................................... 15
Figure 2.23 – Search Results of a Foreign Supplier DUNS Number ............................. 16
Figure 2.24 – Foods to be Imported for a Foreign Supplier ........................................... 18
Figure 2.25 – Foods to be Imported for a Foreign Supplier: One FSVP/HACCP Importer
...................................................................................................................................... 18
Figure 2.26 – Foods to be Imported for a Foreign Supplier: Multiple FSVP/HACCP
Importers ....................................................................................................................... 19
Figure 2.27 – Foods to be Imported for a Foreign Supplier: Associate Food to
Importer(s)..................................................................................................................... 19
Figure 2.28 – Foods to be Imported for Foreign Supplier: Associated Food to
Importer(s)..................................................................................................................... 20
Figure 2.29 – Foreign Supplier Information ................................................................... 20
Figure 2.30 – Comments ............................................................................................... 21
Figure 2.31 – Application Summary, Part 1 ................................................................... 22
Figure 2.32 – Application Summary, Part 2 ................................................................... 23
Figure 2.33 – e-Signature Page .................................................................................... 23
Figure 2.34 – Confirmation Message ............................................................................ 24
Figure 3.1 – VQIP Home: Edit/View Application ............................................................ 24
Figure 4.1 – VQIP Home: Edit/View Application ............................................................ 25
Figure 4.2 – VQIP Home: Amendment .......................................................................... 25
Figure 4.3 – Add Amendment ....................................................................................... 26
Figure 4.4 – Program Amendment ................................................................................ 26
Figure 4.5 – Applicant and Firm Information ................................................................. 27
Figure 4.6 -- FSVP or HACCP Importer Information...................................................... 27
Figure 4.7 – FSVP/HACCP Importer Contact(s) Table.................................................. 28
Figure 4.8 – FSVP/HACCP Importer Contact(s) Table: Delete Icon and Add
FSVP/HACCP ............................................................................................................... 28
Figure 4.9 – Add FSVP/HACCP: Select a Type of Importer .......................................... 28
Figure 4.10 – Add FSVP/HACCP: Enter a DUNS Number............................................ 28
Figure 4.11 – Select the FSVP/HACCP Importer Address ............................................ 29
Figure 4.12 – Search for FSVP/HACCP Importer DUNS Number................................. 29
Figure 4.13 -- Search Results of FSVP/HACCP Importer DUNS Number..................... 30
Figure 4.14 – FSVP/HACCP Importer Contact(s) ......................................................... 30
Figure 4.15 – QAP......................................................................................................... 31
Figure 4.16 – QAP: Attachment(s) Table ...................................................................... 31
Figure 4.17 – QAP: Add Attachment ............................................................................. 31
Figure 4.18 – QAP: Comments ..................................................................................... 32
Figure 4.19 – QAP: Attachment(s) ................................................................................ 32
Figure 4.20 – Filer/Broker Information ........................................................................... 32
Figure 4.21 – Filer/Broker Information Table ................................................................. 33
Figure 4.22 – Filer/Broker Information Table: Delete Icon and Add Filer/Broker ........... 33
Figure 4.23 – Add Filer/Broker: Enter a DUNS Number ................................................ 33
Figure 4.24 – Select the Filer/Broker Address............................................................... 33
Figure 4.25 – Search for Filer/Broker DUNS Number ................................................... 34
Figure 4.26 – Search Results for Filer/Broker DUNS Number ...................................... 34
Figure 4.27 – Filer/Broker Information ........................................................................... 35
Figure 4.28 – Foreign Supplier Information ................................................................... 35
Figure 4.29 – Foreign Supplier Information Table ......................................................... 35
Figure 4.30 – Foreign Supplier Information Edit: Replace Certifications ....................... 36
Figure 4.31 – Foreign Supplier Information: Replace Certifications Tables................... 37
Figure 4.32 – Foreign Supplier Information Edit: Replaced Certification ....................... 37
Figure 4.33 – Foreign Supplier Information Edit: Manage Products and Associations .. 37
Figure 4.34 – Foreign Supplier Information Edit: Certifications not yet in the Program . 38
Figure 4.35 – Foreign Supplier Information: Foods to be Imported for a Foreign Supplier
...................................................................................................................................... 38
Figure 4.36 – Foreign Supplier Information: Associate Food to Importer(s) .................. 39
Figure 4.37 – Foreign Supplier Information: Associated Food to Importer(s) ................ 39
Figure 4.38 – Foreign Supplier Information: Added Certification ................................... 40
Figure 4.39 – Foreign Supplier Information: Edit ........................................................... 40
Figure 4.40 – Add Foreign Supplier: Enter a DUNS Number ........................................ 41
Figure 4.41 – Search for the Foreign Supplier DUNS Number...................................... 41
Figure 4.42 – Search Results for Foreign Supplier DUNS Number............................... 42
Figure 4.43 – Search Again for Foreign Supplier DUNS Number ................................. 42
Figure 4.44 – Foreign Supplier Information: Add Foreign Supplier Certification............ 43
Figure 4.45 – Foreign Supplier Information: Foods to be Imported for a Foreign Supplier
...................................................................................................................................... 43
Figure 4.46 – Foreign Supplier Information: Associate Food to Importer(s) .................. 44
Figure 4.47 – Foreign Supplier Information: Associated Food to Importer(s) ................ 44
Figure 4.48 – Foreign Supplier Information: Certification .............................................. 45
Figure 4.49 – Foreign Supplier Information: Add Foreign Supplier ............................... 45
Figure 4.50 – Reason for Amendment .......................................................................... 46
Figure 4.51 – e-Signature Page .................................................................................... 46
Figure 5.1 – Renew: Notice of Intent to Participate ....................................................... 47
Figure 5.2 – Renew: Submit Notice of Intent to Participate ........................................... 48
Figure 5.3 – Renew: Submitted Notice of Intent to Participate ...................................... 48
Figure 5.4 – Renew: Create Application ........................................................................ 49
Figure 5.5 – Renew: Create Application Options .......................................................... 49
Figure 5.6 – Renew: Create Application (“Yes”) ............................................................ 49
Figure 5.7 – Renew: Create Application (“No”) ............................................................. 50
Figure 5.8 – Renew: Create Application (“Next”) ........................................................... 50
Figure 5.9 – Renew: Applicant and Firm Information .................................................... 51
Figure 5.10 – Renew: FSVP/HACCP Importers ............................................................ 52
Figure 5.11 – Renew: FSVP/HACCP Importers - Action Column.................................. 52
Figure 5.12 – Renew: FSVP/HACCP Importers - Select a Type of Importer ................. 52
Figure 5.13 – Renew: QAP - Attachment(s) Table ........................................................ 53
Figure 5.14 – Renew: QAP - Add Attachment ............................................................... 53
Figure 5.15 – Renew: Filer/Broker ................................................................................ 54
Figure 5.16 – Renew: Filer/Broker - Action Column ...................................................... 54
Figure 5.17 – Renew: Add Filer/Broker ......................................................................... 54
Figure 5.18 – Renew: Foreign Supplier Information ...................................................... 55
Figure 5.19 – Renew: Foreign Supplier Information - Action Column ........................... 55
Figure 5.20 – Renew: Add Foreign Supplier ................................................................. 56
Figure 5.21 – Renew: Comments .................................................................................. 56
Figure 5.22 – Renew: Application Summary, Part 1 ...................................................... 57
Figure 5.23 – Renew: Application Summary, Part 2 ...................................................... 58
Figure 5.24 – Renew: e-Signature Page ....................................................................... 59
Figure 5.25 – Renew: Confirmation Message ............................................................... 59
1 VQIP Portal
To access the VQIP portal, log in to FDA Industry Systems (FIS) at
https://www.access.fda.gov/. If you have previously created an FIS account, enter your
Account ID and Password to log in. If you have not previously created an FIS account,
follow the prompts and provide the requested information to establish an account.
1.1 Notice of Intent to Participate
After logging in to FDA Industry Systems (FIS) at https://www.access.fda.gov/, choose
"Voluntary Qualified Importer Program" from the list of available systems under FSMA
Programs(s) (Figure 1.1).
Figure 1.1 – Account Management
The system will take you to the Voluntary Qualified Importer Program (VQIP) page.
Select the “Notice of Intent to Participate” option on the left side of the screen (Figure
1.2) to inform FDA of your interest in participating in the program.
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Figure 1.2 – Voluntary Qualified Importer Program (VQIP) Home Screen
Your firm name and the fiscal year for which the agency is currently accepting
applications for VQIP will display on the Home screen. Select “Submit Notice of Intent to
Participate” (Figure 1.3) to send your notice to FDA.
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Figure 1.3 – Submit Notice of Intent to Participate
2 Submit a New VQIP Application
The system will return you to the Voluntary Qualified Importer Program (VQIP) home
screen. You may log out and log in at any point to create your application. Logging into
the VQIP Portal will return you to this VQIP Home Screen. Select “Create Application” to
begin the application process (Figure 2.1).
Figure 2.1 – VQIP Home Screen: Create Application
At the top of every application page, there will be a status bar to track your progress
through each step of the online application process (Figure 2.2). The help link (i.e., the
red question mark, shown below) will open this VQIP Portal User Guide. At the top right
of each page, there is a "FURLS Home" link. This will take you back to the FIS/FURLS
home page (Figure 1.1) and the "VQIP Home" link will take you to the VQIP home page
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(Figure 1.2).
Figure 2.2 – Status Bar
Each screen also includes navigation buttons such as the following (Figure 2.3):
Figure 2.3 – Navigation Buttons
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2.1 Section A: Applicant and Firm Information
Applicant firm information and contact information are pre-filled based on your Online
Account Administration (OAA) information.
Section 805(g) of the FD&C Act requires FDA to maintain a publicly available list of
approved VQIP Importers. Select “Yes” or “No” to indicate whether you want to be
included on the publicly available list of VQIP Importers (Figure 2.4).
Figure 2.4 – Option to be listed on the VQIP Importers List.
Select “Yes” or “No” to indicate whether you are a Customs-Trade Partnership Against
Terrorism (C-TPAT) Tier 2 or Tier 3 member.
If you select “Yes,” you must add the C-TPAT Account Number (Figure 2.5). If you are
not a C-TPAT Tier 2 or 3 member, select “No.”
After you have finished this activity, you will have completed Section A. Select “Next” to
navigate to Section B.
Figure 2.5 – C-TPAT Status
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2.2 Section B: Foreign Supplier Verification Program (FSVP) and
Hazard Analysis and Critical Control Point (HACCP) Importer
Information
In this section, you will be asked to enter the FSVP or HACCP Importer information
for the foods you will include in your application. For each FSVP or HACCP
Importer, use the drop-down arrow to select the type of Importer. When you enter
the information for each food (Section E), associate the FSVP or HACCP Importer
for the food from the list of Importers created from the information you entered in this
Section B.
Figure 2.6 – Add Contact: Select a Type of Importer
After selecting the Type of Importer (Figure 2.6), the system will display a prompt:
“Do you have a DUNS number for your FSVP/HACCP Contact?”
If you select “Yes,” the system displays a field to enter the DUNS number (Figure 2.7)
for that Importer.
Enter the DUNS number and select “Search Address.” The system will display the
Importer information. The system will also display the corresponding contact
information for the VQIP Importer, as reflected in your OAA account.
If more than one firm is displayed, choose the correct address listed, and click “Select &
Continue” (Figure 2.8). If you will serve as a FSVP/HACCP Importer for any of the
foods you are importing under the program, add yourself by selecting “Add me as an
FSVP/HACCP” (Figure 2.7).
Figure 2.7 – Enter a DUNS Number or Add me as an FSVP/HACCP Importer
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Figure 2.8 – Select the FSVP/HACCP Importer Address
If you do not have the DUNS number for the FSVP or HACCP Importer, you may select
“No” (Figure 2.7). The system will display a screen where you can enter the FSVP or
HACCP Importer contact information and search to find a match (Figure 2.9).
FURLS will search the database and return the DUNS number. If a DUNS number is not
returned, check the search fields or follow up with the FSVP or HACCP Importer to
obtain the DUNS number.
Figure 2.9 – Search for FSVP/HACCP Importer DUNS Number
Once the DUNS number or applicant information is entered, the system will
search for the match and display the corresponding contact information displayed
in the left column (Figure 2.10).
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Figure 2.10 – Search Results of FSVP/HACCP Importer DUNS Number
Fields Included in this
Section
Country Code for Telephone
Number
Area Code for Telephone
Number
Telephone Number
Extension for Telephone
Number
Country Code for Fax
Number
(Optional)
Area Code of Fax Number
(Optional)
Phone Number for Fax
Number (Optional)
E-mail Address
Web Address (Optional)
Description
For foreign numbers, the three-digit telephone
country code of the facility
The three-digit telephone area code (for domestic
addresses) or city code (for foreign addresses) for
the facility being registered
The telephone number of the facility being
registered
The telephone extension dialed after the telephone
number of the facility being registered
For foreign numbers, the three-digit (telephone)
country code of the fax machine for the facility
The three-digit area code (for domestic addresses)
or city code (for foreign addresses) of the fax
machine for the facility being registered
The telephone number of the fax machine for the
facility being registered
An electronic mail address for the facility being
registered
An Internet address of a website, file, document or
directory
Page | 8
After completing the required contact information and verifying the correct
FSVP/HACCP address, select “Save.” The system will display the new contact
information (Figure 2.11).
The icons to alter the contact information can be found in the Action column. The
pencil icon will allow you to edit contact information & manage certifications. The
magnifying glass icon will allow you to view the contact information details. The trash
can icon will allow you to delete this contact information from your selection. You may
add, edit, view, or delete contacts as necessary.
Once you have made the necessary edits, you will have completed Section B. Select
“Next” to navigate to Section C.
Figure 2.11 – FSVP/HACCP Contact Information
2.3 Section C: Quality Assurance Program
Upload your written Quality Assurance Program and any supporting documents by
selecting the “Browse” button. The system will open a dialog box where you can select
the file(s) (Figure 2.12).
Figure 2.12 – QAP: Add Attachment
Once a file has been selected, the “Upload” and “Cancel” buttons will be activated. To
attach the selected file to your application, select “Upload.”
A pop-up window appears where you have the option to add comments regarding the
file you uploaded. Once you have added your comments, click “OK” (Figure 2.13).
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Figure 2.13 – QAP: Comments
The uploaded file will be displayed with options to Edit/View your comments related to
the file. You may also delete the attachment by selecting the trash can icon in the Action
column (Figure 2.14).
You may continue to add more files to this section by selecting “Browse.”
Once all files have been added, you will have completed Section C. Select “Next” to
navigate to Section D.
Figure 2.14 – QAP: Attachment(s)
Page | 10
2.4 Section D: Filer/Broker Information
The system will prompt you with a message: “Do you have a DUNS number for your
Filer/Broker?”
If you select “Yes,” the system will display a field for you to enter the DUNS number
(Figure 2.15) corresponding with a Filer/Broker.
Enter the DUNS number and select “Search Address” to have the system display the
Filer/Broker information. If more than one firm is displayed, select the correct address
from the list. Click “Select & Continue” (Figure 2.16).
If you will serve as the Filer/Broker for any of the foods you are importing under the
program, you may add yourself by selecting “Add me as a Filer/Broker” (Figure 2.15).
Figure 2.15 – Add Filer/Broker or Add me as a Filer/Broker
Figure 2.16 – Select the Filer/Broker Address
If you do not have the DUNS number for the Filer/Broker, you may select “No” (Figure
2.15). The system will display the screen reflected in Figure 2.17 (below). You may
enter the Filer/Broker contact information and search to find a match (Figure 2.17).
FURLS will search its database and return the DUNS number. If a DUNS number is not
returned, check the search fields or follow up with the Filer/Broker to obtain the DUNS
number.
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Figure 2.17 – Search for Filer/Broker DUNS Number
Once the DUNS number is entered, the system will search for the match and display the
corresponding contact information in the left column (Figure 2.18).
Figure 2.18 – Search Results for Filer/Broker DUNS Number
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Fields Included in this
Section
Country Code for Telephone
Number
Area Code for Telephone
Number
Telephone Number
Extension for Telephone
Number
Country Code for Fax
Number
(Optional)
Area Code of Fax Number
(Optional)
Phone Number for Fax
Number (Optional)
E-mail Address
Web Address (Optional)
Filer/Broker Code
Description
For foreign numbers, the three-digit telephone
country code of the facility
The three-digit telephone area code (for domestic
addresses) or city code (for foreign addresses) for
the facility being registered
The telephone number of the facility being
registered
The telephone extension dialed after the telephone
number of the facility being registered
For foreign numbers, the three-digit (telephone)
country code of the fax machine for the facility
The three-digit area code (for domestic addresses)
or city code (for foreign addresses) of the fax
machine for the facility being registered
The telephone number of the fax machine for the
facility being registered
An electronic mail address for the facility being
registered
An Internet address of a website, file, document or
directory
Each customs broker has a designated three-digit
filer code that will consist of letters and/or
numbers. Every entry number submitted by a
customs broker will start with their designated
three-digit filer code and will contain an additional
eight digits after the filer code. (i.e., xxx-xxxxxxx-x)
Once you complete the required contact information and verify it is the correct
Filer/Broker address, select “Save.” The system will display the newly added contact
information (Figure 2.19).
The icons to alter the contact information can be found in the Action column. The
pencil icon will allow you to edit contact information & manage certifications. The
magnifying glass icon will allow you to view the contact information details. The trash
can icon will allow you to delete this contact information from your selection. You may
add, edit, view, or delete contacts as necessary.
After you have finished, you will have completed Section D. Select “Next” to navigate
to Section E.
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Figure 2.19 – Filer/Broker Contact Information
2.5 Section E: Foreign Supplier Information
The system will display a prompt: “Do you have a DUNS number for your foreign
supplier?”
If you select “Yes,” the system will display a field to enter the DUNS number (Figure
2.20) for the foreign supplier.
Enter the DUNS number and select “Search Address” to have the system display the
foreign supplier information.
Figure 2.20 – Enter the DUNS Number of a Foreign Supplier
If more than one firm is displayed, select the correct address from the list and click
“Select & Continue” (Figure 2.21).
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Figure 2.21 – Select the Foreign Supplier Address
If you select “No” (Figure 2.20), the system will display a screen where you can enter the
foreign supplier information and search to find a match (Figure 2.22).
FURLS will search its database and return the DUNS number. If a DUNS number is not
returned, check the search fields or follow up with the Foreign Supplier to obtain the DUNS
number.
Figure 2.22 – Search for a Foreign Supplier DUNS Number
Page | 15
Once the DUNS number is entered, the system will search for the match, display
the corresponding contact information in the left column, and complete the
required fields in the right column (Figure 2.23). It will list all valid certifications
for the DUNS number of the foreign supplier that was entered.
Select the desired certifications from the table by clicking on the box next to the
certificate(s).
More information about managing certifications by amending an approved
application is in Section 4.5, Foreign Supplier and Foods.
Answer “Yes” or “No” when prompted: “Is this the correct foreign supplier
address?”
If you select “No,” you have the option to “Search Again.” Once you select “Yes,”
click “Save.”
Figure 2.23 – Search Results of a Foreign Supplier DUNS Number
Page | 16
Fields Included in this
Section
Country Code for Telephone
Number
Area Code for Telephone
Number
Telephone Number
Extension for Telephone
Number
Country Code for Fax
Number (Optional)
Area Code of Fax Number
(Optional)
Phone Number for Fax
Number (Optional)
E-mail Address
Web Address (Optional)
Food Canning Establishment
(FCE) Number (Optional)
Description
For foreign numbers, the three-digit telephone
country code of the facility
The three-digit telephone area code (for domestic
addresses) or city code (for foreign addresses) for
the facility being registered
The telephone number of the facility being
registered
The telephone extension dialed after the telephone
number of the facility being registered
For foreign numbers, the three-digit (telephone)
country code of the fax machine for the facility
The three-digit area code (for domestic addresses)
or city code (for foreign addresses) of the fax
machine for the facility being registered
The telephone number of the fax machine for the
facility being registered
An electronic mail address for the facility being
registered.
An Internet address of a website, file, document, or
directory
Commercial processors of low-acid and acidified
foods located in the U.S. and all processors in other
countries who export low-acid canned food or
acidified food products into the U.S. must register
their processing plants with FDA
The system displays the available foods associated with the Foreign Supplier
certificate you have selected in (Figure 2.24). You will need to scroll to the right to
view the entire table.
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Figure 2.24 – Foods to be Imported for a Foreign Supplier
Select the foods you will import from this Foreign Supplier by clicking on the box in
the first column of each row (Figure 2.24).
If your application has only one FSVP/HACCP Importer, the system will
automatically assign the food to the FSVP/HACCP Importer.
Click “Save” and “Return to Foreign Supplier” (Figure 2.25).
Figure 2.25 – Foods to be Imported for a Foreign Supplier: One FSVP/HACCP Importer
If you have added more than one FSVP/HACCP Importer (Section B), click on the “(0)”
to view the FSVP/HACCP Importer(s) (Figure 2.26).
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Figure 2.26 – Foods to be Imported for a Foreign Supplier: Multiple FSVP/HACCP Importers
Select the FSVP/HACCP Importer(s) to associate the food from this Foreign Supplier to
the desired FSVP and/or HACCP Importer (Figure 2.27).
Select “Close.”
Figure 2.27 – Foods to be Imported for a Foreign Supplier: Associate Food to Importer(s)
When the FSVP/HACCP Importer(s) have been associated with a food from this
Foreign Supplier, the FSVP/HACCP column will show “(1)” (Figure 2.28).
Select “Save” and “Return to Foreign Supplier.”
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Figure 2.28 – Foods to be Imported for Foreign Supplier: Associated Food to Importer(s)
The system will display a table of the Foreign Suppliers added to your VQIP application
(Figure 2.29). You may add more foreign suppliers. You may also edit, view, or delete
the foreign suppliers via icons in the Action column.
The third icon in the Action column allows you to view and edit foods associated with a
foreign supplier.
After you add all foreign suppliers, check the box to affirm the foods included in the
application meet relevant FDA food labeling regulations.
Once you have finished, you will have completed Section E. Select “Next” to navigate to
Section F.
Figure 2.29 – Foreign Supplier Information
Page | 20
2.6 Section F: Comments
In this section you may provide comments regarding your application. You may use
this space to further explain information you included in your application or to explain
anticipated changes that may impact your application (Figure 2.30).
Once you have finished, you will have completed Section F. Select “Next” to navigate
to Section G.
Figure 2.30 – Comments
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2.7 Section G: Summary
Review your application before submitting it for processing (Figure 2.31 and 2.32).
Selecting “Edit” in the upper right corner of each Section prompts the corresponding
data entry screen from which you can edit and save changes.
Once all sections have been verified, you will have completed Section G. Select “Next”
to navigate to Section H.
Figure 2.31 – Application Summary, Part 1
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Figure 2.32 – Application Summary, Part 2
2.8 Section H: e-Signature
An e-Signature is the electronic equivalent of a hand-written signature. Please read the
statement carefully.
Acknowledge you have read and approved it by providing your e-signature and date at
the bottom of the page (Figure 2.33).
Select “Submit” to submit the application for processing.
You may also provide the names and titles of individual who assisted with completion
of the VQIP application.
Figure 2.33 – e-Signature Page
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2.9 Application Confirmation
The following message will appear, indicating that your application was submitted
successfully (Figure 2.34).
Figure 2.34 – Confirmation Message
3 View Completed Application
To view the entire application in its final form, select “VQIP Home” at the top left side of
the Menu.
Once directed to the VQIP Home Page, select Edit/View Application (Figure 3.1).
Select the “magnifying glass” under the Action tab to view the completed application.
Figure 3.1 – VQIP Home: Edit/View Application
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4 Amend an Approved VQIP Application
Once your VQIP application is approved (Figure 4.1), you should promptly amend your
VQIP application to provide information or documentation when you take any of the
actions described in the VQIP Guidance for Industry. The system will provide the
“Amendment” option (Figure 4.2).
Figure 4.1 – VQIP Home: Edit/View Application
Figure 4.2 – VQIP Home: Amendment
Select “Amendment” from the menu on the left side of the screen. To view the Amendment
Dashboard and begin the amendment process, select an applicable Fiscal Year from the
drop-down. Select “Add Amendment” to navigate to the Program Amendment page (Figure
4.3).
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Figure 4.3 – Add Amendment
The Program Amendment page will display as collapsed sections. Clicking the arrow to
the left of the section expands the section. The “Next” button will be activated once an
update is made to any of the section(s) (Figure 4.4).
Figure 4.4 – Program Amendment
The information displayed in these sections is carried over from the approved
application. Proceed to the section you want to view or edit.
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4.1 Applicant and Firm Information
After expanding the “Applicant and Firm Information” section, the system displays prepopulated information; this can be amended (Figure 4.5).
Figure 4.5 – Applicant and Firm Information
4.2 FSVP or HACCP Importer Information
After expanding the “FSVP or HACCP Importer Information” section, the system will
display a table containing the previously submitted FSVP/HACCP Importers (Figure
4.6).
Figure 4.6 -- FSVP or HACCP Importer Information
You may choose an FSVP/HACCP Importer from the table to edit, view, or delete the
FSVP/HACCP Importer by selecting the icons from the “Action” column (Figure 4.7).
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Figure 4.7 – FSVP/HACCP Importer Contact(s) Table
The delete icon is only functional when:
• There are more than one FSVP/HACCP Importers in the table
• An FSVP/HACCP Importer is NOT associated with any Foreign Supplier in the
Foreign Supplier and Foods section
*Note: The delete icon will be grayed out if the above conditions are not met (Figure
4.8).
Figure 4.8 – FSVP/HACCP Importer Contact(s) Table: Delete Icon and Add FSVP/HACCP
To add additional contacts, select “Add FSVP/HACCP” (Figure 4.8). Selecting a “Type
of Importer” from the drop-down (Figure 4.9) will display a prompt: “Do you have a
DUNS Number for your FSVP or HACCP Contact?”
Figure 4.9 – Add FSVP/HACCP: Select a Type of Importer
If you select “Yes,” the system displays a field to enter the DUNS number (Figure 4.10)
for that Importer.
Figure 4.10 – Add FSVP/HACCP: Enter a DUNS Number
Enter the DUNS number and select “Search Address.” The system will display the
Importer information.
If more than one firm is displayed, choose the correct address listed, and click “Select &
Continue” (Figure 4.11).
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Figure 4.11 – Select the FSVP/HACCP Importer Address
If you do not have the DUNS number for the FSVP or HACCP Importer, you may select
“No” (Figure 4.10). The system will then display a screen where you can enter the FSVP
or HACCP Importer contact information and search for a match (Figure 4.12).
FURLS will search the database and return the DUNS number. If a DUNS number is not
returned check the search fields or follow up with the FSVP or HACCP Importer to
obtain the DUNS number.
Figure 4.12 – Search for FSVP/HACCP Importer DUNS Number
Once the DUNS number or FSVP/HACCP contact information is entered, the
system will search for the match and display the corresponding contact
information displayed in the left-hand column (Figure 4.13).
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Figure 4.13 -- Search Results of FSVP/HACCP Importer DUNS Number
After entering the required contact information and verifying the correct FSVP/HACCP
address, select “Add FSVP/HACCP.” The system will display the newly added contact
information in the “FSVP/HACCP Importer Contact(s)” table (Figure 4.14).
Figure 4.14 – FSVP/HACCP Importer Contact(s)
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4.3 Quality Assurance Program
After expanding the “Quality Assurance Program” section, the system will display a
table containing previously submitted attachments (Figure 4.15).
Figure 4.15 – QAP
To open an existing attachment, select the file name or view the comments related to
the file by selecting “View” from the “Attachment(s)” table (Figure 4.16).
Figure 4.16 – QAP: Attachment(s) Table
You may add more files to your Amendment by selecting “Browse.” The system will
open a dialog box where you can select the file(s) (Figure 4.17).
Figure 4.17 – QAP: Add Attachment
Once a file has been selected, the “Upload” and “Cancel” buttons will be activated. To
attach the selected file to your amendment, select “Upload.”
A pop-up window appears where you have the option to add comments regarding the
file you are uploading. Once you have added your comments, click “OK” (Figure 4.18).
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Figure 4.18 – QAP: Comments
The uploaded file will be displayed with options to “'Edit/View” your comments related to
the file. You may also delete the attachment by selecting the trash can icon in the
“Action” column.
*Note: You will not be able to delete the previously submitted attachment(s) (Figure
4.19).
Figure 4.19 – QAP: Attachment(s)
4.4 Filer/Broker Information
After expanding the “Filer/Broker Information” section, the system will display a table
containing the previously submitted Filer/Broker(s) (Figure 4.20).
Figure 4.20 – Filer/Broker Information
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You may choose a Filer/Broker from the table to edit, view, or delete. To do so, select
the corresponding icons from the Action column (Figure 4.21).
Figure 4.21 – Filer/Broker Information Table
The delete icon is only functional when there are more than one Filer/Brokers in the
table. If just one Filer/Broker exists, the icon will be grayed out (Figure 4.22).
Figure 4.22 – Filer/Broker Information Table: Delete Icon and Add Filer/Broker
You may add additional Filer/Brokers by selecting “Add Filer/Broker” (Figure 4.22). The
system will display a prompt: “Do you have a DUNS number for your Filer/Broker?”
If you select “Yes,” the system will display a field for you to enter the DUNS number
(Figure 4.23) for a corresponding Filer/Broker.
Figure 4.23 – Add Filer/Broker: Enter a DUNS Number
Enter the DUNS number and select “Search Address” to have the system display the
Filer/Broker information. If more than one firm is displayed, select the correct address
from the list. Click “Select & Continue” (Figure 4.24).
Figure 4.24 – Select the Filer/Broker Address
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If you do not have the DUNS number for the Filer/Broker, you may select “No” (Figure
4.23). The system will display a screen where you can enter the Filer/Broker contact
information and search to find a match (Figure 4.25).
FURLS will search the database and return the corresponding DUNS number. If a DUNS
number is not returned, check the search fields or follow up with the Filer/Broker.
Figure 4.25 – Search for Filer/Broker DUNS Number
Once the DUNS number is entered, the system will search for the match and display the
corresponding contact information in the left-hand column (Figure 4.26).
Figure 4.26 – Search Results for Filer/Broker DUNS Number
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After completing the required contact information and verifying the correct Filer/Broker
address, select “Add Filer/Broker.” The system will display the newly added contact
information in the “Filer/Broker Information” table (Figure 4.27).
Figure 4.27 – Filer/Broker Information
4.5 Foreign Supplier and Foods
After expanding the “Foreign Suppliers and Foods” section, the system will display a
table containing the previously submitted Foreign Supplier(s) (Figure 4.28).
Figure 4.28 – Foreign Supplier Information
You may choose a Foreign Supplier from the table to edit, view, or delete the Foreign
Supplier by selecting the icons from the Action column (Figure 4.29).
Figure 4.29 – Foreign Supplier Information Table
Select the edit icon from the action column (Figure 4.29). You may manage
certifications by replacing, deleting, or adding certifications in the program (Figure 4.30).
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To replace a certificate from the program, select the “Replace Certification(s)” checkbox
(Figure 4.30).
Figure 4.30 – Foreign Supplier Information Edit: Replace Certifications
The system will display two tables, “Certifications to be Replaced” and “Certifications
Available for Replacement” (Figure 4.31). The “Certifications to be Replaced” table lists
the certifications submitted during the application. “Certifications Available for
Replacement” table lists the certifications not submitted during the application and,
those eligible for addition to the program.
To view the available certificates in the “Certifications Available for Replacement” table,
select a certificate from the “Certifications to be Replaced” table (Figure 4.31).
*Note: Certifications in the “Certifications Available for Replacement” table will only
appear if the selected certificates from the “Certifications to be Replaced” table have at
least one product in common.
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Figure 4.31 – Foreign Supplier Information: Replace Certifications Tables
Once a certification is replaced, the certification will be moved from the “Certifications
not yet in the Program” table to “Manage Products and Associations” table (Figure
4.32).
Figure 4.32 – Foreign Supplier Information Edit: Replaced Certification
To delete a previously submitted certificate, select the trash can icon from the “Delete
without Replace” column listed under “Manage Products and Associations” table (Figure
4.33).
Figure 4.33 – Foreign Supplier Information Edit: Manage Products and Associations
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To add new certification(s) to the existing Foreign Supplier, select the plus icon next to
the desired certificate(s) listed under the “Certifications not yet in the Program” table
(Figure 4.34).
Figure 4.34 – Foreign Supplier Information Edit: Certifications not yet in the Program
The system displays the available foods associated with the Foreign Supplier certificate
you selected (Figure 4.35).
Figure 4.35 – Foreign Supplier Information: Foods to be Imported for a Foreign Supplier
Select the food(s) you will import from the Foreign Supplier by clicking on the box in the
first column of each row (Figure 4.35). The system will display a “FSVP/HACCP
Importer” pop-up. Select the appropriate FSVP/HACCP Importer(s) to associate the
food from the Foreign Supplier with the desired FSVP and/or HACCP Importer (Figure
4.36).
Select “Close.”
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Figure 4.36 – Foreign Supplier Information: Associate Food to Importer(s)
When the FSVP/HACCP Importer(s) have been associated with a food from this
Foreign Supplier, the FSVP/HACCP column will show “1.” To amend the
FSVP/HACCP Importer(s), select “1” (Figure 4.37).
Select “Close.”
Figure 4.37 – Foreign Supplier Information: Associated Food to Importer(s)
To amend the product(s) associated to the desired certification, you may select “(1)”
(Figure 4.38).
Once a certification is added, it will be moved from the “Certifications not yet in the
Program” table to “Manage Products and Associations” table (Figure 4.38).
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Figure 4.38 – Foreign Supplier Information: Added Certification
Once you have made the necessary edits in Foreign Suppliers and Foods section,
check the box to affirm the foods included in the amendment meet relevant FDA food
labeling regulations (Figure 4.39).
Select “Done.”
Figure 4.39 – Foreign Supplier Information: Edit
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You may add Foreign Supplier(s) by selecting “Add Foreign Supplier” (Figure 4.40).
The system will prompt you with a message: “Do you have the DUNS number for the
Foreign Supplier?”
If you select “Yes,” the system will display the field for you to enter a DUNS number
(Figure 4.40) corresponding to a Foreign Supplier.
Figure 4.40 – Add Foreign Supplier: Enter a DUNS Number
Enter the DUNS number and select “Search” to have the system display the Foreign
Supplier information.
If you do not have the DUNS number for the Foreign Supplier, you may select “No” (Figure
4.40). The system will display a screen where you can enter the Foreign Supplier
contact information and search to find a match (Figure 4.41).
Figure 4.41 – Search for the Foreign Supplier DUNS Number
FURLS will search the database and return the DUNS number. If a DUNS number is not
returned, check the search fields or follow up with the Foreign Supplier to obtain the
DUNS number.
Once the DUNS number is entered, the system will search for the match and display the
corresponding contact information in the left-hand column (Figure 4.42).
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Figure 4.42 – Search Results for Foreign Supplier DUNS Number
After completing the required contact information, respond to the question “Is this the
correct Foreign Supplier address?”
If you select “No,” the system will display an option for you to search for the correct
address again (Figure 4.43).
Figure 4.43 – Search Again for Foreign Supplier DUNS Number
If you select “Yes,” the system will display the available Certification(s) that are
associated to the corresponding Foreign Supplier (Figure 4.44).
To add certifications to the corresponding Foreign Supplier, select the checkbox next to
the desired certificate (Figure 4.44).
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Figure 4.44 – Foreign Supplier Information: Add Foreign Supplier Certification
The system displays the available foods associated with the Foreign Supplier certificate
you selected (Figure 4.45).
Figure 4.45 – Foreign Supplier Information: Foods to be Imported for a Foreign Supplier
Select the foods you will import from the Foreign Supplier by clicking on the box in the
first column of each row (Figure 4.45). The system will display a “FSVP/HACCP
Importer” pop-up. Select the appropriate FSVP/HACCP Importer(s) to associate the
food from the Foreign Supplier with the desired FSVP and/or HACCP Importer (Figure
4.46).
Select “Close.”
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Figure 4.46 – Foreign Supplier Information: Associate Food to Importer(s)
When the FSVP/HACCP Importer(s) have been associated with a food from this
Foreign Supplier, the FSVP/HACCP column will show “1.” To amend the
FSVP/HACCP Importer(s), select “1” (Figure 4.47).
Select “Close.”
Figure 4.47 – Foreign Supplier Information: Associated Food to Importer(s)
To amend the product(s) associated to the desired certification, you may select “(1)”
(Figure 4.48).
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Figure 4.48 – Foreign Supplier Information: Certification
Once you have added the Certification(s), check the box to affirm the foods included in
the amendment meet relevant FDA food labeling regulations (Figure 4.49).
Figure 4.49 – Foreign Supplier Information: Add Foreign Supplier
To add the Foreign Supplier, select “Add.” The system will display the newly added
Foreign Supplier in the “Foreign Supplier(s)” table (Figure 4.49).
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4.6 Reason for Amendment
Once you have made the necessary edits, the “Reason for Amendment” comment field
will be activated at the bottom of the Program Amendment page. You may use this
space to explain the reason for changes in your application (Figure 4.50).
Figure 4.50 – Reason for Amendment
4.7 e-Signature
An e-Signature is the electronic equivalent of a hand-written signature. Please read the
statement carefully.
Acknowledge you have read and approved it by providing your e-signature and date at
the bottom of the page (Figure 4.51).
Select “Submit” to submit the amendment for processing.
You may also provide the names and titles of individual who assisted with completion
of the VQIP application.
Figure 4.51 – e-Signature Page
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5 Application Renewal
If you are an existing user of "Voluntary Qualified Importer Program," who has applied
for benefits in the past, you will have the option to re-use your previously submitted
application information for the next benefit year.
5.1 Notice of Intent to Participate
After logging in to FDA Industry Systems (FIS) at https://www.access.fda.gov/, choose
"Voluntary Qualified Importer Program" from the list of available systems under FSMA
Programs(s) (Figure 1.1).
The system will take you to the Voluntary Qualified Importer Program (VQIP) page.
Select the “Notice of Intent to Participate” option on the left side of the screen (Figure
5.1) to inform FDA of your interest in participating in the program.
Figure 5.1 – Renew: Notice of Intent to Participate
Your firm name and the fiscal year for which the agency is currently accepting
applications for VQIP will display on the “Notice of Intent to Participate” page (Figure
5.2). You must submit the Notice of Intent to Participate in order to apply for benefits for
the new fiscal year.
Select “Submit Notice of Intent to Participate” (Figure 5.2) to send your notice to FDA.
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Figure 5.2 – Renew: Submit Notice of Intent to Participate
Once you submit the “Notice of Intent to Participate,” the system will include the
submitted notice information in the “Notice of Intent to Participate” table (Figure 5.3).
Figure 5.3 – Renew: Submitted Notice of Intent to Participate
5.2 Create Application
The “Create Application” menu option will be displayed from the VQIP Home page after
submitting the notice of intent to participate (Figure 5.4).
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Figure 5.4 – Renew: Create Application
Select “Create Application” menu option (Figure 5.4) to begin the application process.
You will be asked if you want to renew the application using the previously submitted
information (Figure 5.5).
Figure 5.5 – Renew: Create Application Options
If you choose “Yes” (Figure 5.6), the application will be prefilled with your previouslyentered application information; you can still edit the prefilled information in the
application.
Figure 5.6 – Renew: Create Application (“Yes”)
If you choose “No” (Figure 5.7), the previously-entered application information will not
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be prefilled. All the application information must be entered.
Figure 5.7 – Renew: Create Application (“No”)
The “Next” button displayed at the bottom of the page will be activated once an option is
selected (Figure 5.8).
Figure 5.8 – Renew: Create Application (“Next”)
Click the “Next” button (Figure 5.8) to begin editing or adding the application
information. The system will display Section A, “Applicant and Firm Information” (Figure
5.9).
5.3 Section A: Applicant and Firm Information
Applicant firm information and contact information are pre-filled based on your OAA
information. Though pre-filled, you may edit the following two questions, as necessary:
• “A benefit of VQIP is that FDA will post a publicly available list of approved VQIP
importers on FDA's VQIP Web page. Do you agree to have your name listed on
this publicly available list?”
• “Are you a C-TPAT Tier 2 or 3 member?”
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Figure 5.9 – Renew: Applicant and Firm Information
After you have completed Section A, you may select “Next” to navigate to Section B.
5.4 Section B: Foreign Supplier Verification Program (FSVP) and
Hazard Analysis and Critical Control Point (HACCP) Importer
Information
In this section, the system will display a table containing the previously submitted
FSVP/HACCP Importers (Figure 5.10).
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Figure 5.10 – Renew: FSVP/HACCP Importers
You may choose an FSVP/HACCP Importer from the table to edit, view, or delete. To do
so, select the corresponding icons from the “Action” column (Figure 5.11).
Figure 5.11 – Renew: FSVP/HACCP Importers - Action Column
You may also include additional contacts by selecting the “Type of Importer” from the
drop-down (Figure 5.12). For step-by-step instructions on how to add an FSVP/HACCP
Importer, refer to Section 2.2.
Figure 5.12 – Renew: FSVP/HACCP Importers - Select a Type of Importer
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5.5 Section C: Quality Assurance Program
In this section, the system will display a table containing previously submitted
attachments (Figure 5.13). You will have the ability to view or delete previously
submitted attachments and edit previously submitted comments.
Figure 5.13 – Renew: QAP - Attachment(s) Table
You may add more files to your application by selecting “Browse” (Figure 5.14). The
system will open a dialog box where you can select the file(s). For step-by-step
instructions on how to add an attachment, refer to Section 2.3.
Figure 5.14 – Renew: QAP - Add Attachment
5.6 Section D: Filer/Broker Information
In this section, the system will display a table containing the previously submitted
Filer/Broker(s) (Figure 5.15).
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Figure 5.15 – Renew: Filer/Broker
You may choose a Filer/Broker from the table to edit, view, or delete. To do so, select
the corresponding icons from the “Action” column (Figure 5.16).
Figure 5.16 – Renew: Filer/Broker - Action Column
You may add additional Filer/Brokers by selecting “Yes” to “Do you have a DUNS
Number for your Filer/Broker?” (Figure 5.17). For step-by-step instructions on how to
add a Filer/Broker, refer to Section 2.4.
Figure 5.17 – Renew: Add Filer/Broker
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5.7 Section E: Foreign Suppliers and Foods
In this section, the system will display a table containing the previously submitted
Foreign Supplier(s) (Figure 5.18).
Figure 5.18 – Renew: Foreign Supplier Information
You may choose a Foreign Supplier from the table to view or delete. To do so, select
the corresponding icons from the “Action” column (Figure 5.19).
Figure 5.19 – Renew: Foreign Supplier Information - Action Column
To select certifications and associate foods to the respective certifications for a Foreign
Supplier, you must select the edit icon from the “Action” column displayed in the table
(Figure 5.19).
It will list all the valid certifications available for the selected Foreign Supplier.
Select the desired certifications from the table and then select the food(s) you
will import from the Foreign Supplier. For step-by-step instructions on how to add
certifications and associate foods, refer to Section 2.5.
You may add additional Foreign Suppliers by selecting “Yes” to “Do you have the
DUNS number for the Foreign Supplier?” or “Add me as a Foreign Supplier” button
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(Figure 5.20). For step-by-step instructions on how to add a Foreign Supplier, refer to
Section 2.5.
Figure 5.20 – Renew: Add Foreign Supplier
5.8 Section F: Comments
In this section you may provide comments regarding your application. You may use
this space to further explain information you included in your application or to explain
anticipated changes that may impact your application (Figure 5.21).
Figure 5.21 – Renew: Comments
Once you have finished, you will have completed Section F. Select “Next” to navigate to
Section G.
5.9 Section G: Summary
Review your application before submitting it for processing (Figure 5.22 and 5.23).
Selecting “Edit” in the upper right corner of each section prompts the corresponding
data entry screen from which you can edit and save changes.
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Figure 5.22 – Renew: Application Summary, Part 1
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Figure 5.23 – Renew: Application Summary, Part 2
5.10 Section H: e-Signature
An e-Signature is the electronic equivalent of a hand-written signature. Please read the
statement carefully.
Acknowledge you have read and approved it by providing your e-signature and date at
the bottom of the page (Figure 5.24).
Select “Submit” to submit the application for processing.
You may also provide the names and titles of individual who assisted with completion
of the VQIP application.
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Figure 5.24 – Renew: e-Signature Page
5.11 Application Confirmation
The following message will appear, indicating that your application was submitted
successfully (Figure 5.25).
Figure 5.25 – Renew: Confirmation Message
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| File Type | application/pdf |
| File Title | VQIP Portal User Guide September 2019 |
| Author | FDA |
| File Modified | 2023-07-28 |
| File Created | 2020-01-29 |