Supporting SAP documentation

NOTICE OF OFFICE OF MANAGEMENT AND BUDGET ACTION
Date

12/06/2022

Department of Justice
Office of Justice Programs
FOR CERTIFYING OFFICIAL:

Melinda Rogers

FOR CLEARANCE OFFICER:

Robert Houser

In accordance with the Paperwork Reduction Act, OMB has taken action on your request received
12/06/2022
ACTION REQUESTED:

RCF New

RCF ID:

202212-1121-001CF

RCF TITLE:

Standard Application Process Portal

LIST OF INFORMATION COLLECTIONS: See next page

OMB ACTION: Approved without change
DESCRIPTION OF AGENCY USAGE:

The Foundations for Evidence-Based Policymaking Act (44 U.S.C. 3583)
mandates that the Director of the Office of Management and Budget (OMB)
establish a standard application process (SAP) for requesting access to certain
confidential data assets. While the adoption of the SAP is required for
statistical agencies and units designated under CIPSEA, it is recognized that
other agencies and organizational units within the Executive branch may
benefit from the adoption of the SAP to accept applications for access to
confidential data assets. The SAP is to be a process through which agencies,
the Congressional Budget Office, State, local, and Tribal governments,
researchers, and other individuals, as appropriate, may apply to access
confidential data assets held by a federal statistical agency or unit for the
purposes of developing evidence. With the Interagency Council on Statistical
Policy (ICSP) as advisors, the Bureau of Justice Statistics is working with the
SAP Project Management Office (PMO) and with OMB to implement the SAP.
The SAP Portal is to be a single web-based common application to request
access to confidential data assets from federal statistical agencies and units.
To complete an application in the SAP Portal, applicants enter their personal,
contact, and institutional information, as well as the personal, contact, and
institutional information of all individuals on their research team, including
name, address, email address, telephone, professional affiliation, and
citizenship. Applicants also provide summary information about their proposed
project, to include project title, duration, funding, timeline, and other details
including the data asset(s) they are requesting and any proposed linkages to
data not listed in the SAP data catalog, including non-federal data sources.
Applicants then enter detailed information regarding their proposed project,
including a project abstract, research question(s), literature review, project
scope, research methodology, project products, and anticipated output.
Applicants must demonstrate a need for confidential data, outlining why their
research question cannot be answered using publicly available information.
Many applicants will be academic research faculty or students at U.S.
universities or other types of research institutions. Other applicants are likely to
include analysts at nonprofit organizations. Approved applicants using
confidential data can provide insights on how statistical agencies and units
may improve the quality of the data collected or acquired; identify
shortcomings of current data collection programs, and data processing
methods; document new data needs; and develop methods to address survey
nonresponse or improve statistical weights.
Number of respondents – 55
Hours per respondent – 3

HOST OMB CONTROL NUMBER:

3145-0271

HOST ICR REFERENCE NUMBER:

202211-3145-002

EXPIRATION DATE OF HOST OMB:

12/31/2025

HOST OMB CONTROL NUMBER TITLE:

Standard Application Process Portal

The agency is required to display the OMB Control Number and inform respondents of its legal significance in
accordance with 5 CFR 1320.5(b).

BURDEN:

RESPONSES

HOURS

COSTS

0

0

0

55

55

1,931

0

0

0

Change due to Agency Discretion

55

55

1,931

Change due to Agency Adjustment

0

0

0

Change due to PRA Violation

0

0

0

Previous
New
Difference
Change due to New Statute

TERMS OF CLEARANCE:
OMB Authorizing Official:

Dominic J. Mancini
Deputy Administrator,
Office Of Information And Regulatory Affairs

List of ICs
IC Title
Standard Application Process SAP, SAP
Portal

Form No.

Form Name
Standard Application Process
Portal - Research Team
Questions, SAP Project
Proposal Questions

CFR Citation