GA_manual

Table of Contents

eZ-Audit Overview..................................................................................................................................................................... 3

eZ-Audit Technical Requirements .................................................................................................................................. 4
eZ-Audit Rules of Behavior ............................................................................................................................................ 5
Questions/Concerns ........................................................................................................................................................ 9
eZ-Audit Registration .............................................................................................................................................................. 10
Administrative Tasks/Security ................................................................................................................................................. 11

Login ............................................................................................................................................................................. 11

New User Login .......................................................................................................................... 12
Update My Profile Page ............................................................................................................. 14
Forgot Password......................................................................................................................... 16
Logout ......................................................................................................................................... 19
My Profile ................................................................................................................................... 21
Change Challenge Questions ...................................................................................................... 23
Change Password ....................................................................................................................... 24
Navigation ................................................................................................................................... 25
Data Edits ................................................................................................................................... 26

Manage Users ......................................................................................................................................................................... 27

Types of Users and Responsibilities ............................................................................................................................. 27

Entity Administrator Homepage ................................................................................................. 27
Creating/Deleting Data Entry/Submitter Users.......................................................................... 28

Entity Profile Page .................................................................................................................................................................. 30

Entity Profile ................................................................................................................................................................. 30
Historical Submissions ................................................................................................................................................. 32
Annual Submissions................................................................................................................................................................. 33

Annual Submission Compliance Audit Information ................................................................................................... 33
Annual Submission Completeness Checklist ............................................................................................................... 35
Annual Submission Upload Attachments..................................................................................................................... 37
Annual Submission-Submit .......................................................................................................................................... 39
Change in Fiscal Year End ..................................................................................................................................................... 40

Change in Fiscal Year End Submission....................................................................................................................... 40
Closeout Audit Submission ...................................................................................................................................................... 41

Closeout Audit Compliance Audit Information ........................................................................................................... 41
Closeout Audit Submission Completeness Checklist ................................................................................................... 43
Closeout Audit Submission Upload Attachments......................................................................................................... 45
Closeout Audit Submission-Submit .............................................................................................................................. 47
Stub Audit Submission ............................................................................................................................................................. 48

Stub Audit Submission Compliance Audit Information .............................................................................................. 48
Stub Audit Submission Completeness Checklist .......................................................................................................... 50
Stub Audit Submission Upload Attachments ............................................................................................................... 52
Stub Audit Submission-Submit ..................................................................................................................................... 54
Exemption Request .................................................................................................................................................................. 55

Create Exemption Request............................................................................................................................................ 55
Additional Information ............................................................................................................................................................ 58

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Letters/ Notifications ............................................................................................................................................................... 60
Notifications ............................................................................................................................................................................ 60
Resubmission/ Incomplete Letter ............................................................................................................................................. 61
Delinquent Letter .................................................................................................................................................................... 64
Reminder Email ....................................................................................................................................................................... 66

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eZ-Audit Overview
What is eZ-Audit?
eZ-Audit is a web based paperless single point of submission for financial statements and compliance
audits. A designee from your entity simply signs on to eZ-Audit, enters summary audit and financial data
directly from your report into a web form, attaches an electronic version of the report, and hits the submit
button. Your submission through eZ-Audit will allow for more rapid and efficient processing by the
Department of Education (ED) and therefore provide you with immediate feedback.
How does eZ-Audit work?
1. Your entity submits its compliance audit data and summary financial data, as applicable via a web form
(follow this manual for complete instructions).
2. Your entity also attaches an electronic copy of audit report in a non- editable pdf format (using Adobe
Acrobat).
3. The eZ-Audit system automatically forwards flagged financials and/or deficient audits to FSA for
resolution.
4. FSA communicates with you to reach resolution.
5. As desired, you can periodically check eZ-Audit for the status of your report.
How does eZ-Audit Benefit You?
• You will receive instant acknowledgement of receipt – no more lost reports!
• You will no longer need to make any copies or send reports in the mail to ED.
• Processing times will be greatly reduced, thus allowing for quicker remediation of findings.
• Web forms will contain pre-populated fields.
• There are no new reporting requirements – data entry will be limited to the same data already contained
in the reports.
• The time spent submitting these forms should be less than 1 hour.
• Status of your submissions will be accessible to you online at any time.
• eZ-Audit Help Desk assistance is available at [email protected] or by calling 1-877-263-0780, Monday
– Friday, 9 a.m. – 5 p.m. ET.
Who at my entity will use eZ-Audit?
•
eZ-Audit Institution/Entity Administrator, selected by your entity, is responsible for:
o Registering your entity with eZ-Audit
o Providing/managing access to data entry and submission approval personnel, as
identified by your entity
o Maintaining security information regarding entity’s users as required
•
eZ-Audit Data Entry Users, selected by your entity, are responsible for:
o Entering data into the eZ-Audit system
o Attaching non-editable, pdf files of financial statements and compliance audits
•
eZ-Audit Submission Approvers, selected by your entity, are responsible for:
o Reviewing the submission prior to “submit”
o Approving the submission via the “submit” action
What role should my auditor play in eZ-Audit?
You may choose to ask your auditor to serve in all roles listed above.
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It your auditor is not selected as a Data Entry/Submitter User; you may request that your auditor
electronically sends you your financial statements and compliance audits in the non-editable pdf format
using Adobe Acrobat.
Please note that the pdf files containing your financial statements and compliance audits will be
included as attachments to your eZ-Audit submission – all signature pages in the financial statements
and compliance audits, as well as the entity’s corrective action plan, must be scanned.

eZ-Audit Technical Requirements

eZ-Audit is a web-based application. This means you will not need to load a new application on your computer. You
will simply need to ensure that you have an Internet browser – Internet Explorer 11.0 or higher.

NOTE

If you receive an error that does not allow you to access eZ-Audit when you type in
the URL from your Internet browser, please contact your network administrator and
request that he/she do one of the following:
•
•

Open your firewall to allow all 165.224.xxx.xxx addresses through, which
would allow your entity access to all ed.gov sites
Conduct a lookup on ezaudit.ed.gov which will allow your entity access to
eZ-Audit

eZ-Audit requires you to attach a non-editable pdf version of your annual submissions. Adobe Acrobat
must be used to create this attachment.

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eZ-Audit Rules of Behavior

eZ-Audit is a Department of Education system. Department of Education computer systems are provided for
the processing of Official U.S. Government information only. All data contained on Department of Education
computer systems is owned by the Department of Education and may be monitored, intercepted, recorded,
read, copied or captured in any manner and disclosed in any manner, by authorized personnel. THERE IS NO
RIGHT OF PRIVACY IN THIS SYSTEM. System personnel may give to law enforcement officials any
potential evidence of crime found on Department of Education computer systems. Unauthorized use of this
system is a violation of Federal law and can be punished with fines or imprisonment (P.L. 99-474). “Use of this
system by any user, authorized or unauthorized, constitutes consent to this monitoring, interception,
recording, reading, copying, and disclosure.
You may decide to send FSA information, including personally identifying information. The information you
supply
– whether through a secure Web form, a standard Web form, or by sending an electronic mail message – is
maintained by FSA for the purpose of processing your request or inquiry. Various employees of FSA may see
the information you submit in the course of their official duties. The information may also be shared by FSA
with third parties to advance the purpose for which you provide the information, including other federal or state
government agencies. For example, if you file a complaint, it may be sent to a financial entity for action, or
information may be supplied to the Department of Justice in the event it appears that federal criminal statutes
have been violated by an entity you are reporting to FSA.
The primary use of personally identifying information will be to enable the government to contact you in the
event we have questions regarding the information you have reported. If you are concerned about how
information about you may have been used in connection with the eZ-Audit web site, or you have questions
about FSA’s privacy policy and information practices, you should e-mail us at [email protected].
Electronic mail is not necessarily secure. You are advised to be cautious when sending electronic mail
containing sensitive, confidential information. As an alternative, we advise users to give consideration to using
postal mail

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1

2
The following Rules of Behavior will be displayed when you click on the link

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3

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1. Accept & Continue
2. Rules of Behavior to view the detail rules
3. [email protected]
All eZ-Audit users are required to carefully read the eZ-Audit Rules of Behavior document
that can be accessed via the web at https://ezaudit.ed.gov.

NOTE

Questions/Concerns
o
o

eZ-Audit will continue to post updates and critical information to the eZ-Audit website and the
Knowledge Center at https://fsapartners.ed.gov.
Contact the eZ-Audit help desk at [email protected] or by calling 1-877-263-0780.

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eZ-Audit Registration

All entities must submit a registration request letter to the Department of Education to gain access to eZ-Audit.
Please see the Registration Instructions on eZ-Audit Welcome Page.
How will I receive my registration confirmation and eZ-Audit Entity Administrator user ID and password? Your
registration confirmation, user ID and temporary password will be sent to the email address provided in the
registration request letter submitted to FSA.
You will receive two registration confirmation emails. The first email from eZ-Audit will include your user name
and instructions for accessing the eZ-Audit website. For security purposes, your temporary password will be
delivered in a second email from eZ-Audit.
Once I have sent in my Registration Request letter and have received my registration confirmation emails, when
and how do I begin using eZ-Audit?
To access eZ-Audit simply type in the URL, www.ezaudit.ed.gov in your internet browser, and when the eZAudit login screen appears, enter the user name and temporary password you received through email from eZAudit.
Please be sure to log on to the eZ-Audit system immediately, in order to change your temporary password and
ensure your access to the site is secure.
What if I need to change my Institution/Entity Administrator?
To change your Institution/Entity Administrator a new registration letter, following registration instructions, must be
submitted. The new Entity Administrator will receive a username and password once processed, usually within 72
hours of receipt.

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Login

Administrative Tasks/Security

After typing in the URL https://ezaudit.ed.gov in your Internet browser, the “Welcome to eZ-Audit” screen below
should appear:

1. Enter the username provided to you by email during the registration process.
2. Enter in your password or your temporary password if this is your first time using this site.
3. Single click the LOGIN button-this will take you to your entity’s homepage.
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NOTE

Your user name will be the first letter of your first name, the first five letters of your last name
and 2 numeric characters. Your username and password are case sensitive. If you are locked
out after 3 unsuccessful attempts at login you must wait 30 minutes then try again.

**If you have an existing user logging in for the first time, you will be presented with the challenge
questions and answers page where you will select the questions and answer them accordingly.

New User Login

If you are a new eZ-Audit user and have successfully logged into eZ-Audit for the first time, you will be presented
with the following screen after the Password Reset Functionality has been implemented:

There are two sets of challenge questions to choose and answer accordingly.
1. Select a challenge question from the first drop-down list. You will have the following selection: Challenge
Question List 1:
• What month is your mother born?
• What is your father’s middle name?
• In what city was your mother born?
• Which hospital where you born in?
• Who is your favorite author?
2. Type your answer to the question you have selected.
3. Select a challenge question from the first drop-down list. You will have the following selection: Challenge
Question List 2:
• What is your favorite color?
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•
•
•
•

What is your favorite flower?
What is your child’s middle name?
Who is your favorite athlete?
What is your favorite movie?

4. Type your answer to the question you have selected.
5. Click on the SUBMIT button. This will take you to the Update My Profile page where you will type in your
new password.

NOTE

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All answers are case sensitive. You will not be able to view the answers as you type them in.

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Update My Profile Page

After you successfully login by clicking on the Submit button from the Challenge Questions page the following
screen will appear on the screen. Enter your new password:

1. Type in your new password
2. Re-type in your new password.

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1. Click the SAVE button to ensure all changes are successfully captured by the system. Please note by
selecting the save button you are also accepting the Rules of Behavior.
2. Click the RESET button to cancel entries and begin again.

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Forgot Password

If you forget your password, click on the “Forgot Password?” link from the login page.

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By clicking on “Forgot Password?” link, the Password Reset page should appear requesting your user
information:

1.
2.
3.
4.
5.

Click on the check box to indicate that you are an Entity user.
Enter your username.
Enter the OPEID of your Entity.
Click the SUBMIT button. This will take to the Password Reset page with the challengequestions.
Click the RESET button to cancel current entries and begin again.

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Challenge Questions:
After eZ-Audit validates your username, the questions you initially chose will appear:

1. Please type your answer to the first question.
2. Please type your answer to the second question.
3. Click the SUBMIT button. This will take you to a page that informs you a temporary password has been
sent to your email.
4. Click the RESET button to cancel current entries and begin again.

NOTE

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The answers are case sensitive.

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Logout

If you clicked on the LOGIN button, this will bring you to your Entity’s homepage. The screen below should
appear with your entity’s name: For Login information Login.

1. To logout of the eZ-Audit system, click on the LOGOUT button at the top of this page. The screen shown on the next
page should appear if you have successfully logged out of the system.

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2. To log back into the eZ-Audit system click on the underlined link above and repeat the LOGIN step.

NOTE

Your eZ-Audit session will automatically expire after 30 minutes of inactivity. If you have not
saved your work when the session expires data will be lost.

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My Profile

To update your profile (i.e. username, email address, phone number, password, etc.), repeat the LOGIN step.
This will take you to your entity’s eZ-Audit homepage. The screen below should appear with your entity’s name:
1. Click on the underlined text “Update My User profile” located on the lower left hand side of the
screen. This will take you to the Update My Profile page.

NOTE

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This page is used to update your user profile information such as name, email address,
phone, password, etc.

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If you clicked on the underlined text “Update My User profile” on your entity’s homepage, the screen below
should appear:

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NOTE

Take a moment to review the information on this screen for accuracy. If changes need to be
made, update the information as necessary and enter any missing information. Remember to
SAVE your changes.

Change Challenge Questions

To change your challenge questions, repeat the My Profile step, taking you to the Update My Profile page. The
screen shown below appears at the bottom of that page:

1.
2.
3.
4.
5.
6.

Select a question from the first dropdown list.
Select a question from the second drop down list.
Enter your answer to the first question you have selected.
Enter your answer to the second question you have selected.
Click the SAVE button to ensure all changes are successfully captured by the system.
Click the RESET button to cancel current entries and begin again.

NOTE

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All answers are case sensitive. You will not be able to view the answers as you type them in.

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Change Password

To change your password, repeat the My Profile step. This will take you to the Update My Profile page. The
screen shown below should appear at the midsection of that page:
-

1.
2.
3.
4.
5.

Type your old or temporary password.
Type your new password.
Retype your new password.
Click the SAVE button to ensure all changes are successfully captured by the system.
Click the RESET button to cancel current entries and begin again.

NOTE

June 2021

The password must be 12-40 characters in length and must contain each of the following:
Uppercase, lowercase letters, numeric values and special Characters (such as! @, #, $, &, *,
^) values. Clicking the SAVE button ensures all information has been saved by the system.
Please note that the system will automatically prompt you to change your password every 90
days. Follow the same process described above to make this change. If you require
additional help, contact the eZ-Audit Help desk at [email protected] or by calling 1-877263-0780.
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Navigation

To move from field to field in the eZ-Audit system, simply press the Tab button on your computer. This takes you
from one field to the next.
1. To go back to a previous screen or action, simply click on the back or forward button.
2. To move across forms or sections in the system, click the underlined text of interest.

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Data Edits

Edit checks will be automatically performed on each page when you click on any of the transaction buttons such
as the “SAVE or SAVE and PROCEED” buttons. If any invalid data entries are detected, the page will redisplay
with error message(s) at the top indicating the field that needs to be corrected and the correction to be made. To
continue, make the changes indicated by the message(s) displayed and click the “SAVE or SAVE and
PROCEED” buttons. This will allow for the submission process to continue. The system will not allow you to
submit to the Department of Education without correcting the errors. See sample screens below:

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Manage Users
Types of Users and Responsibilities
1. The eZ-Audit Entity Administrator, selected by your Entity, is responsible for:

Registering your Entity with eZ-Audit
Providing/managing access to data entry and submission approval personnel, as identified by your
Entity
o Maintaining security information regarding Entity’s users as required
2. The eZ-Audit Data Entry Users, selected by your Entity at registration are responsible for:
o Entering data into the eZ-Audit system
o Attaching non-editable, pdf files of audited financial statements and compliance audits
3. The eZ-Audit Submission Approvers, selected by your Entity, are responsible for:
o Reviewing the submission prior to “submit”
o Approving the submission via the “submit” action
o
o

Entity Administrator Homepage

To log into the eZ-Audit system as your Entity’s administrator, repeat the LOGIN step. The screen below should
appear once your administrator’s username and password has been entered and verified by the system.
This screen below is different between persons having administrator or user’s rights:

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1. The MANAGE USERS button should be displayed if you have administrator’s rights to this
system. Click on it to perform any of the manage users’ tasks such as adding or deleting a user.
The screen on the next page should appear.
2. This should read the name of your entity and OPEID number. Confirm that this is correct.

Creating/Deleting Data Entry/Submitter Users
If you clicked on the “Manage Users” button, the screen below should appear:

1. Click on the DELETE USER button to delete a user from the system.
2. Click on the “ADD USER” button to add a user to the system.

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1. Complete all required fields providing the name and contact information for the “New User”.
2. Do not forget to specify the New User’s role(s) (see “Manage Users” for role definition).
3. Remember to click on the “ADD USER” button to save all entries. NOTE: If you are adding “submitter”
or “data entry” as a user role and the user is currently logged in, they must logout and login again for the
roles to take effect.

NOTE

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One person can have all three-user roles. When the Institution/Entity Administrator adds a
new user, the user will receive an email with their username and an email with a temporary
password.

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Entity Profile

Entity Profile Page

Entity’s should confirm that the information is correct.

1

1. To view the Entity Profile, click on the Entity Name:

NOTE

The Entity Profile can be viewed from Home page and any submission page when clicked on
Entity Name.

See below the sample of what an Entity’s profile page should look like.

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NOTE

June 2021

The following fields President, President Email, Financial Aid Admin, FAA Email, Primary
Accreditation Org, Other Accreditation Org are listed in error and will remain blank until
removed from the page. Please contact eZ-Audit Help Desk Assistance at
[email protected] or by calling 1-877-263-0780, Monday – Friday, 9 a.m. – 5 p.m. ET.

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Historical Submissions

This page provides a history of the entity’s past transactions as available in the eZ-Audit system. You may view
prior submissions at any time. Please note that you will have “read” only access to these historical submissions.

NOTE

June 2021

A Change in FYE submission listed was created by FSA to ensure the appropriate FYE
Annual Link was provided upon login.

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Annual Submissions
Annual Submission Compliance Audit Information

To complete your entity’s annual submission, complete the LOGIN step. This will take you to your entity’s eZAudit homepage. On the upper left hand side of the page, you will see a section “Create Annual Submissions”.
Click on the underlined text “Create FYE Annual Submission”, and the screen in the next page should appear
with your entity’s name:

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1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

Confirm the information displayed is correct.
Begin date is the beginning of the audit period.
End date is the end of the audit period.
This is the auditor on file with the Department of Education.
If the auditor’s information is correct, no action is required. If incorrect or this is a new auditor, please select
NO, and update with current information.
Please enter all the mandatory fields. When Country is “United States” then TIN and State are required
fields.
Indicate whether Was the student Federal Family Education Loan Program (FFELP)audited as the major
program? Note: If the answer to this question is NO, do not answer question 5.
Does this A-133 report contain any findings related to the Federal Family Education Loan Program
(FEELP)?
Opinion type Note: If Yes to Question 3, Select the option from Opinion type drop-down.
IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries since the last time you saved
your work.
Click the SAVE button to ensure all entries are successfully stored by the system for this page.
Click the SAVE and PROCEED button to go to the Annual Submission-GA Annual Submission
Completeness Checklist page. This is the next stage in the submission process.

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Annual Submission Completeness Checklist

If you successfully entered or saved the information inputted on the Compliance Audit Information page by
clicking on the SAVE AND PROCEED button, the screen below should appear. This page can also be reached
by repeating the LOGIN step. This will take you to your entity’s eZ-Audit homepage. On the upper left hand side
of the page, you will see a section “Create Annual Submissions”. Click on the underlined text “Create FYE
xx/xx/xxxx Annual Submission”, and then click on the underlined text “Completeness Checklist”. The screen
below should appear:

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1. Confirm that the information displayed is correct.
2. Ensure all applicable documents are included with your submission. Check all appropriate documents
attached are in English and do not contain any Personally Identified Information (PII). To view what is
included in PII please hover the mouse over the work PII.
3. Provide contact information (name, email, phone) President/CEO Contact and Firm & CPA Contact (FIRM
Name, Auditor Name, Email, Phone) for who should be contacted regarding the submission and/or additional
notes as necessary.
• Please feel free to attach any additional document(s). If you do attach these additional documents,
please write a note in this field advising that you have attached additional information not required in
this process.
4. IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries since the last time you saved
your work.
5. Click the SAVE button to save all entries currently on screen.
6. Click the SAVE and PROCEED button to save all entries and to take you to the Upload Attachment page.

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Annual Submission Upload Attachments

If you successfully entered or saved the information inputted on the Completeness Checklist page by clicking on
the SAVE and PROCEED button, the screen below should appear. This page can also be reached by repeating
the LOGIN step. This will take you to your entity’s eZ-Audit homepage. On the upper left hand side of the page,
you will see a section “Create Annual Submissions”. Click on the underlined text “Create FYE xx/xx/xxxx Annual
Submission”, and then click on the underlined text “Upload Attachments”. The screen below should appear:

1. Confirm the information displayed is correct.
2. Click on the Choose File button to search for document(s) to be attached. Then follow instructions on the next
page on searching and attaching document(s).
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3. Check all appropriate documents attached are in English and do not contain any Personally Identified Information
(PII). To view what is included in PII please hover the mouse over the word PII.
(Please note: When uploading another document, please deselect the previous upload type and then
reselect the document type.)
4. After the document has been attached and the file type identified by checking the box, click the “ADD” button to
ensure that the document has been successfully attached to your compliance audit submission.
5. Click the CANCEL button to erase all entries.
6. Click the SAVE button to save all entries currently on screen.
7. Click the SAVE and PROCEED button to take you to the Annual-Submission-submit page.

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Annual Submission-Submit

If you successfully entered, saved and attached an electronic copy of your submissions by clicking on the SAVE
and PROCEED button, the screen below should appear. This page can also be reached by repeating the
LOGIN step. This will take you to your entity’s eZ-Audit homepage. On the upper left hand side of the page, you
will see a section “Create Annual Submissions”. Click on the underlined text “Create FYE xx/xx/xxxx Annual
Submission”, and then click on the underlined text “Submit”. The screen below should appear:

1. Confirm the information displayed is correct.
2. Read to understand and attest that you have met all requirements.
3. Click on the SUBMIT TO ED button to complete your Annual Submission process. This will then take you to your
entity’s homepage with a displayed confirmation of your submission. If you do not have the SUBMIT TO ED button
please verify that “submitter” is selected as a user role. See Manage Users for details.
4. The following confirmation of receipt will be displayed on your home page.

NOTE

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You will have “read” access only once submitted.

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Change in Fiscal Year End

Change in Fiscal Year End Submission

This page can be reached by repeating the LOGIN step. This will take you to your Entity’s eZ-Audit homepage.
On the upper left-hand side of the page, you will see a section “Other Submissions”. Click on the underlined text
“Change Fiscal Year End Date”, and then click on the underlined text “Change in Fiscal Year End”. The screen
below should appear:

1.
2.
3.
4.

Confirm the information displayed is correct.
This represents information on file with ED concerning current fiscal year.
Click on the dropdown list to change month as desired.
Click on the “SUBMIT TO ED” this will then take you to your entity’s homepage with a displayed confirmation of
your submission. If you do not have the “SUBMIT TO ED” button please verify that “submitter” is selected as a
user role. See Manage Users for details.
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Closeout Audit Submission
Closeout Audit Compliance Audit Information

To complete your Entity’s Closeout Audit submission, complete the LOGIN steps this will take you to your
entity’s eZ-Audit homepage. On the upper left hand side of the page, you will see a section “Other Submission”.
Click on the link Create Closeout Audit Submission”, and then click on the underlined text “Compliance Audit”.
The screen in the next page should appear:

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1.
2.
3.
4.
5.

6.
7.
8.
9.
10.
11.

Confirm the information displayed is correct.
Begin date is the beginning of the audit period.
End date is the end of the audit period.
This is the auditor on file with the Department of Education.
If the auditor’s information is correct, no action is required. If incorrect or this is a new auditor, please select NO, and
update with current information.
Please fill up all the mandatory fields. When Country is “United States” then TIN and State are required field.
Was the student Federal Family Education Loan Program (FFELP)audited as the major program? Note: If the
answer to this question is NO, do not answer question 5.
Does this A-133 report contain any findings related to the Federal Family Education Loan Program (FEELP)?
Opinion type Note: If Yes to Question 3, Select the option from Opinion type drop-down.
IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries sine the last time you saved your
work.
Click the SAVE button to ensure all entries are successfully stored by the system for this page.

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Closeout Audit Submission Completeness Checklist

If you successfully entered or saved the information inputted on the Compliance Audit page by clicking on the
SAVE AND PROCEED button, the screen below should appear. This page can also be reached by repeating the
LOGIN step. This will take you to your entity’s eZ-Audit homepage. On the upper left-hand side of the page, you
will see a section “Other Submissions”. Click on the underlined text “Closeout Audit Submission”, and then click
on the underlined text “Completeness Checklist”. The screen below should appear:

1. Confirm the information displayed is correct.
2. Ensure all applicable documents are included with your submission. Check all appropriate documents
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3.

4.
5.
6.

attached are in English and do not contain any Personally Identified Information (PII). To view what is
included in PII please hover the mouse over the work PII.
Provide contact information (name, email, phone) President/CEO Contact and Firm & CPA Contact (FIRM
Name, Auditor Name, Email, Phone) for who should be contacted regarding the submission and/or
additional notes as necessary.
• Please feel free to attach any additional document(s). If you do attach these additional documents,
please write a note in this field advising that you have attached additional information not required in
this process.
IMPORTANT WARNING: Click the CANCEL button to erase all entries.
Click the SAVE button to save all entries currently on screen.
Click the SAVE and PROCEED button to take you to the Upload Attachment page.

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Closeout Audit Submission Upload Attachments

If you successfully entered or saved the information inputted on the Completeness Checklist page by
clicking on the SAVE and PROCEED button, the screen below should appear. This page can also be
reached by repeating the LOGIN step. This will take you to your entity’s eZ-Audit homepage. On the upper
left hand side of the page, you will see a section “Other Submissions”. Click on the underlined text
“Closeout Audit Submission”, and then click on the underlined text “Upload Attachments”. The screen in
the next page should appear:

1. Confirm the information displayed is correct.
2. Click on the Choose File button to search for document(s) to be attached. Then follow instructions on the next
page on searching and attaching document.
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3. Check all appropriate documents attached are in English and do not contain any Personally Identified
Information (PII). To view what is included in PII please hover the mouse over the word PII.
(Please note: When uploading another document, please deselect the previous upload type and then
reselect the document type.)
4. After the document has been selected and the file type identified by checking the box, click the “ADD”
button to ensure that the document has been successfully attached to your submission.
5. Click the CANCEL button to erase/delete all entries since the last time you saved your work.
6. Click the SAVE button to save all entries currently on the screen.
7. Click the SAVE and PROCEED button to take you to the Closeout Audit Submission-submit page.

NOTE

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As part of your stub audit submission, you must include an electronic copy of your
complete audited compliance audit. Please note that all files must be in a noneditable .pdf format and NO personal information should be contained in attachments
such as Social Security Numbers.

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Closeout Audit Submission-Submit

If you successfully entered, saved and attached an electronic copy of your submission by clicking on
the SAVE and PROCEED button, the screen below should appear. This page can also be reached by
repeating the LOGIN step. This will take you to your entity’s eZ-Audit homepage. On the upper left
hand side of the page, you will see a section “Other Submissions”. Click on the underlined text
“Closeout Audit Submission”, and then click on the underlined text “Submit”. The screen below should
appear:

1. Confirm the information displayed is correct.
2. Please read to understand and attest that you have met all requirements.
3. Click on the “SUBMIT TO ED” button to complete your Stub Audit Submission process. If you do not have
the “SUBMIT TO ED” button please verify that “submitter” is selected as a user role. See Manage Users for
details.
4. The following confirmation of receipt will be displayed on your home page.

NOTE

You will have read access only once submitted.

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Stub Audit Submission

Stub Audit Submission Compliance Audit Information

To complete your Entity’s Stub Audit submission, complete the LOGIN steps this will take you to your
Entity’s eZ-Audit homepage. On the upper left hand side of the page, you will see a section “Other
Submission”. Click on the link Create Stub Audit Submission, and then click on the underlined text
“Compliance Audit”. The screen in the next page should appear:

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1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.

Confirm the information displayed is correct.
Begin date is the beginning of the audit period.
End date is the end of the audit period.
Provide a reason if your audit period is less than a year.
This is the auditor on file with the Department of Education.
If the auditor’s information is correct, no action is required. If incorrect or this is a new auditor, please select
NO, and update with current information.
Please enter all the mandatory fields. When Country is “United States” then TIN and State are required
fields.
Was the student Federal Family Education Loan Program (FFELP) audited as the major program? Note: If
the answer to this question is NO, do not answer question 5.
Does this A-133 report contain any findings related to the Federal Family Education Loan Program (FEELP)?
Opinion type Note: If Yes to Question 3, Select the option from Opinion type drop-down.
IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries sine the last time you saved
your work.
Click the SAVE button to ensure all entries are successfully stored by the system for this page.
Click the SAVE and PROCEED button to go to the GA Stub Audit Checklist page.

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Stub Audit Submission Completeness Checklist

If you successfully entered or saved the information inputted on the Compliance Audit page by clicking on the
SAVE AND PROCEED button, the screen below should appear. This page can also be reached by repeating the
LOGIN step. This will take you to your entity’s eZ-Audit homepage. On the upper left-hand side of the page, you
will see a section “Other Submissions”. Click on the underlined text “Stub Audit Submission”, and then click on
the underlined text “Completeness Checklist”. The screen below should appear:

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1. Confirm the information displayed is correct.
2. Ensure all applicable documents are included with your submission. Check all appropriate documents
attached are in English and do not contain any Personally Identified Information (PII). To view what is
included in PII please hover the mouse over the work PII.
3. Provide contact information (name, email, phone) President/CEO Contact and Firm & CPA Contact (FIRM
Name, Auditor Name, Email, Phone) for who should be contacted regarding the submission and/or
additional notes as necessary.
• Please feel free to attach any additional document(s). If you do attach these additional documents,
please write a note in this field advising that you have attached additional information not required in
this process.
4. IMPORTANT WARNING: Click the CANCEL button to erase all entries.
5. Click the SAVE button to save all entries currently on screen.
6. Click the SAVE and PROCEED button to take you to the Upload Attachment page.

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Stub Audit Submission Upload Attachments

If you successfully entered or saved the information inputted on the Completeness Checklist page by clicking on
the SAVE and PROCEED button, the screen below should appear. This page can also be reached by repeating
the LOGIN step. This will take you to your entity’s eZ-Audit homepage. On the upper left hand side of the page,
you will see a section “Other Submissions”. Click on the underlined text “Stub Audit Submission”, and then click
on the underlined text “Upload Attachments”. The screen in the next page should appear:

1. Confirm the information displayed iscorrect.
2. Click on the Choose File button to search for document(s) to be attached. Then follow instructions on the
next page on searching and attaching document.

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3. Check all appropriate documents attached are in English and do not contain any Personally Identified
Information (PII). To view what is included in PII please hover the mouse over the work PII.
(Please note: When uploading another document, please deselect the previous upload type and then
reselect the document type.)
4. After the document has been selected and the file type identified by checking the box, click the “ADD” button
to ensure that the document has been successfully attached to your submission.
5. IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries since the last time you saved
your work.
6. Click the SAVE button to save all entries currently on the screen.
7. Click the SAVE and PROCEED button to take you to the Stub Audit Submission-submit page.

NOTE

As part of your stub audit submission, you must include an electronic copy of your complete
audited compliance audit. Please note that all files must be in a non-editable .pdf format and
NO personal information should be contained in attachments such as Social Security
Numbers.

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Stub Audit Submission-Submit

If you successfully entered, saved and attached an electronic copy of your submission by clicking on the SAVE
and PROCEED button, the screen below should appear. This page can also be reached by repeating the
LOGIN step. This will take you to your entity’s eZ-Audit homepage. On the upper left-hand side of the page, you
will see a section “Other Submissions”. Click on the underlined text “Stub Audit Submission”, and then click on
the underlined text “Submit”. The screen below should appear:

1. Confirm the information displayed is correct.
2. Please read to understand and attest that you have met all requirements.
3. Click on the “SUBMIT TO ED” button to complete your Stub Audit Submission process. If you do not have the
“SUBMIT TO ED” button please verify that “submitter” is selected as a user role. See Manage Users for details.
This will then take you to your entity’s homepage with a displayed confirmation of your submission
4. The following confirmation of receipt will be displayed on your home page.

NOTE

You will have read access only once submitted.

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Exemption Request
Create Exemption Request

This page can be reached by repeating the LOGIN step. This will take you to your entity’s eZ-Audit homepage.
On the upper left-hand side of the page, you will see a section “Other Submissions”. Click on the underlined text
“Other Submissions”, and then click on the underlined text “Create Exemption Request”. The screen in the next
page should appear:

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1. Confirm the information displayed is correct.
2. Click on the Choose File button to search for document to be attached. The screen below shouldappear:

3. After the document has been attached and the file type identified by checking the box, click the “ADD” button
to ensure that the document has been successfully attached to your submission. The screen will then change
to the screen in the next page:

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4. Select the Fiscal Year End date from the drop-down for which you are requesting an exemption.
5. Click the CANCEL button to erase all entries.
6. Click the “SUBMIT TO ED” button to submit your Waiver Exemption Request. If you do not have the “SUBMIT
TO ED” button please verify that “submitter” is selected as a user role. See Manage Users for details. This will
then take you to your entity’s homepage with a displayed confirmation of your transaction.

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Additional Information

Additional Information Submission

This page can be reached by repeating the LOGIN step. This will take you to your entity’s eZ-Audit homepage.
On the upper left-hand side of the page, you will see a section “Other Submissions”. Click on the underlined text
“Other Submissions”, and then click on the underlined text “Submit Additional Information”. The screen below
should appear:

1. Confirm the information displayed is correct.
2. Select submission to associate the additional information with. If the submission was not submitted via eZAudit it will not be listed. If the review is completed, you cannot submit additional information. Please
check your Entity Homepage Notification section the status of your submission.
3. Click on the Choose File button to search for document to be attached. The screen below shouldappear:

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4. After the document has been attached and the file type identified by checking the box, click the “ADD” button to
ensure that the document has been successfully attached to your compliance audit submission.

NOTE

To submit additional information the submission must still be under FSA review.

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Letters/ Notifications
Notifications

At any time, you will be able to view your Entity’s review status by viewing the notification section of your
homepage. This can be reached by repeating the step LOGIN. This will bring you to your Entity’s eZ-Audit
homepage and the screen below should appear:

1. This should read the name of your Entity and OPEID number. Confirm that this is correct.
2. This is the Notification section. Most recent Entity’s submission status and other notifications will be displayed.

NOTE

Users should periodically check the Entity Home Page for an up to date status of their
Submissions

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Resubmission/ Incomplete Letter

If your submission has been deemed incomplete you will be required to Resubmit. An email will be sent to the
person(s) as listed on the Checklists page in Contacts informing them that the submission has been deemed
incomplete.
Resubmissions should be submitted 7 calendar days from receipt of email.
To resubmit you must first view your Incomplete letter posted to the Notifications section of your Entity Home
Page.
To begin your resubmission, follow steps below.
1. Login to eZ-Audit. This will take you to your Entity’s Home Page. The screen below should appear.
Verify the name on your entity and OPEID.

2. Click link to view Incomplete Letter. Incomplete letter will provide information regarding the reason(s)
your submission was deemed incomplete. Letter will open in separate window.
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3. Return to your home page by clicking back to the eZ- Audit Web site.

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4. Click the Resubmit link from left navigation area.
5. Correct submission as directed in Incomplete Letter. Portions of submission deemed complete will be
read-only.

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Delinquent Letter
If your submission is not received by its due date, a system generated Delinquent Email will be sent.
The email will indicate that a Delinquent Letter has been posted to the Notifications section of your
Entity’s Home Page. Once the Delinquent Email is received, you will be directed to logon onto eZ-Audit
to view the Delinquent Letter.

1. Click link to view Delinquent Letter. Delinquent letter will provide information regarding whichannual
submission is overdue. Letter will open in separate window.

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2. Close or minimize the browser to return to your home page.
3. Click on the Create Annual Submission link to submit your annual submission.

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Reminder Email
A Reminder email will be sent 60 and/or 30 days prior the submission due date. The Reminder Email will be sent
to the eZ-Audit Entity Administrator to remind them that the Compliance Audit due date is approaching.

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