eZ-Audit: Electronic Submission of Financial Statements and Compliance Audits

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eZ-Audit: Electronic Submission of Financial Statements and Compliance Audits

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
TABLE OF CONTENTS

Table of Contents

eZ-Audit Overview ................................................................................................................................................ 3

eZ-Audit Technical Requirements................................................................................. 4

eZ-Audit Submission Requirements ............................................................................................. 6

eZ-Audit Rules of Behavior ........................................................................................... 7
Questions/Concerns .................................................................................................... 11

eZ-Audit Registration ......................................................................................................................................... 12
Administrative Tasks/Security ............................................................................................................................. 14

Login ........................................................................................................................................... 14

New User Login .......................................................................................................... 16
Update My Profile Page ............................................................................................. 18
Forgot Password......................................................................................................... 20
Logout ......................................................................................................................... 23

My Profile.................................................................................................................................... 25

Change Challenge Questions...................................................................................... 27
Change Password ....................................................................................................... 28
Navigation................................................................................................................... 29
Data Edits ................................................................................................................... 30

Manage Users ..................................................................................................................................................... 31

Types of Users and Responsibilities ........................................................................................... 31

Institution Administrator Homepage .......................................................................... 31
Creating/Deleting Data Entry/Submitter Users ......................................................... 33

Institution Profile Page/Status ............................................................................................................................ 35

Institution Profile ........................................................................................................ 35

Historical Submissions ............................................................................................................... 36
Annual Submissions ............................................................................................................................................ 37

FSA Annual Submission Financial Statements ........................................................................ 37

PRIMARY RESERVE RATIO ...................................................................................................................... 40
EQUITY RATIO........................................................................................................................................... 45
NET INCOME RATIO................................................................................................................................. 47
STATEMENT OF FINANCIAL POSITION ................................................................................................ 47
STATEMENT OF ACTIVITIES ................................................................................................................... 51

FSA Annual Submission Compliance Audit Information ........................................................ 53
FSA Annual Submission Completeness Checklist .................................................................... 56
FSA Annual Submission Upload Attachments.......................................................................... 59
Not-Profit Annual Submission Submit ...................................................................................... 62
Merger/Change in Ownership............................................................................................................................. 65

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Merger/Change in Ownership Submission Financial Statement ............................................. 65
Merger/Change in Ownership Submission Upload Attachments ............................................. 69
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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

Merger/Change in Ownership Submission-Submit ................................................................... 70

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

Change in FY End ............................................................................................................................................... 72
Waiver/Exemption Request ................................................................................................................................. 75

Create Waiver/Exemption Request ............................................................................................ 75
New Institution/ReinstatementSubmission .......................................................................................................... 78

New Institution/Reinstatement Submission Financial Statement ............................................ 78

PRIMARY RESERVE RATIO ...................................................................................................................... 81
EQUITY RATIO........................................................................................................................................... 81
NET INCOME RATIO................................................................................................................................. 81
STATEMENT OF FINANCIAL POSITION ................................................................................................ 81
STATEMENT OF ACTIVITIES ................................................................................................................... 81

New Institution/Reinstatement Submission Completeness Checklist ....................................... 82
New Institution/Reinstatement Submission Upload Attachments ............................................ 85
New Institution/Reinstatement Submission-Submit .................................................................. 87
Stub Audit Submission......................................................................................................................................... 89

Stub Audit Submission Compliance Audit Information............................................................ 89
Stub Audit Submissions Completeness Checklist ...................................................................... 92
Stub Audit Submissions Upload Attachments ........................................................................... 94
Additional Information........................................................................................................................................ 98

Additional Information Submission ........................................................................................... 98
Letters/ Notifications ........................................................................................................................................ 100
Notifications ..................................................................................................................................................... 100
Resubmission/ Incomplete Letter ...................................................................................................................... 102
Delinquent Letter .............................................................................................................................................. 104
Reminder Email ................................................................................................................................................ 106

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

eZ-Audit Overview
What is eZ-Audit?
eZ-Audit is a web based paperless single point of submission for financial statements and
compliance audits. A designee from your school simply signs on to eZ-Audit, enters summary
audit and financial data directly from your report into a web form, attaches an electronic version
of the report, and hits the submit button. Your submission through eZ-Audit will allow for more
rapid and efficient processing by the Department of Education (ED) and therefore provide you
with immediate feedback.
How does eZ-Audit work?
1. Your school submits its compliance audit data and summary financial data via an
internet web form (follow this manual for complete instructions).
2. Your school also attaches an electronic copy of your financial statement and
compliance audit in a non- editable pdf format (using Adobe Acrobat).
3. The eZ-Audit system automatically forwards flagged financials and deficient audits
to FSA’s School Participation Management Team for resolution.
4. School Participation Teams communicate with you to reach resolution.
5. As desired, you can periodically check eZ-Audit for the status of your report.
How does eZ-Audit Benefit You?
• You will receive instant acknowledgement of receipt – no more lost reports!
• You will no longer need to make any copies or send reports in the mail to ED.
• Processing times will be greatly reduced, thus allowing for quicker remediation of findings.
• Web forms will contain pre-populated fields.
• There are no new reporting requirements – data entry will be limited to the same data
already contained in the reports.
• The time spent submitting these forms should be less than 1 hour.
• Status of your submissions will be accessible to you online at any time.
• A Help Desk will be available for assistance at 1-877-263-0780, Monday – Friday, 9 a.m. – 5 p.m. EST
Who at my school will use eZ-Audit?
• eZ-Audit Institution/School Administrator, selected by your school, is responsible for:
o Registering your school with eZ-Audit
o Providing/managing access to data entry and submission approval
personnel, as identified by your school
o Maintaining security information regarding schools’ users as required
• eZ-Audit Data Entry Users, selected by your school, are responsible for:
o Entering data into the eZ-Audit system
o Attaching non-editable, pdf files of financial statements and compliance audits
• eZ-Audit Submission Approvers, selected by your school, are responsible for:
o Reviewing the submission prior to “submit”
o Approving the submission via the “submit” action

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
What role should my auditor play in eZ-Audit?
You may choose to ask your auditor to serve as a Data Entry User of eZ-Audit. This means
that your auditor would complete the fields in the system, and attach the audited
documents in the non-editable PDF format.
It your auditor is not selected as a Data Entry User; you may request that your auditor
electronically sends you your financial statements and compliance audits in the non-editable
PDF format using Adobe Acrobat.
Please note that the PDF files containing your financial statements and compliance audits will
be included as attachments to your eZ-Audit submission – all signature pages in the financial
statements and compliance audits, as well as the school’s corrective action plan, must be
scanned.

eZ-Audit Technical Requirements

eZ-Audit is a web-based application. This means you will not need to load a new application on
your computer. You will simply need to ensure that you have an Internet browser –Internet
Explorer 11.0 or higher.
If you receive an error that does not allow you to access eZ-Audit when you
type in the URL from your internet browser, please contact your network
administrator and request that he/she do one of the following:

NOTE
•
•

Open your firewall to allow all 165.224.xxx.xxx addresses through, which
would allow your school access to all ed.gov sites
Conduct a lookup on ezaudit.ed.gov which will allow your school access to eZ-Audit

eZ-Audit requires you to attach a non-editable pdf version of your annual submissions. Adobe
Acrobat must be used to create this attachment.

School Group Submissions

ED considers a school group as one Uniform Guidance report submission for multiple OPE IDs.
For example, the State of Louisiana submits one statewide audit financial report and Uniform
Guidance audit report for all the state schools in Louisiana. Another example would be a nursing
program with a separate OPEID included in the Uniform Guidance of a university.
Schools that submit reports with financial statements covering more than one OPEID and
multiple compliance audits separately will complete the Compliance Audit Information,
Checklist and Upload pages for each (OPEID) school in the group. The submitting
institution (Locator) can submit for all OPEIDs or the member school can complete and
submit their own information. The member school must be registered (See Registration
Instructions).

NOTE

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When more than one OPEID is covered in a UNIFORM GUIDANCE audit, ED
considers this to be a school group, e.g., if a State submits a state-wide Uniform
Guidance audit covering all of the state universities, each with a different OPEID.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
If the information populated in the application is incorrect or should you require
additional assistance, please contact eZ-Audit at 1-877-263-0780 or by email at
[email protected]

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
eZ-Audit Submission Requirements

Effective June 16, 2003, all Title IV participating schools are required to submit audited
financial statements and compliance audits electronically, via eZ-Audit, to the Department of
Education. (Please see May 16, 2003 Federal Register)
When must an institution submit financial statements and/or compliance audit?
 All participating institutions must submit financial statements and
compliance audits annually. (34 CFR 668.23)
o Not-for-profit institutions’ financial statements and compliance audits are
due nine months after the end of the fiscal year.
**If your institution expends less than $300,000 in Federal funds (less than
$500,000 for fiscal years ending after December 31, 2003), you are not required to
submit a compliance audit. You must submit an Exemption/ Request to the
Department for the compliance portion of the UNIFORM GUIDANCE report. (See
Waiver and Exemption Request).
 If you are seeking initial participation in the Title IV Program.
o Please note that an Application for Approval to Participate in Federal
Student Aid Programs (https://eligcert.ed.gov) should be filed at the time
of your submission.
 If you undergo a change in ownership, merger or change in structure.
o Please note that an Application for Approval to Participate in Federal
Student Aid Programs (https://eligcert.ed.gov) should be filed at the time
of your submission.
**If you have submitted a pre-acquisition application, do not submit day-one
balance sheet via eZ- Audit until the actual change in ownership has occurred. The
day-one balance sheet is due on the date in which Temporary Program Participation
Agreement (PPA) expires. (See Merger/Change in Ownership)
 If you wish to be reinstated to participate in Title IV program(s).
Please note that an Application for Approval to Participate in Federal
Student Aid Programs (https://eligcert.ed.gov) should be filed at the time
of your submission.

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
eZ-Audit Rules of Behavior

eZ-Audit is a Department of Education system. Department of Education computer systems are
provided for the processing of Official U.S. Government information only. All data contained on
Department of Education computer systems is owned by the Department of Education and may
be monitored, intercepted, recorded, read, copied or captured in any manner and disclosed in
any manner, by authorized personnel. THERE IS NO RIGHT OF PRIVACY IN THIS SYSTEM.
System personnel may give to law enforcement officials any potential evidence of crime found
on Department of Education computer systems. Unauthorized use of this system is a violation
of Federal law and can be punished with fines or imprisonment (P.L. 99-474). “Use of this
system by any user,
authorized or unauthorized, constitutes consent to this monitoring, interception, recording,
reading, copying, and disclosure.”
You may decide to send FSA information, including personally identifying information. The information you
supply
– whether through a secure Web form, a standard Web form, or by sending an electronic mail
message – is maintained by FSA for the purpose of processing your request or inquiry. Various
employees of FSA may see the information you submit in the course of their official duties. The
information may also be shared by FSA with third parties to advance the purpose for which you
provide the information, including other federal or state government agencies. For example, if
you file a complaint, it may be sent to a financial institution for action, or information may be
supplied to the Department of Justice in the event it appears that federal criminal statutes have
been violated by an entity you are reporting to FSA.
The primary use of personally identifying information will be to enable the government to contact
you in the event we have questions regarding the information you have reported. If you are
concerned about how information about you may have been used in connection with the eZAudit web site, or you have questions about FSA’s privacy policy and information practices, you
should e-mail us at [email protected]. Electronic mail is not necessarily secure. You are
advised to be cautious when sending electronic mail containing sensitive, confidential
information. As an alternative, we advise users to give consideration to using postal mail.

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
1. Rules of Behavior to view the detail rules
2. Accept & Continue
3. [email protected]
All eZ-Audit users are required to carefully read the eZ-Audit Rules of
Behavior document that can be accessed at via the web at
https://ezaudit.ed.gov (Go to Publications, Audit Guidance).

NOTE

Questions/Concerns
o
o

eZ-Audit will continue to post updates and critical information to the eZ-Audit website and
the Knowledge Center at https://fsapartners.ed.gov.
Contact the eZ-Audit help desk at [email protected] or by calling 1-877-263-0780.

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

eZ-Audit Registration
All institutions must submit a registration request letter to the Department of Education in
order to gain access to eZ-Audit. If you are a new owner (Merger/Change In Ownership)
please see the eZ-Audit Welcome Page and click on Registration Instructions for details.
To register, please mail a letter on your school’s letterhead that includes the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.

First and Last Name of appropriate person in authority (e.g. President/CEO/Chancellor)
Signature of person named in #1 above
First and Last Name of eZ-Audit Institution Administrator
Signature of designated eZ-Audit Institution Administrator
e-mail address of eZ-Audit Institution Administrator
Phone number and extension (if necessary) of eZ-Audit Institution Administrator
Fax Number
OPE ID
Fiscal Year End Date

If you are a State Auditor, please mail a letter on your state’s letterhead that includes the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.

First and Last Name of appropriate person in authority
Signature of person named in #1 above
First and Last Name of eZ-Audit Institution Administrator
Signature of designated eZ-Audit Institution Administrator
e-mail address of eZ-Audit Institution Administrator
Phone number and extension (if necessary) of eZ-Audit Institution Administrator
Fax Number
Fiscal Year End Date
Attach list of all schools covered in the Statewide Audit. The list should include the
name of school and OPE ID.

Note: This data is requested for information purposes only, and will help eZ-Audit provide
better Customer Service.
How will I receive my registration confirmation and eZ-Audit Institution Administrator user ID
and password? Your registration confirmation and eZ-Audit Institution Administrator user ID and
temporary password will be sent to the email address provided in the registration request letter
that you mailed to the Department of Education.
You will receive two registration confirmation emails. The first email from eZ-Audit will include
your user name and instructions for accessing the eZ-Audit website. For security purposes,
your temporary password will be delivered in a second email from eZ-Audit.
Once I have sent in my Registration Request letter and have received my registration
confirmation emails, when and how do I begin using eZ-Audit?
To access eZ-Audit simply type in the URL, www.ezaudit.ed.gov in your internet browser,
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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

and when the eZ- Audit login screen appears, type in the user name and temporary password
you received through email from eZ- Audit.
Please be sure to log on to the eZ-Audit system immediately, in order to change your
temporary password and ensure your access to the site is secure.

What if I need to change my Institution Administrator?
To change your Institution Administrator a new registration letter, following registration
instructions, must be submitted. The new Institution Administrator will receive a username and
password within 48 hours of receipt.

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

Administrative Tasks/Security

After typing in the URL https://ezaudit.ed.gov in your Internet browser, the “Welcome to eZ-Audit”
screen below should appear:

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
1. Enter the username provided to you by email during the registration process.
2. Enter in your password or your temporary password if this is your first time using this site.
3. Single click the LOGIN button-this will take you to your institution’s homepage.

NOTE

Your user name will be the first letter of your first name, the first five letters of
your last name and 2 numeric characters. Your username and password are
case sensitive. If you are locked out after 3 unsuccessful attempts at login you
must wait 30 minutes then try again.

**If you have an existing user logging in for the first time, you will be presented
with the challenge questions and answers page where you will select the questions
and answer them accordingly.

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
New User Login
If you are a new eZ-Audit user and have successfully logged into eZ-Audit for the first time, you
will be presented with the following screen after the Password Reset Functionality has been
implemented:

There are two sets of challenge questions to choose and answer accordingly.
1. Select a challenge question from the first drop down list. You will have the
following selection: Challenge Question List 1:
•
What month is your mother born?
•
What is your father’s middle name?
•
In what city was your mother born?
•
Which hospital where you born in?
•
Who is your favorite author?
2. Type your answer to the question you have selected.
3. Select a challenge question from the first drop down list. You will have the
following selection: Challenge Question List 2:
•
What is your favorite color?
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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
•
•
•
•

What is your favorite flower?
What is your child’s middle name?
Who is your favorite athlete?
What is your favorite movie?

4. Type your answer to the question you have selected.
5. Click on the SUBMIT button. This will take you to the Update My Profile page where you will
type in your new password.

NOTE

All answers are case sensitive. You will not be able to view the answers as you
type them in.

1. Click the SAVE button to ensure all changes are successfully captured by the system.
Please note by selecting the save button you are also accepting the Rules of Behavior.
2. Click the RESET button to cancel entries and begin again.

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
Update My Profile Page

After you successfully login by clicking on the Submit button from the Challenge Questions
page the following screen will appear on the screen. Enter your new password:

1. Type in your new password.
2. Re-type in your new password.

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
NOTE

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The password must be 12-40 characters in length and must include uppercase, lowercase
letters and numeric values. Each password shall contain each of the following four types of
characters: English uppercase letters (A-Z). English lowercase letters (a-z). Westernized
Arabic numerals (0-9). Non-alphanumeric special characters (such as !,@,#,$,&,*). Clicking
the SAVE button ensures all information has been saved by the system. Please note that
the system will automatically prompt you to change your password every 90 days. Follow
the same process described above to make this change. If you require additional help,
contact the Help Desk at 1-877-263- 0780

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
Forgot Password
If you forget your password, click on the “Forgot Password?” link from the login page.

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
By clicking on the “Forgot Password?” link, the Password Reset page should appear
requesting your user information:

1.
2.
3.
4.
5.

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Click on the check box to indicate that you are an institution user.
Enter your username.
Enter the OPEID of your institution.
Click the SUBMIT button. This will take to the Password Reset page with the challengequestions.
Click the RESET button to cancel current entries and begin again.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
Challenge Questions
After eZ-Audit validates your username, the questions you initially chose will appear:

1. Please type your answer to the first question.
2. Please type your answer to the second question.
3. Click the SUBMIT button. This will take you to a page that informs you a temporary
password has been sent to your email.
4. Click the RESET button to cancel current entries and begin again.

NOTE

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The answers are case sensitive.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
Logout

If you clicked on the LOGIN button from the page above, this will bring you to your
institution’s homepage. The screen below should appear with your institution’s name:

1. To logout of the eZ-Audit system, click on the LOGOUT button at the top of this
page. The screen shown on the next page should appear if you have
successfully logged out of thesystem.

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

2. To log back into the eZ-Audit system click on the underlined link above and repeat the LOGIN
step.

NOTE

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Your eZ-Audit session will automatically expire after 30 minutes of
inactivity. If you have not saved your work when the session expires,
data will be lost.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
My Profile

To update your profile (i.e. username, email address, phone number, password, etc.), repeat
the LOGIN step. This will take you to your institution’s eZ-Audit homepage. The screen below
should appear with your institution’s name:

1. Click on the underlined text “Update My User profile” located on the lower left hand
side of the screen. This will take you to the Update My Profile page shown on the next
page.

NOTE

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This page is used to update your user profile information such as name,
email address, phone, password, etc.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
If you clicked on the underlined text “Update My User profile” on your institution’s homepage,
the screen below should appear:

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
NOTE

Take a moment to review the information on this screen for accuracy. If
changes need to be made, update the information as necessary and enter
any missing information. Remember to SAVE your changes!!!

Change Challenge Questions
To change your challenge questions, repeat the My Profile step, taking you to the Update My
Profile page. The screen shown below appears at the bottom of that page:

1.
2.
3.
4.
5.
6.

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Select a question from the first dropdown list.
Select a question from the second drop down list.
Enter your answer to the first question you have selected.
Enter your answer to the second question you have selected.
Click the SAVE button to ensure all changes are successfully captured by the system.
Click the RESET button to cancel current entries and begin again.
All answers are case sensitive. You will not be able to view the answers as you type
them in.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
Change Password

To change your password, repeat the My Profile step. This will take you to the Update My Profile page.
The screen shown below should appear at the midsection of that page:

7.
8.
9.
10.
11.

NOTE

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Type your old or temporary password.
Type your new password.
Retype your new password.
Click the SAVE button to ensure all changes are successfully captured by the system.
Click the RESET button to cancel current entries and begin again.
The password must be 12-40 characters in length and must include
uppercase, lowercase letters and numeric values. Each password shall
contain each of the following four types of characters: English uppercase
letters (A-Z). English lowercase letters (a-z). Westernized Arabic numerals
(0-9). Non-alphanumeric special characters (such as !,@,#,$,&,*). Clicking the
SAVE button ensures all information has been saved by the system. Please
note that the system will automatically prompt you to change your password
every 90 days. Follow the same process described above to make this
change. If you require additional help, contact the Help Desk at 1-877-2630780.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
Navigation

To move from field to field in the eZ-Audit system, simply press the Tab button on your
computer. This takes you from one field to the next.

1. To go back to a previous screen or action, simply click on the back or forward button.
2. To move across forms or sections in the system, click the underlined text of interest.

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
Data Edits

Edit checks will be automatically performed on each page when you click on any of the
transaction buttons such as the “SAVE or SAVE and PROCEED” buttons. If any invalid data
entries are detected, the page will redisplay with error message(s) at the top indicating the field
that needs to be corrected and the correction to be made. To continue, make the changes
indicated by the message(s) displayed and click the “SAVE or SAVE and PROCEED” buttons.
This will allow for the submission process to continue. The system will not allow you to submit to
the Department of Education without correcting the errors. See sample screens below:

NOTE

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The eZ-Audit system does not allow punctuation marks in the fields. For example,
“$” dollar, “:”colon and “,” comma signs input into the system will result in an error
message. All fields on the Statement of Financial Position and Statement of
Activities must be completed. Enter zero (0) for any null/non applicable responses.
When entering auditor TIN do not use hyphens.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

Manage Users

Types of Users and Responsibilities
1. The eZ-Audit Institution Administrator, selected by your school, is responsible for:

Registering your school with eZ-Audit
Providing/managing access to data entry and submission approval
personnel, as identified by your school
o Maintaining security information regarding schools’ users as required
2. The eZ-Audit Data Entry Users, selected by your school at registration are responsible
for:
o Entering data into the eZ-Audit system
o Attaching non-editable, pdf files of audited financial statements and compliance
audits
3. The eZ-Audit Submission Approvers, selected by your school, are responsible for:
o Reviewing the submission prior to “submit”
o Approving the submission via the “submit” action
o
o

Institution Administrator Homepage

To log into the eZ-Audit system as your institution’s administrator, repeat the LOGIN step. The
screen below should appear once your administrator’s username and password has been
entered and verified by the system. This screen below is different between persons having
administrator or user’s rights:

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
1. The MANAGE USERS button should be displayed if you have administrator’s
rights to this system. Click on it to perform any of the ‘manage users’ tasks
such as adding or deleting a user. The screen on the next page should
appear.
2. This should read the name of your institution and OPEID number. Confirm that this is
correct.

Creating/Deleting Data Entry/Submitter Users

If you clicked on the “Manage Users” button, the screen below should appear:

“Submitter” must be selected
as a role or the “Submit”
button will not be available.

1. Click on the DELETE USER button to delete a user from the system.
2. Click on the “ADD USER” button to add a user to the system.
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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

3. Complete all required fields providing the name and contact information for the “New User”.
4. Do not forget to specify the New User’s role(s) (see “Manage Users” for role definition).
5. Remember to click on the “ADD USER” button to save all entries. NOTE: If you are
adding “submitter” or “data entry” as a user role and the user is currently logged in, the
user must logout and login again for the roles to take effect.

NOTE

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One person can have all three-user roles. When the Institution Administrator
adds a new user, the user will receive an email with their username and an
email with a temporary password.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

Institution Profile Page/Status
Institution Profile

This is a sample of what an institution’s profile page should look like. Institutions
should confirm that the information is correct.

NOTE

June 2021

Each Institution Profile can be viewed from Home page and any submission
Page when clicked on the Institution Name.
Changes to the Institution’s Profile can only be made via the eAPP. School group listings are
also listed on this page. If there is a discrepancy with the school group listing please contact the
eZ-Audit Help Desk at1-877-263-0780.
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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
Historical Submissions

This page provides a history of the institution’s past transactions as available in the eZ-Audit
system. You may view prior submissions at any time. Please note that you will have “read” only
access to these historical submissions.

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

Annual Submissions

FSA Annual Submission Financial Statements

To complete your institution’s annual submission, complete the LOGIN step. This will take you to
your institution’s eZ-Audit homepage. On the upper left hand side of the page, you will see a
section “Create Annual Submissions”. Click on the underlined text “Create FYE Annual
Submission”, and the screen in the next page should appear
with your institution’s name:

NOTE

June 2021

If you are submitting for a school group (your financial statements covers more
than one OPEID) only one institution (OPEID) in the group should be used to
satisfy the reporting requirement for all institutions that are part of the school
group. Remember, do not use commas or other punctuation and place a “0” in
any fields with a null value.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

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1. This should display the name of your institution and OPEID. Confirm that the information displayed
is correct.
2. Begin date is the beginning of the audit period.
3. End date is the end of the audit period.
4. Provide a reason if your audit period is less than a year.
5. This is the auditor information on file with the Department of Education.
6. If the auditor’s information is correct, no action is required. If incorrect or new, please
update with current information.
7. Please verify current auditor’s Tax Identification Number (TIN). Please enter
the auditor’s Tax Identification Number (TIN) if this information is incorrect or
missing. DO NOT USE HYPHENS.
8. Refer to Section I – Summary of Auditor’s Results in the Schedule of Findings and
Questioned Costs of the annual UNIFORM GUIDANCE report.
9. Refer to Part II, Question 2 of the Federal Audit Clearinghouse Data Collection
Form SF-FAC (3-20- 2001).
10. Choose “yes” or “no” if the Financial Statements are presented with the
Supplemental Schedule according to the new format per Borrower Defense
Regulations.
If “Yes” is chosen for the financial statements according to the new format per
Borrower Defense Regulations, the following links will appear:
11. Primary Reserve Ratio – (see section on completing the PRIMARY RESERVE RATIO
Page).
12. Equity Ratio – (see section on completing the EQUITY RATIO Page).
13. Net Income Ratio – (see section on completing the NET INCOME RATIO Page).
If “No” is chosen for the financial statements according to the new format per Borrower
Defense Regulations, you the following links will appear:
14. Statement of Financial Position – (see section on completing the STATEMENT OF
FINANCIAL POSITION).
15. Statement of Activities – (see section on completing the STATEMENT OF ACTIVITIES).
IMPORTANT WARNING:
16. Click the CANCEL button to erase/delete all entries since the last time you saved
your work.
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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

17. Click the SAVE button to ensure all entries are successfully stored by the system on this page.
18. Click the SAVE and PROCEED button to go to the Compliance Audit Information
page. This is the next stage in the submission process.

NOTE

Do not leave any field blank.

PRIMARY RESERVE RATIO
If you clicked on the underlined text “Primary Reserve Ratio” on the Financial Statements page,
the screen below should appear. This page can also be reached by repeating the LOGIN step.
This will take you to your institution’s eZ- Audit homepage. On the upper left hand side of the
page, you will see a section “Create Annual Submissions”. Click on the underlined text “Financial
Statements”, and then choose “Yes” for question #5 (according to Borrower Defense Schedule),
and then click on the underlined text “Primary Reserve Ratio” on the lower part of the page. The
screen below should appear:

NOTE

All data entered on this page should come directly from the balance sheet and/or
notes that will be attached with your submission. Remember, do not use commas or
other punctuation and place a “0” in any fields with a null value. Because the system
times out every 30 minutes, it is advisable to print these screens out in advance and
prepare your answers on paper, then when you return to the system, you simply
have to type in the figures.
Alternatively, click “Save” at the base of this page if you need more time. While
this will return error messages if the work is not complete, it will save your work
and start the 30-minute clock again.

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
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Please review the final regulations that were published on September 23, 2019
(https://fsapartners.ed.gov/knowledge-center/library/federal-registers/2019-0923/final-regulation-borrower-defense-repayment) that in part establish new Financial
Responsibility requirements for requirements for the elements of the composite score.
Also, please review the Electronic Announcement posted on April 9, 2020
(https://fsapartners.ed.gov/knowledge-center/library/electronic-announcements/2020-0409/financial-responsibility-and-ez-audit-reporting-requirements-updated-8202020) for
additional guidance on the new Financial Responsibility requirements.
The Department intends to supplement the above Electronic Announcement with
Q&A’s on other Financial Responsibility issues, as needed, please review
the Knowledge Center website (https://fsapartners.ed.gov) for additional
guidance.
Primary Reserve Ratio:
Expendable Net Assets:
1. Net assets without donor restrictions – This is taken directly from the
Statement of Financial Position.
2. Net Assets with donor restrictions – This is taken directly from the
Statement of Financial Position.
3. Annuities with donor restrictions
4. Term endowments with donor restrictions
5. Life income funds with donor restrictions
6. Net assets with donor restrictions: restricted in perpetuity
7. Net assets with donor restrictions: Other for purpose or time
8. Secured and Unsecured related party receivable- This should be the
total of related party assets included in assets on the Statement of
Financial Position. This number is not used to compute your composite
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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

score, it is just the total amount disclosed in the financial statements and

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

9.
10.
11.

12.
13.
14.
15.
16.
17.
18.
19.

20.
21.

22.
23.
24.
25.
26.

June 2021

notes to ensure that all related party amounts have been identified in the
financial statements. See 34 C.F.R.§ 668.23(d). Only the amounts
included in lines 9 and 10 are used for the related party adjustment in
the composite score.
Unsecured related party receivable
Unsecured other related party assets
Property, plant and equipment, net (includes Construction in
progress and Capital leases) – This number is not used to compute
your composite score, it is just used to reconcile that all property, plant
and equipment is included in lines 12-15.
Property, plant and equipment – pre-implementation (includes Capital
Leases)
Property, plant and equipment- post-implementation with outstanding
debt for original purchase (includes Capital leases)
Property, plant and equipment -post implementation without outstanding
debt for original purchase
Construction in Process
Lease right-of-use asset, net -This number is not used to compute your
composite score as it is just used to reconcile that lease right of use assets
are included in lines 17 and 18.
Lease right-of-use asset pre-implementation - This should be lease
agreements that were entered into prior to December 15, 2018 that have
not been modified.
Lease right-of-use asset post-implementation - This should be
agreements that were entered into on or after December 15, 2018 or
agreements that were modified on or after December 15, 2018.
Intangible assets- This should include all intangible assets on the
Statement of Financial Position. For example, purchased intangibles
including patents, franchises, copyrights, trademarks, brand names,
covenants not to compete, accreditation costs, program development
costs; and any advertising costs not resulting from direct response
advertising.
Post-employment and pension liabilities
Long-term debt - for long term purposes - This should be the total all
long-term debt- for long-term purposes including the current part of that debt
and any construction in process debt. The total should be equal to or
greater than the total of lines 22 – 24. This number is not used in the
composite score it is just to reconcile long-term debt to the financial
statements as not all long-term debt qualifies for the composite score
adjustment.
Long-term debt - for long term purposes pre-implementation Long-term debt - for long term purposes post-implementation
Line of Credit for Construction in Process
Lease right-of-use asset liability - This number is not used in the
composite score it is just to reconcile lease right-of-use asset liabilities. The
total should equal lines 26 and 27.
Pre-implementation right-of-use leases liabilities - This would be
leases that were entered into prior to December 15, 2018 that have not
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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

been modified.
27. Post-implementation right-of-use leases liabilities - This would be leases
that were entered into on or after December 15, 2018 or leases that have
been modified.
Total Expenses and Losses:
28. Total expenses without donor restrictions –taken directly from Statement
of Activities
29. Non-Operating and Net Investment (loss)
30. Other components of net periodic pension costs
31. Change in value of split-interest agreements
32. Other losses
33. Net investment losses
34. Pension -related changes other than net periodic costs
35. CANCEL
36. SAVE
37. SAVE AND PROCEED

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
EQUITY RATIO

If you clicked on the underlined text “Equity Ratio” on the Financial Statements page, the screen
below should appear. This page can also be reached by repeating the LOGIN step. This will take
you to your institution’s eZ- Audit homepage. On the upper left hand side of the page, you will see
a section “Create Annual Submissions”. Click on the underlined text “Financial Statements”, and
then choose “Yes” for question #5 (according to Borrower Defense Schedule), and then click on
the underlined text “Equity Ratio” on the lower part of the page. The screen below should appear:

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
Equity Ratio Information

38. Total assets

39. CANCEL
40. SAVE
41. SAVE AND PROCEED

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
NET INCOME RATIO
If you clicked on the underlined text “Net Income Ratio” on the Financial Statements page, the screen
below should appear. This page can also be reached by repeating the LOGIN step. This will take you
to your institution’s eZ- Audit homepage. On the upper left hand side of the page, you will see a
section “Create Annual Submissions”. Click on the underlined text “Financial Statements”, and then
choose “Yes” for question #5 (according to Borrower Defense Schedule), and then click on the
underlined text “Net Income Ratio” on the lower part of the page. The screen below should appear:

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42.
43.
44.
45.
46.
47.
48.

Net Income Ratio:
Change in Net Assets Without Donor Restrictions
Change in Net Assets Without Donor Restrictions
Total Revenues and Gains
Total Operating Revenue and Other Additions (Gains)
Investment return appropriated for spending
Non-Operating Revenue and Other Gains
CANCEL
SAVE
SAVE AND PROCEED

STATEMENT OF FINANCIAL POSITION
June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
If you clicked on the underlined text “Statement of Financial Position” on the Financial
Statements page, the screen below should appear. This page can also be reached by
repeating the LOGIN step. This will take you to your institution’s eZ-Audit homepage. On the
upper left hand side of the page, you will see a section “Create Annual Submissions”. Click on
the underlined text “Financial Statements”, and then click on the underlined text “Statement of
Financial Position” on the lower part of the page. The screen below should appear:
Entering Statement of Financial Position:
∗ When completing the eZ-Audit templates, it is expected that institutions provide the
information requested from information currently in its possession. Institutions are
not required to perform additional audit work to provide the requested information.
However, information needed to calculate the Institution’s composite score ration
under the Department’s regulations should generally be available in the school’s
annual audited financial statement. To the extent that additional information is needed
to complete the Department’s review and composite score calculation, it is requested
under 34 CFR 668.23.
∗ Please enter whole amounts including zeros (Example 999999999)
∗ To enter negative amounts use “-“ (Example –100000)

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

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1. Accounts Receivable Employees – Unsecured - All amounts due from employee
borrowings from the institution or employee advances
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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

2. Accounts Receivable–Related Parties - Unsecured - All amounts due from
related parties [affiliates] on account that are not collateralized or subject to a
securityagreement.
3. Notes Receivable-Related Party Unsecured – All amounts due from related
parties [affiliates] on account in the form of promissory notes that are not
collateralized or subject to a security agreement.
4. Contributions/Pledges Receivable – Unsecured Related Party – All amounts
due from related parties [affiliates] on account that are not collateralized or
subject to a securityagreement.
5. Total of All Related Party Assets (both secured and unsecured):
6. Property, Plant and Equipment, net (including capitalized lease assets and
CIP) – Property, Plant and Equipment used in operations, including leases and
construction in progress and Cumulative total of all depreciation expense incurred
on property, plant and equipment including amortization of capital leases
7. Construction in Progress – All costs involved in the construction that is not yet completed.
8. Pre-Implementation right-of-use-assets:
9. Post-Implementation right-of-use-assets:
10. Intangible Assets, net of amortization (excluding goodwill) – All intangibles
including parent’s franchises, copyrights, trademarks, brand names, covenants not
to compete, etc. excluding goodwill.
11. Goodwill, net – Amount paid for an entity in excess of Fair market Value less impairment.
12. Total Assets – Please enter Total Assets. Check this total against the information in
your submission will not be accepted if this total does not match the attached PDF.
13. Long-Term Line of Credit (including the short term portion) – Amounts owed
on lines of credit with banks.
14. Long Term Debt (including the short term portion) - All formal long-term debt
instruments in the form of promissory notes, mortgages, bonds and other debt
instruments, exclusive portion maturing within the next fiscal year and the portion of
long-term debt that is expected to mature within the next fiscal year.
15. Capital Lease Obligations (including the short term portion) – The portion of
the capital lease obligation that is expected to mature within the next fiscal year
and net present value of minimum lease payments not maturing during the next
fiscal year.
16. Pre-Implementation right-of-use-liabilities:
17. Post-Implementation right-of-use-liabilities:
18. Post-Employment and Retirement Benefits– All amounts owed on plans that
pay employees or their beneficiaries for post-employment or post-retirement
benefits other than pensions.
19. Total Liabilities – Please enter Total Liabilities. Check this total against the
information in your submission will not be accepted if this total does not match
the attached PDF.
20. Net Assets with donor restrictions – Split Interest Agreements,
Annunities and Term Endowments: – Components of temporarily restricted
assets that arise from transactions with owners via split interest agreements.
21. Total New Assets with donor restrictions: – Net assets of the institution
permanently subject to donor’s restrictions as to time and purpose.
22. Net Assets with donor restrictions in perpetuity:
23. Total Net Assets without donor restrictions:

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

24. IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries since
the last time you saved your work.
25. Click the SAVE button to have eZ-Audit save the values.
26. Click the SAVE and PROCEED button to capture all entries and to go to the
Statement of Activities page, to complete the next step in your submission
process.

End of Statement of Financial Position. Continue to the next page for the Statement of Activities

STATEMENT OF ACTIVITIES

If you clicked on the underlined text “Statement of Activities” from the Financial Statements
page, the screen below should appear. This page can also be reached by repeating the
LOGIN step. This will take you to your institution’s eZ-Audit homepage. On the upper left
hand side of the page, you will see a section “Create Annual Submissions”. Click on the
underlined text “Financial Statements”, and then click on the underlined text “Statement of
Activities” on the lower part of the page. The screen below should appear:

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Entering Statement of Activities Data:
∗ When completing the eZ-Audit templates, it is expected that institutions provide the
information requested from information currently in its possession. Institutions are
not required to perform additional audit work to provide the requested information.
However, information needed to calculate the Institution’s composite score ration
under the Department’s regulations should generally be available in the school’s
annual audited financial statement. To the extent that additional information is needed
to complete the Department’s review and composite score calculation, it is requested
under 34 CFR 668.23.
∗ Please enter whole amounts including zeros (Example 999999999)
∗ To enter negative amounts, use “-“ (Example –100000)
1. Total Revenues and Gains without donor restrictions: – Sum total of
June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

unrestricted revenues.
2. Total Expenses and Losses without donor restrictions: – Total of all
unrestricted expenses.
3. IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries
since the last time you saved your work.
4. Click the SAVE button for eZ-Audit to save all the values.
5. Click the SAVE and PROCEED button to save all entries and then take you back
to the Financial Statements page.

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
FSA Annual Submission Compliance Audit Information

If you successfully entered or saved the information inputted on the Financial Statements page
by clicking on the SAVE and PROCEED button, the screen below should appear. This page
can also be reached by repeating the LOGIN step. This will take you to your institution’s eZAudit homepage. On the upper left hand side of the page, you will see a section “Create Annual
Submissions”. Click on the underlined text “Create FYE Annual Submission”, and then click on
the underlined text “Compliance Audit Info”. The screen below should appear:

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
1

2
3

5
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7

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
1.
2.
3.
4.
5.
6.
7.
8.

10.

11.
12.

13.

Confirm the information displayed is correct.
Begin date is the beginning of the audit period.
End date is the end of the audit period.
Provide a reason if your audit period is less than a year.
This is the auditor on file with the Department of Education.
If the auditor’s information is correct, no action is required. If incorrect or this is a
new auditor, please select NO, and update with current information.
This field should be pre-populated. Please enter the auditor’s Tax Identification
Number (TIN) if this information is incorrect or missing. DO NOT USE HYPHENS.
Indicate whether the Student Financial Aid Cluster was audited as a major program in
the UNIFORM GUIDANCE audit. Refer to Section I – Summary of Auditor’s Results
in the Schedule of Findings and Questioned Costs of the annual UNIFORM
GUIDANCE report. Note: If the answer to this question is NO, do not answer question
5.
Indicate whether your compliance audit report contains any findings related to the
FSA Title IV programs., Refer to the Federal Awards Section – Summary of
Auditor’s Results in the Schedule of Findings and Questioned costs of the annual
UNIFORM GUIDANCE report.
Refer to Section I - Summary of Auditor’s Results in the Schedule of Findings and
Questioned Costs of the annual UNIFORM GUIDANCE report. Note: Only indicate
the opinion type for Title IV programs if the SFA cluster was audited as a major
program.
IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries since
the last time you saved your work.
Click the SAVE button to ensure all entries are successfully stored by the system
for this page. To complete Compliance Audit Information page for member
school(s), click on the name of the school. Complete the Compliance Audit
Information page following the stepsabove.
Click the SAVE and PROCEED button to go to the Annual SubmissionCompleteness Checklist page. This is the next stage in the submission process.
If you are a school group this will take you to the Checklist page for the
school you have selected.

School Group Submissions:



June 2021

To complete the Compliance Audit Information page for member school(s),
click on the name of the school.
Complete the Compliance Audit Information page following the steps above.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
FSA Annual Submission Completeness Checklist

If you successfully entered or saved the information inputted on the Compliance Audit
Information page by clicking on the SAVE AND PROCEED button, the screen below should
appear. This page can also be reached by repeating the LOGIN step. This will take you to your
institution’s eZ-Audit homepage. On the upper left-hand side of the page, you will see a section
“Create Annual Submissions”. Click on the underlined text “Create FYE xx/xx/xxxx Annual
Submission”, and then click on the underlined text “Completeness Checklist”. The screen below
should appear:

NOTE

June 2021

If you are submitting for a school group (i.e. you are the submitting institution for
multiple schools), please complete Checklist page for each school in the group.
Click on the name of the school to access the appropriate Checklist page.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

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4

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
1. Confirm that the information displayed is correct.
2. Ensure all applicable documents are included with your UNIFORM GUIDANCE audit report
submission .
3. Provide contact information (name, phone, email) for who should be contacted
regarding the submission and/or additional notes as necessary. Please feel free to
attach any additional document(s). If you do attach these additional documents, please
write a note in this field advising that you have attached additional information not
required in this process.
4. IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries since
the last time you saved your work.
5. Click the SAVE button to save all entries currently on screen. To complete the
Checklist page for member school(s), click on the name of the school.
Complete the Checklist page following the steps above.
6. Click the SAVE and PROCEED button to save all entries and to take you to the
Upload Attachment page. If you are a school group this will take you to the
Upload page for the school you have selected.
School Group Submissions:



To complete the Checklist page for member school(s), click on the name of theschool.
Complete the Checklist page following the steps above.

NOTE

June 2021

Change in Equity documentation may be included as part of the Income
Statement, or may be included as a separate document. Consolidated
Statements will only be included with the submission if the financial
statements reflect totals.
Independent Auditors Report on Financial Statements, Report on Compliance
and Internal Controls Over Financial Reporting Based on an Audit of Financial
Statements Performed in Accordance with Government Auditing Standards,
Report on Internal Control Over Compliance, Report on Compliance with
Specified Requirements Applicable to the SFA Programs. Signatures created
using a word processing application are not acceptable.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
FSA Annual Submission Upload Attachments

If you successfully entered or saved the information inputted on the Completeness Checklist
page by clicking on the SAVE and PROCEED button, the screen below should appear. This
page can also be reached by repeating the LOGIN step. This will take you to your institution’s
eZ-Audit homepage. On the upper left hand side of the page, you will see a section “Create
Annual Submissions”. Click on the underlined text “Create FYE xx/xx/xxxx Annual Submission”,
and then click on the underlined text “Upload Attachments”. The screen below should appear:

1. Confirm the information displayed is correct.
2. Click on the Browse button to search for document(s) to be attached. Then follow
instructions on the next page on searching and attaching document(s).
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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

3. Check all appropriate documents attached
4. After the document has been attached and the file type identified by checking the box,
click the “ADD” button to ensure that the document has been successfully attached to
your compliance audit submission.
5. Click the CANCEL button to erase all entries.
6. Click the SAVE button to save all entries currently on screen. To Upload the
Compliance Audit and/or Corrective Action Plan for member school(s), click on
the name of the school. Follow steps above.
7. Click the SAVE and PROCEED button to take you to the Not-for-Profit Annual Submission-submit
page.
School Group Submissions:


NOTE
June 2021

To Upload the Compliance Audit and/or Corrective Action Plan for member
school(s), click on the name of the school.
Follow the steps above.
As part of your annual submission, you must include an electronic copy of
your complete UNIFORM GUIDANCE report. Please note that all files must
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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

be in a non editable PDF format and NO personal information such as Social
Security Numbers should be contained in attachments. Remember, you can
attach additional information not required during this process. If you do
attach additional information, please make a note in the “Contact
Information/Notes” field on the Completeness Checklist page.

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
Not-Profit Annual Submission Submit

If you successfully entered, saved and attached an electronic copy of your submissions by clicking
on the SAVE and PROCEED button, the screen below should appear. This page can also be
reached by repeating the LOGIN step. This will take you to your institution’s eZ-Audit homepage.
On the upper left hand side of the page, you will see a section “Create Annual Submissions”. click
on the underlined text “Create FYE xx/xx/xxxx Annual Submission”, and then click on the underlined
text “Submit”. The screen below should appear:

1. Confirm the information displayed is correct.
2. Read to understand and attest that you have met all requirements.
3. Click on the SUBMIT TO ED button to complete your Annual Submission process. This
will then take you to your institution’s homepage with a displayed confirmation of your
submission. If you do not have the SUBMIT TO ED button please verify that “submitter”
is selected as a user role. See Manage Users for details.
4. The following confirmation of receipt will be displayed on your home page.

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

If you are submitting for a school group the following screen on the next page will appear.

1. To submit for all schools in the group click Select All.
2. Click the Submit indicator to submit for individual schools.
3. Click on the “SUBMIT TO ED” button to complete your FSA Annual Submission process.
This will then take you to your institution’s homepage with a displayed confirmation of your
audit submission(s). If you do not see the “Submit To ED” button, please verify that
submitter is selected as a user role.
June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
NOTE

June 2021

You will have “read” access only once submitted.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

Merger/Change in Ownership

Merger/Change in Ownership Submission Financial Statement

To complete a Change in Ownership Submission, complete the LOGIN step. This will take you to
your institution’s eZ-Audit homepage. On the upper left hand side of the page, you will see a
section “Other Submissions”. Click on the underlined text “Create Merger/Change in Ownership
Submission”, and then the screen below should appear:

1.
2.
3.
4.
5.

Confirm the information displayed is correct.
Enter date of day one balance sheet.
Provide a reason. Enter “Change in Ownership”.
Enter contact information.
Click on Statement of Financial Position - (see section on completing the STATEMENT OF

FINANCIAL POSITION

6. IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries since
the last time you saved your work.
7. Click the SAVE button to ensure all entries currently on the screen are successfully stored by the
system.
8. Click the SAVE and PROCEED button to go to the Upload Attachments page. This is
the next stage in the submission process.

STATEMENT OF FINANCIAL POSITION

If you clicked on the underlined text “Statement of Financial Position” on the Financial
Statements page, the screen below should appear. This page can also be reached by repeating
the LOGIN step. This will take you to your institution’s eZ-Audit homepage. On the upper left
hand side of the page, you will see a section “Create Merger / Change in Ownership
June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

Submission”. Click on the underlined text “Financial Statements”, and then click on the
underlined text “Statement of Financial Position” on the lower part of the page. The screen in the
next page should appear:

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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools

11
10

3.
4.

June 2021

Cash and Cash Equivalents - Cash balances held to meet payments arising in the
ordinary course of operations. Cash & Cash Equivalents consist of, in addition to
currency on hand and deposits held by financial institutions that can be added to or
withdrawn without limitations, such as demand deposits, Short Term, highly liquid
investments that are both readily convertible to known amounts of cash and so near
their maturity that they present insignificant risk of change in value.
Current Total Net Accounts Receivable - Net accounts receivable equals
gross accounts receivable less the allowance for doubtful accounts [line
items 3 thru 7 minus 8]. This field is automatically calculated by the eZAudit system.
Investments (convertible within 90 days) – Debt and equity securities, real
property, land and other long-term investments.
Accounts Receivable – Related Parties – Unsecured – All amounts due
from related parties [affiliates] on account that are not collateralized or subject

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
to a securityagreement.

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
5.

6.
7.
8.
9.
10.
11.

NOTE

June 2021

Current Liabilities – All amounts owed to suppliers or providers of services from
normal operations, all amounts owed to students and/or financial partners subject to
Title IV programs, all amounts owed to students from deposits and advance
payments, current liabilities that result from the consumption of an asset or service
during the fiscal year prior to payment, receipts on tuition not recognized as

revenue and deferred based upon the institution’s revenue recognition
policy, amounts owed on lines of credit with banks, the portion of long-term
debt that is expected to mature within the next fiscal year, the portion of the
capital lease obligation that is expected to mature within the next fiscal year
and other current liabilities.

Total Assets – Sum of all assets included in line items 1 thru 25 above. This will
be automatically calculated by the eZ-Audit system.
Total Intangible Assets ( as defined by GAAP ) – All intangibles including
parents’ franchises, copyrights, trademarks, brand names, covenants not to
compete, good will accreditation costs, program development costs, etc.
Total Liabilities - Sum of all liabilities included in line items 27 thru 42
above. This will be automatically calculated by the eZ-Audit system.
Click the CANCEL button to erase all entries
Click the SAVE button for eZ-Audit to save the entries
Click the SAVE and PROCEED button to save all entries and then take you
back to the Financial Statement page.

With a Merger/Change in Ownership, Not-for-Profit schools are required only to
complete the Statement of Financial Position.

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
Merger/Change in Ownership Submission Upload Attachments

If you successfully entered or saved the information inputted on the Create Merger/Change in
Ownership Submission-Financial Statements page by clicking on the SAVE and PROCEED
button, the screen below should appear. This page can also be reached by repeating the LOGIN
step. This will take you to your institution’s eZ- Audit homepage. On the upper left hand side of
the page, you will see a section “Other Submissions”. Click on the underlined text “Create
Merger/Change in Ownership Submission”, and then click on the underlined text “Upload
Attachments”. The screen below should appear:

x
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Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
1.

Confirm the information displayed is correct.

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
2.

Read and follow instructions accordingly.

June 2021

Step-by-Step Guide to Using eZ-Audit for Non-Profit Schools
3. Click on the Browse button to search for document(s) to be attached. Then follow
instructions on the next page on searching for and attaching document(s).

4. Check all appropriate documents attached.
5. After the document has been selected and the file type identified by checking the
box, click the “ADD” button to ensure that the document has been successfully
attached to your submission.
6. Click the CANCEL button to erase all entries.
7. Click the SAVE button to ensure all entries are successfully stored by the system on this page.
8. Click the SAVE and PROCEED button to save all entries and to take you to the
Merger/Change in Ownership Submission page. This is the next stage in the
submission process.

NOTE

June 2021

As part of your Merger/Change in ownership submission, you must include an
electronic copy of your day one balance sheet and/or complete audited
financial statements.
Please note that all files must be in a non-editable PDF format.

Step-by-Step Guide to Using eZ-Audit For Not-for-profit Schools
Merger/Change in Ownership Submission-Submit

If you successfully entered, saved and attached an electronic copy of your complete audited
financial statements by clicking on the SAVE and PROCEED button, the screen below should
appear. This page can also be reached by repeating the LOGIN step. This will take you to your
institution’s eZ-Audit homepage. On the upper left hand side of the page, you will see a section
“Other Submissions”. Click on the underlined text “Merger/Change in Ownership”, and then click
on the underlined text “Submit”. The screen below should appear:
1. Confirm the information displayed is correct.
2. Read to understand and attest that you have met all requirements.
3. Click on the SUBMIT TO ED button to complete your submission process. This will then

June 2021

Step-by-Step Guide to Using eZ-Audit For Not-for-profit Schools

take you to your institution’s homepage with a displayed confirmation of your audit
submission. If you do not have the “SUBMIT TO ED” button please verify that
“submitter” is selected as a user role. See Manage Users for details.

4. The following confirmation of receipt will be displayed on your home page.

NOTE

June 2021

You will have “read” access only once submitted. Please note that only the financial
statements and audit sections for the period audited should be completed and must be
attached.

Step-by-Step Guide to Using eZ-Audit For Not-for-profit Schools

Change in FY End
Change in FY END Submission

This page can be reached by repeating the LOGIN step. This will take you to your institutions
eZ-Audit homepage. On the upper left hand side of the page, you will see a section “Other
Submissions”. Click on the underlined text “Change Fiscal Year End Date” and then click on
the underlined text “Change in FY End”. The screen below should appear:

Confirm the information displayed is correct.

June 2021

Step-by-Step Guide to Using eZ-Audit For Not-for-profit Schools
2. This represents information on file with ED concerning current fiscal year.
3. Click on the dropdown list to change month as desired.

June 2021

Step-by-Step Guide to Using eZ-Audit For Not-for-profit Schools
4. Click on the “SUBMIT TO ED” button to ensure that date change is captured by the eZAudit system. If you do not see the “SUBMIT TO ED” button please verify that
“submitter” is selected as a user role. See Manage Users for details.

NOTE

June 2021

When notifying ED of a change in fiscal year end, please submit
change 90 days prior to your current fiscal year end date. Contact your
School Participation Team Representative for information regarding
additional submission requirements.

Step-by-Step Guide to Using eZ-Audit For Not-for-profit Schools

Waiver/Exemption Request

Create Waiver/Exemption Request

This page can be reached by repeating the LOGIN step. This will take you to your institution’s
eZ-Audit homepage. On the upper left hand side of the page, you will see a section “Other
Submissions”. Click on the underlined text “Other Submissions”, and then click on the
underlined text “Create Waiver Exemption Request”. The screen in the next page should
appear:

1. Confirm the information displayed is correct.
2. Click on the Browse button to search for document to be attached. The screen below should
appear:
June 2021

Step-by-Step Guide to Using eZ-Audit For Not-for-profit Schools
NOTE

If your institution expends less than $500,000 in Federal funds (less than
$500,000 for fiscal years ending after December 31, 2003), you are not
required to submit a compliance audit. You must submit an Exemption/
Request to the Department for the compliance portion of the UNIFORM
GUIDANCE report. (See Waiver and Exemption Request).

3. After the document has been attached and the file type identified by checking the box,
click the “ADD” button to ensure that the document has been successfully attached to
your submission. The screen will then change to the screen in the next page:

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

4. Select the Fiscal Year End date from the drop down menu for which you are requesting an
exemption.
5. Click the CANCEL button to erase all entries.
6. Click the “SUBMIT TO ED” button to submit your Waiver Exemption Request. This will
then take you to your institution’s homepage with a displayed confirmation of your
transaction. If you do not have the “SUBMIT TO ED” button please verify that
“submitter” is selected as a user role. See Manage Users for details.

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

New Institution/Reinstatement Submission

New Institution/Reinstatement Submission Financial Statement

To submit your institution’s New Institution/Reinstatement Submission audit, complete the
LOGIN step. This will take you to your institution’s eZ-Audit homepage. On the upper left-hand
side of the page, you will see a section “Other Submissions”. Click on the underlined text “Create
New Institution Submission” (for institutions that have not previously participated in Title IV
programs) or “Create Reinstatement Submission” (for institutions that have previously
participated in Title IV programs), and then the screen below should appear with your institution’s
name:

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
1

2
3

4
5
6
7

11
12
13

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

17
18

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

11.
12.
13.
14.
15.
16.
17.
18.

Confirm the information displayed is correct.
Auto Populated to exactly one year from the entered Fiscal Year End 1 (MM/DD/YYYY)
Text Indicating to provide responses for most current Fiscal Year End (Fiscal Year End 2)
Begin date is the beginning of the audit period.
End date is the end of the audit period.
Provide a reason if your audit period is less than a year.
Enter audit firm’s TIN (Tax Identification Number).
Refer to Section I – Summary of Auditor’s Results in the Schedule of Findings and
Questioned Costs of the annual UNIFORM GUIDANCE report.
Refer to Part II, Question 2 of the Federal Audit Clearinghouse Data Collection
Form SF-FAC (3-20- 2001).
Choose “yes” or “no” if the Financial Statements are presented with the
Supplemental Schedule according to the new format per Borrower Defense
Regulations.
If “Yes” is chosen for the financial statements according to the new format per
Borrower Defense Regulations, the following links will appear:
Primary Reserve Ratio– (see section on completing the PRIMARY RESERVE RATIO
Page).
Equity Ratio – (see section on completing the EQUITY RATIO Page).
Net Income Ratio – (see section on completing the NET INCOME RATIORatio Page).
If “No” is chosen for the financial statements according to the new format per Borrower
Defense Regulations, you the following links will appear:
Statement of Financial Position – (see section on completing the STATEMENT OF
FINANCIAL POSITION).
Statement of Activities – (see section on completing the STATEMENT OF ACTIVITIES)
Click the CANCEL button to erase/delete all entries.
Click the SAVE button to ensure all entries are successfully stored by the system on this page.
Click the SAVE and PROCEED button to go to the Completeness Checklist. This is the
next stage in the submission process.

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

PRIMARY RESERVE RATIO

See PRIMARY RESERVE RATIO on the Financial Statements page under Annual
Submissions for details in completing all data fields. Please complete using current completed
fiscal yearend financial statements data.

EQUITY RATIO

See EQUITY RATIO on the Financial Statements page under Annual Submissions for details
in completing all data fields. Please complete using current completed fiscal yearend financial
statements data.

NET INCOME RATIO
See NET INCOME RATIO on the Financial Statements page under Annual Submissions for

details in completing all data fields. Please complete using current completed fiscal yearend
financial statements data.

STATEMENT OF FINANCIAL POSITION

See STATEMENT OF FINANCIAL POSITION on the Financial Statements page under Annual
Submissions for details in completing all data fields. Please complete using current completed
fiscal yearend financial statements data.

STATEMENT OF ACTIVITIES

See STATEMENT OF ACTIVITIES on the Financial Statements page under Annual
Submissions for details in completing all data fields. Please complete using current
completed fiscal yearend financial statements data.

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
New Institution/Reinstatement Submission Completeness Checklist

If you successfully entered or saved the information inputted on the Compliance Audit
Information page by clicking on the SAVE AND PROCEED button, the screen below should
appear. This page can also be reached by repeating the LOGIN step. This will take you to your
institution’s eZ-Audit homepage. On the upper left hand side of the page, you will see a section
“Create Annual Submissions”. Click on the underlined text “ Create New Institution Submission”,
and then click on the underlined text “Completeness Checklist ”. The screen below should
appear:

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
1. Confirm the information displayed is correct.
2. Ensure all applicable documents are included with your UNIFORM GUIDANCE audit report
submission .
3. Provide the contact information (name, phone, email) for who should be contacted
regarding the submission and/or additional notes as necessary. Please feel free to
attach any additional document(s). If you do attach these additional documents, please
write a note in this field advising that you have attached additional information not
required in this process.
4. Click the CANCEL button to erase all entries.
5. Click the SAVE button to save all entries currently on screen.
6. Click the SAVE and PROCEED button to save all entries and to take you to the Upload
Attachment
page.

NOTE

June 2021

Independent Auditors Report, Independent Auditors Report on Compliance
and on Internal Control Over Financial Reporting Based on an Audit of
Financial Statements Performed in Accordance with Government Auditing
Standards, Independent Auditors Report on Compliance with Requirements
Applicable to Each Major Program and Internal Control Over Compliance.Font
altered signatures are not acceptable.

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
New Institution/Reinstatement Submission Upload Attachments

If you successfully entered or saved the information inputted on the Completeness Checklist page
by clicking on the SAVE and PROCEED button, the screen below should appear. This page can
also be reached by repeating the LOGIN step. This will take you to your institution’s eZ-Audit
homepage. On the upper left-hand side of the page, you will see a section “Other Submissions”.
Click on the underlined text “Create New Institution Submission” or “Reinstatement Submission”
and then click on the underlined text “Upload Attachments”. The screen below should appear:

1. Confirm the information displayed iscorrect.
2. Click on the Browse button to search for document(s) to be attached. Then follow
instructions on the next page on searching and attaching documents.

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

3. Check all appropriate documents attached
4. After the document has been selected and the file type identified by checking the
box, click the “ADD” button to ensure that the document has been successfully
attached to your submission.
5. Click the CANCEL button to erase all entries.
6. Click the SAVE button to save all entries currently on the screen.
7. Click the SAVE and PROCEED button to take you to the New Institution Submission-submit page.
As part of your initial submission, you must include an electronic copy of your
complete audited financial statements. Please note that all files must be in a noneditable PDF and no personal information such as Social Security Numbers
should be contained in attachments. Remember, you can attach additional
information not required during this process. If you do attach additional
information, please make a note in the “Notes” field on the Completeness
Checklist page.

NOTE

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
New Institution/Reinstatement Submission-Submit

If you successfully entered, saved and attached an electronic copy of your submission by clicking
on the SAVE and PROCEED button, the screen below should appear. This page can also be
reached by repeating the LOGIN step. This will take you to your institutions eZ-Audit homepage.
On the upper left hand side of the page, you will see a section “Other Submissions”. Click on the
underlined text “New Institution Submission” or “Reinstatement Submission”, and then click on the
underlined text “Submit”. The screen below should appear:

1. Confirm the information displayed is correct.
2. Please read to understand and attest that you have met all requirements.
3. Click on the “SUBMIT TO ED” button to complete your New Institution Submission
process. If you do not have the “Submit To ED” button please verify that “submitter” is
selected as a user role. See Manage Users for details.
4. The following confirmation of receipt will be displayed on your home page.

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
NOTE

June 2021

You will have “read” access only once submitted. Please note that only the financial
statements and audit sections for the period audited should be completed and the Audit
must be attached.

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

Stub Audit Submission

Stub Audit Submission Compliance Audit Information

If you successfully entered or saved the information inputted on the Financial Statements page
by clicking on the SAVE and PROCEED button, the screen below should appear. This page can
also be reached by repeating the LOGIN step. This will take you to your institution’s eZ-Audit
homepage. On the upper left hand side of the page, you will see a section “Create Annual
Submissions”. Click on the underlined text “Create Stub Audit Submission,” and then click on the
underlined text “Compliance Audit”. The screen in the next page should appear:

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

2
3

5
6
7
8

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Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
1.
2.
3.
4.
5.
6.
7.
8.

9.
10.

11.
12.
13.

Confirm the information displayed is correct.
Begin date is the beginning of the audit period.
End date is the end of the audit period.
Provide a reason if your audit period is less than a year.
This is the auditor on file with the Department of Education.
If the auditor’s information is correct, no action is required. If incorrect or this is a
new auditor, please select NO, and update with current information.
This field should be pre-populated. Please enter the auditor’s Tax Identification
Number (TIN) if this information is incorrect or missing. DO NOT USE HYPHENS.
Indicate whether the Student Financial Aid Cluster was audited as a major program in
the UNIFORM GUIDANCE audit. Refer to Section I – Summary of Auditor’s Results
in the Schedule of Findings and Questioned Costs of the annual UNIFORM
GUIDANCE report. Note: If the answer to this question is NO, do not answer question
5.
If your compliance audit report does not contain any findings related to the FSA Title
IV programs, click NO and no action is required.
Refer to Section I - Summary of Auditor’s Results in the Schedule of Findings and
Questioned Costs of the annual UNIFORM GUIDANCE report. Note: Only indicate
the opinion type for Title IV programs if the SFA cluster was audited as a major
program.
IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries sine
the last time you saved your work.
Click the SAVE button to ensure all entries are successfully stored by the system for this page.
Click the SAVE and PROCEED button to go to the Not-for-Profit Annual
Submission-Completeness Checklist page.

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
Stub Audit Submissions Completeness Checklist

If you successfully entered or saved the information inputted on the Financial Statements page by
clicking on the SAVE AND PROCEED button, the screen below should appear. This page can also
be reached by repeating the LOGIN step. This will take you to your institution’s eZ-Audit
homepage. On the upper left hand side of the page, you will see a section “Other Submissions”.
Click on the underlined text “ Stub Audit Submission” and then click on the underlined text
“Completeness Checklist.” The screen below should appear:

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
1. Confirm the information displayed is correct.
2. Ensure all applicable documents are included with your UNIFORM GUIDANCE audit report
submission .
3. Provide contact information (name, phone, email) of who should be contacted regarding
the submission and additional notes or comments as necessary. Please feel free to
attach any additional document(s). If you do attach these additional documents, please
write a note in this field advising that you have attached additional information not
required in this process.
4. Click the CANCEL button to erase all entries.
5. Click the SAVE button to save all entries currently on screen.
6. Click the SAVE and PROCEED button to take you to the Upload Attachment page.

NOTE

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
Stub Audit Submissions Upload Attachments

If you successfully entered or saved the information inputted on the Completeness Checklist
page by clicking on the SAVE and PROCEED button, the screen below should appear. This
page can also be reached by repeating the LOGIN step. This will take you to your institution’s
eZ-Audit homepage. On the upper left hand side of the page, you will see a section “Other
Submissions”. Click on the underlined text “Stub Audit Submission” and then click on the
underlined text “Upload Attachments.” The screen below should appear:

1. Confirm the information displayed iscorrect.
2. Click on the Browse button to search for document(s) to be attached. Then follow
instructions on the next page on searching and attaching document.

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

3. Check all appropriate documents attached.
4. After the document has been selected and the file type identified by checking the
box, click the “ADD” button to ensure that the document has been successfully
attached to your submission.
5. Click the CANCEL button to erase/delete all entries since the last time you saved your work.
6. Click the SAVE button to save all entries currently on the screen.
7. Click the SAVE and PROCEED button to take you to the Stub Audit Submission-submit page.

NOTE

June 2021

As part of your stub audit submission, you must include an electronic copy of
your complete audited financial statements and compliance audit. Please
note that all files must be in a non-editable .pdf format and no personal
information such as Social Security Numbers should be contained in
attachments. Remember, you can attach additional information not required
during this process. If you do attach additional information, please make a
note in the “Notes” field on the Completeness Checklist page.

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
Stub Audit Submission-Submit

If you successfully entered, saved and attached an electronic copy of your submission by
clicking on the SAVE and PROCEED button, the screen below should appear. This page can
also be reached by repeating the LOGIN step. This will take you to your institution’s eZ-Audit
homepage. On the upper left hand side of the page, you will see a section “Other Submissions”.
Click on the underlined text “Stub Audit Submission” and then click on the underlined text
“Submit”. The screen below should appear:

1. Confirm the information displayed is correct.
2. Please read to understand and attest that you have met all requirements.
3. Click on the “SUBMIT TO ED” button to complete your Stub Audit Submission process.
If you do not have the “SUBMIT TO ED” button please verify that “submitter” is
selected as a user role. See Manage Users for details.
4. The following confirmation of receipt will be displayed on your home page.

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
NOTE

June 2021

You will have read access only once submitted. Please note that only the
financial statements and audit sections for the period audited should be
completed and the Stub Audit must be attached.

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

Additional Information

Additional Information Submission

This page can be reached by repeating the LOGIN step. This will take you to your
institution’s eZ-Audit homepage. On the upper left hand side of the page, you will see a
section “Other Submissions”. Click on the underlined text “Other Submissions” and then
click on the underlined text “Submit Additional Information.” The screen below should
appear:

1. Confirm the information displayed is correct.
2. Select submission to associate the additional information with. If the submission
was not submitted via eZ-Audit it will not be listed. If the review is completed you
cannot submit additional information. Please check your Institution Homepage
Notification section the status of your submission.
3. Click on the Browse button to search for document to be attached. The

screen below shouldappear:

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

4. After the document has been attached and the file type identified by checking the
box, click the “ADD” button to ensure that the document has been successfully
attached to your submission.

NOTE
1.

To submit additional information the submission must still be under FSA review.

June 2021

Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

Letters/ Notifications
Notifications

At any time, you will be able to view your institution’s review status by viewing the
notification section of your homepage. This can be reached by repeating the step
LOGIN. This will bring you to your institution’s eZ-Audit homepage and the screen
below should appear:

1. This should display the name of your institution and OPEID number. Confirm this is correct.
2. This is the Notification section. Most recent institution submission status and
other notifications will be displayed. (Examples: Your Fiscal Year End
10/31/2019 Annual Submission was received on 4/30/2019, FAD sent
June 2021

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Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools
5/30/2020, Request for Letter of Credit sent 5/15/2020)

NOTE

June 2021

Users should periodically check the Institution Home Page for an up to date status
of their submissions. If ED has deemed a submission incomplete, the Incomplete
Letter will be posted to Notifications. The incomplete letter needs to be opened
before there-submission link will appear.

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Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

Resubmission/ Incomplete Letter
If your submission has been deemed incomplete you will be required to Resubmit. An email
will be sent to the person(s) as listed on the Checklists page in Contacts informing them
that the submission has been deemed incomplete. A copy will also be sent to the
Institution’s President and Financial Aid Administrator.
Resubmissions should be submitted 7 calendar days from receipt of email/letter.
To resubmit you must first view your incomplete letter posted to the Notifications
section of your Institution Home Page. To begin your resubmission, follow steps below.
1. Login to eZ-Audit. This will take you to your Institution’s Home Page. The screen
below should appear. Verify the name on your institution and OPEID.

2. Click link to view Incomplete Letter. Incomplete letter will provide information regarding the
reason(s)
your submission was deemed incomplete. Letter will open in separate window.

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Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

Return to your home page.

4. Click the Resubmit link from left navigation area.
5. Correct submission as directed in Incomplete Letter. Portions of submission deemed
complete will be read-only.

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Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

Delinquent Letter
If your submission is not received by its due date, a Delinquent Email will be sent to the
Institution’s President, CFO, and Institution’s Financial Aid Administrator. The email will
indicate that a Delinquent Letter has been posted to the Notifications section of your
Institution’s Home Page. Once the Delinquent Email is received, you will be directed to logon
onto eZ-Audit to view the Delinquent Letter. The Delinquent Letter will disappear once you
have submitted the submission.

1. Click link to view Delinquent Letter. Delinquent letter will provide information
regarding whichannual submission is overdue. Letter will open in separate window.

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2. Close or minimize the browser to return to your home page.
3. Click on the Create Annual Submission link to submit your annual submission.

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Step-by-Step Guide to Using eZ-Audit for Not-for-Profit Schools

Reminder Email
A Reminder email will be sent 60 and/or 30 days prior the submission due date. The
Reminder Email will be sent to the Institution’s President, CFO, Financial Aid Administrator
and eZ-Audit Institution Administrator to remind them that the Compliance Audit and/or
Financial Statement due date is approaching.

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File Type	application/pdf
File Title	eZ-Audit Proprietary School Users Manual
Author	Olayinka Ola
File Modified	2021-07-14
File Created	2021-07-14