FNS-667 Appendix Q - FNS-667 Report of TEFAP Administrative Cost

Appendix Q- FNS-667 Report of TEFAP Administrative Costs

OMB FORM APPROVED NO. 0584-0594
Expiration Date: XX/XX/XXXX

UNITED STATES DEPARTMENT OF AGRICULTURE - FOOD AND NUTRITION SERVICE

REPORT OF THE EMERGENCY FOOD ASSISTANCE PROGRAM (TEFAP) ADMINISTRATIVE COSTS
Public reporting burden for this collection of information is estimated to average 3.5 hours per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. An agency
may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB
control number. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to: U.S. Department of Agriculture, Food and Nutrition Services, Office of Research and Analysis (0584-0594), Alexandria, VA
22302. Do not return the completed form to this address.
1. ID NUMBER

3. FINAL REPORT

2. STATE AGENCY

YES

NO

CASH

ACCRUAL

4. BASIS

5. GRANT PERIOD
FROM (Month, Day, Year)

6. PERIOD COVERED BY THIS REPORT

TO (Month, Day, Year)

FROM (Month, Day, Year)

TO (Month, Day, Year)

7. STATUS OF FUNDS
ACTIVITIES/FUNCTIONS
TRANSACTIONS

I - STATE LEVEL
COSTS

II - STATE PAID
EFO COSTS

III - LOCAL-PAID
EFO COSTS

IV - TOTAL COST

a. Net Outlays Previously Reported
b. Net Outlays This Quarter
c. Net Outlays to Date (Sum of lines a and b)
STATE AGENCY'S SHARE OF NET OUTLAYS,
CONSISTING OF:
d. Third-Party In-Kind Contributions
e. Cash Outlays
f. Total State Agency's Share of Net Outlays
(Sum of lines d and e)
g. Federal Share of Net Outlays (Line c minus line f)
h. Total Unliquidated Obligations
i. State Agency's Share of Unliquidated Obligations
j. Federal Share of Unliquidated Obligations
(Line h minus line i)
k. Total Federal share (Sum of lines g and j)
l. Total Federal Funds Authorized
m. Unobligated Balance of Federal Funds
(Line l minus line k)

8. CERTIFICATION: I certify to the best of my knowledge and belief that this report is correct and complete
and that all outlays and unliquidated obligations are for the purposes set forth in the awards documents.
NAME AND TITLE (Typed or Printed)

TELEPHONE NUMBER

SIGNATURE

DATE (Report Submitted)

FORM FNS-667 (07/08)

SBU

Electronic Form Version Designed in Adobe 8.1 Version

INSTRUCTIONS
FNS-667

PURPOSE

Line f and g are self-explanatory.

The FNS-667 captures the State agency's outlays and unliquidated
obligations for TEFAP storage and distribution costs in total and at the
State and local levels. This information is necessary to monitor the
State agency's use of its TEFAP grant. It is also needed in order to
determine compliance with certain programmatic requirements. These
include the State matching requirement (7CFR 251.9) and the 40
percent pass-through requirement (7 CFR 251.8(d)(2)(h).

Line h - Total Unliquidated Obligations. Enter the State Agency's
balance of unliquidated obligations for State level storage and
distribution costs, from both Federal and State sources as of the report
date.

LINE-BY-LINE INSTRUCTIONS
Block 1 - ID Number. Enter the 7-digit identification (ID) number
assigned by FNS. This number identifies the State agency and its
TEFAP grant in the FNS automated reporting system.

Line i - State Agency's Share of Unliquidated Obligations. Enter the
portion of the line h entry that does not represent obligations of Federal
grant funds for State level storage and distribution costs.
Lines j and k are self-explanatory.

Block 2 - State Agency. Enter the name and address of the State
Agency.

Line l - Federal Funds Authorized. Enter the portion of the Federal
grant (as stated in block 8 of the most recent Grant Award Document)
that will be used for State level costs. This amount should not exceed
60 percent of the Federal grant shown in column IV of the final report,
although it may do so in quarterly interim reports.

Block 3 - Final Report. If this is the final report submitted to close out
the grant, check "yes". Otherwise, check "no".

Line m - Unobligated Balance of Federal Funds. Subtract the line k
entry from the l entry and enter the result here.

Block 4 - Basis. Check the block corresponding to the basis of
accounting cash or accrual under which the State Agency prepared the
data entered in the report.

Column II - State-Paid EFO Costs.

Block 5 - Grant Period. Enter the beginning and ending dates of the
Federal fiscal year for which the grant has been awarded.
Block 6 - Period Covered by this Report. Enter the beginning and
ending dates of the calendar quarter to which this report pertains.
Block 7 - Status of Funds:
Column 1 - State Level Costs.
This column is used to report transactions relating to TEFAP State
level storage and distribution costs. The State Agency identifies such
costs in accordance with section IV of FNS Instruction 716-3,
Temporary Emergency Feed Assistance Program (TEFAP) -- Storage
and Distribution Costs.
Line a - Net Outlays Previously Reported. Enter the cumulative net
outlays from all sources (Federal grant, State appropriated funds, thirdparty in-kind contributions, etc.) for State level costs as of the close of
the quarter preceding the quarter identified in block 6. This amount
should be the same as the line c entry in the last report. If this is the
initial report, enter zero.
Line b - Net Outlays This Quarter. Enter the net outlays for State level
costs for the quarter to which this report pertains (as shown in block 6).
Line c - Net Outlays to Date. Enter the sum of lines a and b. This is
the total cumulative outlay for State level costs as of the report date.
Line d - Third Party In-Kind Contributions. Enter the value of goods
and services furnished by donors other than the State, which qualify to
be counted toward meeting the matching requirement (See 7 CFR
251.8(c)).
Line e - Cash Outlays. Enter all cash outlays by the State Agency for
State level storage and distribution costs, from sources either than the
Federal grant, which qualify to be counted toward meeting the
matching requirements. (See 7 CFR 251.8 (c)).

General. This column is used to report transactions relating to EFO
level storage and distribution costs which have been paid directly by
the State Agency. The State Agency identifies such costs in
accordance with section V of FNS Instruction 716-3. The line-by-line
instructions for this column parallel those given above for column l.
Line I - Total Federal Funds Authorized. The State Agency must
distribute the portion of its grant (as shown on the Grant Award
Document) that will be passed through to EFOs between columns II
and III on a basis that reflects the State Agency's expectation of how
actual expenditures for EFO level costs will be distributed.
Column III - Local Paid EFO Costs.
This column is used to report Federal grant funds disbursed to EFOs
for costs incurred by the EFOs themselves. The State Agency
identifies such costs in accordance with section VI of FNS Instruction
716-3. The State Agency should follow the Column I line-by-line
instructions in completing lines a through k and line m of Column III.
The Column II instruction for completing line l should also be applied to
line l of Column III.
Column IV - Total.
General. Sum the values entered in Column I through III of each line
and enter the total for each line in the applicable cell of column IV.
Line I - Total Federal Funds Authorized. The entry in this row should
match the amount shown in section 8, Federal Grant Obligation, of the
Grant Award Document.
Timing and Submission.
The FNS-667 is due in the applicable FNS regional office 30 days
following the end of the calendar quarter to which it pertains. The final
(closeout) report is due January 30 of the Federal fiscal year following
that to which the final report pertains.
NOTE: If TEFAP funds are used for administrative costs of the Soup
Kitchens & Food Banks Program, the reporting State Agency must
ensure that the numbers shown on the FNS-667 reflect such usage.