SUPPORTING STATEMENT - PART A
REQUEST FOR VERIFICATION OF BIRTH – OMB No. 0704-0006
1. Need for the Information Collection
The information collection requirement is necessary to meet title 10, USC 505, 532, 3253, and 8253 requirements that an applicant meet minimum and maximum age and citizenship requirements for enlistment into the Armed Forces (including the Coast Guard). If an applicant is unable to provide a birth certificate, the recruiter will forward a DD Form 372, "Request for Verification of Birth," to a state or local agency requesting verification of the applicant's birth information. This verification of the birth date ensures that the applicant does not fall outside the age limitations and the place of birth supports the citizenship status claimed by the applicant.
2. Use of the Information
The DD Form 372 is the method of collecting and verifying birth information on applicants who are unable to provide a birth certificate from their city, county, or state. The DD Form 372 is sent to State and local agencies and is considered the official request for obtaining the birth information on applicants. The form can be downloaded from the Department of Defense publications website and completed electronically or it can be printed and completed manually. The form is then either emailed to the service recruiter or hard copy delivered by the individual applying for military service. Once the recruiter receives the completed form, it is scanned and uploaded into the service recruiting system to confirm date of birth and age as reported by the individual. This results in the verification that the applicant meets age standards and citizenship requirements for enlistment into the Armed Forces.
3. Use of Information Technology
90% of responses are emailed and completed electronically and returned to the recruiter electronically as an attachment to an email and then uploaded electronically into recruiting service systems as source documentation. The remaining 10% are completed manually due to local city, county, or state offices unable to process requests electronically.
4. Non-duplication
The information obtained through this collection is unique and is not already available for use or adaptation from another cleared source.
5. Burden on Small Businesses
This information collection does not impose a significant economic impact on a substantial number of small businesses or entities.
6. Less Frequent Collection
Collection is completed on occasion for a select number of individuals that cannot provide a valid birth certificate to military service recruiters. Without this collection recruiters would not be able to validate that a applicants meets age and citizenship requirements for enlistment into the Armed Forces.
7. Paperwork Reduction Act Guidelines
This collection of information does not require collection to be conducted in a manner inconsistent with the guidelines delineated in 5 CFR 1320.5(d) (2).
8. Consultation and Public Comments
A 60-Day Federal Register Notice (FRN) for the collection published on Friday, May 5, 2023. The 60-Day FRN citation is 88 FR 29106.
No comments were received during the 60-Day Comment Period.
A 30-Day Federal Register Notice for the collection published on Wednesday, July 26, 2023. The 30-Day FRN citation is 88 FR 48215.
Part B: CONSULTATION
No additional consultation apart from soliciting public comments through the Federal Register was conducted for this submission.
9. Gifts or Payment
No payments or gifts are being offered to respondents as an incentive to participate in the collection.
10. Confidentiality
A Privacy Act Statement is located on DD form 372.
Completed forms are covered by recruiting and official military personnel SORNS maintained by each of the Services. Applicable SORNs:
USMEPCOM: A0601-270 USMEPCOM DoD, U.S. Military Processing Command Integrated Resource System (USMIRS)
http://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-Article-view/Article/570661/a0601-270-usmepcom-dod
Army: A0601-210a USAREC
https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-Article-View/Article/570071/a0601-210a-usarec.aspx
Air Force: F036 AETC R, Air Force Recruiting Information Support System (AFRISS) Records,
https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-Article-View/Article/569780/f036-aetc-r
Marine Corps: M01133-3, Marine Corps Recruiting Information Support System (MCRISS)
https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-Article-View/Article/570628/m01133-3/
Navy: N01080-1, Enlisted Master File Automated System,
https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-Article-View/Article/570313/n01080-1/
Coast Guard: DHS/USCG-027, Recruiting Files
http://www.gpo.gov/fdsys/pkg/FR-2011-08-10/html/2011-20225.htm
A copy of the PIA, MEPCOM Integrated Resource System, has been provided with this package for OMB’s review.
The records are retained in accordance with each recruiting and official military personnel SORNS
11. Sensitive Questions
No questions considered sensitive are being asked in this collection.
12. Respondent Burden and its Labor Costs
Part A: ESTIMATION OF RESPONDENT BURDEN
Collection Instrument(s)
[DD Form 372 Request for Verification of Birth]
Number of Respondents: 150,000
Number of Responses Per Respondent: 1
Number of Total Annual Responses: 150,000
Response Time: 0.083 hour (5 minutes)
Respondent Burden Hours: 12,500 hours
Total Submission Burden (Summation or average based on collection)
Total Number of Respondents: 150,000
Total Number of Annual Responses: 150,000
Total Respondent Burden Hours: 12,500 hours
Part B: LABOR COST OF RESPONDENT BURDEN
Collection Instrument(s)
[DD Form 372 Request for Verification of Birth]
Number of Total Annual Responses: 150,000
Response Time: 0.083 hour (5 minutes)
Respondent Hourly Wage: $7.25
Labor Burden per Response: $0.60
Total Labor Burden: $90,000
Overall Labor Burden
Total Number of Annual Responses: 150,000
Total Labor Burden: $90,263
The Respondent hourly wage was determined by using the Department of Labor Wage Website (http://www.dol.gov/dol/topic/wages/index.htm) for the Federal Minimum Wage for 2019.
13. Respondent Costs Other Than Burden Hour Costs
There are no annualized costs to respondents other than the labor burden costs addressed in Section 12 of this document to complete this collection.
14. Cost to the Federal Government
Part A: LABOR COST TO THE FEDERAL GOVERNMENT
Collection Instrument(s)
[DD Form 372 Request for Verification of Birth]
Number of Total Annual Responses: 150,000
Processing Time per Response: 0.25 (15 minutes) hours
Hourly Wage of Worker(s) Processing Responses : $25.00
Cost to Process Each Response: $6.25
Total Cost to Process Responses: $937,500
Hourly wage of workers is drawn upon E-6 base pay of $4,046.70 per month
Part B: OPERATIONAL AND MAINTENANCE COSTS
Cost Categories
Equipment: $0
Printing: $0
Postage: 15,000 mailings at $0.50 X 2 mailings = $7,500
Software Purchases: $0
Licensing Costs: $0
Other: $0
Total Operational and Maintenance Cost: $7,500
Part C: TOTAL COST TO THE FEDERAL GOVERNMENT
Total Labor Cost to the Federal Government: $937,500
Total Operational and Maintenance Costs: $7,500
Total Cost to the Federal Government: $945,000
15. Reasons for Change in Burden
There has been no change in burden since the last approval.
16. Publication of Results
The results of this information collection will not be published.
17. Non-Display of OMB Expiration Date
We are not seeking approval to omit the display of the expiration date of the OMB approval on the collection instrument.
18. Exceptions to “Certification for Paperwork Reduction Submissions”
We are not requesting any exemptions to the provisions stated in 5 CFR 1320.9.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Kaitlin Chiarelli |
| File Modified | 0000-00-00 |
| File Created | 2023-07-29 |