SSN Memo 2023

DEFENSE FINANCE AND ACCOUNTING SERVICE
1240 East Ninth Street
Cleveland, OH 44199

MEMORANDUM FOR DEFENSE PRIVACY, CIVIL LIBERTIES, AND
TRANSPARENCY DIVISION
SUBJECT: Justification for the Use of Social Security Numbers on DD Form 2828, “Physician
Certificate for Child Annuitant”
1. SYSTEM/FORM
This form is used to verify that an unmarried child who is incapable of self-support is still
eligible for continued payment of an annuity. The member’s Social Security Number (SSN) and
annuitant’s SSN are required entries.
2. DOCUMENTATION
As documented in system of records notice (SORN) T7347b, “Defense Military Retiree and
Annuity Pay System Records,” DD Form 2828 is used to collect information from military
retirees for the purpose of maintaining pay and personnel information. This information is used
in the computation of military retired pay, survivor annuity pay, and to make payments to
spouses, former spouses, and other dependents who are victims of abuse. The SORN can be
found at https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-ArticleView/Article/570196/t7347b/.
3. AUTHORIZED USES
The justification for the use of the SSN in accordance with DoDI 1000.30, enclosure 2 is:
Federal Taxpayer Identification Number (Acceptable Use #7). The data collected on the form is
used to update the annuitant pay account. The updated data on the account is used to generate
federal, state, and local income tax statements, which report taxable wages and withholding to
the federal, state, and local tax agencies. This information is required to be reported using the
individual’s SSN. The SSN is needed to process federal, state, and local tax levies. (See 26
United States Code (USC), 6109, “Identifying Numbers,” and Treasury Financial Manual,
Volume 1, Part 3, Chapters 4000 and 5000).
4. POINT OF CONTACT
For questions related to this memorandum, contact Ms. Shelley R. Sherman via
[email protected] or by phone at (216) 204-4810 and Rebecca Piorkowski via
[email protected] or by phone at (216) 204-2422.
RANSDELL.LEE.FR Digitally signed by
EDERICK.1073228 RANSDELL.LEE.FREDERICK.10
73228197
Date: 2023.05.29 16:35:05 -04'00'
197

Lee Ransdell
Director, DFAS Cleveland
Proudly Serving America’s Heroes
www.dfas.mil