2140-0031 -- Supporting Statement - Petitions for Dec Order 2023 (to ROCIS)

2140-0031
July 2023
Expires 8/31/23
SUPPORTING STATEMENT
FOR REQUEST OF OMB APPROVAL
UNDER THE PAPERWORK REDUCTION ACT AND 5 C.F.R. § 1320
The Surface Transportation Board (STB or Board) requests a three-year extension of
approval of the regulations governing the collection of petitions for declaratory orders.
A. Justification:
1. Why the collection is necessary. By statute, the Surface Transportation Board is
responsible for the economic regulation of common carrier freight railroads and certain other
carriers operating in the United States. Under 5 U.S.C. § 554(e) and 49 U.S.C. § 721, any person
may ask the Board to issue a decision to terminate a controversy or remove uncertainty in a
matter arising under the Interstate Commerce Act, 49 U.S.C. §§ 10101-16106 (ICA), or
corresponding regulations. The Board’s collection of petitions for declaratory orders enables the
Board to meet its statutory duty more efficiently.
2. How the collection will be used. Persons seeking a Board ruling that would terminate
a controversy or remove uncertainty under the ICA or corresponding regulations may file with
the Board a petition for declaratory order. Petitions for declaratory orders cover a broad range of
requests. In recent years, for example, petitions filed with the Board have sought a declaratory
order on whether the provisions of the ICA and the Board’s regulations preempt state and local
laws (i.e., local permitting and land use laws) or whether certain railroad practices are
appropriate and legal. The Board uses the information in the petition for declaratory order to
help the Board resolve the questions or issues raised in the petition.
3. Extent of automated information collection. These documents may be e-filed on the
Board’s website, located at www.stb.gov. With limited exceptions (as discussed in response
#10), these documents are publicly available on the Board’s website.
4. Identification of duplication. The information requested does not duplicate any other
information available to the Board or the public. No other entity has authority to address these
petitions, and no other federal agency collects this information.
5. Effects on small business. This collection does not have a significant economic effect
on a substantial number of small entities. Petitions for declaratory orders are usually used to
seek the Board’s opinion on a specific legal question, or narrow set of questions, under the
Board’s jurisdiction and are thereby limited in nature. In contrast with a formal adjudication,
which can entail substantial litigation expenses, the declaratory order option allows the parties to
better understand their position under an efficient process limited to the specific facts that pertain
to a specific claim. In this way, the petition for declaratory order may benefit small entities by
allowing them to resolve a specific issue and thereby avoid costlier administrative proceedings.

6. Impact of less frequent collections. Respondents may file these petitions to terminate
a controversy or remove uncertainty. Failure to allow railroads, other regulated carriers,
shippers, and other persons to do so would remove a means by which the agency’s stakeholders
can avoid costlier administrative proceedings by having legal questions resolved early and would
hamper the Board’s ability to fulfill its statutory mandate efficiently.
7. Special circumstances. No special circumstances apply to this collection.
8. Compliance with 5 C.F.R. § 1320.8. As required, the Board published a notice
providing a 60-day comment period regarding this collection. See 88 Fed. Reg. 30827 (May 12,
2023). No comments were received. A 30-day notice was published concurrently with this
submission to Office of Management and Budget (OMB). 88 Fed. Reg. 45266 (July 14, 2023).
9. Payments or gifts to respondents. The Board does not provide any payment or gift to
respondents.
10. Assurance of confidentiality. This collection is generally available to the public as
filings on the Board’s website, located at www.stb.gov. However, some of the information
collected may be protected and treated as confidential. At times, persons filing a petition for
declaratory order before the Board, or responding to one, may wish to file commercially
sensitive information. To protect such information, parties may mark documents or portions of
documents as “confidential” or “highly confidential” and simultaneously file a motion for a
protective order. 49 C.F.R. § 1104.14. Generally, the Board will issue a protective order
limiting access to confidential pleadings to parties that demonstrate a need for the information
and adequately ensuring that the documents will be kept confidential. In such circumstances, a
redacted public version of the document will be posted on the Board’s website in lieu of the
document containing confidential information.
11. Justification for collection of sensitive information. No sensitive information of a
personal nature is requested.
12. Estimation of burden hours for respondents. The following information pertains to
the estimate of burden hours associated with this collection:
(1) Number of respondents: Approximately 12.
Frequency of response: On occasion. (In calendar years 2020-2022, an average of 12
petitions for declaratory orders were filed with the Board.)
(2) Annual hour burden per respondent and total for all respondents: Based on informal
feedback previously provided by a small sampling (less than five) of respondents, it is
estimated that it takes approximately 180 hours to file a petition for declaratory order.
The resulting total hourly burden for this collection is estimated at 2,160 hours (estimated
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hours per petition for declaratory order (180) X number of petitions for declaratory orders
(12)).
13. Other costs to respondents: None identified. Filings may be submitted electronically
to the Board.
14. Annualized Cost to the Federal Government. It is estimated that it will take eight
hours for each petition submitted, including (a) five hours of staff review (GS-14), (b) two hours
of supervisory review (GS-15), and (c) one hour to post it on the Board’s website (GS-12), or a
total of 96 hours.
15. Changes in burden hours. This is an existing collection, which is being adjusted to
update the burdens and costs based on the actual number of petitions for declaratory orders filed
at the Board in the last three calendar years.
16. Plans for tabulation and publication: Generally, petitions for declaratory orders are
published on the Board’s website, located at www.stb.gov. However, as discussed above, when
these petitions contain confidential information, only a public, redacted version is published on
the Board’s website.
17. Display of expiration date for OMB approval. There is no form associated with this
collection. When issued, the control number and expiration date for this collection will be
published in the Federal Register.
18. Exceptions to Certification Statement. Not applicable.

B. Collections of Information Employing Statistical Methods:
Not applicable.

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