National Institute of Food and Agriculture
U.S. Department of Agriculture
OMB No. 0524-NEW
Information Collection Request
SUBJECT: Supporting Statement for Paperwork Reduction Act Submission to allow the USDA Small Business Innovation Research (SBIR)/Small Business Technology Transfer (STTR) Programs to Request a New Lifecycle Certification Form
A. JUSTIFICATION
1. CIRCUMSTANCES MAKING COLLECTION OF INFORMATION NECESSARY
The Small Business Innovation Research (SBIR)/Small Business Technology Transfer (STTR) programs at the U.S. Department of Agriculture (USDA) make competitively awarded grants to qualified small businesses to support high quality, advanced concepts research related to important scientific problems and opportunities in agriculture that could lead to significant public benefit if successful.
The USDA SBIR/STTR Program Office proposes to contact Phase I and II SBIR/STTR awardees to request submission of the Lifecycle Certification form as part of their interim and final reports, as required by the Small Business Administration’s “SBA SBIR/STTR Policy Directive,” dated October 1, 2020. The Lifecycle Certification form is used by USDA to ensure Small Business Concerns continue to meet specific program requirements during the life of the Funding Agreement. The Lifecycle Certification form is based on the Small Business Administration (SBA) model language and meets all SBA certification criteria.
The objectives of the SBIR/STTR Programs are to: stimulate technological innovations in the private sector; strengthen the role of small businesses in meeting Federal research and development needs; increase private sector commercialization of innovations derived from USDA-supported research and development efforts; and foster and encourage participation by women-owned and socially and economically disadvantaged small business firms in technological innovations. The USDA SBIR/STTR programs are carried out in three separate phases:
Phase I awards are to determine, insofar as possible, the scientific and technical merit and feasibility of ideas that appear to have commercial potential. Awardees typically complete Phase I within 8-12 months, but in some cases, may receive up to 24 months to complete the award.
Phase II awards are competitive awards with eligibility limited to successful Phase I awardees to further develop their Phase I work to move the research and innovations closer to the commercial marketplace. Awardees typically complete Phase II within 24 months, but in some cases, may receive up to 36 months to complete this phase of the award.
Phase III awards are where commercial applications of SBIR/STTR-funded R/R&D are typically funded by non-Federal sources of capital; or where products, services or further research intended for use by the Federal Government are funded by follow-on non-SBIR/STTR Federal Funding Agreements. Phase III projects funded with non-SBIR/STTR Federal Funding Agreements are not required to complete the Lifecycle Certification Form during Phase III. However, in the rare case, if Phase III projects are funded with SBIR/STTR Federal Funding Agreements, they may be required to complete the Lifecycle Certification Form.
The USDA SBIR/STTR Programs are administered by the National Institute of Food and Agriculture (NIFA) of the USDA. NIFA exercises overall oversight for the policies and procedures governing SBIR/STTR grants awarded to the U.S. small business community, representing approximately 3.2% of the USDA extramural R/R&D budget. This represents approximately $140M in Phase II grants awarded to the U.S. small business community from 2012 to 2020. In 1982, the Small Business Innovation Research (SBIR) Grants Program was authorized, Public Law 97-219, and in 2022, the SBIR and STTR Extension Act of 2022, reauthorized the SBIR and Small Business Technology Transfer (STTR) programs through September 30, 2025.
2. HOW, BY WHOM, AND PURPOSE FOR WHICH INFORMATION IS TO BE USED
The Lifecycle Certification form documents grantee compliance with the SBIR/STTR eligibility requirements and is required as part of agency close-out procedures.
Information collected as part of the Lifecycle Certification form that will be submitted concurrently with the interim/annual and final progress reports provided to the SBIR/STTR Office is used by agency staff to: (a) monitor federal awards and ensure compliance with applicable terms and conditions of award, regulations, policies and procedures, (b) evaluate progress in accord with goals, aims and objectives set forth in competing applications, (c) evaluate grantee plans for the next budget period and any significant changes, (d) collect workforce tracking data as required by P.L. 109-482, (e) manage scientific programs, (f) plan future scientific initiatives, and (g) report to Congress, the public and other Federal agencies. Information collected includes program participant certifications regarding: employment status of the employee performing project work; submission status of the project for funding at other Federal agencies; percentage of awardee work completed at award’s end; the awardee is managing and controlling the performance of the funding agreement; the research and/or development is/was performed in the United States and at the awardee’s facility by awardee employees; agreement to notify USDA of other Federal agency project funding; acknowledgement that information submitted may be used for determining adherence to law and other purposes; and the signatory on the form is an authorized representative of the awardee.
3. USE OF IMPROVED INFORMATION TECHNOLOGIES
This is a new collection, therefore there are no improvements to report. The Lifecycle Certification form will be a 508-compliant fillable PDF posted and accessible online. The form can also be e-mailed upon request. Program participants will return the form via e-mail to a dedicated inbox.
4. EFFORTS TO IDENTIFY DUPLICATION
No duplication is involved. There is no similar information available which can be used or modified to meet the information needs of this program. The information requested is specific to the SBIR/STTR programs.
5. METHODS TO MINIMIZE BUDGET OF SMALL BUSINESSES OR ENTITIES
SBIR and STTR awards are only available to small businesses. Consequently, all 115 respondents for this collection are necessarily small businesses. However, the Lifecycle Certification form will be a fillable PDF to help minimize the amount of time needed to complete a response to the collection.
6. CONSEQUENCE IF INFORMATION COLLECTION WERE LESS FREQUENT
If NIFA were unable to collect this data, then the USDA SBIR/STTR program would be unable to comply with the Small Business Administration program and reporting requirements that apply to all SBIR and STTR awardees.
7. SPECIAL CIRCUMSTANCES FOR INFORMATION COLLECTION
□ Requiring respondents to report information to the agency more often than quarterly:
The agency does not require respondents to report information more often than quarterly.
□ Requiring respondents to prepare a written response to a collection of information in fewer than 30 days after receipt:
The agency does not require respondents to prepare a written response to this collection in fewer than 30 days after receipt.
□ Requiring respondents to submit more than an original and two copies of any document:
The agency does not require respondents to submit more than an original and two copies of any document.
□ Requiring respondents to retain records, other than health, medical, government contract, grant-in-aid, or tax records for more than three years:
This collection does not require respondents to retain records other than health, medical, government contract, grant-in-aid, or tax records for more than three years.
□ In connection with a statistical survey, that is not designed to produce valid and reliable results that can be generalized to the universe of study:
This collection does not include a statistical survey component.
□ Requiring the use of a statistical data classification that has not been reviewed and approved by OMB:
This information collection does not require the use of statistical data classification that has not been reviewed and approved by OMB.
□ That includes a pledge of confidentiality that is not supported by authority established in statute or regulation, that is not supported by disclosure and data security policies that are consistent with the pledge, or which unnecessarily impedes sharing of data with other agencies for compatible confidential use:
This information collection does not require a pledge of confidentiality that is not supported by authority established in statute or regulation, that is not supported by disclosure and data security policies that are consistent with the pledge, or which unnecessarily impedes sharing of data with other agencies for compatible confidential use.
□ Requiring respondents to submit proprietary trade secret, or other confidential information unless the agency can demonstrate that it has instituted procedures to protect the information’s confidentiality to the extent permitted by law:
This information collection does not require respondents to submit proprietary trade secret, or other confidential information.
8. FEDERAL REGISTER NOTICE
The notice of this currently approved information collection appeared in the Federal Register on Wednesday, October 5, 2022, Vol. 87, No. 192 (87 FR 60367). There were no comments.
CONSULTATIONS WITH PERSONS OUTSIDE THE AGENCY
NIFA sought consultation outside the agency with the following individuals:
Cheng Li, Ph.D., Director of Product Development
NanoSepex Inc.
Email: [email protected]
Derek Wells, Ph.D., Founder and CEO
Exopolymer
Email: [email protected]
Christopher Rowley, Director of UAS & Geospatial Solutions Division
Skyward Ltd.
Email: C[email protected]
Stakeholders provided information related to time needed to complete the collection and suggestions to improve instructions and formatting.
9. DECISION TO PROVIDE ANY PAYMENT OR GIFT TO RESPONDENTS, OTHER THAN REMUNERATION OF CONTRACTORS OR GRANTEES
The agency does not provide payment or gifts to respondents, other than remuneration of contractors or grantees.
10. CONFIDENTIALITY PROVIDED TO RESPONDENTS
There is no data that will be released. The Lifecycle Certification form is an internal use document that will certify the awardee still meets the requirements of the program and is spending funds appropriately.
11. QUESTIONS OF A SENSITIVE NATURE
No sensitive information or potentially sensitive information is being collected.
12. ESTIMATE OF BURDEN
SBIR/STTR Lifecycle Certification: the number of respondents equals 115 annually. Each response takes fifteen (15) minutes on average to complete.
Public reporting burden for the collection of information the survey is estimated to average 15 minutes per response.
Respondents include businesses or other for-profit concerns.
Estimated number of respondents: 115
Estimated number of responses per respondent: 2
Estimated total annual burden on respondents: 58 hours
TOTAL ANNUAL COST BURDEN TO RESPONDENTS OR RECORDKEEPERS.
For the USDA SBIR Lifecycle Certification
|
Avg. Hourly Wage |
Avg. Hours/Form |
Total |
Total Forms/year |
Total Yearly Cost |
Chief Executive |
$102.00 |
0.25 |
$25.50 |
230 |
$5865.00 |
BLS statistics
*Average Hourly Wage was calculated using BLS mean salaries for chief executives.
ANNUALIZED COSTS TO RESPONDENTS
The estimated total man-hours for this information collection are 58, based on 230 responses. It is estimated that the cost to respondents is $5865.00. Other annual costs to respondents or record keepers are associated with customary and usual business or practices of organizations receiving USDA funding. This estimate accounts for the cost of fringe benefits for the respondents.
13. CAPITAL/STARTUP COSTS
There are no capital or startup costs.
14. ANNUALIZED COST TO THE FEDERAL GOVERNMENT
Estimated time and review costs using GS 11 step 5 and GS 12 step 5:
NIFA staff time
|
Avg. Hourly Wage* |
Avg. Hours/Form |
Total |
Total Forms/year |
Total Yearly Cost |
GS11/5 |
$38.07 |
0.08 |
$3.05 |
230 |
$701.50 |
GS12/5 |
$45.63 |
0.08 |
$3.65 |
230 |
$839.50 |
*Dollar amounts derived from the 2023 Federal Pay Tables for Kansas City-Overland Park-Kansas City, MO-KS assuming each a step 5 annual salary for each GS level listed.
15. REASONS FOR CHANGE IN BURDEN
There is no change to the total burden for this collection since this is a new collection. However, the original estimate provided in the Federal Register Notice (87 FR 60367) has been revised based on additional input and reports from stakeholders regarding the actual time needed to complete the form. The estimated number of respondents from the Federal Register Notice has changed slightly from 110 respondents to 115 and the average estimated amount of time spent completing the form has decreased from one hour per form to 15 minutes per form. This has resulted in the estimated total annual burden on respondents decreasing from 500 hours to 58 hours. The estimate provided in the Federal Register Notice was based on earlier input on a draft form and the estimate has since been revised based on updated input on the final form.
16. TABULATION, ANALYSIS AND PUBLICATION PLANS
No plans to publish - not applicable.
17. SEEKING APPROVAL TO NOT DISPLAY OMB APPROVAL ON FORMS
The OMB expiration date can be shown on the form; approval to not display the expiration date is not being requested.
18. EXCEPTION(S) TO THE CERTIFICATION STATEMENT (19) ON OMB 83-1
None.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | SUBJECT: |
| Author | mkrizmanich |
| File Modified | 0000-00-00 |
| File Created | 2023-08-23 |