Optimizing Virtual Care Grant Program Performance Measures

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 3 OSV Acknowledgement Form	Form and Instruction	New	Repair queued
Form 2 OVC Grant Biannual Measures Report	Form and Instruction	Unchanged	Repair queued
Form 1 Monthly Progress Report	Form and Instruction	Unchanged	Repair queued
Operational Site Visit 0915-0075 NSC_Final_EM.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2023-08-25	Repair queued
HRSA OVC Non-Substantive Change Memo_7.12.23.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2023-07-19	Repair queued
BPHC OVC Supporting Statement_Resubmission.docx	Supporting Statement A	Uploaded 2023-02-07	Missing upstream

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
261869	OSV Acknowledgement Form	Form and Instruction	New
256719	OVC Grant Biannual Measures Report	Form and Instruction	Unchanged
256718	Monthly Progress Report	Form and Instruction	Unchanged

ICR Details

OMB Control No: 0906-0075	ICR Reference No: 202308-0906-002
Status: Received in OIRA	Previous ICR Reference No: 202307-0906-002
Agency/Subagency: HHS/HRSA	Agency Tracking No:
Title: Optimizing Virtual Care Grant Program Performance Measures
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 08/28/2023

table that charts list comparision

	Requested	Previously Approved
Expiration Date	04/30/2026	04/30/2026
Responses	956	406
Time Burden (Hours)	3,966	3,938
Cost Burden (Dollars)	0	0

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Abstract: The Health Resources and Services Administration’s (HRSA) Bureau of Primary Health Care (BPHC) is requesting Office of Management and Budget (OMB) approval to electronically collect data for Optimizing Virtual Care (OVC) grant recipient activities and performance measures over an approximately 14-month period. In February 2022, HRSA awarded nearly $55 million to 29 HRSA-funded health centers through the OVC grant program to increase health care access and quality for underserved populations through virtual care such as telehealth, remote patient monitoring, digital patient tools, and health information technology platforms. The goal of the OVC grant program is to continue to support innovation that began during the COVID-19 pandemic, when health centers quickly expanded their use of virtual care to maintain access to essential primary care services for underserved communities. HRSA-funded health centers serve special and vulnerable populations facing barriers to virtual care access, such as low digital literacy, low connectivity capabilities, or limited technology access. The 29 grant recipients will serve as a model for how to increase equitable virtual care, generating and refining strategies that can be adapted and scaled across the Health Center Program. The data on grant recipient activities and performance will help HRSA demonstrate, adapt, assess, and disseminate promising practices, strategies, and novel models of virtual care across the nation’s health centers. The grant recipient activities related to implementation of novel models of virtual care, including aggregate data on patients served and the services they received, will be captured via monthly progress reports. A set of health center performance measures will be captured via a biannual measures report and will provide evidence-informed insight into health equity and virtual care. The Health Center Program and supplemental awards to health centers are authorized by Section 330 of the Public Health Service (PHS) Act, as amended (42 U.S.C. 254b). Notably, HRSA is authorized under 42 U.S.C. 254b(d) to make supplemental awards for health centers to “implement evidence-based models for increasing access to high-quality primary care services, which may include models related to… expanding the use of telehealth and technology-enabled collaborative learning and capacity building models .” As per 45 CFR §75.301, HRSA is obligated to collect performance information on its grants “in a way that will help the HHS awarding agency and other non-Federal entities to improve program outcomes, share lessons learned, and spread the adoption of promising practices.” The original version of the information collection instruments submitted to OMB inadvertently included the April 2022 versions of the data collection instruments developed prior to the 60-day public comment period (Biannual 12-Items Measures Progress Report version 3.1 and OVC Grant Recipient MPR template version 3.5b, dated April 5, 2022). Thus, HRSA is now submitting the revised instruments (OVC Biannual Measures Report Template version 6.0 and OVC Grant Recipient MPR version 4.0, dated December 8, 2022), which include minor revisions made in response to grant recipient and OVC project officer feedback.

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Authorizing Statute(s): US Code: 42 USC 254b Name of Law: Health centers
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 37874	06/24/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 7986	02/07/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
Monthly Progress Report	1	Monthly Progress Report
OSV Acknowledgement Form	3	OSV Acknowledgement Form
OVC Grant Biannual Measures Report	2A, 2	Biannual Measures Report ,   OVC Biannual Measures Report Template v7.0.

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	956	406	0	550	0	0
Annual Time Burden (Hours)	3,966	3,938	0	28	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: HRSA is requesting that the Operational Site Visit acknowledgement form be approved as an amendment to the Optimizing Virtual Care Grant Program Performance Measures ICR. The purpose of this request is to receive OMB approval to add the OSV acknowledgement form to the Optimizing Virtual Care Grant Program Performance Measures ICR. The OSV acknowledgement form will be used to coordinate health center oversight. The burden increase is 27.5 hours (rounded up to 28 hours), per year.

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Annual Cost to Federal Government: $69,705

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/28/2023

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