1810-new_COMPS Data Guide - CMO APR and SchoolSubgrant Data Collection

Charter Online Management and Performance System (COMPS) CMO APR

1810-new_COMPS Data Guide - CMO APR and SchoolSubgrant Data Collection

OMB: 1810-0781

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Charter Online Management and Performance System (COMPS)


Charter Management Organization (CMO) Program


Grant Profile Data Guide


Release 2.0, January 2024


Comps.ed.gov
















Public Burden Statement


According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number.  The valid OMB control number for this information collection is 18xx-xxxx.  Public reporting burden for this collection of information is estimated to average 33 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.  The obligation to respond to this collection is required to maintain or retain benefits (EDGAR, Section 75.720 and 80.40).  If you have any comments concerning the accuracy of the time estimate, suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application or survey, please contact Stephanie Jones, at [email protected], directly.



















  1. Data Introduction

    1. Overview

This document provides a description of the data elements used to describe the implementation and performance of CSP Grantees as part of the Charter School Programs (CSP) Data Collection, Risk Assessment, and Monitoring contract (GS-10F-0288W) and the Charter Online Management and Performance System (COMPS).

The Charter Schools Program (CSP) grant program serves the purpose of Section 5201 of the Elementary and Secondary Education Act of 1965 (ESEA), which seeks to expand the number of high-quality charter schools and increase national understanding of the charter school model.


    1. Purpose

The Charter Online Management and Performance System (COMPS) is a web-based application designed to assist ED in conducting compliance and performance monitoring activities for CSP Grantees. COMPS accumulates evidence of compliance and performance from Grantees, as well as provides the ability to capture previously reported data in a more secure and efficient manner. The vision is that COMPS will:

  • Streamline the collection of data relating to the CSP monitoring of CMOs using COMPS.

  • Provide a comprehensive performance and knowledge management platform.

  • Collect grant-recipient performance data, import budget data, perform analytics, automate key document and reporting workflows, and enable two-way communication between OESE and Grantees.


Grantees currently submit their Annual Performance Reports through the ED 524B generic form, and report on funding to schools using the Excel-based CSP Data Collection Form. The new collection for grantees will combine and refine the data elements form each, and provide for reporting via a web-based platform.

Two modules in COMPS are covered within this data guide. They are:

  • School/Subgrant Data Collection Module: Based on the current CSP Data Collection Form, this module allows the Department to monitor CSP grant performance and analyze data related to accountability for academic performance and financial integrity. Grantees submit data twice per year (Spring and Fall) to update school information, obligations, operational statuses etc.

  • Annual Performance Reports (APR) Module: Based on the “paper form” that is submitted to the Department today, this module allows grantees to submit their APRs twice per year (Spring and Fall) to enter narratives on their performance towards meeting performance measures and budget.


Authorized users submit their APRs using this system. In each subsequent reporting period, grantee users will only be required to update those sections of the performance report that have new activity or outcomes, thereby eliminating the need to re-enter the same static information each year. This is the most efficient way to collect and review performance reports at the grantee and program level. It also allows for rapid dissemination of data collected as it is collected via the web-based system and stored in a secure database. ED staff can access the data at any time to respond immediately to Congress. Select data elements are made available to authorized grantee users via the web-based application.

The purpose of this document is to outline the data architecture and key data elements associated with the APR and School/Subgrant Data Collection module for CMO Grantees. This data guide defines the fields collected in the COMPS APR and School/Subgrant Data Collection modules for CMO grantees. It is to be used in conjunction with the CMO COMPS APR and School/Subgrant Data Collection User Guide for a complete understanding of the system and process.

  1. Data Workflow/Architecture

    1. Workflow

The following steps depict the high-level workflow:

  1. Grantees will have filled out a Grant Profile for their associated CSP award (see Grant Profile User Guide).

  2. Each reporting period (spring and then the fall), ED will open the system for reporting.

  3. Grantees will enter the School/Subgrant Data Collection Module to submit data associated to their grant award.

  4. Grantees will fill out the requirement information and add a subgrant (if new), or update subgrants (e.g., obligations made).

    1. Please note: The subsequent sections/screenshots show the “add” school aspect of the process. Grantees can also click to edit prior subgrant submissions. This has the same data fields but would display what they had previously submitted.

  5. Grantees will submit it back to ED/Contractor for review.

  6. ED/Contractor will review, and either approve or reactivate the submission.

  7. If reactivated, the grantees will add or correct information and resubmit the information back to ED.

  8. Information submitted in the School/Subgrant Data Collection module will feed into the APR module.

  9. Once a data collection form has been submitted within a reporting period (Spring/Fall), the Grantee will then be able to access the APR module.

  10. Grantees will fill out the required information in the APR.

    1. Note: After the first APR submission, data is saved and then redisplayed to Grantees for.

  11. Grantees will submit it back to the Department for review.

  12. ED will review, and either approve or reactivated.

  13. If reactivated, the grantee will add or correct information and resubmit.

  14. The process repeats each Spring and Fall until the grant award is closed out.


    1. Data Architecture

The database for COMPS is contained in a Microsoft SQL Server instance contained within the virtual machine running the web application.


    1. Logical Data Model

The following diagram is a simple example of how the User Account Management, Grant Profile modules, School/Subgrant Data Collection and APR modules are linked, with interactions by users.


  1. School/Subgrant Collection

    1. Overview

The School/Subgrant Data Collection module is an online version of the previously used, excel based CSP Data Collection form. This module is used to collect information to ensure compliance and gauge program impact. ED seeks to collect descriptive information about program operation from each grantee. Also, ED seeks to collect school-level information on the operational statuses of all CSP-funded schools; amounts obligated and paid to CSP-funded schools; CMO and Authorizer information; and other school-level data (Title I status, school type, etc.). This module will be utilized twice a year by all CSP grantees funded through the CMO program. The module is considered part of the reporting requirement for grantees and, as such, is typically administered in conjunction with the Annual Performance Report (APR) and again six months following (usually as grantees are submitting updated budget documents to CSP).


    1. Data Dictionary

The following sections describe the data tables, data fields, and descriptions for the School/Subgrant Data Collection module.


      1. Data Collection Forms

This table creates unique forms for each data collection entry across reporting periods.


Field

Data Type

DataCollectionFormId

Unique identifier for each submitted school/subgrant data collection form.

DueDateUtc

Due date of the form for the reporting period.

FormStatus

The state the form is in. Values can be:

  1. Not Available for Reporting

  2. New

  3. Open For Submission

  4. Draft Submitted

  5. Reopened for Revisions

  6. Initial Review Complete

  7. Complete

GrantAwardId

Unique Identifier for the Grantee’s award.

LastModifiedDateUtc

Data the form/module was last modified.


      1. Charter Schools

This table describes the data elements Grantees view and interact with when adding (or editing) a school award. Specifically, it captures the Charter School Information.


Field

Description

CharterSchoolId

Unique identifier for the individual Charter School.

Name

Name of the Charter School that Grantees enter.

NcesId

Unique identifier for a school. The first 2 digits identify the state and the last 5 digits identify the school district. Combined, they make a unique 7-digit ID for each school district.

GrantType

Type of grant for the school. Grantees can select the following values:

“Replication”

“Expansion”

Address1

Address of the school.

Address2

Address of the school (if needed).

City

City where the school is located.

UsStateId

Unique identifier for the state the school is located in.

ZipCode

Zip code for the school.

ProjectBeginDate

Date the Grantee’s project began.

ProjectEndDate

Date the Grantee’s project ends.



      1. Local Education Agencies

This table describes the data elements Grantees view and interact with when adding (or editing) a school award. Specifically, it captures the Local Education Agencies Information.


Field

Description

LocalEducationAgencyId

Unique identifier for the LEA.

Name

Name of the LEA.

NcesId

Unique NCES ID for the LEA.

Address1

Address of the LEA.

Address2

Address of the LEA (if needed).

City

City LEA is located in.

UsStateId

State the LEA is located in.

ZipCode

Zip code of the LEA.

HasOnlyCharterSchools

Yes/No if the LEA only has charter schools.

ActsAsOwnLea

If the Charter School acts as its own LEA.


      1. Authorizer

This table describes the data elements Grantees view and interact with when adding (or editing) a school award. Specifically, it captures the Authorizer Information.


Field

Description

AuthorizerId

Unique identifier for the Authorizer.

AuthorizerType

Grantee can select:

Local Education Agency (LEA)

State Education Agency (SEA)

Non-Profit Organization (NPO)

Higher Education Institute (HEI)

Independent Chartering Board

Mayor/Municipal Office

Name

Name of the Authorizer.

HasReligAffiliation

Yes/No question if the Authorizer has a religious affiliation.

AuthorizedDate

Date Authorized or Renewed.

Address1

Address of the Authorizer.

Address2

Address of the Authorizer (if needed).

City

City Authorizer is located in.

UsStateId

State the Authorizer is located in.

ZipCode

Zip code of the Authorizer.



      1. Charter School Management Information

This table describes the data elements Grantees view and interact with when adding (or editing) a school award. Specifically, it captures the Charter School Management Information. CMO grantees can add multiple management organizations.


Field

Description

MgmtOrgID

Unique identifier for the management organization.

MgmtOrg Affiliation

Yes/No question if the school is affiliated with a management organization.

MgmtOrgType

Grantees can select:

Non-profit Charter Management Organization (CMO)

For-profit Education Management Organization (EMO)

Other

Name

Name of the Charter School Management organization.

Address1

Address of the Charter School Management organization.

Address2

Address of the Charter School Management organization (if needed).

City

City Charter School Management organization is located in.

UsStateId

State the Charter School Management organization is located in.

ZipCode

Zip code of the Charter School Management organization.

RolesandResp

Text box that Grantees enter to describe the roles and responsibilities of the Charter School Management organization.



      1. Charter School Characteristics

This table describes the data elements Grantees view and interact with when adding (or editing) a school award and its operational information. Specifically, it captures the Charter School Characteristics.


Field

Description

OperationalStatus

Grantees select from the following values:

Open

Future

Closed

Will Not open

YearEnrolled

Year the school first enrolled students.

VirtualStatus

The virtual status of the school. The Grantee can select from the following values:

Full Virtual

Primarily Virtual

Supplemental Virtual

Not Virtual

OpeningDate

The anticipated opening date of the school if “Future” is selected.

Explanation

If delayed, closed or non-start is selected, Grantees input a rationale and/or explanation.

TitleStatus

Grantees select from the following values:

Schoolwide Program

Targeted Assistance School

Not Title I

SchoolType

Grantees select from the following values:

Alternative

Technical

Traditional

Special Education

IsFullService

Yes/No selection Grantees make if the school is a full-service community school.

IsMagnet

Yes/no selection Grantees make if the school is a magnet school.

IsCEFunded

Yes/no selection Grantees make if the school has received funding support through the CSP’s Credit Enhancement (CE) program.



      1. Charter School Characteristics

This table describes the data elements Grantees view and interact with when adding (or editing) a school award and its operational information. Specifically, it captures the Lottery, Enrollment and Demographic Information.


Field

Description

IsWeightedLottery

Yes/No selection Grantees make if the charter school used a weighted lottery.

IsUnifiedSchool

Yes/No selection Grantees make if the charter school participates in a unified school placement lottery.

GradesFunded

Cell Grantees input for the grades funded for expansion.

GradesOffered

Cell Grantees input for the grades offered for expansion.

PlannedEnrollment

Cell Grantees input for planned enrollment.

TotalEnrollment

Cell Grantees input for total enrollment.

Waitlist

Cell Grantees input for waitlist numbers.



      1. School Award Information

This table describes the data elements Grantees view and interact with when adding (or editing) a school award and the individual school (transaction) periods.


Field

Description

SubgrantObligationId

Unique identifier for the specific obligation transaction.

BudgetPeriodId

Calendar selection Grantees make for the begin and end date of the budget period for the school.

DollartAmtPaid

The dollar amount paid to the school.


      1. Additional Information

This table describes the data elements Grantees view and interact with when adding (or editing) a school award and the final comments they make on it, prior to submission.


Field

Description

SubgrantAwardId

Unique identifier for the award submission.

Comments

Text box Grantees can fill out any additional comments/information prior to submission.
















  1. APR Collection


    1. Overview

Grantees currently submit their Annual Performance Reports through the ED 524B standard form, and report on funding to schools using the Excel-based CSP Data Collection Form. The new collection for grantees will combine and refine the data elements form each, and provide for reporting via a web-based platform. CMO grantees will complete the following sections:

  • Executive Summary

  • Performance Measures Reporting

  • Priorities and Requirements

  • Pipeline

  • Subgrant Application and Peer Review

  • Lottery

  • Education Program

  • Budget Details

  • Budget Implications


    1. Data Dictionary

The following sections describe the data tables, data fields, and descriptions for the APR module.


      1. APR Reports and Grant Award

This table describes the key data elements associated to the unique grant award and unique APR record that is generated for each APR submission.


Field

Description

AnnualPerformanceReportId

Unique system identifier for the APR record.

AprGrantAwardId

Unique system identifier for the referenced Grant Award record.

FedFiscalYearAwarded

Year the grant was awarded.

ProjectTitle

Title of the grant.

FedFiscalYearReported

Current fiscal year the APR record is for.

LastModifiedDateUtc

Date there were changes to the APR record.

ReportingPeriodBeginDateUtc

Begin date of the reporting period for the APR record.

ReportingPeriodEndDateUtc

End date of the reporting period for the APR record.

ReportStatus

Code that identifies the status of the APR:
0 - New
1 - InProgress
2 - Submitted
3 - Approved
4 - Revise
5 - Complete

ReportTypeId

Code that identifies the type of the APR form:
0 - APR
1 - AdHoc


    1. Coverpage

This table describes the data elements Grantees view and interact with when completing the Coverpage section of the APR. It includes Human Subject and Data Privacy and Security measures.


Field

Description

AprId

Unique identifier for the APR form submission.

HumanSubjects

Display for IRB approval not required.

DataPrivacyUpload

Document upload Grantees make for their data privacy and security measures documentation.

DataPrivacyCertifcation

Yes/No question Grantees respond to if their current data privacy and security measures documentation is up-to-date. If no, they are asked to reupload.


    1. Assurances

This table describes the data elements Grantees view and interact with when completing the Assurances section of the APR.


Field

Description

AssuranceId

Unique system identifier for the assurance line-item record.

AprId

Unique identifier for the APR form submission.

RowNo

System ID used to order the items on screen. A number indicating the order that the priority should be placed in.

Description

Specific assurances description that was input by ED for the cohort.


The following are the line-item data elements for assurances.


Field

Description

AssurancesSubLineLitemId

Unique system identifier for the assurance sub line-item record.

AssurancesTemplateLineItemId

Associated the sub-line item to the appropriate assurances template generated by ED.

Description

Specific assurances sub-item description that was input by ED for the cohort.

RowNo

System ID used to order the items on screen. A number indicating the order that the priority should be placed in.



    1. Executive Summary

This table describes the data elements Grantees view and interact with when completing the executive summary section of the APR.


Field

Description

AprId

Unique identifier for the APR form submission.

ExecSummaryUpload

Document upload Grantees make for their executive summary.


    1. Performance Measure Status

This table describes the data elements Grantees view and interact with when completing the Performance Measures Status section of the APR.


Field

Description

AprId

Unique identifier for the APR form submission.

CompleteData

Yes/No question Grantees answer if they have complete data on performance measures.

Explain

If Grantees select No, they are prompted to explain the cause of the delays.

AvailDate

Calendar selection for when the information will be available and submitted to the Department.


    1. Performance Measures and Objectives Reporting

This table describes the data elements Grantees view and interact with when completing the Performance Measures Reporting section of the APR.


Field

Description

AprId

Unique identifier for the APR form submission.

AprProjectObjectiveId

Unique identifier for the project objective.

AprPerformanceMeasureId

Unique identifier for the performance measure tied to the project objective.

RowNo

System ID used to order the items on screen. A number indicating the order that the performance measures and objectives should be placed in.

Title

Display of the title of the performance objective and measure.

InProgressStatus

Status of progress selection Grantees make under a performance measure if it is still “in-progress.”

MetStatus

Status of progress selection Grantees make under a performance measure if it is still “met.”

NotMetStatus

Status of progress selection Grantees make under a performance measure if it is still “not met.”

TargetValue

The value imported from the Grant Profile.

ActualValue

The actual value at the time of the APR.

ProgressDesc

A text box description Grantees use to provide additional information (e.g., challenges faced).

NotMetDesc

A text box description Grantees use to provide additional information if a measure has not been met.


    1. Competition Priorities and Requirements

This table describes the data elements Grantees view and interact with when completing the competition priorities and requirements section of the APR.


Field

Description

CompetitionPriorityId

Unique identifier of the competition priority, imported from the Grant Profile.

AprId

Unique identifier for the APR form submission.

RowNum

System ID used to order the items on screen. A number indicating the order that the priority should be placed in.

PriorityDescription

Description of the associated competition priority.

PriorityChanges

Yes/No select Grantees make if there have been changes to the competition priorities and requirements since the last submission.

GranteeResponse

Input from the Grant Profile/last APR submission. Field becomes editable if Grantees select “yes” to if there have been changes.


    1. Priorities and Requirements – Governance and Management Plan

This table describes the data elements Grantees view and interact with when completing the governance and management plan section of the APR.


Field

Description

AprId

Unique identifier for the APR form submission.

GovernanceChanges

Yes/No select Grantees make if there have been changes to the grantee’s governance board policies during the current budget period.

GovernanceGranteeResponse

If Grantees select yes, they need to describe the changes.



    1. Priorities and Requirements – Management Organizations

This table describes the data elements Grantees view and interact with when completing the management organizations section of the APR.


Field

Description

AprId

Unique identifier for the APR form submission.

EMOESPChange

Yes/No select Grantees make if there have been changes to the grantee’s Education Management Organizations (EMOs) or Education Service Providers (ESPs) during the current budget period.

MgmtLegalChange

Yes/No select Grantees make if there have been changes to the grantee’s management and/or legal relationship with its subrecipient schools during the current budget period.

PerformanceContract

Yes/No select Grantees make if other organizations have a performance contract with an authorized public chartering agency to operate or manage one or more of the subrecipient schools.

GovernanceGranteeResponse

If Grantees select yes to any of the questions above, they need to describe the changes.


    1. Priorities and Requirements – Succession Plan

This table describes the data elements Grantees view and interact with when completing the succession plan section of the APR.


Field

Description

AprId

Unique identifier for the APR form submission.

SuccessionPlanUpload

Document upload for a Grantee’s succession plan.

IsSuccessionDeveloped

Check mark Grantees select if a succession plan has not been developed.

SuccessionGranteeResponse

Description if Grantees need to develop a succession plan.

SuccessionDate

Calendar selection Grantees make to mark the anticipated completion date of the succession plan.

KeyPersonnelChanges

Yes/No select Grantees make if there have been changes to key grant personnel during the current budget period.

PersonnelChangeResponse

Description of the personnel changes.



    1. Priorities and Requirements – Transportation Plan

This table describes the data elements Grantees view and interact with when completing the transportation plan section of the APR.


Field

Description

AprId

Unique identifier for the APR form submission.

TransportChanges

Yes/No select Grantees make if there have been changes to the transportation plan.

TransportChangeResponse

Description of the changes.



    1. Priorities and Requirements – Closure Plan

This table describes the data elements Grantees view and interact with when completing the closure plan section of the APR.


Field

Description

AprId

Unique identifier for the APR form submission.

ClosurePlanFilePath

A document Grantees uploaded in their Grant Profile.

ClosureChanges

Yes/No select Grantees make if there have been changes to the closure plan.

ClosureChangeResponse

Description of the changes.


    1. Pipeline

This table describes the data elements Grantees view and interact with when entering pipeline information.


Field

Description

BudgetPeriodId

Unique dates pulled for the Grantee based on their cohort budget period dates and their grant duration.

CohortTemplateLineItemId

Pulls the Grantee’s cohort budget period dates.

GrantAwardId

Unique ID for the grant award.

CurrBPExpansionSchoolCount

Display the expansion numbers populated in Grant Profile for the current budget period.

CurrBPReplicationSchoolCount

Display the replication numbers populated in Grant Profile for the current budget period.

CurrRPExpansionSchoolCount

The number of expansion schools in the current reporting period.

CurrRPReplicationSchoolCount

The number of replication schools in the current reporting period.

RemCurrBPExpansionSchoolCount

The remainder of expansion schools in the current budget period.

RemCurrBPReplicationSchoolCount

The remainder of replication schools in the current budget period.

CurrBudgetPeriodSchoolTotal

System calculation to add all the current budget period entries across expansion and replication of subrecipients.

CurrReportingPeriodSchoolTotal

System calculation to add all the current reporting period entries across expansion and replication of subrecipients.

RemCurrBudgetPeriodSchoolTotal

System calculation to add all the remainder of current budget period entries across expansion and replication of subrecipients.

SubrecipientSchoolStatus

Yes/No question Grantees will enter if they are on track to meet the number of projected subrecipient schools for the current budget period.

SubrecipientSchoolDesc

If Grantees select No, they are required to add a description of the extenuating circumstances that will impact the grantee’s ability to meet the projected number of subrecipient schools funded during the current budget period.

CurrBPExpansionSeatCount

Display the expansion numbers populated in Grant Profile for the current budget period.

CurrBPReplicationSeatCount

Display the replication numbers populated in Grant Profile for the current budget period.

CurrRPExpansionSeatCount

The number of expansion seats in the current reporting period.

CurrRPReplicationSeatCount

The number of replication seats in the current reporting period.

RemCurrBPExpansionSeatCount

The remainder of expansion seats in the current budget period.

RemCurrBPReplicationSeatCount

The remainder of replication seats in the current budget period.

CurrBudgetPeriodSeatTotal

System calculation to add all the current budget period entries across expansion and replication of seats.

CurrReportingPeriodSeatTotal

System calculation to add all the current reporting period entries across expansion and replication of seats.

RemCurrBudgetPeriodSeatTotal

System calculation to add all the remainder of current budget period entries across expansion and replication of seats.

NumberSeatsStatus

Yes/No question Grantees will enter if they are on track to meet the number of seats funded for the current budget period.

NumberSeatsDesc

If Grantees select No, they are required to add a description of the extenuating circumstances that will impact the grantee’s ability to meet the projected number of seats funded during the current budget period.

MeetPipelineApprovals

Yes/No question Grantees will enter if they expect to meet the approved number of subrecipients and seats funded for the next budget period.

PipelineDescription

If Grantees select No, they are required to describe the extenuating circumstances impacting their ability to meet the approved numbers.



    1. Lottery

The table below describes the data that is displayed to Grantees, and is required for Grantees to submit, for their lotteries as part of their grant project status submission.


Field

Description

GrantAwardId

Unique ID of the Grantee and award.

IsLotteryPlanChanged

Grantee will select yes or no if the lottery plan has changed.

LotteryPolicyFilePath

Grantees will then be required to upload the lottery plan document if they select yes.

IsLotteryWeight

Grantee will select yes or no if the plan includes weights.

IsLotteryApproved

Grantee will select yes or no if the plan is approved.

PrefersEmployeeChildLottery

If their lottery plan has an allowable preference for “sibling.”

PrefersOtherLottery

If their lottery plan has an allowable preference for “other.”

PrefersOtherLotteryDesc

If PrefersOtherLottery is selected, Grantees are required to input data in a text box.

PrefersSchoolFounderChildLottery

If their lottery plan has an allowable preference for “Children of school founders.”

PrefersSiblingLottery

If their lottery plan has an allowable preference for “Children of employees.”


    1. Grant Project Status – Educational Program

The table below describes the data that is displayed to Grantees, and is required for Grantees to submit, for educational program as part of their APR.


Field

Description

EducProgramChange

Yes/No question Grantees respond to on whether there are changes to the educational programming at the school.

EducProgramResponse

If Grantees select yes, they are prompted to provide a description of the changes and whether they have been approved.

NeedsAssessmentChange

Yes/No question Grantees respond to on whether they have conducted an updated needs assessment during the current budget period.

NeedsAssessmentResponse

If Grantees select yes, they are prompted to provide a description of the changes.



    1. Grant Project Status – Racially and Socio-Economically Diverse Schools

The table below describes the data that is displayed to Grantees, and is required for Grantees to submit, for racially and socio-economically diverse school requirements as part of their APR.


Field

Description

RacialDiverseSchools

A text box Grantees respond to, describing the grantee’s continued efforts to address the racially and socio-economically diverse schools application requirement.

ReplicationExpansionResponse

A text box Grantees respond to, describing the grantee’s efforts to ensure the replication and/or expansion of its grant-funded schools will not affect any desegregation efforts in the communities in which the schools are located.



    1. Grant Project Status – Parent and Community Engagement

The table below describes the data that is displayed to Grantees, and is required for Grantees to submit, for parent and community engagement requirements as part of their APR.


Field

Description

ParentEngagement

A text box Grantees respond to, describing the grantee’s efforts to solicit and consider input from parents and the community.



    1. Budget – Indirect Costs

The table below describes the data that is displayed to Grantees, and is required for Grantees to submit, for their indirect costs as part of their APR submission.


Field

Description

GrantAwardId

Unique system identifier for the referenced grant award.

IndirectCostChanges

Yes/No question if there have been changes to the grantee’s indirect cost information. If so, the fields below become editable.

IsIndirectCost

Grantees select this action if they claim indirect cost. 

FederalGovtApproved

If the following applies to a Grantees indirect cost agreement: “The Grantee has an Indirect cost Rate Agreement approved by the Federal Government.”

DeMinimusRate

If the following applies to a Grantees indirect cost agreement: “The Grantee is not a State, local government, or Indian tribe, and is using the de minimus rate of 10% of modified total direct costs (MTDC) in compliance with 2 CFR 200.414(f).”

RestrictedRateProgram

If the following applies to a Grantees indirect cost agreement: “The Grantee is funded under a Restricted Rate Program and is using a restricted indirect cost rate that either.”

TrainingRateProgram

If the following applies to a Grantees indirect cost agreement: “The Grantee is funded under a Training Rate Program and:”

EdAgencyApproved

If ED is selected for the approving federal agency.

OtherAgencyApproved

If “other” agency is selected.

OtherApprovingAgencyName

Description to input another agency name.

RateAgreementBeginDateUtc

Period covered by the indirect Cost Rate Agreement.

RateAgreementEndDateUtc

Period covered by the indirect Cost Rate Agreement.

RestrictedRateProgramOptions

Grantee can select “is included in approved Indirect Cost Rate Agreement” or “Complies with 34 CFR 76.564(c)(2)”.

TrainingRateProgramOptions

Grantee can select “recovering indirect cost using 8% of MTDC in compliance with 34 CFR 76.564(c)(2)” or “Recovering indirect cost using its actual negotiated indirect cost rate reflected in 9(b)".


    1. Budget Details

The table below describes the data that is displayed to Grantees, and is required for Grantees to submit, for their approved budget as part of their Grant Profile submission.


Field

Description

ApprovedBudgetId

Unique system identifier for the approved budget record.

ApprovedBudgetNarrativeFilePath

A budget narrative document Grantee’s will upload prior to filling out their approved budgets.

BudgetPeriodId

Unique system identifier for the referenced budget period record.

Category

Code to identify the category of the budget amount:
0 - Personnel
1 - Fringe Benefits
2 - Travel
3 - Equipment
4 - Supplies
5 - Contractual
6 - Indirect Costs
7 – Other

8 – Indirect Costs

InitialApprovedBudget

The approved budget total, broken down by budget category, pulled directly from the Grant Profile.

IncurredCosts

Grantees will enter the amount of funds expended during the reporting period for each category.

AnticipatedCosts

Grantees will enter the amount of funds before the grant budget period ends for each category.

Carryover

Auto generated cell that calculates the amount of funds the grantee will carry over to the next budget period for each category.

ExpendExplanation

Grantees provide a description of what the grantee expended or will expand before the end of the budget period. Grantees will fill this text box in for each category.

CarryExplanation

Grantees provide a description of what the grantee will carryover and is planning on spending for the next budget period. Grantees will fill this text box in for each category.



    1. Budget Implications

This table describes the data elements Grantees view and interact with when completing the budget implications section of the APR.


Field

Description

ApprovedBudgetId

Unique system identifier for the approved budget record.

PreviousGrantExpenditures

Total grant expenditures from the previous budget period.

TotalGrantExpenditures

Total grant expenditures for the current budget period.

ProjectDescription

Text box question Grantees enter to describe the grantee’s ability to carry out the project as proposed for the next budget period.

CarryOverDescription

Text box question Grantees enter to explain any significant carryover anticipated for the next budget period.

ProjectScopeChanges

Yes/No question Grantees enter for anticipated changes to the project scope for the next budget period not described elsewhere in the APR.

AnticipatedCarryOver

Yes/No question Grantees enter if there are anticipated changes to the budget for the next budget period.

IfYesResponse

If Grantees select Yes to ProjectScopeChanges or AnticipatedCarryOver, they are prompted to provide an explanation.


    1. Technical Assistance and Support From CSP

This table describes the data elements Grantees view and interact with when completing the TA assistance section of the APR.


Field

Description

TASupportResponse

Text box question Grantees enter to identify any areas where Grantees require Technical Assistance.



Office of Elementary and Secondary Education – COMPS – Data Guide – Release 2.0

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