Download:
pdf |
pdfCharter Online Management and Performance System
(COMPS)
Charter Management Organization (CMO) Program
Annual Performance Report (APR) and School/Subgrant
Collection Module
User Guide
Release 2.0, January 2024
Comps.ed.gov
Public Burden Statement
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection
of information unless such collection displays a valid OMB control number. The valid OMB control
number for this information collection is 18xx-xxxx. Public reporting burden for this collection of
information is estimated to average 33 hours per response, including time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and
reviewing the collection of information. The obligation to respond to this collection is required to
maintain or retain benefits (EDGAR, Section 75.720 and 80.40). If you have any comments
concerning the accuracy of the time estimate, suggestions for improving this individual collection, or
if you have comments or concerns regarding the status of your individual form, application or survey,
please contact Stephanie Jones, at [email protected], directly.
Office of Elementary and Secondary Education – COMPS – User Guide – Release 2.0
1 Table of contents
2
3
4
INTRODUCTION .................................................................................................................................................. 4
2.1
SYSTEM OVERVIEW ....................................................................................................................................... 4
2.2
PURPOSE ...................................................................................................................................................... 4
SCHOOL/SUBGRANT DATA COLLECTION ..................................................................................................... 6
3.1
OVERVIEW ..................................................................................................................................................... 6
3.2
REPORTING STEPS ........................................................................................................................................ 6
3.3
TASKS AND SCREENSHOTS ............................................................................................................................. 7
3.3.1
Homepage ............................................................................................................................................... 7
3.3.2
School Award Page ................................................................................................................................. 8
3.3.3
Add School – Contact Information Page ................................................................................................. 9
3.3.4
Add School – LEA Information Page..................................................................................................... 10
3.3.5
Add School – Authorization & Management Page ................................................................................ 11
3.3.6
Add School – Charter Management Info Page ..................................................................................... 12
3.3.7
Add School – Operational Info – Charter School Characteristics ......................................................... 13
3.3.8
Add School – Operational Info – Lottery, Enrollment, and Demographics Info .................................... 15
3.3.9
Add School –School Award Info ............................................................................................................ 16
3.3.10
Add School –Additional Information .................................................................................................. 17
3.3.11
Review, Submit ................................................................................................................................. 18
ANNUAL PERFORMANCE REPORT (APR) .................................................................................................... 19
4.1
OVERVIEW ................................................................................................................................................... 19
4.2
REPORTING STEPS ....................................................................................................................................... 19
4.3
TASKS AND SCREENSHOTS ........................................................................................................................... 20
4.3.1
Dashboard ............................................................................................................................................. 20
4.3.2
System Intro .......................................................................................................................................... 20
4.3.3
Coverpage – Human Subjects .............................................................................................................. 21
4.3.4
Coverpage – Data Privacy & Security Measures .................................................................................. 22
4.3.5
Assurances ............................................................................................................................................ 23
4.3.6
Executive Summary .............................................................................................................................. 24
4.3.7
Grant Project Status – Performance Measure Status ........................................................................... 25
4.3.8
Grant Project Status – Performance Measure Reporting ..................................................................... 26
4.3.9
Grant Project Status – Priorities and Requirements – Competition Priorities ....................................... 28
4.3.10
2
Grant Project Status – Priorities and Requirements – Governance and Management .................... 30
3
4.3.11
Grant Project Status – Priorities and Requirements – Management Organizations ........................ 31
4.3.12
Grant Project Status – Priorities and Requirements – Succession Plan .......................................... 33
4.3.13
Grant Project Status – Priorities and Requirements – Transportation Plan ..................................... 34
4.3.14
Grant Project Status – Priorities and Requirements – Closure Plan ................................................ 35
4.3.15
Grant Project Status – Pipeline ......................................................................................................... 36
4.3.16
Grant Project Status – Lottery .......................................................................................................... 39
4.3.17
Grant Project Status – Educational Program .................................................................................... 40
4.3.18
Grant Project Status – Educational Program – Racially and Socio-Economically Diverse Schools 41
4.3.19
Grant Project Status – Educational Program – Parent and Community Engagement ..................... 42
4.3.20
Budget – Indirect Costs..................................................................................................................... 43
4.3.21
Budget – Budget Details ................................................................................................................... 45
4.3.22
Budget – Budget Implications ........................................................................................................... 50
4.3.23
Technical Assistance and Support From CSP ................................................................................. 52
4.3.24
Sign, Review and Submit .................................................................................................................. 53
2 Introduction
2.1 System Overview
This document provides a description of the executed tasks and associated screenshots that are used to describe
the implementation and performance of CSP Grantees as part of the Charter School Programs (CSP) Data
Collection, Risk Assessment, and Monitoring contract (GS-10F-0288W) and the Charter Online Management and
Performance System (COMPS). Where applicable, this document provides explicit detail on the logic patterns of
response options which show the full range of experiences Grantees may have as they use the system based on
their responses as they go.
The Charter School Programs (CSP) grant program serves the purpose of Section 5201 of the Elementary and
Secondary Education Act of 1965 (ESEA), which seeks to expand the number of high-quality charter schools and
increase national understanding of the charter school model. Charter Management Organizations (CMO) are one
of the key institutions and recipients of Federal CSP funds. CMOs are non-profit organization that operates or
manages multiple charter schools (either through a contract with the charter schools or as the charter holder)
linked by centralized support, operations, and oversight.
As CSP grant recipients, CMO Grantees have to follow certain Federal and U.S. Department of Education (ED) laws
and regulations, as well as adhere to the project objectives and measures the grantee outlined in their grant
applications. The APR is required under EDGAR §§ 74.51, 75.118, 75.590, and 80.40. The annual report provides
data on the status of the funded project that corresponds to the scope and objectives established in the approved
application and any amendments. Under EDGAR § 75.118, the report must provide the most current performance
and financial information. The CSP collected additional data on schools funded through their grants using the CSP
Data Collection Form, which supplemented the annual performance data and was first approved by OMB on
November 21, 2016 (OMB Control Number 1855-0016).
Each Spring and Fall, these Grantees are required to submit information related to the schools funded by their CSP
grant award and progress towards meeting their grant objectives through the APR and school/subgrant data
collection. These current requirements are being adapted and converted into an online data and reporting system
to help streamline the process and collection of information from Grantees.
2.2 Purpose
The Charter Online Management and Performance System (COMPS) is a web-based application designed to assist
ED in conducting compliance and performance monitoring activities for CSP Grantees. COMPS accumulates
evidence of compliance and performance from Grantees, as well as provides the ability to capture previously
reported data in a more secure and efficient manner. The vision is that COMPS will:
•
4
Streamline the collection of data relating to the CSP monitoring of CMOs using COMPS.
•
•
Provide a comprehensive performance and knowledge management platform.
Collect grant-recipient performance data, import budget data, perform analytics, automate key document
and reporting workflows, and enable two-way communication between OESE and Grantees.
Grantees currently submit their Annual Performance Reports through the ED 524B generic form, and report on
funding to schools using the Excel-based CSP Data Collection Form. The new collection for Grantees will combine
and refine the data elements form each, and provide for reporting via a web-based platform.
Two modules in COMPS are covered within this user guide. They are:
•
•
School/Subgrant Data Collection Module: Based on the current CSP Data Collection Form, this module
allows ED to monitor CSP grant performance and analyze data related to accountability for academic
performance and financial integrity. Grantees submit data twice per year (Spring and Fall) to update
subgrant award information, obligations, operational statuses etc.
Annual Performance Reports (APR) Module: Based on the “paper form” that is submitted to ED today, this
module allows Grantees to submit their APRs twice per year (Spring and Fall) to enter narratives on their
performance towards meeting project and grant objectives, pipeline, and budgets.
Authorized users submit their APRs using this system. In each subsequent reporting period, grantee users will only
be required to update those sections of the performance report that have new activity or outcomes, thereby
eliminating the need to re-enter the same static information each year. This is the most efficient way to collect
and review performance reports at the grantee and program level. It also allows for rapid dissemination of data
collected as it is collected via the web-based system and stored in a secure database. ED staff can access the data
at any time to respond immediately to Congress. Select data elements are made available to authorized grantee
users via the web-based application.
The purpose of this document is to outline the key tasks CMO Grantees undergo to complete the required
activities in COMPS for the Spring and Fall reporting cycles, using the School/Subgrant and APR modules.
5
3 School/Subgrant Data Collection
3.1 Overview
The School/Subgrant Data Collection module is an online version of the previously used, excel based CSP Data
Collection form. This module is used to collect information to ensure compliance and gauge program impact. ED
seeks to collect descriptive information about program operation from each grantee. Also, ED seeks to collect
school-level information on the operational statuses of all CSP-funded schools; amounts obligated and paid to
CSP-funded schools; CMO and Authorizer information; and other school-level data (Title I status, school type,
enrollment, and grade levels served). This module will be utilized twice a year by all CSP Grantees funded through
the SE program. The module is considered part of the reporting requirement for Grantees and, as such, is typically
administered in conjunction with the Annual Performance Report (APR) and again six months following (usually as
Grantees are submitting updated budget documents to CSP).
3.2 Reporting Steps
At a high-level, CMO Grantees will interact with the system as follows:
1. Grantees will have filled out a Grant Profile for their associated CSP award (see Grant Profile User Guide).
2. Each reporting period, ED will open the system for reporting.
3. Grantees will enter the School/Subgrant Data Collection Module to submit data associated to their grant
award.
4. Grantees will fill out the requirement information and add a school (if new), or update school funding
data (e.g., payments made).
a. Please note: The subsequent sections/screenshots show the “add” school aspect of the process.
Grantees can also click to edit prior submissions. This has the same data fields but would display
what they had previously submitted.
5. Grantees will submit it back to ED/Contractor for review.
6. ED/Contractor will review, and either approve or reactivate the submission.
7. If reactivated, the grantee will add or correct information and resubmit the information back to ED.
8. Information submitted in the School/Subgrant Data Collection module will feed into the APR module (see
section 4).
9. The process repeats each Spring and Fall until the grant award is closed out.
6
3.3 Tasks and Screenshots
3.3.1
Homepage
1. Grantees will enter
COMPS and click on the
School Award Data
Collection Module.
2. Grantees will see their
associated awards.
3. Grantees will click the
action button to be able
to view/edit.
7
3.3.2
School Award Page
1. Grantees will enter the
subgrant dashboard, which
displays key information about
their schools.
2. Grantees will click the “Add
School” button to add school
award information.
3. Note: if this is a subsequent
reporting period (screenshot
two), the grantee will see
previously added schools as
rows under the School Award
Information table and be able
to click to update information
tied to that school award.
8
3.3.3
Add School – Contact Information Page
1. After clicking “add school” or
“edit” on a previously entered
school, Grantees will enter
specific Charter School
Information as listed to the
right.
2. The required information
includes: School Name, NCES ID,
Grant Type, School address and
the project period dates for the
subgrant.
3. Note: There are dropdowns and
auto fills to speed the entry of
this information.
4. They will then click save.
9
3.3.4
Add School – LEA Information Page
1. Next, Grantees will submit
information regarding their
Local Education Agency (LEA).
2. The required information
includes: LEA Name, NCES ID,
Address, and two questions as
depicted to the right.
3. They will then click save and
continue.
10
3.3.5
Add School – Authorization & Management Page
1. Next, Grantees will submit
information pertaining to the
Authorization and Management
of the school.
2. The required information
includes: Authorizer Type,
Authorizer Name, Religious
Affiliation, Date, and Authorizer
Address.
3. The Authorizer Type selections
include LEA, SEA, NPO, HEI,
Independent Chartering Board,
and Mayor/Municipal Office.
4. They will then click save and
continue.
11
3.3.6
Add School – Charter Management Info Page
1. Grantees will fill out
information regarding the
Charter School Management.
2. If Grantees select No, they will
move to the next section.
3. If Grantees select Yes, as
displayed in the screenshots
below, they will fill out
information pertaining to the
management organization such
as management organization
type, address and its
roles/responsibilities.
4. Grantees can add multiple
management organizations as
needed and will be prompted to
fill in the same fields listed
above for the organization.
12
3.3.7
Add School – Operational Info – Charter School Characteristics
1. Grantees will then fill out the
specific School Characteristics.
2. This includes school operational
status, and the year students
were enrolled.
3. Grantees will fill in the schools’
virtual status (Full Virtual,
Primarily Virtual, Supplemental
Virtual, Not Virtual); they Title I
Status, and School Type
(Alternative, Technical,
Traditional, and Special
Education).
4. Grantees will also fill in three
questions, displayed at the
bottom of the screenshot.
If Future is selected, Grantees fill in a date and explanation.
Fully Virtual
Primarily Virtual
Supplemental Virtual
Not Virtual
Alternative
Technical
Traditional
Special Education
13
14
3.3.8
Add School – Operational Info – Lottery and Enrollment
1. Grantees will then fill out the
Operational Information related
to Lottery, Enrollment and
Demographic Information.
2. This includes specific questions
as displayed in the screenshot
as well as grades funded,
offered, planned/total
enrollment and waitlist.
15
3.3.9
Add School –School Award Info
1. Grantees fill out individual
school payments.
2. Grantees will update the
school payments each
reporting period (Spring and
Fall) for each school.
16
3.3.10 Add School –Additional Information
1. Finally, grantees can enter any
additional information related
to the reporting period that
might be important for ED to
consider.
17
3.3.11 Review, Submit
1. Once Grantees have added the
their school record and/or
completed all data for the
School/Subgrant Data module,
they can submit the data
collection information to ED.
2. As mentioned above, ED will
review and accept the
information, or ask the grantee
to correct/resubmit
information.
3. Once the grantee submits the
subgrant form, they will move
on to submitting their APR.
18
4 Annual Performance Report (APR)
4.1 Overview
Grantees currently submit their Annual Performance Reports through the ED 524B generic form, and report on
funding to schools using the Excel-based CSP Data Collection Form. The new collection for Grantees will combine
and refine the data elements form each, and provide for reporting via a web-based platform. CMO Grantees will
complete the following sections:
•
•
•
•
•
•
•
•
•
Executive Summary
Performance Measures Reporting
Priorities and Requirements
Pipeline
Subgrant Application and Peer Review
Lottery
Education Program
Budget Details
Budget Implications
4.2 Reporting steps
At a high-level, CMO Grantees will interact with the system as follows:
1. Once their School/Subgrant data have been submitted within a reporting period (Spring/Fall), Grantees
will then be able to access the APR module.
2. Grantees will fill out the required information in the APR.
a. Note: After the first APR submission, data is saved and then redisplayed to Grantees.
3. Grantees will submit it back to ED for review.
4. ED will review, and either approve or reactivated.
5. If reactivated, Grantees will add or correct information and resubmit.
19
4.3 Tasks and Screenshots
4.3.1
Dashboard
1. Once Grantees have submitted
their School/Subgrant collection
data, they will click on the APR
module and enter the APR
dashboard.
2. The dashboard will display their
active grant awards and an active
APR record.
3. Grantees will click Edit on the
action menu on the associated
grant award row.
4.3.2
System Intro
Grantees will first see and introduction and instruction page.
20
CMO
CMO
CMO
4.3.3
Coverpage – Human Subjects
1. Grantees will review the Human
Subjects entry from the Grant
Profile.
21
4.3.4
Coverpage – Data Privacy & Security Measures
1. Next, they will be prompted to
attach their latest Data Privacy and
Security Measures Statement,
which will be in the form of a PDF
or Word doc.
2. For the Fall reporting periods,
Grantees will be asked to update
the files if needed. If it’s up to date,
no additional action is needed.
3. If updates are needed, they will be
asked to upload a new file.
22
4.3.5
Assurances
1. Grantees will then enter the
Assurances section and certify each
statement by clicking on the
checkboxes.
2. Note – the assurances are entered
in the Grant Profile and are pulled
into this section.
3. Note – this content show here is
illustrative and depends on the
cohort (fiscal year and program).
23
4.3.6
Executive Summary
1. Grantees will then
upload an
Executive
Summary to
provide an
overview of the
grant project
implementation.
2. The Grantee will
adhere to the
instructions listed
in the screenshot
to the right.
Explanation: Grantees complete an Executive Summary with each APR and Ad-Hoc submission. Grantees will draft their responses to the
Executive Summary questions in a document outside of COMPS and upload the document as a .doc, .docx, or PDF to the system with
each submission. This narrative helps the program office by providing a summary of the project implementation.
Grantees should provide a status of grant project implementation in the Executive Summary. Please draft a brief response to each of
the prompts below. The Executive Summary should be between 1-2 pages total.
1.Provide a summary of the overall project, including a brief description of key components and objectives described in the
application.
a) Describe activities related to replication or expansion (as applicable), including an overview of the statuses of authorizations and
facilities by region or by state.
b) Describe the state of the grantee’s charter school pipeline and the grantee’s ability to meet the approved number of schools
and/or seats. Please include the number of approved and actual schools and/or seats.
c) If the grantee has amended its original approved application since the grant was awarded or since submission of the last APR (as
appropriate), describe the changes, the progress, and the impact on the grant.
d) Describe any successes and challenges in the project planning and implementation to date.
e) Describe the status of any key partnerships (new or existing), including all partnerships described in the original approved
application.
2.Provide factors that have led to changes in the overall project and/or local context changes that may have impacted or may impact
the grantee's ability to carry out the project effectively.
a) Describe any changes at the State or local level, including legislative or regulatory changes or authorizer policies, that have
impacted the implementation of the project, either positively or negatively.
b) Describe any changes to key personnel since the grant award or last APR (as appropriate). Provide a resume for new staff (if not
previously submitted to the Program Officer).
c) Describe any anticipated or proposed changes to the project in the current budget period.
Note: Submission of proposed changes via the APR does not equate to approval of the changes by the CSP Program Office.
24
4.3.7
Grant Project Status – Performance Measure Status
1. Grantees will then indicate if they
have complete data on
performance measures. If not, they
have to indicate the date when the
data will be available and the
reason for the delay.
If the select No, they have to submit the following information.
25
4.3.8
Grant Project Status – Performance Measure Reporting
1. Grantees will then
review their project and
performance measures
that were submitted
within the Grant profile.
2. If they have the data,
Grantees will indicate
the status of progress
(met, not met, in
progress), the actual
numbers, and provide
additional details.
3. Grantees will provide
this information for each
performance measure
under a grant objective.
4. They will click save and
then continue to the
next page.
26
Explanation: Grantees have approved project-level objectives and
performance measures prepopulated in the COMPS APR from the Grant
Profile. When grantees enter the Performance Measures Reporting section in
the APR module, they see a list of their project objectives and associated
performance measures they entered into their Grant Profiles. In each APR
and Ad-Hoc submission, grantees update the status of progress and
associated data for each of their performance measures. These data help the
program office track the project’s progress in meeting grantees’ approved
performance measures.
Instructions: Provide data for each performance measure and describe
findings or outcomes to demonstrate that you have met or are making
progress toward meeting the performance measure. You will also explain
how your performance measure data demonstrate that you have met or are
making progress toward meeting the project objective.
27
4.3.9
Grant Project Status – Priorities and Requirements – Competition Priorities
1. On the subsequent page, Grantees
will see and review the competition
priorities from their approved grant
application that were entered in
the Grant Profile.
2. If there have been changes since
they were first entered, Grantees
will click Yes and then be able to
edit the information on the page.
Explanation: In this section, grantees provide narrative responses to the key
priorities and requirements governing the CSP, including those established by
the final rule published in the Federal Register on July 6, 2022, and their
applicable NIAs. Grantees will have entered in their initial responses how
they are meeting the competition priorities for which they received points in
their Grant Profiles and will have the opportunity to update and amend their
responses in each APR and Ad-Hoc submission. For all other questions within
the Priorities and Requirements section, grantees will submit their initial
response in their first APR and will have the opportunity to update and
amend their responses in each subsequent APR and Ad-Hoc submission.
These data help the program office track the project’s alignment with the
priorities and requirements established in the final rule and applicable NIA.
If the grantee clicks yes, then the fields will become editable as shown below.
28
29
4.3.10 Grant Project Status – Priorities and Requirements – Governance and Management
1. On the subsequent page,
Grantees will enter their
governance and management
policies.
2. If they do not have any changes,
they will move to the next
section.
3. If they do, they will describe the
changes and upload a recent
board policy file.
30
4.3.11 Grant Project Status – Priorities and Requirements – Management Organizations
1. On the subsequent page,
Grantees will enter their
management organizations.
2. If they select No or NA for any of
the questions, there won’t be
any additional actions.
3. If they select Yes, additional text
boxes will display for the grantee
to fill out.
31
32
4.3.12 Grant Project Status – Priorities and Requirements – Succession Plan
1. On the subsequent page, Grantees
will upload their succession plan.
2. If they click that they have not
developed a succession plan, then
they are prompted to explain and
provide a date of anticipated closure
(see second screenshot).
3. If there have been changes to key
personnel, they are prompted to
explain the changes (third
screenshot).
Were there any changes to the Project Director, Authorized Representative, or any other key grant
personnel during the current budget period?
33
4.3.13 Grant Project Status – Priorities and Requirements – Transportation Plan
1. On the subsequent page, Grantees
will provide transportation
information.
2. If the grantee clicks No, they will
move to the next section.
3. If the grantee clicks Yes, they will
specify the change and provide a brief
explanation.
34
4.3.14 Grant Project Status – Priorities and Requirements – Closure Plan
1. On the subsequent page,
Grantees will provide closure plan
information and see their
previously submitted plan (if this
isn’t their first APR submission).
2. If the grantee clicks No, they will
move to the next section.
3. If the grantee clicks Yes, they will
specify the change and provide a
brief explanation.
35
4.3.15 Grant Project Status – Pipeline
1. Grantees enter dates of future
subgrant competitions and awards.
2. If dates are unknown, they will
have to explain the reasoning.
Explanation: Grantees’ approved pipeline, including the number of
subrecipient schools and number of seats, for the applicable APR
submission budget period (column 1 of each table) will come from the
Grant Profile. The pipeline data for the current reporting period (column
2) will come directly from the data submitted in the School Data
Collection module in COMPS. Grantees will only be responsible for
entering in data for the projected pipeline by type of grant for the
remainder of the current budget period in each APR submission (column
3). Grantees will not need to enter any pipeline data into the table for
their Ad-Hoc reports since the data from the School Data Collection
module at the Ad-Hoc submission would be inclusive of the entire budget
period. Grantees must answer all applicable narrative questions in each
APR and Ad-Hoc submission. These data help the program office track
the number of schools and students supported by the grant.
Is the grantee on track to meet the projected number of subrecipient schools for the
current budget period?
If they select No to the question, they will be prompted to add in additional information.
36
Then they will fill out the number of seats.
Is the grantee on track to meet the number of seats funded for the
current budget period?
If they select No, to the question, they will be prompted to add in additional information.
Is the grantee on track to meet the number of seats funded for the current budget period?
What extenuating circumstances will impact the grantee’s ability to meet the
projected number of seats funded during the current budget period?
37
Then they will answer the following question.
If they select No, they will be prompted to enter the following question.
What extenuating circumstances might impact the grantee’s ability to meet the approved number of subrecipient
schools and seats funded projections during the next budget period?
38
4.3.16 Grant Project Status – Lottery
1. In the next section,
Grantees will see their
submitted lottery
requirements and select
if there have been any
changes to the
information.
Explanation:
Explanation: This
This section
section shows
shows back
back grantees’
grantees’ responses
responses to
to the
the
Lottery
Lottery section
section in
in the
the Grant
Grant Profile,
Profile, which
which collects
collects information
information on
on the
the
lottery
lottery requirements
requirements grantees
grantees must
must meet,
meet, and
and asks
asks whether
whether there
there
have
have been
been any
any updates.
updates. Grantees
Grantees will
will have
have an
an opportunity
opportunity to
to update
update
and
and amend
amend their
their responses
responses to
to the
the Lottery
Lottery section
section in
in each
each APR
APR and
and
Ad-Hoc
Ad-Hoc submission.
submission.
Grantees
and and
State
Grantees must
must ensure
ensure that
that lottery
lottery policies
policies comply
comply with
with CSP
Federal
requirements.
State requirements.
Does the grantee's Lottery Plan include weights?
Yes
No
Is the grantee's Lottery Plan approved?
Yes
No
39
4.3.17 Grant Project Status – Educational Program
1. Grantees will next fill out
information related to their
education program.
2. If they did have any changes to
their education programming,
they will be prompted to
describe the changes and
upload a new needs
assessment.
Were there any changes to the educational programming (e.g., the instructional practices that
will be used ) at the grant-funded school during the current budget period?
Were there any changes to the educational programming (e.g., the instructional practices that
will be used ) at the grant-funded school during the current budget period?
40
4.3.18 Grant Project Status – Educational Program – Racially and Socio-Economically Diverse Schools
1. Next, they provide information
on addressing issues of
diversity and/or school
segregation.
Describe the grantee’s continued efforts to promote, establish, or
maintain racial and socio-economic diversity in its schools.
41
4.3.19 Grant Project Status – Educational Program – Parent and Community Engagement
Next, Grantees describe how they have received input from parents and the community on the implementation
and operation of the grant funded schools.
How has the grantee solicited and considered input from parents and community members on
the implementation and operation of grant-funded schools? And what are the grantee’s plans
for ongoing parent and community engagement?
42
4.3.20 Budget – Indirect Costs
1. In the next section, Grantees
will see the indirect costs input
from their Grant Profile.
2. If they select Yes that there
have been changes to the
grantee’s indirect cost
information, the fields
displayed to the right become
editable.
If they select the first radio button the following fields display.
43
If they select the second radio button.
If they select the third radio button.
If they select the fourth radio button.
44
4.3.21 Budget – Budget Details
1. In the next section,
Grantees will enter Budget
Details for various
components of a Grantee’s
budget.
2. They will click a drop down
under each row and fill out
the following information
for each row. The below
screenshots show what
they fill out for the first
year.
Explanation: Grantees provide updates on their incurred and anticipated costs for each reporting period in
each APR and Ad-Hoc submission. The approved budget, and any carryover from the prior budget period,
is pre-populated in the budget table. Grantees enter their incurred costs, anticipated costs, and expected
carryover to the next budget period for all budget categories. These data help the program office track the
grantees’ progress in making use of available funds.
Provide budget information, including the approved budget for the current budget period, incurred costs
during the reporting period, anticipated spending during the remainder of the budget period, and
estimated carryover. Report these amounts by budget category and whether the funds were for
administrative purposes or technical assistance activities.
Definitions:
Initial award or Non-Competing Continuation (NCC) Award’s approved budget: The approved budget
total, broken down by budget category. These totals are pulled directly from what the grantee entered in
the Grant Profile.
Incurred costs: Enter the amount of funds expended during the reporting period.
Anticipated costs: Enter the amount of funds encumbered that the grantee will expend before the grant
budget year ends. This row should be empty if this report covers the entire budget year.
Carryover to next budget period: The COMPS system will calculate the amount of funds the grantee will
carry over to the next budget period according to the following formula: [Approved Budget] – [(Incurred
costs) + (Anticipated costs)]
45
For the first APR (Fall) submission, Grantees will see and enter the following fields.
46
For the first APR Ad-Hoc (Spring) submission, Grantees will see and enter the following fields.
47
For each subsequent APR (Fall) reporting period after, Grantees will see and enter the following fields.
48
For each subsequent Ad-Hoc (Spring) reporting period after, Grantees will see and enter the following fields.
49
4.3.22 Budget – Budget Implications
1. In the next section,
Grantees will fill in budget
implications section for the
current reporting period.
Current Budget Period
50
If they click yes to either of the questions above, the grantee will be prompted to enter an explanation, as
depicted in the screenshot below.
51
4.3.23 Technical Assistance and Support From CSP
1. Grantees will submit one
final question about TA and
support from CSP.
52
Technical Assistance and Support from the CSP
Based on project implementation to date, please identify the
areas in which the grantee requires additional technical
assistance and support.
4.3.24 Sign, Review and Submit
1. Lastly, Grantees will
review the information
they entered and sign
and submit the APR for
review by ED.
53
| File Type | application/pdf |
| Author | Microsoft Office User |
| File Modified | 2023-08-21 |
| File Created | 2023-08-08 |