Charter Online Management and Performance System (COMPS) State Entity Annual Performance Report

Charter Online Management and Performance System
(COMPS)
State Entity (SE) Program
Annual Performance Report (APR) and School/Subgrant
Collection Module
User Guide
Release 2.0, January 2024
Comps.ed.gov

Public Burden Statement
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of
information unless such collection displays a valid OMB control number. The valid OMB control number
for this information collection is 18xx-xxxx. Public reporting burden for this collection of information is
estimated to average 38 hours per response, including time for reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. The obligation to respond to this collection is required to obtain or retain benefits (EDGAR,
Section 75.720 and 80.40). If you have any comments concerning the accuracy of the time estimate,
suggestions for improving this individual collection, or if you have comments or concerns regarding the
status of your individual form, application or survey, please contact Adrienne Hawkins, at
[email protected], directly.

Office of Elementary and Secondary Education – COMPS – User Guide – Release 2.0

1 Table of contents
2

INTRODUCTION .............................................................................................................................................................. 3
2.1
2.2

3

OVERVIEW ........................................................................................................................................................................ 3
PURPOSE ........................................................................................................................................................................... 3

SCHOOL/SUBGRANT DATA COLLECTION .............................................................................................................. 5
3.1 OVERVIEW ........................................................................................................................................................................ 5
3.2 REPORTING STEPS ............................................................................................................................................................ 5
3.3 TASKS AND SCREENSHOTS................................................................................................................................................ 6
3.3.1
Dashboard .............................................................................................................................................................. 6
3.3.2
Subgrant Award Page ............................................................................................................................................ 7
3.3.3
Subgrant Award Data Collection – Contact Information....................................................................................... 8
3.3.4
Subgrant Award Data Collection – LEA Information ............................................................................................ 9
3.3.5
Subgrant Award Data Collection – Authorization and Management Information ............................................... 10
3.3.6
Subgrant Award Data Collection – Authorization and Management Information ............................................... 11
3.3.7
Subgrant Award Data Collection – Operational Info .......................................................................................... 13
3.3.8
Subgrant Award Data Collection – Lottery and Enrollment ................................................................................ 15
3.3.9
Subgrant Award Data Collection – Individual Obligations ................................................................................. 16
3.3.10
Subgrant Award Data Collection – Additional Information ............................................................................ 17
3.3.11
Review, Submit ................................................................................................................................................ 18

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ANNUAL PERFORMANCE REPORT (APR) ............................................................................................................. 19
4.1 OVERVIEW ...................................................................................................................................................................... 19
4.2 REPORTING STEPS .......................................................................................................................................................... 19
4.3 TASKS AND SCREENSHOTS.............................................................................................................................................. 20
4.3.1
Dashboard ............................................................................................................................................................ 20
4.3.2
Intro ...................................................................................................................................................................... 20
4.3.3
Human Subjects Entry .......................................................................................................................................... 21
4.3.4
Data Security and Privacy Measures ................................................................................................................... 22
4.3.5
Assurances ............................................................................................................................................................ 23
4.3.6
Executive Summary .............................................................................................................................................. 24
4.3.7
Grant Project Status – Performance Measures Status ......................................................................................... 25
4.3.8
Grant Project Status – Performance Measures Reporting ................................................................................... 26
4.3.9
Grant Project Status – Priorities & Requirements – Competition Priorities ....................................................... 28
4.3.10
Grant Project Status – Priorities & Requirements – Racially and Socio-Economically Diverse Schools ...... 30
4.3.11
Grant Project Status – Priorities & Requirements – Notification of Subgrant Funds..................................... 31
............................................................................................................................................................................................ 31
4.3.12
Grant Project Status – Priorities & Requirements – Access to Federal Funds ............................................... 32
4.3.13
Grant Project Status – Priorities & Requirements – Authorizers.................................................................... 33
4.3.14
Grant Project Status – Priorities & Requirements – Best and promising practices ........................................ 34
4.3.15
Grant Project Status – Priorities & Requirements – Closure Plans ............................................................... 35
4.3.16
Grant Project Status – Pipeline ....................................................................................................................... 36
4.3.17
Grant Project Status – Subgrant Application and Peer Review ...................................................................... 38
4.3.18
Grant Project Status – Peer Review ................................................................................................................ 48
4.3.19
Grant Project Status – Lotteries ...................................................................................................................... 55
4.3.20
Grant Project Status – Monitoring .................................................................................................................. 56
4.3.21
Grant Project Status – Subgrant Monitoring................................................................................................... 61
4.3.22
Grant Project Status – Technical Assistance – Subgrant ................................................................................ 62
4.3.23
Grant Project Status – Technical Assistance – TA to Authorizers................................................................... 65
4.3.24
Budget – Indirect Costs ................................................................................................................................... 68
4.3.25
Budget – Budget Details .................................................................................................................................. 69

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4.3.26
4.3.27
4.3.28
4.3.29

Budget – Budget Details – Drop-Down ........................................................................................................... 70
Budget – Implications ...................................................................................................................................... 72
Technical Assistance and Support from CSP................................................................................................... 74
Review, Sign, Submit ....................................................................................................................................... 75

2 Introduction
2.1 Overview
This document provides a description of the executed tasks and associated screenshots that are used to describe
the implementation and performance of CSP grantees as part of the Charter School Programs (CSP) Data
Collection, Risk Assessment, and Monitoring contract (GS-10F-0288W) and the Charter Online Management and
Performance System (COMPS).
The Charter School Programs (CSP) grant program serves the purpose of Section 5201 of the Elementary and
Secondary Education Act of 1965 (ESEA), which seeks to expand the number of high-quality charter schools and
increase national understanding of the charter school model. State Entities (SE)s are one of the key institutions
and recipients of Federal CSP funds. Eligible SE grantees include state educational agencies, state charter school
boards, a Governor of a State, and charter school support organizations.
As CSP grant recipients, SE grantees have to follow certain Federal and U.S. Department of Education (ED) laws
and regulations, as well as adhere to the project objectives and measures the grantee outlined in their grant
applications. The APR is required under EDGAR §§ 74.51, 75.118, 75.590, and 80.40. The annual report provides
data on the status of the funded project that corresponds to the scope and objectives established in the approved
application and any amendments. Under EDGAR § 75.118, the report must provide the most current performance
and financial information. The CSP collected additional data on schools funded through their grants using the CSP
Data Collection Form, which supplemented the annual performance data and was first approved by OMB on
November 21, 2016 (OMB Control Number 1855-0016).
Each Spring and Fall, these grantees are required to submit information related to their subgrant awards and
progress towards meeting their grant objectives through the APR and school/subgrant data collection. These
current requirements are being adapted and converted into an online data and reporting system to help
streamline the process and collection of information from grantees.

2.2 Purpose
The Charter Online Management and Performance System (COMPS) is a web-based application designed to assist
ED in conducting compliance and performance monitoring activities for CSP grantees. COMPS accumulates
evidence of compliance and performance from grantees, as well as provides the ability to capture previously
reported data in a more secure and efficient manner. The vision is that COMPS will:
• Streamline the collection of data relating to the CSP monitoring of SEs using COMPS.
• Provide a comprehensive performance and knowledge management platform.

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•

Collect grant-recipient performance data, imports budget data, performs analytics, automates key
document and reporting workflows, and enables two-way communication between OESE and grantees.

Grantees currently submit their Annual Performance Reports through the ED 524B generic form, and report on
funding to schools using the Excel-based CSP Data Collection Form. The new collection for grantees will combine
and refine the data elements form each, and provide for reporting via a web-based platform.
Two modules in COMPS are covered within this user guide. They are:
• School/Subgrant Data Collection Module (Section 3): Based on the current CSP Data Collection Form, this
module allows ED to monitor CSP grant performance and analyze data related to accountability for
academic performance and financial integrity. Grantees submit data twice per year (Spring and Fall) to
update subgrant award information, obligations, operational statuses etc.
• Annual Performance Reports (APR) Module (Section 4): Based on the “paper form” that is submitted to ED
today, this module allows grantees to submit their APRs twice per year (Spring and Fall) to enter
narratives on their performance towards meeting project and grant objectives, pipeline, and budgets.
Authorized users submit their APRs using this system. In each subsequent reporting period, grantee users will only
be required to update those sections of the performance report that have new activity or outcomes, thereby
eliminating the need to re-enter the same static information each year. This is the most efficient way to collect
and review performance reports at the grantee and program level. It also allows for rapid dissemination of data
collected as it is collected via the web-based system and stored in a secure database. ED staff can access the data
at any time to respond immediately to Congress. Select data elements are made available to authorized grantee
users via the web-based application.
The purpose of this document is to outline the key tasks SE Grantees undergo to complete the required activities
in COMPS for the Spring and Fall reporting cycles, using the School/Subgrant and APR modules.

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3 School/Subgrant Data Collection
3.1 Overview
The School/Subgrant Data Collection module is an online version of the previously used, excel based CSP Data
Collection form. This module is used to collect information to ensure compliance and gauge program impact. ED
seeks to collect descriptive information about program operation from each grantee. Also, ED seeks to collect
school-level information on the operational statuses of all CSP-funded schools; amounts obligated and paid to
CSP-funded schools; CMO and Authorizer information; and other school-level data (Title I status, school type,
enrollment, and grade levels served). This module will be utilized twice a year by all CSP grantees funded through
the SE program. The module is considered part of the reporting requirement for grantees and, as such, is typically
administered in conjunction with the Annual Performance Report (APR) and again six months following (usually as
grantees are submitting updated budget documents to CSP).

3.2 Reporting Steps
At a high-level, SE Grantees will interact with the system as follows:
1. Grantees will have filled out a Grant Profile for their associated CSP award (see Grant Profile User Guide).
2. Each reporting period (spring and then the fall), ED will open the system for reporting.
3. Grantees will enter the School/Subgrant Data Collection Module to submit data associated to their grant
award.
4. Grantees will fill out the requirement information and add a subgrant (if new), or update subgrants (e.g.,
obligations made).
a. Please note: The subsequent sections/screenshots show the “add” school aspect of the process.
Grantees can also click to edit prior subgrant submissions. This has the same data fields but would
display what they had previously submitted.
5. Grantees will submit it back to ED/Contractor for review.
6. ED/Contractor will review, and either approve or reactivate the submission.
7. If reactivated, the grantees will add or correct information and resubmit the information back to ED.
8. Information submitted in the School/Subgrant Data Collection module will feed into the APR module (see
section 4).
9. The process repeats each Spring and Fall until the grant award is closed out.

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3.3 Tasks and Screenshots
3.3.1 Dashboard
1. Grantees will enter
COMPS and click on the
Subgrant Award Data
Collection Module.
2. Grantees will see their
associated awards.
3. Grantees will click the
action button to be able
to view/edit.

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3.3.2 Subgrant Award Page
1. Grantees will enter the
subgrant dashboard,
which displays key
information about their
subgrants.
2. Grantees will click the
“Add Subgrant” button to
add subgrant award
information.
3. Note: if this is a
subsequent reporting
period, the Grantee will
previously added
subgrants as rows under
the School Award
Information table and be
able to click to update
information tied to that
subgrantee.

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3.3.3 Subgrant Award Data Collection – Contact Information
1. After clicking “add
subgrant” or “edit” on a
previously entered
subgrant, Grantees will
enter specific Charter
School Information as listed
to the right.
2. The required information
includes: School Name,
NCES ID, Subgrant Type,
School address and the
project period dates for the
subgrant.
3. Note: There are dropdowns
and auto fills to speed the
entry of this information.
4. They will then click save and
continue.

8

3.3.4 Subgrant Award Data Collection – LEA Information
1. Next, Grantees will
submit information
regarding their Local
Education Agency (LEA).
2. The required information
includes: LEA Name, NCES
ID, Address, and two
questions as depicted to
the right.
3. They will then click save
and continue.

9

3.3.5 Subgrant Award Data Collection – Authorization and Management Information
1. Next, Grantees will
submit information
pertaining to the
Authorization and
Management of the
Subgrantee.
2. The required
information includes:
Authorizer Type,
Authorizer Name,
Religious Affiliation,
Date, and Authorizer
Address.
3. They will then click save
and continue.

10

3.3.6 Subgrant Award Data Collection – Authorization and Management Information
1. Grantees will fill out
information regarding
the Charter School
Management.
2. If Grantees select No,
they will move to the
next section.
3. If Grantees select Yes,
as displayed in the
screenshots below,
they will fill out
information pertaining
to the management
organization such as
management
organization type,
address and its
roles/responsibilities.
4. Grantees can add
multiple management
organizations as
needed.

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12

3.3.7 Subgrant Award Data Collection – Operational Info
1. Grantees will then fill out
the specific School
Characteristics.
2. This includes operational
status, and the year
students were enrolled.
3. Grantees will fill in the
schools’ virtual status
(Full Virtual, Primarily
Virtual, Supplemental
Virtual, Not Virtual); the
Title I Status, and School
Type (Alternative,
Technical, Traditional,
and Special Education).
4. Grantees will also fill in
three questions,
displayed at the bottom
of the screenshot.

If Future is selected, grantees fill in a date and explanation.

Fully Virtual
Primarily Virtual
Supplemental Virtual
Not Virtual

Alternative
Technical
Traditional
Special Education

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14

3.3.8 Subgrant Award Data Collection – Lottery and Enrollment
1. Grantees will then fill out
the Operational
Information related to
Lottery and Enrollment
Information.
2. This includes specific
questions as displayed in
the screenshot as well as
grades funded, offered,
planned/total
enrollment and waitlist.

15

3.3.9 Subgrant Award Data Collection – Individual Obligations
1. Grantees fills out
individual subgrant
obligations, including
the budget period for
the subgrant, dollar
amount obligated, date
funds were obligated,
and dollar amount paid
to the school.
2. Grantees will update the
subgrant obligations
each reporting period
(Spring and Fall) for each
subgrant they have.

16

3.3.10 Subgrant Award Data Collection – Additional Information
1. Finally, grantees can
enter any additional
information related to
the reporting period that
might be important for
ED to consider.

17

3.3.11 Review, Submit
1. Once Grantees have added their subgrant
records and/or completed all data for the
School/Subgrant Data module, they can
submit the data collection information to ED.
2. As mentioned above, ED will review and
accept the information, or ask the grantee to
correct/resubmit information.
3. Once the Grantee submits the subgrant
form, they will move on to submitting their
APR.

18

4 Annual Performance Report (APR)
4.1 Overview
Grantees currently submit their Annual Performance Reports through the ED 524B generic form, and report on
funding to schools using the Excel-based CSP Data Collection Form. The new collection for grantees will combine
and refine the data elements form each, and provide for reporting via a web-based platform. State entity grantees
will complete the following sections:
• Executive Summary
• Performance Measures Reporting
• Priorities and Requirements
• Pipeline
• Subgrant Application and Peer Review
• Lottery
• Subgrantee Monitoring
• Technical Assistance
• Budget Details
• Budget Implications

4.2 Reporting Steps
At a high-level, SE Grantees will interact with the system as follows:
1. Once their School/Subgrant data have been submitted within a reporting period (Spring/Fall), Grantees
will then be able to access the APR module.
2. Grantees will fill out the required information in the APR.
a. Note: After the first APR submission, data is saved and then redisplayed to Grantees.
3. Grantees will submit it back to ED for review.
4. ED will review, and either approve or reactivated.
5. If reactivated, Grantees will add or correct information and resubmit.

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4.3 Tasks and Screenshots
4.3.1

Dashboard

1. Once Grantees have submitted
their School/Subgrant data, they
will click on the APR module and
enter the APR dashboard.
2. The dashboard will display their
active grant awards and an active
APR record.
3. Grantees will click Edit on the
action menu on the associated
grant award row.

4.3.2

Intro

Grantees will first see and introduction and instruction page.

20

4.3.3

Human Subjects Entry

1. First, Grantees will review the
Human Subjects entry from the
Grant Profile.

21

4.3.4

Data Security and Privacy Measures

1. Next, they will be prompted to
attach their latest Data Privacy
and Security Measures
Statement, which will be in the
form of a PDF or Word
document.

22

4.3.5

Assurances

1. Grantees will then enter the
Assurances section and certify
each statement by clicking on
the checkboxes.
2. The assurances are entered in
the Grant Profile and are pulled
into this section.
3. This content show to the right
is illustrative and depends on
the cohort (fiscal year and
program).

23

4.3.6

Executive Summary

1. Grantees will then upload an
Executive Summary to provide
an overview of the grant
project implementation.
2. The Grantee will adhere to the
instructions listed in the
screenshot to the right.

Explanation: Grantees complete an Executive Summary with each APR and Ad-Hoc submission.
Grantees will draft their responses to the Executive Summary questions in a document outside of
COMPS and upload the document as a .doc, .docx, or PDF to the system with each submission. This
narrative helps the program office by providing a summary of the project implementation. While
the questions have slightly changed, grantees already provide this information in their APRs.
Grantees should provide a status of grant project implementation in the Executive Summary.
Please draft a brief response to each of the prompts below. The Executive Summary should be
between 1-2 pages total.
1.
a.

b.
c.

c.
d.

Provide a summary of the overall project, including a brief description of key components
and objectives described in the application.
Describe activities related to the State entity grantee’s subgrant application process, peer
review process, provision of technical assistance, subgrantee monitoring process, grant
management, and other grant-funded activities.
Describe the status of the State entity grantee’s charter school pipeline and the State
entity grantee’s ability to meet approved pipeline projections.
If the State Entity grantee has amended its original approved application since the grant
was awarded or since submission of the last APR (as appropriate), describe the changes,
the progress, and the impact on the grant.
Describe any successes and challenges in the project planning and implementation, to
date.
Describe the status of any key partnerships (new or existing), including all partnerships
described in the original approved application.

2. Provide factors that have led to changes in the overall project and/or local context changes that
have impacted or may impact the State entity grantee’s ability to carry out the project
effectively.
a.
Describe any changes at the state or local level, including legislative or regulatory changes
or authorizer policies, that have impacted the implementation of the project, either
positively or negatively.
b.
Describe any changes to key personnel since the grant award or last APR (as appropriate).
Provide a resume for new staff (if not previously submitted to the Program Officer).
c.
Describe any anticipated or proposed changes to the project in the current budget
period.
Note: Submission of proposed changes via the APR does not equate to approval of the
changes by the CSP Office.

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4.3.7

Grant Project Status – Performance Measures Status

1. Grantees will then indicate if
they have complete data on
performance measures. If not,
they have to indicate the date
when the data will be available
and the reason for the delay.

25

4.3.8

Grant Project Status – Performance Measures Reporting

1. Grantees will then
review their project and
performance measures
that were submitted
within the Grant profile.
2. If they have the data,
Grantees will indicate
the status of progress
(met, not met, in
progress), the actual
numbers, and provide
additional details.
3. Grantees will provide
this information for each
performance measure
under a grant objective.
4. They will click save and
then continue to the
next page.

26

Performance Measures Reporting
Explanation: Grantees have approved project-level objectives and performance
measures prepopulated in the COMPS APR from the Grant Profile. When grantees
enter the Performance Measures Reporting section in the APR module, they see a
list of their project objectives and associated performance measures they entered
into their Grant Profiles. In each APR and Ad-Hoc submission, grantees update the
status of progress and associated data for each of their performance measures.
These data help the program office track the project’s progress in meeting
grantees’ approved performance measures.
Instructions: Provide data for each performance measure and describe findings or
outcomes to demonstrate that the State entity grantee has met or is making
progress toward meeting the performance measure, and explain how such
performance measure data demonstrate that the grantee has met or is making
progress toward meeting the project objective.

If the State Entity grantee has not met this measure, describe how and when it will be met,
and outline any steps and/or strategies the grantee plans t help ensure continued progress.

27

4.3.9

Grant Project Status – Priorities & Requirements – Competition Priorities

1. On the subsequent
page, Grantees will see
and review the
competition priorities
from their approved
grant application that
were entered in the
Grant Profile.
2. If there have been
changes since they
were first entered,
Grantees will click Yes
and then be able to
edit the information on
the page.

Explanation: In this section, grantees provide narrative responses to the key
priorities and requirements governing the CSP, including those established by
the final rule published in the Federal Register on July 6, 2022, and their
applicable NIAs. Grantees will have entered in their initial responses how
they are meeting the competition priorities for which they received points in
their Grant Profiles and will have the opportunity to update and amend their
responses in each APR and Ad-Hoc submission. For all other questions within
the Priorities and Requirements section, grantees will submit their initial
response in their first APR and will have the opportunity to update and
amend their responses in each subsequent APR and Ad-Hoc submission.
These data help the program office track the project’s alignment with the
priorities and requirements established in the final rule and applicable NIA.

State entity grantees must continue to meet applicable priorities and
application requirements throughout the grant funding period. Please review
the Competition Priorities from the State entity’s approved grant application
selected in the Grant Profile.

28

Note: Submission of proposed changes via the APR does not equate to approval of the
changes by the CSP Program Office.

If yes, describe the change, including whether the CSP Office approved it.

29

4.3.10 Grant Project Status – Priorities & Requirements – Racially and Socio-Economically Diverse
Schools
1. From there, Grantees
will describe their
efforts to address the
racially and socioeconomical diverse
school requirement.
2. Grantees will click save
and continue.

30

State entity grantees must ensure that (a) subgrantees and grant-funded activities establish and
maintain a racially and socio-economically diverse student body, or (b) discuss why the State entity
grantee and subgrantees are unable to establish and maintain a racially and socio-economically diverse
student body and the impact it has on students.

4.3.11 Grant Project Status – Priorities & Requirements – Notification of Subgrant Funds
1. On the next page,
Grantees will upload
their most recent RFA,
or indicate that no
competition has been
announced and that
their RFA has not yet
been finalized.
2. Grantees will also be
required to enter
information about how
they notified other
parties about the
availability of subgrant
funds.

31

State entity grantees must administer a subgrant application process that adheres to
the required descriptions and assurances. Please attach the State entity grantee’s
most recent Request for Applications (RFA) with the APR submission.

4.3.12 Grant Project Status – Priorities & Requirements – Access to Federal Funds
1. On the next page, Grantees
will enter information related
to access to Federal Funds,
intended use of subgrantee
funds and sustainability of
subgrantees.

State entity grantees must ensure charter schools funded by the CSP have equitable access
to other Federal funds they are eligible to receive. Federal funds include formula funding,
not other discretionary grants.
How does the State entity grantee ensure eligible applicants are aware of and can access
other Federal funds?

State entity grantees must ensure subgrantees use funds in accordance with the terms and
conditions of their approved application and that all costs are necessary, reasonable, and
allocable to the grant.
How does the State entity grantee ensure subgrantees are using subgrant funds for their
intended uses (e.g., the creation of a new charter school, the replication of a high-quality
charter school, or the expansion of a high-quality charter school)?

CSP funds are a temporary funding stream. State entity grantees must ensure that
subgrantees have appropriate sustainability plans and fiscal controls in place to
enable the charter school to continue operating beyond the grant period.
How does the State entity grantee ensure the financial sustainability of charter
school subgrantees to ensure they can continue to operate beyond the grant
period?

32

4.3.13 Grant Project Status – Priorities & Requirements – Authorizers

1. On the next page,
depending on the
organization type (SEA
or Other SE), Grantees
will enter information
related to authorizers
and authorizer
activities/oversight.

In some State contexts, State Educational Agencies must provide
oversight of authorizing activities, including how the State will
help ensure better authorizing.
How does the State entity grantee’s State provide oversight of
authorizing activities? (For State Educational Agencies only)

State entity grantees must support the State’s efforts to provide oversight
of authorizing activities, including working with the State to help ensure
better authorizing practices.
How does the State entity grantee work with the State to support the
State’s system of technical assistance and oversight of charter school
authorizers? (For other State entities only)

33

4.3.14 Grant Project Status – Priorities & Requirements – Best and promising practices
1. Next, Grantees would
enter their best and
promising practices.
2. If they select No, they
will move to the next
section.
3. If they select Yes, they
will be asked to enter
how they determined
the practices, and to
select all the
mechanisms they used
to share the practices.

Part of the aim of the CSP is to disseminate knowledge and best practices to the
charter school sector overall as well as traditional public schools.
Did the State entity grantee share best and promising practices between charter
schools and other public schools during the current budget period?

Part of the aim of the CSP is to disseminate knowledge and best practices to the
charter school sector overall as well as traditional public schools.
Did the State entity grantee share best and promising practices between charter
schools and other public schools during the current budget period?

What mechanisms does the State entity grantee use to share these practices?
(Select all that apply).

34

4.3.15 Grant Project Status – Priorities & Requirements – Closure Plans
1. On the next page,
Grantees, will see their
submitted Closure Plan.
2. If there are any changes
to it during the current
budget period, the
Grantee is required to
describe the changes.

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4.3.16 Grant Project Status – Pipeline

1. Data Grantees submitted in
the School/Subgrant Data
module will be fed directly
into the Pipeline table in their
APR (number of schools by
subgrant type)
2. Grantees will only be
responsible for entering the
number of projected
subgrants during the
remainder of the current
reporting period.
3. They then enter dates of
future subgrant competitions
and awards.
4. If they select No, they are
prompted to explain.
5. If dates are unknown, they
will have to explain the
reasoning (see last
screenshot).

36

Explanation: Grantees’ approved pipeline for the applicable APR
submission budget period (column 1) will come from the Grant Profile.
The pipeline data for the current reporting period (column 2) will come
directly from the data submitted in the School/Subgrant Data Collection
module in COMPS. Grantees will only be responsible for entering data
for the projected number of subgrants by type for the remainder of the
current budget period in each APR submission (column 3). Grantees will
not need to enter any pipeline data into the table for their Ad-Hoc
reports since the data from the School/Subgrant Data Collection
module at the Ad-Hoc submission would be inclusive of the entire
budget period. Grantees must answer all applicable narrative questions
in each APR and Ad-Hoc submission. These data help the program office
track the number of schools funded by the grant.

Pipeline refers to the number of anticipated charter schools that will be
awarded CSP subgrants under the State entity grantee’s grant.

If they select No to the question below, they are prompted to provide additional information.

If they select No to the question below, they are prompted to provide additional information.

If they select date unknown, they are prompted to explain.

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4.3.17 Grant Project Status – Subgrant Application and Peer Review
1. In the next section, Grantees
enter their subgrant
application information.

State entity grantees must administer subgrant application processes that adhere to
the statutory and regulatory requirements and descriptions and assurances provided
in the grantee’s approved application.

4.3.17.1 If No - Subgrant Application and Peer Review
2. If No they are prompted to
explain.
State entity grantees must administer subgrant application processes that adhere to
the statutory and regulatory requirements and descriptions and assurances provided
in the grantee’s approved application.

4.3.17.2 If Yes - Subgrant Application and Peer Review
3. If Yes a second question
appears.

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4.3.17.3 If Yes, Yes - Subgrant Application and Peer Review
4. If Yes to both questions,
three required questions
display, as depicted on the
right.

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4.3.17.4 If Yes, No, No, No - Subgrant Application and Peer Review
5. In the initial submission of
the APR, if Grantees select
Yes, No, No, No to the radio
buttons, the following
questions will be required.

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4.3.17.5 If Yes, No Subsequent Reports - Subgrant Application and Peer Review
6. In subsequent APR reports if
Grantees submissions, if
Grantees select Yes, No, No,
No to the radio buttons, the
following questions will be
required.

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4.3.17.6 If Yes, No, Yes, No - Subgrant Application and Peer Review
7. In the subsequent APR
report submission, if
Grantees select Yes, No,
Yes, No to the radio
buttons, the following
questions will be required
and the previously entered
fields will become editable
for grantees to enter new
information, or adapts their
previous response.

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Please provide the website URL where the State entity grantee publicly posts subgrant
award information.

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4.3.17.7 If Yes, No, Yes, No Checked Boxes - Subgrant Application
8. In the subsequent APR
report submission, if
Grantees select Yes, No,
Yes, No to the radio
buttons, and they check the
boxes, they will be required
to enter additional
descriptions and context.

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4.3.18 Grant Project Status – Peer Review
1. In the next section Grantees
will select if they conduct a
peer review of subgrant
applications.

Peer Review of Subgrant Applications
State entity grantees must utilize a peer review process to make subgrant awards.

4.3.18.1 If Yes – Peer Review
2. If they select Yes, an
additional question will
appear if it’s their first year
conducting a peer review.
Peer Review of Subgrant Applications
State entity grantees must utilize a peer review process to make subgrant awards.

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4.3.18.2 If No – Peer Review
3. If Grantees select No to the
first question, they must
provide an explanation.

Peer Review of Subgrant Applications
State entity grantees must utilize a peer review process to make subgrant awards.

4.3.18.3 If Yes, Yes – Peer Review
4. If Grantees select Yes and
then Yes, the following
questions display below.
Peer Review of Subgrant Applications

State entity grantees must utilize a peer review process to make subgrant awards.

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4.3.18.4 If Yes, No, No – Peer Review
5. If it’s a subsequent APR
report and Grantees select
Yes, No, No, then their
original response will be
displayed (greyed out).
6. Grantees will also be
required to input the
successes/challenges with
their peer review process.

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4.3.18.5 If Yes, No, Yes – Peer Review
7. If it’s a subsequent APR
report and Grantees selects
Yes, No, Yes, then their
original response will be
editable.
8. Grantees will also be
required to input the
successes/challenges with
their peer review process.

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4.3.19 Grant Project Status – Lotteries
1. In the next section,
Grantees will see their
submitted lottery
requirements and select if
there have been any
changes to the information.

Explanation: This section shows back grantees’
responses to the Lottery section in the Grant Profile,
which collects information on the lottery
requirements grantees must meet, and asks
whether there have been any updates. Grantees will
have an opportunity to update and amend their
responses to the Lottery section in each APR and
Ad-Hoc submission.
Grantees must ensure that lottery policies comply
with State and Federal requirements.

Does the grantee's Lottery Plan include weights?
Yes
No
Is the grantee's Lottery Plan approved?
Yes
No

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4.3.20 Grant Project Status – Monitoring

4.3.20.1 Grant Project Status – Monitoring, If Yes
1. In the next section,
Grantees will respond to
their subgrantee monitoring
practices.

Use of funds
Other

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4.3.20.2

Grant Project Status – Monitoring, If Yes, Yes, Yes, Yes

2. If they select Yes and Yes,
they will be asked to upload
their subgrant monitoring
plan.

Use of funds
Other

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4.3.20.3

Grant Project Status – Monitoring, If Yes, Yes, Yes, Yes, Other, Other

3. If they select Yes and Other
in the checkboxes, they will
be asked to specify.

Use of funds

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4.3.20.4

Grant Project Status – Monitoring, If No, No, No, No

4. If they select No for any of
the options, they will be
asked to explain.

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Use of funds
Other

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4.3.21 Grant Project Status – Subgrant Monitoring
1. On the next page Grantees
will enter information
around who is conducting
the monitoring.
2. If they select other, they will
need to specify.
3. If they select no for the
question “are subgrantee
monitors trained” then they
will have to explain.

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4.3.22 Grant Project Status – Technical Assistance – Subgrant
1. On the next section,
Grantees will be
prompted to enter
information pertaining to
technical assistance to
subgrantees.
2. If they select Yes to
whether the SE grantees
conduct a needs
assessment, they will
enter a date.
3. If they select No, they will
have to explain why not.
4. Underneath the
questions, the grantee will
have to answer all the
forms of technical
assistance they offer as
well as the type of content
they cover.

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State entity grantees must use at least seven percent of grant funds for technical
assistance activities related to supporting eligible applicants through the subgrant
process or related to supporting quality authorizing practices in the State.

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If Grantees select Contract with a Vendor, they will be prompted to enter additional information.

If Grantees select the following two checkboxes, they will have to describe the selection:

Please describe the specific technical assistance activities it provided and related successes
and challenges. Please also note if the State entity grantee used any other funds (Federal or
other) to support these technical assistance activities.

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4.3.23 Grant Project Status – Technical Assistance – TA to Authorizers
1. On the next page, Grantees
will be prompted to
describe their technical
assistance to authorizers.
2. If they select yes to whether
they have conducted a
needs assessment, the
grantee will be prompted to
enter a date.

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If they click no (have not conducted a needs assessment), they are asked to describe the impact, depicted below.

Underneath those questions Grantees are then asked to select all forms of TA and content that they provide.

If Grantees select Contracts, a subsequent box appears to describe the roles and responsibilities.

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Then underneath the checkboxes Grantees are asked to input one final question.

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4.3.24 Budget – Indirect Costs
1. In the next section,
Grantees will see the
indirect costs input from
their Grant Profile.
2. If they select “yes” that
there have been changes to
the grantee’s indirect cost
information, the fields
displayed to the right
become editable.

If they select The Grantee is Funded, the below drop-down displays.

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4.3.25 Budget – Budget Details
1. In the next section,
Grantees will enter Budget
Details for various
components of a Grantee’s
budget.

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Budget Details
Explanation: Grantees provide updates on their
incurred and anticipated costs for each reporting
period in each APR and Ad-Hoc submission. The
approved budget, and any carryover from the prior
budget period, is pre-populated in the budget table.
Grantees enter their incurred costs, anticipated costs,
and expected carryover to the next budget period for all
budget categories, broken down by technical assistance
and administrative funds. Incurred costs for the
Subgrant budget category are pulled from the
School/Subgrant Data Collection module. These data
help the program office track the grantees’ progress in
making use of available funds.

4.3.26 Budget – Budget Details – Drop-Down
2. Grantees will click each
drop-down row to enter in
applicable budget
information and detailed
explanations of their
budget.

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3. For the subgrant row
specifically, Grantees will fill
in the information displayed
to the right.

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4.3.27 Budget – Implications

4. In the next section,
Grantees will fill in budget
implications section for the
current reporting period.

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Note: The inclusion of this information is for reporting purposes only. Any requests to
modify the scope of the project will need to be submitted separately to the assigned
Program Officer.

If Grantees click Yes to the question “Are there any anticipated changes to the budget,” they will explain changes
to the budget.

Note: The inclusion of this information is for reporting purposes only. Any requests to
modify the scope of the project will need to be submitted separately to the assigned
Program Officer.

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4.3.28 Technical Assistance and Support from CSP
1. Grantees will submit one
final question about TA
and support from CSP.

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Technical Assistance and Support from the CSP
Based on project implementation to date, please identify the
areas in which the grantee requires additional technical
assistance and support.

4.3.29 Review, Sign, Submit
1. Lastly, Grantees will
review the information
they entered and sign
and submit the APR for
review by ED.

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