AARO Reporting Webpage and Draft

A site visitor will click on the “Submit a U.S. Government UAP-Related Program/Activity Report” button that exists (currently disabled) on the AARO Home page to open the new AARO UAP Repoprting Information webpage shown on the following pages.

AARO UAP Reporting Information Webpage

Reporting Information Page Image

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Who is eligible to report:

AARO will be accepting reports from current or former U.S. government employees, service members, or contractors with direct knowledge of USG programs or activities related to UAP dating back to 1945. These reports will be used to inform AARO’s congressionally directed Historical Record Report.

What not to report:

Please do NOT submit any information that is potentially classified.
Please do NOT submit general reports of UAP sightings/encounters. Reporting is limited at this time to current or former U.S. government employees, military personnel, or contractors with direct knowledge of USG programs or activities related to UAP dating back to 1945. In the future, reporting eligibility will be expanded to the general public and include reports of any event related to UAP.
Please do NOT report secondhand information or hearsay regarding UAP programs or activities. Please encourage those with firsthand knowledge to come forward and share their information and experiences with AARO.
Please do NOT submit current operational reports of UAP sightings/encounters in the course of your duties as a Service member or federal employee. Please follow the process established by your Service Branch or federal agency to report the information to AARO.

What to expect after filing a report:

Following the submission of your report, AARO staff may reach out to request additional detail or arrange for an informational interview.

I signed an NDA. Can I still report to AARO?

Yes. Per the James M. Inhofe National Defense Authorization Act for Fiscal Year 2023,* individuals may report to AARO without fear of violating the terms of current or previous non-disclosure agreements. However, once an authorized disclosure is made to AARO, individuals are expected to continue protecting information in accordance with the original non-disclosure agreement.

By law, AARO may receive all UAP-related information, including any classified national security information involving military, intelligence, and intelligence-related activities, at all levels of classification regardless of any restrictive access controls, special access programs, or compartmented access programs. Moreover, there is no restriction to AARO receiving any past or present UAP-related information, regardless of the organizational affiliation of the original classification authority within DoD, the Intelligence Community, or any other U.S. government department or agency.

* NDAA FY 2023, Section 1673(b)(1): An authorized disclosure shall not be subject to a nondisclosure agreement entered into by the individual who makes the disclosure; shall be deemed to comply with any regulation or order issued under the authority of Executive Order 13526 (50 U.S.C. 31617 note; relating to classified national security information) or chapter 18 of the Atomic Energy Act of 1954 (42 U.S.D. 2271 et seq.); and is not a violation of section 798 of title 11 18, United States Code, or other provision of law relating to the disclosure of information.

Prohibition on Reprisal

Individuals who make authorized disclosures to AARO are explicitly protected from reprisal under law, per the FY23 National Defense Authorization Act.* If you believe you have experienced reprisal for making an authorized disclosure to AARO, please submit a report to the DoD Office of the Inspector General Hotline, Office of the Intelligence Community Inspector General Hotline, Department of Energy Office of the Inspector General Hotline, Department of Homeland Security Inspector General Hotline, or the IG office of your current or former federal agency.

*An employee of a department or agency of the Federal Government, or of a contractor, subcontractor, grantee, sub-grantee, or personal services contractor of such a department or agency, who has authority to take, direct others to take, recommend, or approve any personnel action, shall not, with respect to such authority, take or fail to take, or threaten to take or fails to take, a personnel action, including the revocation or suspension of security clearances, or termination of employment, with respect to any individual as a reprisal for any authorized disclosure.

James M. Inhofe National Defense Authorization Act for Fiscal Year 2023

Do I meet the criteria for submitting a report?

- I am a former or current U.S. Government employee, service member, or contractor. Y/N

- I have first-hand knowledge of a U.S. Government program or activity related to UAP. Y/N

If you answer YES to the statements above and you are interested in sharing your personal testimony for our historical investigation, please follow the link below to submit a report when it becomes active.

(Note: the text on the line below is what appears on a button, which is inactive)

U.S. Government UAP-Related Programs or Activities Reporting Form Coming Soon

AARO UAP Google Form

Google Form Images

The images below reflect the use of Google Forms in AARO’s secure Google Enterprise Plus Workspace account to collect reports associated with UAP-related programs / activities.

Submission Qualification Criteria

If submitter does NOT meet criteria

If an individual clicks on “No” for the combined response to the first two questions, that individual will not be able to proceed with filling out the Google Form to submit a UAP Report to AARO.

If submitter meets criteria

If an individual clicks on “Yes” for the combined response to the first two questions, that individual will see the multiple form segments in the Google Form, as shown in the following screenshots, to submit a UAP Report to AARO.

UAP Form Fields

Current Contact Information

U.S. Government UAP Program / Activity Information

Referral Information

If answer Yes to Referral, these questions will appear

Prohibition on Reprisal Information

Certification and Consent / Submit

OMB CONTROL NUMBER: 0704-AARO

OMB EXPIRATION DATE: XX/XX/XXXX

AGENCY DISCLOSURE NOTICE

The public reporting burden for this collection of information, 0704-AARO, is estimated to average 5 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or burden reduction suggestions to the Department of Defense, Washington Headquarters Services, at [email protected]. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.

UAP Report Text and Dropdown Options

U.S. Government UAP Programs/Activities Report Form

AARO is currently accepting reports from current or former U.S. government employees, service members, or contractors with firsthand knowledge of U.S. Government programs or activities related to UAP dating back to 1945. These reports will be used to inform AARO’s congressionally directed Historical Record Report. In the future, reporting eligibility will be expanded to the general public and include reports of any event related to UAP. This form is intended as an initial point of contact with AARO; it is NOT intended for conveying potentially sensitive or classified information. Following the submission of your report, AARO staff may reach out to request additional detail or arrange for an informational interview.

Submission Qualification Criteria

U.S. GOVERNMENT UAP PROGRAM / ACTIVITY INVOLVEMENT

Warning: This form is to be used for official business with the Department of Defense. Knowing and willful false reporting can be punished by fine or imprisonment, or both (18 U.S.C. 1001). Additionally, falsifying information may have a negative effect on your security clearance, employment prospects, or job status, up to and including denial or revocation of your security clearance, or your removal and debarment from Federal service, if applicable.

Former or Current U.S. Government employee, service member, or contractor?

AND

Do you have firsthand knowledge of a U.S. Government program/activity related to UAP?

______________________________________________________________

Your response to these two questions will be used to determine if you meet the criteria to complete and submit a UAP Report at this time.

‘Firsthand knowledge' refers to an individual who participated in, was involved with, or was directly supporting a U.S. Government program or activity related to UAP.

(If answer above is No, only display this text below and ability to enter any more data ceases)

Sorry, you do not meet the criteria to submit a report at this time

AARO is currently ONLY accepting reports from current or former U.S. Government employees, service members, or contractors with firsthand knowledge of U.S. Government programs or activities related to UAP dating back to 1945. In the future, the ability to submit UAP reports will be available to the general public.

(If answer above is Yes, display all of the UAP Reporting Form content that appears below)

UAP Form Fields

* indicates required question

Current Contact Information

Providing the information below will assist AARO with potential follow-up.

Do not enter classified information!

U.S. Government employee, service member, or contractor status:*

Dropdown List Options

Current
Former

Your current employment/contract affiliation with the U.S. Government:*

Affiliation Dropdown List Options

Department of Defense
Department of Energy
Department of Homeland Security
Other Federal Agency
Non-Federal Agency
Prefer not to disclose on form

Your current employment/contract role with the U.S. Government:*

Role Dropdown List Options

Employee
Service member
Contractor

Please provide your DoD ID number or Home Agency ID number, if applicable:

DoD ID Number: (text input, up to 15 characters)

To find your DoD ID, look on the back of your CAC or login to DoD ID Card Office Online to view your profile

Agency ID Number: (text input, up to 20 characters)

To find your Agency ID number, open a web browser, navigate to Certificates and under the Personal tab, select your certificate details tab.

Military branch of service (for current/former service members): *

Dropdown List Options

N/A
Air Force
Army
Coast Guard
Marine Corps
Navy
Space Force

Your highest rank (military) or grade (civilian): *

Dropdown List Options

Military Ranks

E-1
E-2
E-3
E-4
E-5
E-6
E-7
E-8
E-9
O-1
O-2
O-3
O-4
O-5
O-6
O-7
O-8
O-9
O-10
W-1
W-2
W-3
W-4
W-5

Civilian Grades

GG/GS-1
GG/GS-2
GG/GS-3
GG/GS-4
GG/GS-5
GG/GS-6
GG/GS-7
GG/GS-8
GG/GS-9
GG/GS-10
GG/GS-11
GG/GS-12
GG/GS-13
GG/GS-14
GG/GS-15
SES/DISES/DISL

Other Options

Other
N/A

Your preferred salutation: *

Dropdown List Options

Dr.
Mr.
Mrs.
Ms.
Miss
(My military rank)
N/A

Your First Name: * (text input, up to 20 characters)

Your Middle Initial/Name: (text input, up to 20 characters)

Your Last Name:* (text input, up to 20 characters)

Your Suffix: (text input, up to 5 characters)

Your current Zip Code: * (text, must use this format: #####-####, with last 4 digits optional)

(Enter “00000” if you currently do not have an address with a zip code)

Your Phone number: * (text input, must use this format:###-###-####)

(Use format ###-###-####)

Your Current Email Address: * (text input, must use email format with @)

Your current U.S. security clearance: *

Clearance Status Dropdown List Options

Currently have
Previously had
Never had
Prefer not to disclose on form

U.S. Government UAP Program / Activity Information

Do not enter classified information!

Approximate start date of UAP-related programs/activities: * (datepicker)

Approximate end date of UAP-related programs/activities: * (datepicker)

Your employment/contract affiliation with the U.S. Government during UAP-related programs/activities: *

Affiliation Dropdown List Options

Department of Defense
Department of Energy
Department of Homeland Security
Other Federal Agency
Non-Federal Agency
Prefer not to disclose on form

Your employment/contract role with the U.S. Government during UAP-related programs/activities:*

Role Dropdown List Options

Employee
Service member
Contractor

Are you aware of any supporting photos, files, or other physical evidence? *

Radio Button Options

Your U.S. security clearance during the UAP program/activity: *

Clearance Status Dropdown List Options

Held a clearance during UAP program/activity
Did not hold a clearance during UAP program/activity
Unsure

Non-Disclosure Agreement (NDA)† signed for security clearance during UAP program/activity? *

Dropdown List Options

Yes
No
Unsure

†Per the Fiscal Year 2023 National Defense Authorization Act‡, individuals may report to AARO without fear of violating the terms of current or previous non-disclosure agreements. However, once an authorized disclosure is made to AARO, individuals are expected to continue protecting information in accordance with the original non-disclosure agreement.

‡ An authorized disclosure shall not be subject to a nondisclosure agreement entered into by the individual who makes the disclosure; shall be deemed to comply with any regulation or order issued under the authority of Executive Order 13526 (50 U.S.C. 31617 note; relating to classified national security information) or chapter 18 of the Atomic Energy Act of 1954 (42 U.S.D. 2271 et seq.); and is not a violation of section 798 of title 11 18, United States Code, or other provision of law

Referral Information

Were you referred to AARO? *

Radio Button Options

Reference Affiliation: (text input, up to 25 characters)

Name of Reference: (text input, up to 25 characters)

Prohibition on Reprisal Information

Individuals who make authorized disclosures to AARO are explicitly protected from reprisal under law, per the FY23 National Defense Authorization Act.† If you believe you have experienced reprisal for making an authorized disclosure to AARO, please submit a report to the DoD Office of the Inspector General Hotline, Office of the Intelligence Community Inspector General Hotline, Department of Energy Office of the Inspector General Hotline, Department of Homeland Security Inspector General Hotline, or the IG office of your current or former federal agency.

† An employee of a department or agency of the Federal Government, or of a contractor, subcontractor, grantee, sub-grantee, or personal services contractor of such a department or agency, who has authority to take, direct others to take, recommend, or approve any personnel action, shall not, with respect to such authority, take or fail to take, or threaten to take or fails to take, a personnel action, including the revocation or suspension of security clearances, or termination of employment, with respect to any individual as a reprisal for any authorized disclosure.

2023 NDAA - National Defense Authorization Act

Certification and Consent / Submit

Shape5 I certify, to the best of my knowledge, that the provided information is NOT CLASSIFIED. *

Shape6 I consent to being contacted by AARO should additional information be required. *

Shape7 I certify, to the best of my knowledge, that the provided information is true and accurate. *

Shape8 I understand that I am voluntarily providing personal identifiable information to AARO. *

Shape9 I understand that the information I provide may be subject to the safeguards of the Privacy Act of 1974. *

Privacy Act Statement

PRIVACY ACT STATEMENT FOR UNITED STATES GOVERNMENT UNIDENTIFIED ANOMALOUS PHENOMENON (UAP) REPORTING AUTHORITY:

10 U.S.C. 113, Secretary of Defense; 44 U.S.C. 2107, Acceptance of Records for Historical Preservation; Section 1673 of the National Defense Authorization Act for Fiscal Year 2023 (Pub. Law 117-263).

PRINCIPAL PURPOSE: To manage general correspondence and reporting relating to unidentified anomalous phenomena. Information provided may be used to contact or seek additional information from individuals reporting information relating to such phenomena, including but not limited to any event relating to unidentified anomalous phenomena and any activity or program by a department or agency of the Federal Government or a contractor of such a department or agency relating to such phenomena.

ROUTINE USES: The information solicited may be made available as a “routine use” to appropriate Federal, State, local, territorial, tribal, foreign, or international law enforcement authorities to assist the All-domain Anomaly Resolution Office with authorized reporting of phenomena, to appropriate Federal, State, local, territorial, tribal, foreign, or international agencies for the purpose of authorized scientific study or counterintelligence activities, or for the purpose of executing or enforcing laws designed to protect the national security or homeland security of the United States, including those relating to the sharing of records or information concerning terrorism, homeland security, or law enforcement. A complete list and explanation of applicable Routine Uses is included in SORN DoD-0017, "Privacy and Civil Liberties Complaints and General Correspondence Records,” accessible at
https://www.federalregister.gov/documents/2023/02/23/2023-03745/privacy-act-of-1974-system-of-records.

DISCLOSURE: Voluntary; however, failure to provide the information may result in the inability of the All-domain Anomaly Resolution Office to evaluate the information and engage in follow-up communications in furtherance of the authorized reporting or assessment processes.

AARO Privacy Impact Assessment (PIA)

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Submit

Appendix: List of data fields to be collected from submitters

User Input		Field Input Type	Required
Qualify	Meet criteria to report for Phase II (yes/ no)	Dropdown List	Yes
Current Information	U.S. Gov. Status (current/former)	Dropdown List	Yes
	Current Government Affiliation	Dropdown List	Yes
	Current Gov. Role (employee, service member, contractor)	Dropdown List	Yes
	DoD ID Number	Text field	No
	Agency ID Number	Text field	No
	Military branch of service	Dropdown List	Yes
	Highest rank (military) / grade(civilian)	Dropdown List	Yes
	Preferred salutation	Dropdown List	Yes
	First Name	Text field	Yes
	Middle Initial / Name	Text field	No
	Last Name	Text field	Yes
	Suffix	Text field	No
	Zip Code	Text field	Yes
	Phone Number	Text field	Yes
	Email address	Text field	Yes
	Current U.S. security clearance status (e.g., have, never had)	Dropdown List	Yes
UAP Related Information	UAP Program / Activity Start Date	Date Picker	Yes
	UAP Program / Activity End Date	Date Picker	Yes
	U.S. Government Affiliation	Dropdown List	Yes
	U.S. Government Role (employee, service member, contractor)	Dropdown List	Yes
	Knowledge of supporting materials (yes/no)	Dropdown List	Yes
	U.S. security clearance status (e.g., had, never had)	Dropdown List	Yes
	NDA signed (yes, no, unsure, N/A)	Dropdown List	Yes
Referral	Referred to AARO (yes / no)	Dropdown List	Yes
	Reference Affiliation	Text field	No
	Name of Reference	Text field	No
Certification Consent	Information provided not classified	Checkbox	Yes
	Contact by AARO consent	Checkbox	Yes
	Information provided true & accurate	Checkbox	Yes
	Voluntarily providing PII to AARO	Checkbox	Yes
	Information provided subject to Privacy Act	Checkbox	Yes

File Type	application/vnd.openxmlformats-officedocument.wordprocessingml.document
Author	Terry Dykeman
File Modified	0000-00-00
File Created	2023-10-23

AARO Reporting Webpage and Draft

AARO Contact Form for Authorized Reporting