Form 0920-0978 APPENDIX 5A.2: PROVIDER ADULT VACCINATION HISTORY REQUES

APPENDIX 5A.1: PROVIDER PEDIATRIC VACCINATION HISTORY REQUEST LETTER/FORM
Date: [current date]
Dear Dr. [LastName]:
The [State/Local Health Department], in collaboration with the Centers for Disease Control and
Prevention, are tracking patients who have been hospitalized with influenza. A patient from your
clinic, Patient Name (DOB: MM/DD/YYYY), was reported to us as having been hospitalized
with influenza beginning on MM-DD-YYYY. We are trying to obtain immunization history on
all hospitalized patients and would appreciate your help in completing the information below for
this patient. If this was not a patient seen by you or another provider at your clinic, please
mark “Unknown” for question 1 or 2 below.
Please fax the completed form to XXX-XXX-XXXX. For any questions, please contact ,
at XXX-XXX-XXXX. Thank you in advance for your help.
Investigation of these cases falls within the scope of public health surveillance. The Health Insurance Portability
and Accountability Act (HIPAA) does NOT prohibit your reporting this information to public health authorities (see
http://aspe.hhs.gov/admnsimp/PL104191.htm, Section 1178 (b)).

FOR CHILDREN
1. Did the patient receive influenza vaccine during fall or winter of the current influenza season?
 Yes  No
 Unknown
1a. Indicate the number of doses:  1

2

 Unknown

1b. For each dose, specify the date given (mm-dd-yyyy):
Dose 1: _____ /_____ /_____
Dose 2: _____ /_____ /_____
1c. If patient < 9 years old, specify vaccine type:
 Injected Vaccine
 Nasal Spray/FluMist
 Combination of both

 Unknown Type

2. If patient < 9 years old, did d the patient receive influenza vaccine in any previous seasons?
Yes
 No
 Unknown
To help us complete medical information about your patient, could you please provide us with their
height and weight if this information was obtained within 6 months before their hospitalization?
3. HEIGHT: _________  inches  centimeters 4. WEIGHT: _________  pounds  kilograms
To help us complete the demographic information about your patient, could you please provide us
with their race and ethnicity?
5. Race (check only one):  White

 Black or African American

 American Indian/ Alaska Native

6. Ethnicity (check one):

 Hispanic or Latino

 Multiracial

 Non-Hispanic or Latino

 Asian/Pacific Islander
 Not specified

 Not Specified

APPENDIX 5A.2: PROVIDER ADULT VACCINATION HISTORY REQUEST LETTER/FORM
Date: [current date]
Dear Dr. [LastName]:
The [State/Local Health Department], in collaboration with the Centers for Disease Control and
Prevention, are tracking patients who have been hospitalized with influenza. A patient from your
clinic, Patient Name (DOB: MM/DD/YYYY), was reported to us as having been hospitalized
with influenza beginning on MM-DD-YYYY. We are trying to obtain immunization history on
all hospitalized patients and would appreciate your help in completing the information below for
this patient. If this was not a patient seen by you or another provider at your clinic, please
mark “Unknown” for question 1 below.
Please fax the completed form to XXX-XXX-XXXX. For any questions, please contact ,
at XXX-XXX-XXXX. Thank you in advance for your help.
Investigation of these cases falls within the scope of public health surveillance. The Health Insurance Portability
and Accountability Act (HIPAA) does NOT prohibit your reporting this information to public health authorities (see
http://aspe.hhs.gov/admnsimp/PL104191.htm, Section 1178 (b)).

FOR ADULTS
1. Did the patient receive influenza vaccine during fall or winter of the current influenza season?
 Yes
 No
 Unknown
1a. If yes, specify the date given (mm-dd-yyyy): _____ /_____ /_____
To help us complete medical information about your patient, could you please provide us with their
height and weight if this information was obtained within 6 months before their hospitalization?
2. HEIGHT: _________  inches  centimeters 3. WEIGHT: _________  pounds  kilograms
To help us complete the demographic information about your patient, could you please provide us
with their race and ethnicity?
5. Race (check only one):  White

 Black or African American

 American Indian/ Alaska Native

6. Ethnicity (check one):

 Hispanic or Latino

 Multiracial

 Non-Hispanic or Latino

 Asian/Pacific Islander
 Not specified

 Not Specified