PHEM Tool

---

Overview

Overview
PHEM Tool
Glossary

---

Sheet 1: Overview

Public Health Emergency Management Capacity Assessment Tool (PHEM Tool) Overview

Rationale and Purpose

The purpose of the Public Health Emergency Management (PHEM) Capacity Assessment Tool (PHEM Tool) is to enable Emergency Management Technical Advisers (EMTAs) on the Global Emergency Management Capacity Development (GEMCD) Team to understand strengths and gaps in existing PHEM capacities in partner countries where the Centers for Disease Control and Prevention (CDC) provides technical assistance. GEMCD can use this data to prioritize resources and activities for country technical assistance work plans and to highlight changes in capacities over time in countries of interest, both individually and in aggregate.

Target Audience

The current focus is on Global Health Security Agenda (GHSA) partner countries where the CDC, GEMCD, or Division of Emergency Operations (DEO) either provides or will provide technical assistance to strengthen PHEM capacities under GHSA.

Timing

EMTAs will administer the tool annually for the duration of GHSA implementation (expected to be a minimum of 5 years).

Data Collection

EMTAs will collect PHEM Tool data in the following ways, with support from other CDC partners as appropriate: • Discussions with key informants in country; key informants may include, but are not limited to, decision-makers and technical experts within the country Ministry of Health (MoH). • Reviews of documents provided by the country government. • Direct observations during country visits.

Limitations

Data collected using the tool can provide a snapshot in time of the country’s PHEM capacity. However, availability and accessibility of data sources and/or in-country experts for tool items, as well as time constraints, can pose challenges for EMTAs. In-country interviewees and data providers may change over time, and some aspects of the capacities may not be consistent from year to year. As a result, one limitation of this data collection effort is that EMTAs may need to evaluate different workforces and systems during follow-on administrations of the tool.

DRAFT as of 30 NOV 22

---

Sheet 2: PHEM Tool

Public Health Emergency Management Capacity Assessment Tool (PHEM Tool)

Country and location (city):

Project Year (FY and GHSA project year [if applicable]):

EMTA(s) Conducting PHEM Tool (Name, email, phone number):

Date Survey Started:

Date Survey Ended:

Current Situation

1

a. Geographic Location:

b. Population:

c. CDC Travel Health Notice(s) and/or Other Health Concerns:

d. Current Transnational and/or Security Issues:

e. Other:

2

a. Does the country have trained PHEM Fellowship Alumni?

Yes

No

If yes, how many have completed the Fellowship?

If yes, what cohort(s)/year(s)?

b. Is there a current participant in the residential PHEM Fellowship ?

Yes

No

3

a. Is the country currently responding to a public health emergency and/or has the Incident Management System (IMS)in the previous calendar or FY?

Yes

No

If yes, for what situation(s) was the IMS activated?

b. Did the country activate IMS for the COVID-19 pandemic?

Yes

No

4

Overview of capacity development activities that have been completed in the last FY (trainings, Technical Assistance (TA), site visits):

5

Is there an existing Public Health Emergency Operations Center (PHEOC)?

Yes

No

If yes, where is the PHEOC located?

If yes, was the PHEOC established prior to the COVID-19 pandemic?

Yes

No

6

Is there an existing PHEM program?

Yes

No

If yes, does the PHEM program have a mission statement?

Yes

No

If yes, did the COVID-19 pandemic change the PHEM program and mission?

Yes

No

PHEM program mission statement (if applicable):

Legal Authorities

7

a. Describe current legal authorities, policies, laws, etc. that empower the country’s PHEM program and PHEOC:

b. Describe if and how the COVID-19 pandemic changed the current legal authorities, policies, laws, etc. that empower the country's PHEM program and PHEOC:

8

List all pending authorities (laws, policies, decrees) related to the country’s PHEM program or PHEOC:

9

Does the country’s PHEM program have a national Steering Committee to provide strategic direction which aligns with national policies and guidelines pertaining to PHEM?

Yes

No

If yes, did the national Steering Committee exist prior to the COVID-19 pandemic?

Yes

No

10

Does public health have legal, regulatory, or administrative authorities established prior to an incident to carry out the following:

a. Process for emergency contracting

Yes

No

Other

b. Process to expedite staffing for responses

Yes

No

Other

c. Process to expedite procurement (i.e. purchase/acquisition) of goods and services

Yes

No

Other

d. Process for emergency receipt of funds from donors or other entities

Yes

No

Other

e. Describe if and how the COVID-19 pandemic changed the above processes:

11

Does the country require TA in the area of legal authorities?

Yes

No

If yes, please provide a brief description:

International Health Regulations (IHR) and Public Health Emergencies of International Concern (PHEIC)

12

Does the PHEM program have, or have access to, the following:

a. Subject matter experts (SMEs) able to use the decision matrix in Annex 2 of the IHR (2005) to effectively determine whether a health threat requires notification to WHO

Yes

No

Other

b. The IHR National Focal Point on a 24/7 basis

Yes

No

c. Standard Operating Procedures (SOPs) to notify the country’s IHR National Focal Point regarding potential PHEICs and other public health emergencies.

Yes

No

Other

PHEM Program: Stakeholders and Coordination

13

Does the PHEM program have access to complete information on up-to-date location, phone number, email, points of contact for the following entities:

a. Hospitals, clinics, treatment centers, etc.

Yes

No

b. Laboratories

Yes

No

c. Ports of Entry

Yes

No

d. Law enforcement, public safety and military

Yes

No

e. Public health and health/human/social services, including sub-national offices, shelters, refugee/evacuee camps, etc.

Yes

No

f. Other key government ministries (defense, animal health, disaster management)

Yes

No

g. International Health Regulations (IHR) National Focal Point (NFP)

Yes

No

h. WHO IHR Focal Point, Regional EOC, etc. (as appropriate)

Yes

No

i. Laboratory networks

Yes

No

j. Partners (WHO, UNICEF, UK-HSA)

Yes

No

k. Local and International NGOs located in-country

Yes

No

14

If yes to question #14, are there notification procedures to notify these entities in an emergency?

Yes

No

15

If yes to question #14, how often are these contact lists tested (exercised) and updated?

16

Does a Steering Committee exist at the strategic level   (highest level in jurisdiction), comprised of stakeholders, to provide guidance, recommendations, and helps champion the PHEOC and PHEM program to other sectors and senior leaders?

Yes

No

PHEM Program: Risk Assessment

17

a. Has the country conducted a public health risk assessment?

Yes

No

If yes, what is the date of the most recent risk assessment?

b. Did the COVID-19 pandemic affect the country's ability to adequately perform a public health risk assessment?

Yes

No

18

What risk assessment process was utilized?

Threat and Hazard Identification and Risk Assessment/Stakeholder Preparedness Review (THIRA/SPR)

Strategic Tool for Assessing Risks (STAR)

Vulnerability Risk Assessment and Mapping (VRAM)

Other

19

Is there an official (validated) report of the risk assessment findings?

Yes

No

If yes, what is the date of most recent report?

20

a. Have the main threats, hazards, system vulnerabilities, and related risks been identified, prioritized, and mapped to resources? If yes, please specify below:

Yes

No

Threats, hazards, vulnerabilities, and risks not identified.

Threats, hazards, vulnerabilities, and risks identified BUT not mapped.

Threats, hazards, vulnerabilities, and risks identified AND mapped.

Threats, hazards, vulnerabilities, and risks prioritized AND approved by national officials.

Other (explain):

b. Did the COVID-19 pandemic affect the ability to identify threats, hazards, vulnerabilities, and risks and how change how they were prioritized?

Yes

No

21

a. Are the risk assessments reviewed on at least an annual basis?

Yes

No

b. Did the COVID-19 pandemic affect the country's ability to review the risk assessments on at least an annual basis?

Yes

No

22

Has a threat assessment been completed for the sub-national level?

Yes

No

If yes, what was the date of the sub-national risk assessment?

If yes, how many regions/districts/provinces were included?

PHEOC Staff

Does the PHEM program have Terms of Reference (ToRs) that describe roles, responsibilities, key tasks and other pertinent information for each of the following pre-identified roles for daily operations and response operations (i.e. IMS structure)?

Daily Operations

23

Are the roles and functions listed below included in the PHEM program’s routine activities:

PHEOC Manager

Yes

No

Other (specify):

Watch Staff

Yes

No

Other (specify):

Plans Chief

Yes

No

Other (specify):

Operations Chief

Yes

No

Other (specify):

Logistics Chief

Yes

No

Other (specify):

Preparedness Officer

Yes

No

Other (specify):

24

Is the PHEOC linked to a dedicated core team responsible for community engagement and emergency risk communications, media and social media monitoring, rumor management and external facing communication?

Yes

No

Response Operations

25

Does the PHEOC response staff include the following positions:

Incident Manager

Yes

No

Other (specify):

Public Information Officer

Yes

No

Other (specify):

Liaison Officer

Yes

No

Other (specify):

Operations Chief

Yes

No

Other (specify):

Plans Chief

Yes

No

Other (specify):

Logistics Chief

Yes

No

Other (specify):

Finance/Administration Chief

Yes

No

Other (specify):

26

Are response operations or surge staff rostered or identified to fill and/or backup the following key IMS roles in order to support operations with shifts or rotational backfills if needed:

Incident Manager

Yes

No

Other (specify):

Public Information Officer

Yes

No

Other (specify):

Liaison Officer

Yes

No

Other (specify):

Safety Officer

Yes

No

Other (specify):

Operations Chief

Yes

No

Other (specify):

Plans Chief

Yes

No

Other (specify):

Logistics Chief

Yes

No

Other (specify):

Finance/Administration Chief

Yes

No

Other (specify):

27

Are surge staff pre-identified and on a roster that is updated/verified at least quarterly?

Yes

No

Other

28

Is there surge capacity to respond to public health emergencies of national and international concern?

Yes

No

Other

29

Describe access to and availability of public health subject matter experts (SMEs) and other Ministry of Health (MoH) staff who can fill various IMS, rapid response teams, and science roles during a response:

Training

30

Does the PHEM program have a dedicated training section/unit to conduct PHEM training at national and sub-national levels?

Yes

No

31

The following trainings have been conducted at the national level: (Dropdown menu and text)

PHEM 100 Foundations of PHEM

PHEM 101 Intro to PHEOC

PHEM 103 Intro to Public Health Law

PHEM 110 Incident Manager

PHEM 111 Public Information Officer

PHEM 112 Safety Officer

PHEM 113 Liaison Officer

PHEM 120 Operations

PHEM 130 Plans

PHEM 140 Logistics

PHEM 150 Intro to Finance and Administration

PHEM 160 Situational Awareness

PHEM 170 Intro to Crisis Emergency Risk Communication (CERC)

PHEM 180 Intro to PHEM Training

PHEM 203 Laws and Authorities

PHEM 204 Concept of Operations (CONOPS)

PHEM 211 Public Information Officer (PIO) and Joint Information Center (JIC)

PHEM 212 Safety Officer

PHEM 213 Liaison Officer

PHEM 214 Decision Making and Problem Solving

PHEM 220 Operations

PHEM 230 Plans

PHEM 231 Planning Process

PHEM 240 Logistics

PHEM 250 Finance and Administration

PHEM 270 Risk Communication

PHEM 280 Threat and Hazard Identification and Risk Assessment/Stakeholder Preparedness Review (THIRA/SPR)

PHEM 500 Executive Principles of PHEM

Other (explain):

Other (explain):

32

The following trainings have been conducted at the sub-national level: (Dropdown menu and text)

PHEM 100 Foundations of PHEM

PHEM 101 Intro to PHEOC

PHEM 103 Intro to Public Health Law

PHEM 110 Incident Manager

PHEM 111 Public Information Officer

PHEM 112 Safety Officer

PHEM 113 Liaison Officer

PHEM 120 Operations

PHEM 130 Plans

PHEM 140 Logistics

PHEM 150 Intro to Finance and Administration

PHEM 160 Situational Awareness

PHEM 170 Intro to Crisis Emergency Risk Communication (CERC)

PHEM 180 Intro to PHEM Training

PHEM 203 Laws and Authorities

PHEM 204 Concept of Operations (CONOPS)

PHEM 211 Public Information Officer (PIO) and Joint Information Center (JIC)

PHEM 212 Safety Officer

PHEM 213 Liaison Officer

PHEM 214 Decision Making and Problem Solving

PHEM 220 Operations

PHEM 230 Plans

PHEM 231 Planning Process

PHEM 240 Logistics

PHEM 250 Finance and Administration

PHEM 270 Risk Communication

PHEM 280 Threat and Hazard Identification and Risk Assessment/Stakeholder Preparedness Review (THIRA/SPR)

PHEM 500 Executive Principles of PHEM

Other (explain):

Other (explain):

PHEM training for daily operations and response operations staff

Daily Operations

33

Please select the proficiency level in PHEM training and other role-specific training for the following staff:

PHEOC Manager

No training

Foundational

Intermediate

Advanced

Other:

Watch Staff

No training

Foundational

Intermediate

Advanced

Other:

Plans Chief

No training

Foundational

Intermediate

Advanced

Other:

Operations Chief

No training

Foundational

Intermediate

Advanced

Other:

Response Operations

34

Please select the proficiency level in PHEM training and other role-specific training for the following staff:

Incident Manager

No training

Foundational

Intermediate

Advanced

Other:

Public Information Officer

No training

Foundational

Intermediate

Advanced

Other:

Liaison Officer

No training

Foundational

Intermediate

Advanced

Other:

Safety Officer

No training

Foundational

Intermediate

Advanced

Other:

Operations Chief

No training

Foundational

Intermediate

Advanced

Other:

Plans Chief

No training

Foundational

Intermediate

Advanced

Other:

Logistics Chief

No training

Foundational

Intermediate

Advanced

Other:

35

Are trained individuals maintained in a roster?

Yes

No

36

What is the total number of people trained?

Exercises

37

Does the PHEM Program have a dedicated section/unit to exercise public health preparedness and response systems?

Yes

No

In progress

Other (specify):

If no, is there a plan to have a dedicated section/unit to conduct training and exercises?

Yes

No

38

Are exercises are conducted in the PHEOC?

Yes

No

Other

39

Are exercises are conducted 2 or more times per year to test IMS activation procedures?

Yes

No

Other

If yes, did the COVID-19 pandemic change the frequency that exercises are conducted?

Yes

No

40

Has the PHEOC led or participated in the following exercises in the last  year?

Exercise Type

Date

Exercise Topic/Context

Function(s) Tested

Plan(s) Tested

Table-Top Exercise

Drill

Functional Exercise

Full-Scale Exercise

Other

None

(Functions examples include: activation, notification, IMS roles, deployment of staff, deployment of countermeasures, etc.)

Monitoring and Evaluation

41

Is there a system of monitoring and evaluation in place to assess the public health emergency management program capability and performance?

Yes

No

If yes, was the system in place prior to the COVID-19 pandemic?

Yes

No

42

Does the PHEM program use scheduled drills and exercise activities to test developed plans and assesses staff and system responses to identify areas for process improvement?

Yes

No

a. Have SOPs been updated to reflect the lessons learned from drills or exercises?

Yes

No

b. Have training activities been updated to reflect lessons learned from drills or exercises?

Yes

No

c. Did the COVID-19 pandemic change how drills or exercises are conducted?

Yes

No

43

Are After-Action Reviews (AARs), a qualitative review of actions, conducted after every exercise to document best practices, gaps, and areas for improvement?

Yes

No

a. Are there reports that document best practices, gaps, and areas for improvement?

Yes

No

44

Are Inter-Action Reviews (a qualitative review of actions) conducted during each IMS activation?

Yes

No

45

Are After-Action Reviews (AARs) conducted after every IMS activation?

Yes

No

a. Are there reports that document best practices, gaps, and areas for improvement?

Yes

No

Information Management and Situational Awareness

46

Does the PHEOC maintain or have access to the following data collection systems?

Indicator-based surveillance systems data

Hospital-based data

Event-based surveillance data

Early warning systems data

Laboratory results

Other Ministries, Departments, or Agencies? (please specify)

47

Does the PHEOC/PHEM program have dedicated staff and processes to receive, analyze, manage, report/display , and share surveillance data from the following:

Sub-national offices/districts/regions

Yes

No

Other (specify):

Public health and other laboratories

Yes

No

Other (specify):

Field Epidemiology Teams

Yes

No

Other (specify):

Rapid Response Teams

Yes

No

Other (specify):

Non-Governmental Organizations (NGOs)

Yes

No

Other (specify):

Community-based sources

Yes

No

Other (specify):

Media and social media

Yes

No

Other (specify):

Other Ministries (please specify):

If none, is the PHEOC linked to the appropriate group/units responsible for collecting data from the above groups?

Yes

No

48

Are forms and templates for data collection, reporting, and briefing in place?

Yes

No

Other (please specify):

If yes, were the forms and templates in place prior to the COVID-19 pandemic?

Yes

No

49

Does the PHEOC have the staff, systems and equipment to conduct event-based surveillance such as monitoring of rumors, informal reporting of clusters of disease or death, media reports, etc.?

Yes

No

Other (please specify):

If yes, was event-based surveillance in place prior to the COVID-19 pandemic?

Yes

No

If no, is the PHEOC is linked to the appropriate group/unit responsible for event-based surveillance?

Yes

No

50

Has the PHEOC linked to sources for contextual data and information (i.e. weather, population, maps, hospitals, number of internally displaced persons) to create a common operating picture?

Yes

No

If no, is the PHEOC linked to the appropriate group/unit responsible for contextual data and information for a common operating picture?

Yes

No

51

Has the PHEOC pre-identified Essential Elements of Information (EEIs) necessary to develop a Common Operating Picture for all prioritized hazards and risks?

Yes

No

Other (please specify):

If no, is there a mandatory reporting system in place?

Yes

No

Does mandatory reporting system provide information the PHEOC?

Yes

No

52

Has the PHEOC/PHEM PROGRAM pre-identified Critical Information Requirements (CIRs) which can trigger an activation?

Yes

No

Other (please specify):

If yes, did the COVID-19 pandemic change the CIR activation process?

Yes

No

53

Does the PHEOC have data and information sharing agreements in place in order to serve as a central hub for information and coordination?

Yes

No

If yes, were the sharing agreements in place prior to the COVID-19 pandemic?

Yes

No

54

Does the PHEOC have documentation on how information flows into and out of the PHEOC?

During daily operations?

Yes

No

During response operations?

Yes

No

PHEM and PHEOC Systems (Plans and Procedures)

55

Emergency Operations Plan

a. Is there a national public health emergency operations plan (EOP) (also known as All Hazards Plan [AHP]) that describes the role of the MoH as well as the roles of different agencies during emergencies, at the strategic level?

Yes

No

In Development

b. Is the plan approved and implemented based on prioritized threats and risks?

Yes

No

c. Was there an EOP prior to the COVID-19 pandemic?

Yes

No

56

Concept of Operations

Does a concept of operations exist and contain the following:

a. Identification of all intended levels and players involved in emergency response, management and how each organization fits into the national response system

Yes

No

b. Identification of an authority structure or matrix for decision making

Yes

No

c. When and what level and by whose authority the PHEOC is activated

Yes

No

d. Which agency is the lead for different types of emergencies?

Yes

No

e. Did the concept of operations exist prior to the COVID-19 pandemic?

Yes

No

57

Hazard or Threat Specific Plans and Annexes

Are there threat specific plans (Biological, Technological, Human-Caused) for the most significant threats identified in the risk assessment?

Yes

No

58

Communication Plans

a. External: Are there plans to issue specific risk communications (e.g., alerts, risk factors, protective actions, guidance, recommendations, etc.) to the general public or to targeted populations via traditional media (e.g., TV, radio, etc.). established using a multi-hazard approach?

Yes

No

b. Internal: Are plans, procedures/checklists for communicating with PHEOC staff and responders within the EOC and field established and utilized?

Yes

No

Other (please specify):

59

PHEOC Handbook

Does a PHEOC Handbook , or other documentation contain the following:

a. Basic Concept of Operations

Yes

No

In progress

b. General day-to-day staffing requirements

Yes

No

In progress

c. SOPs for daily operations

Yes

No

In progress

d. Thresholds or triggers for activation and deactivation

Yes

No

In progress

e. Levels of activation and corresponding IMS structures

Yes

No

In progress

f. Activation and notification procedures for all PHEOC staff, relevant sub-national offices, other ministries, and partners

Yes

No

In progress

g. Layout of PHEOC and workstations

Yes

No

In progress

h. Relevant forms, templates, and other documents routinely used in the PHEOC

Yes

No

In progress

i. Information management capacity and protocols (e.g. emails, data management, etc.)

Yes

No

In progress

j. ToR for daily and response roles

Yes

No

In progress

k. Operational Plans (Communications)

Yes

No

In progress

l. Continuity of Operations Plan (COOP)

Yes

No

In progress

m. Appendices

Yes

No

In progress

60

Incident Management System

a. Do plans describe an IMS or similar structure that include the following (or their equivalents):

i. Incident Manager

Yes

No

Other (please specify):

ii. Operations Section

Yes

No

Other (please specify):

iii. Plans Section

Yes

No

Other (please specify):

iv. Finance Section

Yes

No

Other (please specify):

v. Public Information Officer (PIO), Communication, and/or public information center

Yes

No

Other (please specify):

vi. Public Health, Epidemiology, Medical, Science, and other SME’s that are integrated into IMS structure

Yes

No

Other (please specify):

vii. Public Health SMEs are on call to augment the PHEOC roster of trained personnel, equipment, and supplies for deployment to field teams (e.g., rapid response)

Yes

No

Other (please specify):

viii. Liaisons to relevant agencies, sectors, and institutions

Yes

No

Other (please specify):

ix. Safety Officer

Yes

No

Other (please specify):

b. Activation Criteria are established and are utilized (Yes/No)

Yes

No

c. SOPs for Activation and De-Activation of IMS exist and are utilized (Yes/No)

Yes

No

d. Levels of activation are described with corresponding organigrammes (Yes/No)

Yes

No

61

Standard Operating Procedures

Standard Operating Procedures for activities during each mode of operation exist and are utilized for following:

a Watch Mode

Yes

No

In progress

b. Alert Mode

Yes

No

In progress

c. Response Mode

Yes

No

In progress

d. Deactivation

Yes

No

In progress

62

PHEOC Location

a. National PHEOC Location:

b. Subnational PHEOC Location(s):

63

PHEOC tele-communications equipment

a. Computer workstations

Yes

No

Other (gaps):

b. Telephones

Yes

No

Other (gaps):

c. Internet connectivity/back-up system

Yes

No

Other (gaps):

d. Servers/back-up servers

Yes

No

Other (gaps):

e. Printers and/or plotters

Yes

No

Other (gaps):

f. Audiovisual equipment, display screens

Yes

No

Other (gaps):

g. Web or video teleconferencing equipment

Yes

No

Other (gaps):

h. Radios

Yes

No

Other (gaps):

64

Equipment

a. Sufficient in number/quantity to meet needs

Yes

No

Other (explain):

b. Functional and needed applications/security installed

Yes

No

Other (explain):

c. Maintained

Yes

No

Other (explain):

d. Tested periodically

Yes

No

Other (explain):

65

Equipment for Field or Deployed Personnel

a. Communications equipment in possession of field personnel is tested at least once per year

Yes

No

Other (explain):

b. Personal Protective Equipment (PPE)

Yes

No

Other (explain):

c. Additional Comments:

66

PHEOC Facility

The PHEOC contains the following:

a. An operations area

Yes

No

Other (explain):

b. Surge/expansion space

Yes

No

Other (explain):

c. Private meeting space for leadership

Yes

No

Other (explain):

d. Food/dining, rest, and/or storage areas, as appropriate

Yes

No

Other (explain):

e. Additional Comments:

67

Audiovisual Functionality

a. There is space and AV capability in the PHEOC to project operational information (e.g., case data, resource status, staff rhythm, etc.).

Yes

No

Other (explain):

b. There is AV capability for videoconferencing

Yes

No

Other (explain):

68

PHEOC Infrastructure

a. The power supply of the PHEOC takes the following conditions/items into consideration:

i. Adequate/sufficient quantity of electricity from source to meet all power needs

Yes

No

Other (explain):

ii. Reliable, uninterrupted (24/7) power

Yes

No

Other (explain):

iii. Backup generator or alternative energy with adequate fuel

Yes

No

Other (explain):

iv. Generator tested 2x per year

Yes

No

Other (explain):

v. Issues of electrical compatibility between equipment and power supply identified and resolved

Yes

No

Other (explain):

b. There is an adequate potable water supply to the PHEOC

Yes

No

Other (explain):

c. The PHEOC has adequate functioning environmental controls (e.g., HVAC, etc.) to regulate indoor temperature and keep information technology (IT) equipment sufficiently cool

Yes

No

Other (explain):

d. The PHEOC has the following adequate facility infrastructure and services:

i. Janitorial Services

Yes

No

Other (explain):

ii. Toilets

Yes

No

Other (explain):

iii. Sanitation/Sewage

Yes

No

Other (explain):

e. Additional Comments:

69

PHEOC Safety & Security

a. The PHEOC has an evacuation plan

Yes

No

Other (explain):

b. The PHEOC contains fire suppression equipment and systems in the building(s)

Yes

No

Other (explain):

c. The PHEOC has first aid supplies

Yes

No

Other (explain):

d. The PHEOC has the following security measures in place:

i. Physical barriers

Yes

No

Other (explain):

ii. Controlled access to locked/restricted areas

Yes

No

Other (explain):

iii. Guards/security personnel

Yes

No

Other (explain):

Miscellaneous Questions

70

The PHEM program has, or has access to, trained staff and systems to disseminate the following to relevant partners:

a. Case definitions for all prioritized health threats

Yes

No

Other (explain):

b. Case management procedures and guidelines for prioritized public health threats

Yes

No

Other (explain):

c. Infection prevention and control procedures

Yes

No

Other (explain):

d. Reports of reportable and unusual diseases

Yes

No

Other (explain):

71

Does the PHEM program have, or have access to staff, equipment, and procedures to track deployed personnel and field teams and is it able to:

Ascertain the location and status (e.g., composition, health, supply status, needs, etc.) of deployed field teams and other responder personnel?

Yes

No

Other (explain):

72

Does the PHEOC/PHEM program have access to the following information related to public health and other laboratories:

a. Name, type, location, operating hours, and contact information

Yes

No

b. Types of specimens/ samples tested

Yes

No

c. Types of tests performed

Yes

No

d. Specimen testing throughput for routine and priority pathogens

Yes

No

e. Messaging standards and protocols

Yes

No

f. Protocols for notification of relevant authorities/agencies regarding positive/confirmatory results

Yes

No

g. Contact information for international partner laboratories

Yes

No

h. Laboratory networks and links to MoH surveillance systems

Yes

No

73

Are there SOPs in place for handling priority pathogens, including proper collection, packaging, shipping, handling, and testing procedures (including international shipping to other countries, WHO, CDC, etc.); chain of custody; and results reporting?

Yes

No

Other (explain):

Assessment Analysis and Next Steps

Topic

Comments/recommendations

Training for Core Staff

Training for surge staff

Planning and SOP Development

Exercises

Referral to other CDC programs for technical support (POE, RRT, MCM)

Executive level training

THIRA

CONOPS

Other

Additional comments/recommendations:

0

---

Sheet 3: Glossary

Acronyms and Definitions
Acronym	Meaning
AHP	All Hazards Plan
AV	Audio Visual
CIRs	Critical Information Requirements
DEO	Division of Emergency Operations
EMTA	Emergency Management Technical Advisor
EOP	Emergency Operations Plan
EEI	Essential Elements of Information
FY	Fiscal Year
GEMCD	Global Emergency Management Capacity Development
GHSA	Global Health Security Agenda
HVAC	Heating Ventilation and Air Conditioning
IMS	Incident Management System
IM	Incident Manager
IHR	International Health Regulations
MoH	Ministry of Health
NGO	Non-Governmental Organization
PPE	Personal Protective Equipment
PIO	Public Information Officer
PHEIC	Public Health Emergency of International Concern
PHEOC	Public Health Emergency Operations Center
SOP	Standard Operating Procedure
STAR	Strategic Tool for Assessing Risks
SME	Subject Matter Expert
ToR	Terms of Reference
THIRA	Threat and Hazard Identification and Risk Assessment
UNICEF	United Nations Children’s Fund
VRAM	Vulnerability Risk Assessment and Mapping
WHO	World Health Organization