PHEM Tool

[CPR] Public Health Emergency Management Capacity Assessment Tool (PHEM TOOL)

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Overview

Overview
PHEM Tool
Glossary


Sheet 1: Overview

Public Health Emergency Management Capacity Assessment Tool (PHEM Tool) Overview
Rationale and Purpose
The purpose of the Public Health Emergency Management (PHEM) Capacity Assessment Tool (PHEM Tool) is to enable Emergency Management Technical Advisers (EMTAs) on the Global Emergency Management Capacity Development (GEMCD) Team to understand strengths and gaps in existing PHEM capacities in partner countries where the Centers for Disease Control and Prevention (CDC) provides technical assistance. GEMCD can use this data to prioritize resources and activities for country technical assistance work plans and to highlight changes in capacities over time in countries of interest, both individually and in aggregate.
Target Audience
The current focus is on Global Health Security Agenda (GHSA) partner countries where the CDC, GEMCD, or Division of Emergency Operations (DEO) either provides or will provide technical assistance to strengthen PHEM capacities under GHSA.
Timing
EMTAs will administer the tool annually for the duration of GHSA implementation (expected to be a minimum of 5 years).
Data Collection
EMTAs will collect PHEM Tool data in the following ways, with support from other CDC partners as appropriate:
• Discussions with key informants in country; key informants may include, but are not limited to, decision-makers and technical experts within the country Ministry of Health (MoH).
• Reviews of documents provided by the country government.
• Direct observations during country visits.
Limitations
Data collected using the tool can provide a snapshot in time of the country’s PHEM capacity. However, availability and accessibility of data sources and/or in-country experts for tool items, as well as time constraints, can pose challenges for EMTAs. In-country interviewees and data providers may change over time, and some aspects of the capacities may not be consistent from year to year. As a result, one limitation of this data collection effort is that EMTAs may need to evaluate different workforces and systems during follow-on administrations of the tool.
















































DRAFT as of 30 NOV 22

Sheet 2: PHEM Tool

Public Health Emergency Management Capacity Assessment Tool (PHEM Tool)



















































Country and location (city): Project Year (FY and GHSA project year [if applicable]):



















































EMTA(s) Conducting PHEM Tool (Name, email, phone number): Date Survey Started:



















































Date Survey Ended:














































































Current Situation

























1 a. Geographic Location:

























b. Population:

























c. CDC Travel Health Notice(s) and/or Other Health Concerns:

























d. Current Transnational and/or Security Issues:

























e. Other:

























2 a. Does the country have trained PHEM Fellowship Alumni?
Yes
No

























If yes, how many have completed the Fellowship?

























If yes, what cohort(s)/year(s)?

























b. Is there a current participant in the residential PHEM Fellowship ?
Yes
No

























3 a. Is the country currently responding to a public health emergency and/or has the Incident Management System (IMS)in the previous calendar or FY?
Yes
No




















































If yes, for what situation(s) was the IMS activated?



















































b. Did the country activate IMS for the COVID-19 pandemic?
Yes
No

























4 Overview of capacity development activities that have been completed in the last FY (trainings, Technical Assistance (TA), site visits):



















































5 Is there an existing Public Health Emergency Operations Center (PHEOC)?
Yes
No

























If yes, where is the PHEOC located?

























If yes, was the PHEOC established prior to the COVID-19 pandemic?
Yes
No

























6 Is there an existing PHEM program?
Yes
No

























If yes, does the PHEM program have a mission statement?
Yes
No

























If yes, did the COVID-19 pandemic change the PHEM program and mission?
Yes
No

























PHEM program mission statement (if applicable):



















































Legal Authorities

























7 a. Describe current legal authorities, policies, laws, etc. that empower the country’s PHEM program and PHEOC:

























b. Describe if and how the COVID-19 pandemic changed the current legal authorities, policies, laws, etc. that empower the country's PHEM program and PHEOC:

























8 List all pending authorities (laws, policies, decrees) related to the country’s PHEM program or PHEOC:

























9 Does the country’s PHEM program have a national Steering Committee to provide strategic direction which aligns with national policies and guidelines pertaining to PHEM?
Yes
No




















































If yes, did the national Steering Committee exist prior to the COVID-19 pandemic?
Yes
No

























10 Does public health have legal, regulatory, or administrative authorities established prior to an incident to carry out the following:   

























a. Process for emergency contracting
Yes

No
Other

























b. Process to expedite staffing for responses
Yes

No
Other

























c. Process to expedite procurement (i.e. purchase/acquisition) of goods and services
Yes

No
Other

























d. Process for emergency receipt of funds from donors or other entities
Yes

No
Other

























e. Describe if and how the COVID-19 pandemic changed the above processes:

























11 Does the country require TA in the area of legal authorities?
Yes

No

























If yes, please provide a brief description:

























International Health Regulations (IHR) and Public Health Emergencies of International Concern (PHEIC)

























12 Does the PHEM program have, or have access to, the following:   

























a. Subject matter experts (SMEs) able to use the decision matrix in Annex 2 of the IHR (2005) to effectively determine whether a health threat requires notification to WHO
Yes
No


























Other

























b. The IHR National Focal Point on a 24/7 basis
Yes
No

























c. Standard Operating Procedures (SOPs) to notify the country’s IHR National Focal Point regarding potential PHEICs and other public health emergencies.
Yes
No


























Other

























PHEM Program: Stakeholders and Coordination

























13 Does the PHEM program have access to complete information on up-to-date location, phone number, email, points of contact for the following entities:



















































a. Hospitals, clinics, treatment centers, etc.
Yes
No

























b. Laboratories
Yes
No

























c. Ports of Entry
Yes
No

























d. Law enforcement, public safety and military
Yes
No

























e. Public health and health/human/social services, including sub-national offices, shelters, refugee/evacuee camps, etc.
Yes
No




















































f. Other key government ministries (defense, animal health, disaster management)
Yes
No

























g. International Health Regulations (IHR) National Focal Point (NFP)
Yes
No

























h. WHO IHR Focal Point, Regional EOC, etc. (as appropriate)
Yes
No

























i. Laboratory networks
Yes
No

























j. Partners (WHO, UNICEF, UK-HSA)
Yes
No

























k. Local and International NGOs located in-country
Yes
No

























14 If yes to question #14, are there notification procedures to notify these entities in an emergency?
Yes
No

























15 If yes to question #14, how often are these contact lists tested (exercised) and updated?

























16 Does a Steering Committee exist at the strategic level   (highest level in jurisdiction), comprised of stakeholders, to provide guidance, recommendations, and helps champion the PHEOC and PHEM program to other sectors and senior leaders?
Yes
No




















































PHEM Program: Risk Assessment

























17 a. Has the country conducted a public health risk assessment?
Yes
No

























If yes, what is the date of the most recent risk assessment?

























b. Did the COVID-19 pandemic affect the country's ability to adequately perform a public health risk assessment?
Yes
No




















































18 What risk assessment process was utilized?


























Threat and Hazard Identification and Risk Assessment/Stakeholder Preparedness Review (THIRA/SPR)


























Strategic Tool for Assessing Risks (STAR)


























Vulnerability Risk Assessment and Mapping (VRAM)


























Other

























19 Is there an official (validated) report of the risk assessment findings?
Yes
No

























If yes, what is the date of most recent report?

























20 a. Have the main threats, hazards, system vulnerabilities, and related risks been identified, prioritized, and mapped to resources? If yes, please specify below:
Yes
No





















































Threats, hazards, vulnerabilities, and risks not identified.


























Threats, hazards, vulnerabilities, and risks identified BUT not mapped.


























Threats, hazards, vulnerabilities, and risks identified AND mapped.


























Threats, hazards, vulnerabilities, and risks prioritized AND approved by national officials.


























Other (explain):

























b. Did the COVID-19 pandemic affect the ability to identify threats, hazards, vulnerabilities, and risks and how change how they were prioritized?
Yes
No




















































21 a. Are the risk assessments reviewed on at least an annual basis?
Yes
No

























b. Did the COVID-19 pandemic affect the country's ability to review the risk assessments on at least an annual basis?
Yes
No




















































22 Has a threat assessment been completed for the sub-national level?
Yes
No

























If yes, what was the date of the sub-national risk assessment?

























If yes, how many regions/districts/provinces were included?

























PHEOC Staff

























Does the PHEM program have Terms of Reference (ToRs) that describe roles, responsibilities, key tasks and other pertinent information for each of the following pre-identified roles for daily operations and response operations (i.e. IMS structure)?



















































Daily Operations

























23 Are the roles and functions listed below included in the PHEM program’s routine activities:

























PHEOC Manager
Yes

No
Other (specify):

























Watch Staff
Yes

No
Other (specify):

























Plans Chief
Yes

No
Other (specify):

























Operations Chief
Yes

No
Other (specify):

























Logistics Chief
Yes

No
Other (specify):

























Preparedness Officer
Yes

No
Other (specify):

























24 Is the PHEOC linked to a dedicated core team responsible for community engagement and emergency risk communications, media and social media monitoring, rumor management and external facing communication?
Yes
No




















































Response Operations

























25 Does the PHEOC response staff include the following positions:

























Incident Manager
Yes

No
Other (specify):

























Public Information Officer
Yes

No
Other (specify):

























Liaison Officer
Yes

No
Other (specify):

























Operations Chief
Yes

No
Other (specify):

























Plans Chief
Yes

No
Other (specify):

























Logistics Chief
Yes

No
Other (specify):

























Finance/Administration Chief
Yes

No
Other (specify):

























26 Are response operations or surge staff rostered or identified to fill and/or backup the following key IMS roles in order to support operations with shifts or rotational backfills if needed:

























Incident Manager
Yes

No
Other (specify):

























Public Information Officer
Yes

No
Other (specify):

























Liaison Officer
Yes

No
Other (specify):

























Safety Officer
Yes

No
Other (specify):

























Operations Chief
Yes

No
Other (specify):

























Plans Chief
Yes

No
Other (specify):

























Logistics Chief
Yes

No
Other (specify):

























Finance/Administration Chief
Yes

No
Other (specify):

























27 Are surge staff pre-identified and on a roster that is updated/verified at least quarterly?
Yes
No


























Other

























28 Is there surge capacity to respond to public health emergencies of national and international concern?
Yes
No


























Other

























29 Describe access to and availability of public health subject matter experts (SMEs) and other Ministry of Health (MoH) staff who can fill various IMS, rapid response teams, and science roles during a response:

























Training

























30 Does the PHEM program have a dedicated training section/unit to conduct PHEM training at national and sub-national levels?
Yes
No




















































31 The following trainings have been conducted at the national level: (Dropdown menu and text)


























PHEM 100 Foundations of PHEM


























PHEM 101 Intro to PHEOC


























PHEM 103 Intro to Public Health Law


























PHEM 110 Incident Manager


























PHEM 111 Public Information Officer


























PHEM 112 Safety Officer


























PHEM 113 Liaison Officer


























PHEM 120 Operations


























PHEM 130 Plans


























PHEM 140 Logistics


























PHEM 150 Intro to Finance and Administration


























PHEM 160 Situational Awareness


























PHEM 170 Intro to Crisis Emergency Risk Communication (CERC)


























PHEM 180 Intro to PHEM Training


























PHEM 203 Laws and Authorities


























PHEM 204 Concept of Operations (CONOPS)


























PHEM 211 Public Information Officer (PIO) and Joint Information Center (JIC)


























PHEM 212 Safety Officer


























PHEM 213 Liaison Officer


























PHEM 214 Decision Making and Problem Solving


























PHEM 220 Operations


























PHEM 230 Plans


























PHEM 231 Planning Process


























PHEM 240 Logistics


























PHEM 250 Finance and Administration


























PHEM 270 Risk Communication


























PHEM 280 Threat and Hazard Identification and Risk Assessment/Stakeholder Preparedness Review (THIRA/SPR)


























PHEM 500 Executive Principles of PHEM


























Other (explain):


























Other (explain):

























32 The following trainings have been conducted at the sub-national level: (Dropdown menu and text)


























PHEM 100 Foundations of PHEM


























PHEM 101 Intro to PHEOC


























PHEM 103 Intro to Public Health Law


























PHEM 110 Incident Manager


























PHEM 111 Public Information Officer


























PHEM 112 Safety Officer


























PHEM 113 Liaison Officer


























PHEM 120 Operations


























PHEM 130 Plans


























PHEM 140 Logistics


























PHEM 150 Intro to Finance and Administration


























PHEM 160 Situational Awareness


























PHEM 170 Intro to Crisis Emergency Risk Communication (CERC)


























PHEM 180 Intro to PHEM Training


























PHEM 203 Laws and Authorities


























PHEM 204 Concept of Operations (CONOPS)


























PHEM 211 Public Information Officer (PIO) and Joint Information Center (JIC)


























PHEM 212 Safety Officer


























PHEM 213 Liaison Officer


























PHEM 214 Decision Making and Problem Solving


























PHEM 220 Operations


























PHEM 230 Plans


























PHEM 231 Planning Process


























PHEM 240 Logistics


























PHEM 250 Finance and Administration


























PHEM 270 Risk Communication


























PHEM 280 Threat and Hazard Identification and Risk Assessment/Stakeholder Preparedness Review (THIRA/SPR)


























PHEM 500 Executive Principles of PHEM


























Other (explain):


























Other (explain):

























PHEM training for daily operations and response operations staff

























Daily Operations

























33 Please select the proficiency level in PHEM training and other role-specific training for the following staff:

























PHEOC Manager
No training


Foundational


Intermediate


Advanced


Other:

























Watch Staff
No training


Foundational


Intermediate


Advanced


Other:

























Plans Chief
No training


Foundational


Intermediate


Advanced


Other:

























Operations Chief
No training


Foundational


Intermediate


Advanced


Other:

























Response Operations

























34 Please select the proficiency level in PHEM training and other role-specific training for the following staff:

























Incident Manager
No training


Foundational


Intermediate


Advanced


Other:

























Public Information Officer
No training


Foundational


Intermediate


Advanced


Other:

























Liaison Officer
No training


Foundational


Intermediate


Advanced


Other:

























Safety Officer
No training


Foundational


Intermediate


Advanced


Other:

























Operations Chief
No training


Foundational


Intermediate


Advanced


Other:

























Plans Chief
No training


Foundational


Intermediate


Advanced


Other:

























Logistics Chief
No training


Foundational


Intermediate


Advanced


Other:

























35 Are trained individuals maintained in a roster?
Yes
No

























36 What is the total number of people trained?

























Exercises

























37 Does the PHEM Program have a dedicated section/unit to exercise public health preparedness and response systems?
Yes

No

In progress
































Other (specify):





































If no, is there a plan to have a dedicated section/unit to conduct training and exercises?
Yes
No

























38 Are exercises are conducted in the PHEOC?
Yes
No


























Other

























39 Are exercises are conducted 2 or more times per year to test IMS activation procedures?
Yes
No


























Other

























If yes, did the COVID-19 pandemic change the frequency that exercises are conducted?
Yes
No

























40 Has the PHEOC led or participated in the following exercises in the last  year?

























Exercise Type Date Exercise Topic/Context Function(s) Tested Plan(s) Tested

























Table-Top Exercise





























Drill





























Functional Exercise





























Full-Scale Exercise





























Other





























None 





























(Functions examples include: activation, notification, IMS roles, deployment of staff, deployment of countermeasures, etc.)

























Monitoring and Evaluation

























41 Is there a system of monitoring and evaluation in place to assess the public health emergency management program capability and performance?
Yes
No




















































If yes, was the system in place prior to the COVID-19 pandemic?
Yes
No

























42 Does the PHEM program use scheduled drills and exercise activities to test developed plans and assesses staff and system responses to identify areas for process improvement?
Yes
No




















































a. Have SOPs been updated to reflect the lessons learned from drills or exercises?
Yes
No

























b. Have training activities been updated to reflect lessons learned from drills or exercises?
Yes
No

























c. Did the COVID-19 pandemic change how drills or exercises are conducted?
Yes
No

























43 Are After-Action Reviews (AARs), a qualitative review of actions, conducted after every exercise to document best practices, gaps, and areas for improvement?
Yes
No




















































a. Are there reports that document best practices, gaps, and areas for improvement?
Yes
No

























44 Are Inter-Action Reviews (a qualitative review of actions) conducted during each IMS activation?
Yes
No

























45 Are After-Action Reviews (AARs) conducted after every IMS activation?
Yes
No

























a. Are there reports that document best practices, gaps, and areas for improvement?
Yes
No

























Information Management and Situational Awareness

























46 Does the PHEOC maintain or have access to the following data collection systems?


























Indicator-based surveillance systems data


























Hospital-based data


























Event-based surveillance data


























Early warning systems data


























Laboratory results


























Other Ministries, Departments, or Agencies? (please specify)

























47 Does the PHEOC/PHEM program have dedicated staff and processes to receive, analyze, manage, report/display , and share surveillance data from the following:

























Sub-national offices/districts/regions
Yes

No
Other (specify):

























Public health and other laboratories
Yes

No
Other (specify):

























Field Epidemiology Teams
Yes

No
Other (specify):

























Rapid Response Teams
Yes

No
Other (specify):

























Non-Governmental Organizations (NGOs)
Yes

No
Other (specify):

























Community-based sources
Yes

No
Other (specify):

























Media and social media
Yes

No
Other (specify):

























Other Ministries (please specify):

























If none, is the PHEOC linked to the appropriate group/units responsible for collecting data from the above groups?
Yes
No
























































48 Are forms and templates for data collection, reporting, and briefing in place?
Yes
No



























Other (please specify):

























If yes, were the forms and templates in place prior to the COVID-19 pandemic?
Yes
No

























49 Does the PHEOC have the staff, systems and equipment to conduct event-based surveillance such as monitoring of rumors, informal reporting of clusters of disease or death, media reports, etc.?
Yes

No



























Other (please specify):




















































If yes, was event-based surveillance in place prior to the COVID-19 pandemic?
Yes
No

























If no, is the PHEOC is linked to the appropriate group/unit responsible for event-based surveillance?
Yes
No

























50 Has the PHEOC linked to sources for contextual data and information (i.e. weather, population, maps, hospitals, number of internally displaced persons) to create a common operating picture?
Yes
No




















































If no, is the PHEOC linked to the appropriate group/unit responsible for contextual data and information for a common operating picture?
Yes
No
























































51 Has the PHEOC pre-identified Essential Elements of Information (EEIs) necessary to develop a Common Operating Picture for all prioritized hazards and risks?
Yes

No



























Other (please specify):




















































If no, is there a mandatory reporting system in place?
Yes
No

























Does mandatory reporting system provide information the PHEOC?
Yes
No

























52 Has the PHEOC/PHEM PROGRAM pre-identified Critical Information Requirements (CIRs) which can trigger an activation?
Yes

No



























Other (please specify):




















































If yes, did the COVID-19 pandemic change the CIR activation process?
Yes
No

























53 Does the PHEOC have data and information sharing agreements in place in order to serve as a central hub for information and coordination?
Yes
No
























































If yes, were the sharing agreements in place prior to the COVID-19 pandemic?
Yes
No

























54 Does the PHEOC have documentation on how information flows into and out of the PHEOC?

























During daily operations?
Yes
No

























During response operations?
Yes
No

























PHEM and PHEOC Systems (Plans and Procedures)

























55 Emergency Operations Plan

























a. Is there a national public health emergency operations plan (EOP) (also known as All Hazards Plan [AHP]) that describes the role of the MoH as well as the roles of different agencies during emergencies, at the strategic level?
Yes

No

In Development




















































b. Is the plan approved and implemented based on prioritized threats and risks?
Yes
No

























c. Was there an EOP prior to the COVID-19 pandemic?
Yes
No

























56 Concept of Operations

























Does a concept of operations exist and contain the following:

























a. Identification of all intended levels and players involved in emergency response, management and how each organization fits into the national response system
Yes
No
























































b. Identification of an authority structure or matrix for decision making
Yes
No

























c. When and what level and by whose authority the PHEOC is activated
Yes
No

























d. Which agency is the lead for different types of emergencies?
Yes
No

























e. Did the concept of operations exist prior to the COVID-19 pandemic?
Yes
No

























57 Hazard or Threat Specific Plans and Annexes

























Are there threat specific plans (Biological, Technological, Human-Caused) for the most significant threats identified in the risk assessment?
Yes
No
























































58 Communication Plans

























a. External: Are there plans to issue specific risk communications (e.g., alerts, risk factors, protective actions, guidance, recommendations, etc.) to the general public or to targeted populations via traditional media (e.g., TV, radio, etc.). established using a multi-hazard approach?
Yes
No
























































b. Internal: Are plans, procedures/checklists for communicating with PHEOC staff and responders within the EOC and field established and utilized?
Yes

No



























Other (please specify):




















































59 PHEOC Handbook

























Does a PHEOC Handbook , or other documentation contain the following:

























a. Basic Concept of Operations
Yes
No
In progress

























b. General day-to-day staffing requirements
Yes
No
In progress

























c. SOPs for daily operations
Yes
No
In progress

























d. Thresholds or triggers for activation and deactivation
Yes
No
In progress

























e. Levels of activation and corresponding IMS structures
Yes
No
In progress

























f. Activation and notification procedures for all PHEOC staff, relevant sub-national offices, other ministries, and partners
Yes
No
In progress




















































g. Layout of PHEOC and workstations
Yes
No
In progress

























h. Relevant forms, templates, and other documents routinely used in the PHEOC
Yes
No
In progress




















































i. Information management capacity and protocols (e.g. emails, data management, etc.)
Yes
No
In progress




















































j. ToR for daily and response roles
Yes
No
In progress

























k. Operational Plans (Communications)
Yes
No
In progress

























l. Continuity of Operations Plan (COOP)
Yes
No
In progress

























m. Appendices
Yes
No
In progress

























60 Incident Management System

























a. Do plans describe an IMS or similar structure that include the following (or their equivalents):

























i. Incident Manager
Yes

No



























Other (please specify):

























ii. Operations Section
Yes

No



























Other (please specify):

























iii. Plans Section
Yes

No



























Other (please specify):

























iv. Finance Section
Yes

No



























Other (please specify):

























v. Public Information Officer (PIO), Communication, and/or public information center
Yes

No



























Other (please specify):

























vi. Public Health, Epidemiology, Medical, Science, and other SME’s that are integrated into IMS structure
Yes

No



























Other (please specify):

























vii. Public Health SMEs are on call to augment the PHEOC roster of trained personnel, equipment, and supplies for deployment to field teams (e.g., rapid response)
Yes

No



























Other (please specify):

























viii. Liaisons to relevant agencies, sectors, and institutions
Yes

No



























Other (please specify):

























ix. Safety Officer
Yes

No



























Other (please specify):

























b. Activation Criteria are established and are utilized (Yes/No)
Yes
No

























c. SOPs for Activation and De-Activation of IMS exist and are utilized (Yes/No)
Yes
No

























d. Levels of activation are described with corresponding organigrammes (Yes/No)
Yes
No

























61 Standard Operating Procedures

























Standard Operating Procedures for activities during each mode of operation exist and are utilized for following:

























a Watch Mode
Yes
No
In progress

























b. Alert Mode
Yes
No
In progress

























c. Response Mode
Yes
No
In progress

























d. Deactivation
Yes
No
In progress

























62 PHEOC Location

























a. National PHEOC Location:

























b. Subnational PHEOC Location(s):

























63 PHEOC tele-communications equipment

























a. Computer workstations
Yes

No



























Other (gaps):

























b. Telephones
Yes

No



























Other (gaps):

























c. Internet connectivity/back-up system
Yes

No



























Other (gaps):

























d. Servers/back-up servers
Yes

No



























Other (gaps):

























e. Printers and/or plotters
Yes

No



























Other (gaps):

























f. Audiovisual equipment, display screens
Yes

No



























Other (gaps):

























g. Web or video teleconferencing equipment
Yes

No



























Other (gaps):

























h. Radios
Yes

No



























Other (gaps):

























64 Equipment

























a. Sufficient in number/quantity to meet needs
Yes

No



























Other (explain):

























b. Functional and needed applications/security installed
Yes

No



























Other (explain):

























c. Maintained
Yes

No



























Other (explain):

























d. Tested periodically
Yes

No



























Other (explain):

























65 Equipment for Field or Deployed Personnel

























a. Communications equipment in possession of field personnel is tested at least once per year
Yes

No



























Other (explain):

























b. Personal Protective Equipment (PPE)
Yes

No



























Other (explain):

























c. Additional Comments:



















































66 PHEOC Facility

























The PHEOC contains the following:

























a. An operations area
Yes

No



























Other (explain):

























b. Surge/expansion space
Yes

No



























Other (explain):

























c. Private meeting space for leadership
Yes

No



























Other (explain):

























d. Food/dining, rest, and/or storage areas, as appropriate
Yes

No



























Other (explain):

























e. Additional Comments:



















































67 Audiovisual Functionality

























a. There is space and AV capability in the PHEOC to project operational information (e.g., case data, resource status, staff rhythm, etc.).
Yes

No



























Other (explain):

























b. There is AV capability for videoconferencing
Yes

No



























Other (explain):

























68 PHEOC Infrastructure

























a. The power supply of the PHEOC takes the following conditions/items into consideration:

























i. Adequate/sufficient quantity of electricity from source to meet all power needs
Yes

No



























Other (explain):

























ii. Reliable, uninterrupted (24/7) power
Yes

No



























Other (explain):

























iii. Backup generator or alternative energy with adequate fuel
Yes

No



























Other (explain):

























iv. Generator tested 2x per year
Yes

No



























Other (explain):

























v. Issues of electrical compatibility between equipment and power supply identified and resolved
Yes

No



























Other (explain):




















































b. There is an adequate potable water supply to the PHEOC
Yes

No



























Other (explain):

























c. The PHEOC has adequate functioning environmental controls (e.g., HVAC, etc.) to regulate indoor temperature and keep information technology (IT) equipment sufficiently cool
Yes

No



























Other (explain):




















































d. The PHEOC has the following adequate facility infrastructure and services:

























i. Janitorial Services
Yes

No



























Other (explain):

























ii. Toilets
Yes

No



























Other (explain):

























iii. Sanitation/Sewage
Yes

No



























Other (explain):




















































e. Additional Comments:



















































69 PHEOC Safety & Security

























a. The PHEOC has an evacuation plan
Yes

No



























Other (explain):

























b. The PHEOC contains fire suppression equipment and systems in the building(s)
Yes

No



























Other (explain):

























c. The PHEOC has first aid supplies
Yes

No



























Other (explain):

























d. The PHEOC has the following security measures in place:

























i. Physical barriers
Yes

No



























Other (explain):

























ii. Controlled access to locked/restricted areas
Yes

No



























Other (explain):

























iii. Guards/security personnel
Yes

No



























Other (explain):

























Miscellaneous Questions

























70 The PHEM program has, or has access to, trained staff and systems to disseminate the following to relevant partners:

























a. Case definitions for all prioritized health threats
Yes

No



























Other (explain):

























b. Case management procedures and guidelines for prioritized public health threats
Yes

No



























Other (explain):

























c. Infection prevention and control procedures
Yes

No



























Other (explain):

























d. Reports of reportable and unusual diseases
Yes

No



























Other (explain):

























71 Does the PHEM program have, or have access to staff, equipment, and procedures to track deployed personnel and field teams and is it able to:

























Ascertain the location and status (e.g., composition, health, supply status, needs, etc.) of deployed field teams and other responder personnel?
Yes

No



























Other (explain):




















































72 Does the PHEOC/PHEM program have access to the following information related to public health and other laboratories:

























a. Name, type, location, operating hours, and contact information
Yes
No

























b. Types of specimens/ samples tested
Yes
No

























c. Types of tests performed
Yes
No

























d. Specimen testing throughput for routine and priority pathogens
Yes
No

























e. Messaging standards and protocols
Yes
No

























f. Protocols for notification of relevant authorities/agencies regarding positive/confirmatory results
Yes
No

























g. Contact information for international partner laboratories
Yes
No

























h. Laboratory networks and links to MoH surveillance systems
Yes
No

























73 Are there SOPs in place for handling priority pathogens, including proper collection, packaging, shipping, handling, and testing procedures (including international shipping to other countries, WHO, CDC, etc.); chain of custody; and results reporting?
Yes

No



























Other (explain):




















































Assessment Analysis and Next Steps

























Topic Comments/recommendations

























Training for Core Staff


























Training for surge staff


























Planning and SOP Development


























Exercises


























Referral to other CDC programs for technical support (POE, RRT, MCM)


























Executive level training


























THIRA


























CONOPS


























Other


























Additional comments/recommendations:












































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































0


Sheet 3: Glossary

Acronyms and Definitions
Acronym Meaning
AHP All Hazards Plan
AV Audio Visual
CIRs Critical Information Requirements
DEO Division of Emergency Operations
EMTA Emergency Management Technical Advisor
EOP Emergency Operations Plan
EEI Essential Elements of Information
FY Fiscal Year
GEMCD Global Emergency Management Capacity Development
GHSA Global Health Security Agenda
HVAC Heating Ventilation and Air Conditioning
IMS Incident Management System
IM Incident Manager
IHR International Health Regulations
MoH Ministry of Health
NGO Non-Governmental Organization
PPE Personal Protective Equipment
PIO Public Information Officer
PHEIC Public Health Emergency of International Concern
PHEOC Public Health Emergency Operations Center
SOP Standard Operating Procedure
STAR Strategic Tool for Assessing Risks
SME Subject Matter Expert
ToR Terms of Reference
THIRA Threat and Hazard Identification and Risk Assessment
UNICEF United Nations Children’s Fund
VRAM Vulnerability Risk Assessment and Mapping
WHO World Health Organization
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