*DRAFT* Medicare Part C Technical Specifications Document Contract Year 2024
Effective as of January 1, 2024
Prepared by:
Centers for Medicare & Medicaid Services
Center for Medicare
Medicare Drug Benefit and C&D Data Group
Table of Contents
II. ORGANIZATION DETERMINATIONS/RECONSIDERATIONS 13
III. EMPLOYER GROUP PLAN SPONSORS 22
IV. SPECIAL NEEDS PLANS (SNPs) CARE MANAGEMENT 24
V. ENROLLMENT AND DISENROLLMENT 36
VI. REWARDS AND INCENTIVES PROGRAMS 40
VIII. SUPPLEMENTAL BENEFIT UTILIZATION AND COSTS 44
IX. APPENDIX 1. FAQS: REPORTING SECTIONS 51
The Part C Technical Specifications are a more detailed description than the Part C Plan Reporting Requirements, which is largely a description of the data elements. The Part C Reporting Requirements are subject to OMB review and approval in compliance with the Paper Reduction Act of 1995, and its OMB control number is 0938-1054. This document and the Part C Reporting Requirements are located on the CMS website: https://www.cms.gov/Medicare/Health-Plans/HealthPlansGenInfo/ReportingRequirements.
The technical specifications supplement the Part C Plan Reporting Requirements, and do not change, alter, or add to the data collection described above. The technical specifications serve to further define data elements and alert plans on how CMS will review and analyze the data. This technical guidance helps assure that organizations have a common understanding of the data reported and assists in preparing and submitting datasets to help ensure a high level of accuracy in the data reported to CMS, thereby reducing the need to correct and resubmit data.
This document also lists reporting timeframes and required levels of reporting. Plans will report data elements at the Plan Benefit Package (PBP) level or the individual Contract level, as identified in the chart below. These requirements are subject to change at the discretion of CMS.
The level of data reported
Contract-level reporting indicates data should be entered at the H#. Plan-level reporting indicates data should be entered at the PBP level, (e.g., Plan 001 for contract H#, R#, S#, or E). Plan-level reporting is necessary to conduct appropriate oversight and monitoring of some areas.
Section Number |
Section Description |
Reporting Level |
Submission Method |
I. |
Grievances |
Contract |
Upload |
II. |
Organization/Determinations and Reconsiderations (ODR) |
Contract |
Upload |
III. |
Employer Group Plans |
Contract (each plan within a contract.) |
Upload |
IV. |
Special Needs Plans (SNPs) Care Management |
Plan |
Data Entry |
V. |
Enrollment/Disenrollment |
Contract |
Upload |
VI. |
Rewards and Incentives Programs |
Contract |
Upload |
VII. |
Payments to Providers |
Contract |
Upload |
VIII. |
Supplemental Benefit Utilization and Costs |
Plan |
Upload |
Timely submission of data
Compliance with these reporting requirements is a contractual obligation of all Part C Organizations. Compliance requires data be accurate and submitted in a timely manner. Data submissions are due by 11:59 p.m. Pacific time on the date of the reporting deadline.
Please note the quarterly reports are now due annually and will be available in HPMS on or after 12/31/23. Organizations should generate these reports at the end of each quarter of the contract year and hold them for the annual submission.
Only data that reflect a good faith effort by an Organization to provide accurate responses to Part C reporting requirements will count as data submitted in a timely manner.
Organizations must not submit “placeholder” data (e.g., submitting the value “0” in reporting fields in HPMS).
CMS tracks resubmissions, including the number of resubmissions after the deadline. Data not submitted by plans requesting a resubmission is overdue. CMS expects data to be accurate on the date of submission. The deadline for data resubmissions is March 31 following the last quarter or end of year reporting deadline.
CMS urges Plans to store revised data for CMS auditors and data validation reviewers. Plans should retain documentation supporting their reported data.
The following steps must be followed by Part C Organizations to request resubmission:
On the HPMS Part C Plan Reporting Start Page, click the Resubmission Request link. Select/complete the following:
Reporting section (e.g., Reconsiderations);
Time period (e.g., 1st quarter 2023);
Select contracts or plans, depending on reporting level; and
The reason for the resubmission request.
General Data Entry Rules
HPMS will not allow the entry of greater than sign (>); less than sign (<); or semi-colon (;) in any data entry field or uploaded file.
Unless otherwise noted: a zero entry is allowed; a negative value entry is not allowed; or a decimal is not allowed except for Payment to Providers reporting elements A-G which allows a decimal up to two places.
Information relevant to Employer DBA and Legal Name, Employer Address, Employer Tax Identification Numbers (Employer Group Plans), and Beneficiary Name is proprietary information and not subject to public disclosure under provisions of the Freedom of Information Act (FOIA). A plan may need to provide independent justification for protecting this data following a submission of a FOIA.
Correction of Previously Submitted Data / Resubmission Requests
If previously submitted data are incorrect, Part C Organization should request the opportunity to correct and resubmit data. Submission of inaccurate or incorrect data does not satisfy the obligation to report that data when the Organization is aware or becomes aware of the inaccuracy. Corrections of previously submitted data are appropriate if due to an error made at the date of the original submission, or as otherwise indicated by CMS. Once a reporting deadline has passed, organizations that need to correct data must submit a formal request to resubmit data via the HPMS Plan Reporting Module. Per § 422.516(g), each Part C sponsor must subject information collected under paragraph (a) of this section to a yearly independent audit to determine their reliability, validity, completeness, and comparability in accordance with specifications developed by CMS. Paragraph (a) specifies a number of categories of data, including information about “other matters that CMS may require.” In the 2009 NPRM and 2010 final rule adding the DV requirement at § 422.516(g), CMS made clear that the DV requirement in that regulation is applicable to the data collected and used for quality rating. (74 FR 54682; 75 FR 19760 through 19762.)
A plan can only initiate a resubmission request after the original reporting deadline (e.g., the last Monday in February) has expired. The deadline to submit data corrections is March 31 following the last quarter or end of year reporting deadline. This deadline is essential to accommodate data validation activities.
CMS reserves the right to establish deadlines for data submissions. Plans can access detailed instructions for resubmissions on the starter page of the HPMS Plan Reporting Module User Guide at the following link: https://hpms.cms.gov/app/ng/prm/documentation.
Note: CMS’ outlier notifications serve only to give Part C organizations the opportunity to correct submitted data if needed, and does not indicate that submitted data are incorrect, or that resubmissions are required.
Due Date Extension Requests
Generally, CMS does not grant extensions of reporting deadlines, as these have been established and published well in advance. It is our expectation that organizations do their best with the information provided in the most current versions of the business requirements and technical specifications to prepare for data submission in a timely fashion. Any assumptions that organizations may make in order to submit data timely should be fully documented and defensible under audit. CMS will consider appropriate “Resubmission Requests” through the Plan Reporting Module (PRM).
Once a reporting deadline has passed, CMS requires the Part C Organizations to submit a formal request to resubmit any data. HPMS designates this request as a Request Resubmission. Approval for resubmission requests will be for 7 days only from the date of CMS review and approval of the request. Organizations should not submit resubmission requests until they have data available to submit. Data is late if the submission is after the given reporting period deadline and may not be incorporated within CMS data analyses and reporting. HPMS will not allow the resubmission of data identical to the original data submission.
Periodic Updates to the Technical Specifications
If CMS clarifies a technical specification for a data element (resulting from an inquiry), CMS will require plans to incorporate this change for the entire reporting period.
For questions specific to Part C Grievance, Organization/Determination, Enrollment/Disenrollment, and Special Needs Plan reporting, a plan may direct their inquiry to the individual resource mailboxes identified in each of these reporting sections. For other Part C reporting questions, plans may contact the following mailbox: [email protected]. Please be aware immediate responses to individual questions may not always be possible due to email volume. CMS recommends plans first refer to the current Medicare Part C Reporting or Technical Specifications for answers.
For technical assistance relevant to file formats and uploads, please contact the HPMS help desk: 1-800-220- 2028 or email: [email protected].
Exclusions from Part C Reporting
Excluded from Part C Reporting are National PACE Plans and 1833 Cost Plans. Medicare/Medicaid Plans (MMPs) are not required to report Grievance, Organization/Determination/Reconsideration, Employer Group Sponsor, Special Needs Plan, and Enrollment/Disenrollment reporting. MMPs do report as instructed other Part C reporting sections. Organizations should report their data based on their interpretation the Part C Reporting and Technical Specifications and should be able to support their decisions. Plans may contact the following mailbox [email protected] for additional questions.
NOTE: If a contract terminates before July 1 in the following year after the contract year (CY) reporting period, the contract is not required to report any data for the respective two years – the CY reporting period, and the following year.
Example: Contract terminates June 2023. The contract will not report CY 2022 (“contract year reporting period”) or CY 2023 data (“following year”).
If a PBP (Plan) under a contract terminates at any time in the CY reporting period and the contract remains active through July 1 of the following year, the contact must still report data for all PBPs, including the terminated PBP.
This section requires file upload into HPMS at the Contract level. Please refer to HPMS layouts and templates for more information.
Organization Types Required to Report |
Frequency Level |
Report Period (s) |
Due Date (s) |
01 – Local CCP 02 – MSAs 03- Religious Fraternal Benefit (RFB PFFS) 04- Private Fee for Services (PFFS) 06 – 1876 Cost 11 – Regional CCP 14 – Employee Union Direct (ED)- PFFS 15 – RFB Local CCP Organizations should include all 800 series plans. Employer/Union Direct Contracts should also report this reporting section, regardless of organization type. |
1/Year Contract Level |
1/1-3/31 4/1-6/30 7/1-9/30 10/1-12/31 (reporting will include each quarter) |
First Monday of February. Validation required. |
According to the MMA statute, all Part C organizations must have meaningful procedures for hearing and resolving grievances between an enrollee and the Plan, including an entity or individual through which the Organization provides benefits. A grievance is any complaint or dispute, other than an organization determination or appeal, about any aspect of the operations, activities, or behavior of a Part C organization, regardless of any remedial action requested. Part C organizations are required to notify enrollees of their decision no later than 30 days after receiving their grievance based on the enrollee’s health condition. An extension up to 14 days is allowed if requested by the enrollee or if the Part C organization needs additional information and provides documentation that the extension is in the interest of the enrollee. An expedited grievance that involves refusal by a Part C organization to process an enrollee’s request for an expedited organization determination or redetermination requires a response from the Part C organization within 24 hours.
Data Element ID |
Data Element Description |
A. |
Number of Total Grievances |
B. |
Number of Total Grievances in which timely notification was given |
C. |
Number of Expedited Grievances |
D. |
Number of Expedited Grievances in which timely notification was given |
E. |
Number of Dismissed Grievances |
Quality Assurance Checks/Thresholds - procedures used by CMS to establish benchmarks in order to identify outliers or data that are potentially erroneous.
The percentage of beneficiaries filing grievances is examined for outlier data. After accounting for enrollment, plans with values above the 95th percentile for their plan type or below the 5th percentile for their plan type will be flagged as outliers.
The percent of grievances for which the plan provided timely notification of its decision will be examined for outlier data. All plans with values below the 5th percentile for their plan will be flagged as outliers.
CMS may apply new or adjust existing quality assurance checks and threshold validations based upon data received from Part C Plans.
Edits and Validation Checks - Recommended Part C validation checks prior to data submission.
Contracts should validate Number of Total Grievances is not less than all other data elements combined.
Analysis - How CMS will evaluate reported data, as well as how other data sources may be monitored?
The total grievance rate per 1,000 enrollees is equal to the sum of the total number of grievances divided by average enrollments, multiplied by 1,000.
[Total Grievance Rate per 1,000 enrollees] = Total # Grievances / Avg. Enrollment x 1,000
The grievance rate by category per 1,000 enrollees is equal to the sum of the grievance element divided by average enrollment, multiplied by1,000.
[Grievance Rate by Category per 1,000 enrollees] = Grievance Element / Avg. Enrollment x 1,000
CMS will order contracts based on rates of grievances per 1,000 enrollees and determine percentile rankings.
CMS will correlate grievances with complaints in the CMS complaints tracking module (CTM)
Additional clarifications to the Grievance Reporting Section -
A grievance is defined at 42 C.F.R. § 422.561 as “Any complaint or dispute, other than an organization determination, expressing dissatisfaction with the manner in which a Medicare health plan or delegated entity provides health care services, regardless of whether any remedial action can be taken.” An enrollee or their representative may make the complaint or dispute, either orally or in writing, to a Medicare health plan, provider, or facility. An expedited grievance may also include a complaint that a Medicare health plan refused to expedite an organization determination or reconsideration or invoked an extension to an organization determination or reconsideration timeframe. In addition, grievances may include complaints regarding the timeliness, appropriateness, access to, and/or setting of a provided health service, procedure, or item. Grievance issues may also include complaints that a covered health service procedure or item during a course of treatment did not meet accepted standards for delivery of health care.
For Part C reporting, grievances are defined as those grievances completed (i.e., plan has notified enrollee of its decision) during the reporting period, regardless of when the request was received; and include grievances filed by the enrollee or his or her representative.
For an explanation of Medicare Part C Grievance Procedures, refer to CMS Regulations and Guidance: 42 CFR Part 422, Subpart M, and the ‘Parts C & D Enrollee Grievances, Organization/Coverage Determinations, and Appeals Guidance via the CMS website: https://www.cms.gov/Medicare/Appeals-and-Grievances/MMCAG/index.html.
The total number of expedited grievances is reported in the total number of grievances.
The total number of dismissed grievances is not to be reported in the total number of grievances.
Report -
Report only those grievances processed in accordance with the grievance procedures outlined in 42 CFR Part 422, Subpart M (i.e., Part C grievances).
Report grievances if the member is ineligible on the date of the call to the plan but was eligible previously.
Dismissals: This element is a means for a plan to report a grievance received but the plan did not process because the plan did not meet the requirements for a valid grievance. A dismissal would generally occur when the plan does not meet the procedure requirements for a valid grievance and is unable to cure the defect.
Do Not Report -
Enrollee complaints only made through the CMS Complaints Tracking Module (CTM). A CTM complaint process is separate and distinct from the plan’s procedures for handling enrollee grievances. Therefore, plans should not report their CTM records to CMS as their grievance logs.
Enrollee grievances processed in accordance with the grievance procedures described under 42 C.F.R., Part 423, Subpart M (i.e., Part D grievances).
Medicare/Medicaid Program (MMPs) organizations grievances.
Grievances filed by non-enrollees, including prospective enrollees.
If a grievance is related to a service or item only covered under the plan’s Medicaid benefits and never covered by Medicare and not covered by the MA plan as a supplemental Medicare benefit (such as Medicaid home- and community-based long- term services and supports).
Additional Guidance -
If an extension is requested after the required time frame for decision making has elapsed, the decision is considered non-timely. For example, an MA Plan receives a grievance on 1/1/2020 at 04:00pm with an extension request at 1/31/20/20 04:05pm. An investigation is completed and the plan provides notification on 2/5/20/20 04:00pm (35 calendar days after receipt). The grievance is non-timely for reporting.
If an enrollee files a grievance and then files a subsequent grievance on the same issue prior to the organization’s decision or deadline for decision notification (whichever is earlier), the issue is counted as one grievance.
If an enrollee files a grievance and then files a subsequent grievance on the same issue after the organization’s decision or deadline for decision notification (whichever is earlier), then the issue is counted as a separate grievance.
If an enrollee files a grievance about multiple issues during a call or in writing, report as separate grievances.
If the enrollee files a grievance with a previous contract but enrolls in a new contract before the grievance is resolved, the previous contract is still responsible for investigating, resolving and reporting the grievance.
For MA-PD contracts: Include only grievances that apply to the Part C benefit. (If a clear distinction cannot be made for an MA-PD, cases are reported as Part C grievances.)
For additional details concerning theses reporting requirements, please see Appendix 1: FAQs.
For additional questions about the Part C Grievance technical specifications, please contact the following mailbox: https://appeals.lmi.org
This section requires a file upload. Please refer to HPMS layouts and templates for more information.
Organization Types Required to Report |
Frequency Level |
Report Period (s) |
Due date (s) |
01 – Local CCP 02 – MSA, RFB, PFFS 06 – 1876 Cost 11 – Regional CCP 14 – ED-PFFS 15 – RFB Local CCP Organizations should include all 800 series plans. Employer/Union Direct Contracts should also report this reporting section, regardless of organization |
1/Year Contract |
1/1-3/31 4/1-6/30 7/1-9/30 10/1-12/31 (reporting will include each quarter) |
Last Monday of February in the following year.
Validation required. |
Data Element ID |
Data Element Description |
Subsection #1 |
ORGANIZATION DETERMINATIONS |
A. |
Total Number of Organization Determinations Made in the Reporting Period Above |
B. |
Number of Organization Determinations – Withdrawn |
C. |
Number of Organization Determinations – Dismissals |
D. |
Number of Organization Determinations requested by enrollee/representative or provider on behalf of the enrollee (Services) |
E. |
Number of Organization Determinations submitted by Enrollee/Representative (Claims) |
F. |
Number of Organization Determinations requested by Non-Contract Provider (Services) |
G. |
Number of Organization Determinations submitted by Non-Contract Provider (Claims) |
Subsection #2 |
DISPOSITION1 – ALL ORGANIZATION DETERMINATIONS |
A. |
Number of Organization Determinations – Fully Favorable (Services) Requested by enrollee/representative or provider on behalf of the enrollee |
B. |
Number of Organization Determinations – Fully Favorable (Services) Requested by Non-contract Provider |
C. |
Number of Organization Determinations – Fully Favorable (Claims) Submitted by enrollee/representative |
D. |
Number of Organization Determinations – Fully Favorable (Claims) Submitted by Non-contract Provider |
E. |
Number of Organization Determinations – Partially Favorable (Services) Requested by enrollee/representative or provider on behalf of the enrollee. |
F. |
Number of Organization Determinations – Partially Favorable (Services) Requested by Non-contract Provider |
G. |
Number of Organization Determinations – Partially Favorable (Claims) Submitted by enrollee/representative |
H. |
Number of Organization Determinations – Partially Favorable (Claims) Submitted by Non-contract Provider |
I. |
Number of Organization Determinations – Adverse (Services) Requested by enrollee/representative or provider on behalf of the enrollee. |
J. |
Number of Organization Determinations – Adverse (Services) Requested by Non-contract Provider |
K. |
Number of Organization Determinations – Adverse (Claims) Submitted by enrollee/representative |
L. |
Number of Organization Determinations – Adverse (Claims) Submitted by Non-contract Provider |
Subsection #3 |
RECONSIDERATIONS |
A. |
Total number of Reconsiderations Made in Reporting Time Period Above |
B. |
Number of Reconsiderations – Withdrawn |
C. |
Number of Reconsiderations – Dismissals |
D. |
Number of Reconsiderations requested by or on behalf of the enrollee (Services) |
E. |
Number of Reconsiderations submitted by Enrollee/Representative (Claims) |
F. |
Number of Reconsiderations requested by Non-Contract Provider (Services) |
G. |
Number of Reconsiderations submitted by Non-Contract Provider (Claims) |
Subsection #4 |
DISPOSITION – ALL RECONSIDERATIONS |
A. |
Number of Reconsiderations – Fully Favorable (Services) Requested by enrollee/representative or provider on behalf of the enrollee. |
B. |
Number of Reconsiderations – Fully Favorable (Services) Requested by Non-contract Provider. |
C. |
Number of Reconsiderations – Fully Favorable (Claims) Submitted by enrollee/representative |
D. |
Number of Reconsiderations – Fully Favorable (Claims) Submitted by Non-contract Provider. |
E. |
Number of Reconsiderations – Partially Favorable (Services) Requested by enrollee/representative or provider on behalf of the enrollee. |
F. |
Number of Reconsiderations – Partially Favorable (Services) Requested by Non-contract Provider. |
G. |
Number of Reconsiderations – Partially Favorable (Claims) Submitted by enrollee/representative. |
H. |
Number of Reconsiderations – Partially Favorable (Claims) Submitted by Non-contract Provider. |
I. |
Number of Reconsiderations – Adverse (Services) Requested by enrollee/representative or provider on behalf of the enrollee. |
J. |
Number of Reconsiderations – Adverse (Services) Requested by Non- contract Provider |
K. |
Number of Reconsiderations – Adverse (Claims) submitted by enrollee/representative |
L. |
Number of Reconsiderations – Adverse (Claims) Submitted by Non- contract Provider |
Subsection #5 |
RE-OPENINGS |
A. |
Total number of reopened (revised) decisions, for any reason, in Time Period Above |
|
For each case that was reopened, the following information will be uploaded in a data file: |
B. |
Contract Number |
C. |
Plan ID |
D. |
Case ID |
E. |
Case level (Organization Determination or Reconsideration) |
F. |
Date of original disposition |
G. |
Original disposition (Fully Favorable; Partially Favorable or Adverse) |
H. |
Was the case processed under the expedited timeframe? (Y/N) |
I. |
Case type (Service or Claim) |
J. |
Status of treating provider (Contract, Non-contract) |
K. |
Date case was reopened |
L. |
Reason(s) for reopening (Clerical Error, Other Error, New and Material Evidence, Fraud or Similar Fault, or Other) |
M. |
Additional Information (Optional) |
N. |
Date of reopening disposition (revised decision) |
O. |
Reopening disposition (Fully Favorable; Partially Favorable, Adverse or Pending) |
Quality Assurance Checks/Thresholds - procedures used by CMS to establish benchmarks in order to identify outliers or data that are potentially erroneous.
The rate of organization determinations per 1,000 enrollees will be examined for outlier data. After accounting for enrollment, plans with values above the 95th percentile for their plan type or below the 5th percentile for their plan type will be flagged as outliers.
The percent of organization determinations requests approved by the contract will be examined for outlier data. Contracts with values above the 95th percentile or below the 5th percentile will be flagged as outliers.
CMS may apply new or adjust existing quality assurance checks and threshold validations based upon data received from Part C organizations.
The rate of reconsiderations per 1,000 enrollees will be examined for outlier data. After accounting for enrollment, contracts with values above the 95th percentile or below the 5th percentile will be flagged as outliers.
The percent of reconsiderations resulting in a full or partial reversal of the original decision will be examined for outlier data. After accounting for the number of reconsiderations filed, contracts with values above the 95th percentile or below the 5th percentile will be flagged as outliers.
The percent of reconsiderations resulting in upholding the original decision will be examined for analysis purposes.
The rate of re-openings per 1,000 enrollees will be examined for outlier data. After accounting for enrollment, contracts with values above the 95th percentile or below the 5th percentile will be flagged as outliers. CMS will also identify outliers in the percent of organization determinations and reconsiderations that are reopened.
Edits and Validation Checks - validation checks that should be performed by each Part C Organization prior to data submission.
Contracts should validate that the Case_Reopened_Date field is later than or equal to the Original_Disposition_Date field and that Reopening_Disposition_Date field is later than or equal to Case_Reopened_Date field.
All data elements should be positive values.
Analysis - How CMS will evaluate reported data, as well as how other data sources may be monitored.
CMS will evaluate organization determination request rates per 1,000 enrollees and will trend rates from quarter to quarter and from previous years. Rates of appeals will be calculated per 1,000 enrollees. This means the total appeal rate per 1,000 enrollees is equal to the sum of the total number of appeals divided by average enrollment, times 1,000.
Total # of appeals/average enrollment x 1,000 = Total appeals rate per 1,000 enrollees.
Notes
For an explanation of Part C organization determinations, reconsiderations, and re-openings procedures, refer to CMS regulations and guidance: 42 CFR Part 422, Subpart M, and the ‘Parts C & D Enrollee Grievances Organization/Coverage Determinations, and Appeals Guidance via the CMS website: https://www.cms.gov/Medicare/Appeals-and-Grievances/MMCAG. For reporting, the data elements that state “provider on behalf of an enrollee” would be a contract provider. Non-contract providers have their own reporting elements. Completed organization determinations and reconsiderations (i.e., plan has notified enrollee of its pre-service decision or adjudicated a claim) during the reporting period, regardless of when the request was received. Plans are to report an organization determination or reconsideration where a substantive decision has been made, as described in this section and processed in accordance with the organization determination and reconsideration procedures described under 42 C.F.R. Part 422, Subpart M and the ‘Parts C & D Enrollee Grievances, Organization/Coverage Determinations, and Appeals Guidance via the CMS website: https://www.cms.gov/Medicare/Appeals-and-Grievances/MMCAG.
Organization determinations, reconsiderations, and re-openings should be included, if requested consistent with the applicable regulations. For instances when the organization approves an initial request for an item or service (e.g., physical therapy services) and the organization approves a separate additional request to extend or continue coverage of the same item or service, include the decision to extend or continue coverage of the same item or service as another, separate, fully favorable organization determination.
If the plan receives an organization determination or reconsideration request and the request is withdrawn or dismissed, the plan would report only the withdrawal or dismissal (or both) as appropriate.
The total number of withdrawals are not included in the total number of organization determinations or reconsiderations. Instead, withdrawn organization determinations or reconsiderations (which are dismissed as a result of a withdrawal request) are distinct categories.
If the plan processes a timely withdrawal request, the plan must report the withdrawn organization determination or reconsideration request and the plan’s dismissal of that request.
The total number of dismissals are not included in the total number of organization determinations or reconsiderations.
Definitions for purposes of plan reporting:
Organization Determination is a plan’s response to a request for coverage (payment or provision) of an item, service, or Part B drug, including auto-adjudicated claims, service authorizations which include prior-authorization (authorization that is issued prior to the services being rendered), concurrent authorization (authorization that is issued at the time the service is being rendered), post authorization (authorization that is issued after the service has been rendered), and requests to continue previously authorized ongoing courses of treatment. It includes pre-service organization determination requests submitted by the enrollee, enrollee’s representative, contract provider on behalf of the enrollee and requests from non-contract providers. It does not include claims payment requests from contract providers that are governed by the contractual arrangement between the MAO and its contract providers.
Reconsideration is a plan’s review of an adverse or partially favorable organization determination as defined in 42 CFR § 422.580.
Fully Favorable decision means an item or service was covered in whole.
Partially Favorable decision means an item or service was partially covered. For example, if a claim has multiple line items, some of which were paid and some of which were denied, it would be considered partially favorable. Also, if a pre-service request for 10 therapy services was processed, but only 5 were authorized, this would be considered partially favorable.
Adverse decision for reporting purposes means an item or service was denied in whole.
Withdrawn organization determination or reconsideration is one that is, upon request, removed from the plan’s review process. This category excludes appeals that are dismissed.
Dismissal is a decision not to review an organization determination or reconsideration request because it is considered invalid or does not otherwise meet Medicare Advantage requirements.
Report:
Completed organization determinations and reconsiderations (i.e., plan has notified enrollee of its pre-service decision or adjudicated a claim submitted by the enrollee or non- contract provider) during the reporting period, regardless of when the request was received. Plans are to report organization determinations or reconsiderations where a substantive decision has been made, as described in this section and processed in accordance with the organization determination and reconsideration procedures described under 42 C.F.R. Part 422, Subpart M.
Pre-service organization determination and reconsideration requests submitted by the enrollee, enrollee’s representative, or contract provider on behalf of the enrollee, and requests from non-contract providers.
Requests for payment of a Part B drug submitted by the enrollee or non-contract provider are reportable as organization determinations or reconsiderations.
Claims with multiple line items at the “summary level.”
A request for payment, other than contract provider, as a separate and distinct organization determination, even if a pre-service request for that same item or service was also processed.
A denial of a Medicare request for coverage (payment or provision) of an item or service as either partially favorable or adverse, regardless of whether Medicaid payment or provision ultimately is provided, in whole or in part, for that item or service. However, Dual Eligible Special Needs Plans (D-SNPs) that are applicable integrated plans as defined in 42 CFR § 422.561 should report a request for a Medicare item or service based on the outcome of applying both Medicare and Medicaid coverage criteria.
Denials based on exhaustion of Medicare benefits.
Dismissals
Withdrawals
Do Not Report:
Data from Medicare/Medicaid Programs (MMPs) organizations.
Independent Review Entity (IRE) decisions.
Claims payment or appeals from contract providers that are governed under the contractual arrangement between the MAO and its contract providers.
An appeal by an enrollee (or other party) of the plan’s dismissal of a coverage determination
A decision by the plan to uphold or reverse its dismissal of an organization determination as a result of an enrollee (or other party) appealing a dismissal.
Plan decisions regarding a request to vacate a dismissal.
Re-openings requested or completed by the IRE, Administrative Law Judge (ALJ), or Appeals Council.
Concurrent reviews during hospitalization that do not result in organization determinations.
Concurrent reviews of Skilled Nursing Facility (SNF), Home Health Agency (HHA) or Comprehensive Outpatient Rehabilitation Facility (CORF) care that do not result in organization determinations.
Duplicate payment requests concerning the same service or item.
Payment requests returned to a provider/supplier in which a substantive decision (fully favorable, partially favorable or adverse) has not been made– e.g., payment requests or forms are incomplete, invalid or do not meet the requirements for a Medicare claim (e.g., due to a clerical error).
Part B drugs that are paid or denied at the pharmacy and point-of-sale Part B drug claim rejections are not reportable as organization determinations. If the plan subsequently processes an organization determination, this should be reported under data element “E” subsection #1.
A Quality Improvement Organization (QIO) review of an individual’s request to continue Medicare-covered services (e.g., a SNF stay) and any related claims/requests to pay for continued coverage based on such QIO decision.
A service only covered under the plan’s Medicaid benefits and never covered by Medicare and not covered by the MA plan as a supplemental Medicare benefit (such as Medicaid home-and community-based long-term services and supports).
NOTE: For purposes of this current reporting effort, plans are not required to distinguish between standard and expedited organization determinations or standard and expedited reconsiderations.
For additional details concerning these reporting requirements, see Appendix 1: FAQs.
Re-openings (Organization Determinations and Reconsiderations):
A reopening is a remedial action taken to change a final determination or decision even though the determination or decision may have been correct at the time it was made based on the evidence of record. Refer to 42 CFR §422.616 and Part 422, Subpart M; see also ‘Parts C & D Enrollee Grievances, Organization/Coverage Determinations, and Appeals Guidance’ via the CMS website: https://www.cms.gov/Medicare/Appeals-and-Grievances/MMCAG. Reopened organization determinations and reconsiderations should be included, except reopened claims submitted by contract provider.
For cases that are in a reopening status across multiple reporting periods, contracts should report those cases in each applicable reporting period. For example, if a plan reopened an organization determination in the first quarter of a given calendar year, and sent the notice of the revised decision in the second quarter of the same calendar year that case should be reported as “pending” in the Q1 data file and then as resolved in Q2 (either Fully Favorable, Partially Favorable or Adverse).
If the IRE fully or partially overturns the plan’s determination, the case is not and must not be reported as a reopening.
NOTE: For additional questions on technical specifications for Organization/Determination/Reconsideration reporting, please contact the following mailbox: https://appeals.lmi.org.
This section requires a file upload into HPMS at the Plan (PBP) and Contract level. Please refer to HPMS layouts and templates for more information.
Organization Types Required to Report |
Freq. Level |
Reporting Period(s) |
Data Due date(s) |
01 – Local CCP 02 – MSA 04 – PFFS 06 – 1876 Cost Plan 11 – Regional CCP 14 – ED-PFFS Organizations should include all 800 series plans and any individual plans sold to employer groups. Employer/Union Direct Contracts should also report this reporting section, regardless of organization type. |
1/year PBP |
1/1 - 12/31 |
First Monday of February in the following year. |
Data Element ID |
Data Element Description |
A. |
Employer Legal Name |
B. |
Employer DBA Name |
C. |
Employer Federal Tax ID |
D |
Employer Address |
E. |
Type of Group Sponsor (employer, union, trustees of a fund) |
F. |
Organization Type (State Government, Local Government, Publicly Traded Organization, Privately Held Corporation, Non-Profit, Church) |
G. |
Type of Contract (insured, ASO, other) |
H. |
Is this a calendar year plan? (Y (yes) or N (no)) |
I. |
If data element H is “N,” provide non-calendar year start date. |
J. |
Current/Anticipated Enrollment |
Quality Assurance Checks/Thresholds - procedures used by CMS to establish benchmarks in order to identify outliers or data that are potentially erroneous. CMS may apply new or adjust existing quality assurance checks and threshold validations based upon data received from Part C Organizations.
Additional clarifications:
HPMS displays one module for reporting both Part C and Part D Employer/Union-Sponsored Group Health Plan Sponsors data.
All employer groups who have an arrangement in place with the Part C Organization for any portion of the reporting period should be included in the file upload, regardless of enrollment. In this case, plans should use the date they have an arrangement in place with the employer group to identify the reporting year.
For employer groups maintaining multiple addresses with your organization, please report the address from which the employer manages the human resources/health benefits.
Federal Tax ID is a required field in the file upload. Organizations should work with their employer groups to collect this information directly. Alternatively, several commercially lookup services available that may be used to locate this number.
Data Element G.: Type of contract (insured, ASO, other) refers to the type of contract the organization holds with the employer group that binds you to offer benefits to their retirees.
For Data Element J.: Current/Anticipated Enrollment the enrollment to be reported should be as of the last day of the reporting period and should include all enrollments from the particular employer group into the specific plan benefit package (PBP) noted.
(If an employer group canceled mid-way through the reporting period, they would still appear on the listing but would show zero enrollments.)
The employer organization type is based on how plan sponsors file their taxes. For organizations that provide coverage to private market employer groups and which are subject to Mandatory Insurer Reporting (MIR) of Medicare Secondary Payer data, CMS permits these organizations to use the employer address and tax ID information submitted via the MIR to also satisfy CMS’ Part C Reporting and Validation Requirements. This does not imply, however, that if the organization has already submitted this information to CMS for some other purpose, they do not have to resubmit it to us for the purposes of the Part C reporting requirements.
This section requires data entry in HPMS. Please refer to HPMS layouts and templates for more information.
Organization Types Required to Report |
Report Frequency Level |
Reporting Period |
Data Due Date |
SNP PBPs under the following types: 01-Local CCP 11-Regional CCP 15- RFB Local CCP Organization should exclude 800 series plans if they are SNPs |
1/Year PBP |
1/1-12/31 |
Last Monday of February in the following year.
Validation required. |
Note: Some of the language below has been revised for clarification purposes, but data elements remain the same. A summary of the data elements and the inclusions and exclusions for the reporting of the data elements are:
Data Element ID |
Data Element Description |
Inclusions |
Exclusions |
A. |
Number of new enrollees due for an Initial Health Risk Assessment |
The enrollee should be reported under this element when: The enrollee has an effective enrollment date that falls within the measurement year and continually enrolled for at least 90 days during the measurement year. The enrollee has an effective enrollment date that falls within the measurement year, is continuously enrolled for fewer than 90 days, and completes an initial HRA. The enrollee has an effective enrollment date that falls in the previous measurement year, but a 90-day deadline for initial HRA completion that falls in this measurement year, if no initial HRA was completed in the previous measurement year. The initial HRA is expected to be completed within 90 days (before or after) the effective date of enrollment.
Includes members who dis-enrolled from and re-enrolled into the same plan if an initial HRA was not performed prior to dis-enrollment. |
Enrollees who are continuously enrolled in a plan with a documented initial or reassessment HRA in the previous measurement year. New enrollees who disenroll from the plan prior to the effective enrollment date or within the first 90 days after the effective enrollment date if they did not complete an initial HRA prior to disenrolling. Enrollees who receive an initial or reassessment HRA and remain continuously enrolled under a MAO whose contract was part of a consolidation or merger under the same legal entity during the member’s continuous enrollment, where the consolidated SNP is still under the same Model of Care (MOC) as the enrollee’s previous SNP.
|
B. |
Number of enrollees eligible for an annual re- assessment HRA |
An enrollee should be reported under this element when: The enrollee has been continuously enrolled for 365 days or more starting from their initial enrollment date if no initial HRA had been performed, or from the date of their previous HRA. The enrollee is a new enrollee who missed the deadline to complete an initial HRA, but completed a reassessment HRA by the 365-day deadline (even if the enrollee was covered for fewer than 365 days). The enrollee is a new enrollee who missed both the deadline to complete an initial HRA and the deadline to complete a reassessment HRA and is enrolled for all 365 days of the measurement year. Includes members who dis-enrolled from and re-enrolled into the same plan if an initial HRA was performed within 90 days of re-enrollment and the member has continuously enrolled in the same plan for up to 365 days since the initial HRA.
|
New enrollees for whom the initial HRA was completed within the current measurement year. New enrollees who miss the deadline to complete an initial HRA and have not yet completed their reassessment HRA, but whose 365-day reassessment deadline is not until the following calendar year.
Excludes members who were not continuously enrolled in their same health plan for 365 days after their last HRA and did not receive a reassessment HRA. |
C. |
Number of initial HRAs performed on new enrollees |
Initial HRAs performed on new enrollees (as defined above in data element A) within 90 days before or after the effective date of enrollment or re-enrollment. If the initial HRA is performed in the 90 days prior to the effective enrollment date, it is reported as an initial HRA in the reporting year in which the effective enrollment date falls. For members who dis- enrolled from and re-enrolled into the same plan, excludes any HRAs (initial or reassessment) performed during their previous enrollment unless the re-enrollment occurred the day after the disenrollment.
For members who dis-enrolled from and re-enrolled into the same plan, includes HRAs (initial or reassessment) performed during their previous enrollment if the HRAs are not more than 365 days old.
|
An HRA that is performed after the first 90 days of enrollment. |
D. |
Number of initial HRA refusals |
Initial HRAs not performed on new enrollees within 90 days (before or after) the effective date of enrollment due to enrollee refusal and for which the SNP has documentation of enrollee refusal. |
Initial HRAs not performed for which there is no documentation of enrollee refusal. |
E. |
Number of initial HRAs not performed because SNP is unable to reach new enrollees. |
Initial HRAs not performed on new enrollees within 90 days (before or after) the effective date of enrollment due to the SNP being unable to reach new enrollees and for which the SNP has documentation showing that the enrollee did not respond to the SNP’s attempts to reach him/her. Documentation must show that a SNP representative made at least 3 “non- automated” phone calls and sent a follow-up letter in its attempts to reach the enrollee. |
Initial HRAs not performed where the SNP does not have documentation showing that the enrollee did not respond to the SNP’s attempt to reach him/her. |
F. |
Number of annual re- assessments performed on enrollees eligible for a reassessment |
Number of annual reassessments performed on enrollees eligible for a reassessment (during the measurement year as defined in element B above). This includes: Reassessments performed within 365 days of last HRA (initial or reassessment HRA) on eligible enrollees. It also includes “first time” assessments occurring within 365 days of initial enrollment on individuals continuously enrolled up to 365 days from enrollment date without having received an initial HRA. When an initial assessment is performed in the 90 days prior to the effective enrollment date, the first annual reassessment must be completed no more than 365 days after the initial HRA.
|
A reassessment HRA that is completed past the 365 day deadline. |
G. |
Number of annual reassessment refusals |
Annual reassessments not performed due to enrollee refusal and for which the SNP has documentation of enrollee refusal. |
Annual reassessment not performed for which there is no documentation of enrollee refusal. |
H. |
Number of annual reassessments where SNP is unable to reach enrollee |
Annual reassessments not performed due to the SNP’s inability to reach enrollees and for which the SNP has documentation showing that the enrollee did not respond to the plan’s attempts to reach him/her. Documentation must show that a SNP representative made at least 3 non- automated phone calls and sent a follow-up letter in its attempts to reach the enrollee. |
Annual reassessment not performed for which the SNP does not have documentation showing that the enrollee did not respond to the SNP’s attempts to reach him/her. Required documentation of SNP’s attempts to contact the enrollee show that the SNP made at least 3 phone calls and sent a follow-up letter in it is attempts to reach the enrollee. |
For reporting purposes, the “measurement year” is the same as the calendar year.
IMPORTANT: A member cannot be counted more than once in the same data element for the same plan in the same measurement year.
Quality Assurance Checks/Thresholds - procedures used by CMS to establish benchmarks in order to identify outliers or data that are potentially erroneous.
The percent of HRAs by the contract will be examined for outlier data. Contracts with values above the 95th percentile or below the 5th percentile will be flagged as outliers.
CMS may apply new or adjust existing quality assurance checks and threshold validations based upon data received from Part C Organizations.
The rate of HRAs per 1,000 enrollees will be examined for outlier data. After accounting for enrollment, contracts with values above the 95th percentile or below the 5th percentile will be flagged as outliers.
The rate of HRAs per 1,000 enrollees will be examined for outlier data. After accounting for enrollment, contracts with values above the 95th percentile or below the 5th percentile will be flagged as outliers. CMS will also identify outliers in the percent of coverage determinations and redeterminations that are reopened.
Edits and Validation Checks - validation checks that should be performed by each Part C Organization prior to data submission.
All data elements should be positive values.
Analysis - how CMS will evaluate reported data, as well as how other data sources may be monitored.
CMS will evaluate HRAs rates per 1,000 enrollees and will trend rates from previous years.
Rates of HRAs will be calculated per 1,000 enrollees. This means the total HRA rate per 1,000 enrollees is equal to the sum of the total number of HRAs divided by average enrollment, times 1,000.
Total # of HRAs average enrollment x 1,000 = Total HRAs rate per 1,000 enrollees
HRA Reporting Timeline:
For Part C reporting, there are never to be more than 365 days between Health Risk Assessments (HRAs) for enrollees in Special Needs Plans.
SNPs are required to conduct an initial HRA within 90 days before or after a beneficiary’s effective enrollment date.
If a new enrollee does not receive an initial HRA within 90 days of enrollment that enrollee’s annual HRA is due to be completed within 365 days of enrollment.
A new enrollee who receives an HRA within 90 days of enrollment is due to complete a reassessment HRA no more than 365 days after the initial HRA was completed.
Initial HRAs conducted prior to the effective enrollment date are counted as initial HRAs in the year in which the effective enrollment date falls. For example, an initial HRA performed on November 23, 2022 for an enrollee with an effective date of enrollment of January 1, 2023 would be counted as an initial HRA in 2023
If the initial HRA is not completed within 90 days before or after the effective enrollment date, the SNP will be deemed non-compliant with this requirement.
If there is no HRA occurring within 90 days (before or after) of the effective enrollment date, the SNP is to complete an HRA as soon as possible. In this case, the HRA would be considered a reassessment.
The count for the 365-day cycle period for the HRA begins with the day after the date the previous HRA was completed for the enrollee. Likewise, SNPs are required to conduct an initial HRA within 90 days before or after a beneficiary’s effective enrollment date. That means that the EED is considered day 0, and the next day would be considered day 1 of the 90-day timeline.
All annual reassessment HRAs are due to occur within 365 days of the last HRA. Thus, when an initial HRA is performed in the 90 days prior to an effective enrollment date that falls in the beginning of a calendar year, in order to comply with the requirement to perform the annual reassessment within 365 days of the last assessment, the first annual reassessment will be due within the same measurement year as the initial HRA.
There are situations when a new enrollee who has remained enrolled in the SNP for 365 days after the date of the initial HRA, will be counted in both data elements A and B. because he/she is a new enrollee (A) and an enrollee eligible for an annual reassessment (B).
Example: The effective enrollment date is January1, 2022 and the initial HRA was completed in November 2021. The annual reassessment will be due in November 2022. The initial HRA and the annual reassessment HRA will both be reported for 2022 and the enrollee will be counted as both a new enrollee and as an enrollee eligible for annual reassessment.
An HRA may be reported before an individualized care plan (ICP) is completed.
Any HRA completed after the 365-day completion period is considered non-compliant for reporting purposes. However, the non-compliant HRA does reset the 365-day compliance period to complete the next HRA. Note, the only event that changes a reassessment deadline is a completion of an HRA. This is long standing guidance we have provide to the plans through correspondence.
Example: A plan fails to complete an HRA for an enrollee by the 5/15/2018 completion deadline. The plan also fails to complete an HRA for the enrollee during measurement years 2019 and 2020. However, the plan is able to complete an HRA on 2/2/2021. This HRA would be considered late since it was completed well after the due date of 5/15/2018. However, the HRA completed on 2/2/2021 would establish a new completion timeline for the enrollee. If the plan completed a second HRA within 365 days of 2/2/2021, for example 5/1/2021, then the plan could report the HRA as a completed reassessment for Measurement Year 2021 (using the example completion date of 5/1/2021).
Multiple reporting events during a Measurement Year:
A plan’s reporting should be based off of the enrollee’s most recent HRA activity.
If the enrollee completes more than one (1) reassessment HRA during the reporting period, then the plan should base their reporting off of the most recent reassessment HRA completed.
Example: An enrollee can only be counted once in data element F if the enrollee completes more than one (1) reassessment during the reporting period. If the SNP completed an HRA with the enrollee on 2/1/2021 and 6/1/2021, just report the HRA reported on 6/1/2021. Do not report both under element F.
If a plan appropriately documents an event under Elements G and/or H as noted in this guide, but later completes an HRA with the enrollee during the same measurement year, the plan should record all applicable events separately.
A member cannot be counted more than once in the same data element for the same plan in the same measurement year.
Example: a member completes two reassessment HRAs during the same measurement year, but the plan also recorded an UTR and a refusal. In this case, the plan would report one HRA as being completed (the plan should report the most recent HRA) under Element ID F, a refusal under Element ID G, and the UTR under Element ID H. The SNP avoids violating the double counting rule noted early by only reporting the one reassessment HRA under Element ID F. The refusal and the UTR are reportable under separate ID categories, so the double counting rule doesn't apply. If the SNP encountered two refusal events with the same member during the measurement year, then the plan would only report the latest refusal to avoid double counting.
If an enrollee has multiple reassessments within the 90 day or the 365-day time periods, just report one HRA for the period in order to meet the reporting requirement.
Eligibility Determination:
A SNP should not perform, or report on, an HRA if the beneficiary is not yet determined to be eligible to enroll in the SNP.
MMPs Transitioning to D-SNPs:
Enrollees who were previously in a Medicare-Medicaid Plan and received an initial or annual HRA that were cross walked to a D-SNP within the MAO after the end of a Financial Alignment Demonstration will not need to participate in a second initial HRA. They should be included in element B.
Reporting Enrollees Who Are Unable to be Reached:
NOTE: CMS will treat the lack of an HRA as being due to the enrollee’s refusal or because the SNP could not reach the enrollee after reasonable attempts if the following conditions are met.
The enrollee did not respond to at least 3 “non-automated” phone calls and a follow-up letter from the SNP where all the efforts were to solicit participation in the HRA.
None of the efforts to solicit participation were automated calls (“robo” or “blast” calls). Phone call attempts must be made by a SNP representative so that when an enrollee is reached, it is possible to perform the HRA at that time, by phone.
Documentation of the enrollee’s refusal and/or the SNP’s inability to reach enrollee is available at any time to CMS for CMS to determine health plan compliance with Part C reporting requirements.
What Constitutes a Completed HRA:
Only completed HRAs that comprise direct beneficiary and/or caregiver input will be considered valid for purposes of fulfilling the Part C reporting requirements. For example, HRAs completed only using claims and/or other administrative data would not be acceptable. For data elements C. and F, CMS requires only completed assessments. This reporting section excludes cancelled enrollments.
A cancelled enrollment is one that never becomes effective.
Example: An individual submits an enrollment request to enroll in Plan A on March 25th for an effective date of April 1st. Then, on March 30th, the individual contacts Plan A and submits a request to cancel the enrollment. Plan A cancels the enrollment request per our instructions in Chapter 2, and the enrollment never becomes effective.
If eligibility records received after completion of the HRA indicate the member was never enrolled in the plan, do not count this beneficiary as a new enrollee and do not count the HRA.
The date the HRA is completed by the sponsoring organization is the completed date of the HRA.
D-SNP Enrollees and Medicaid HRAs:
For Dual Eligible SNPs (D-SNPs) only, CMS will accept a Medicaid HRA that is performed within 90 days before or after the effective date of Medicare enrollment as meeting the Part C obligation to perform an HRA.
Re-enrollment and Disenrollment:
Questions have arisen regarding how to report data elements in this reporting section when enrollees disenroll and then re-enroll, either in the same SNP or a different one (different organization or sponsor) within the measurement year. When a member disenrolls from one SNP and enrolls into another SNP (a different sponsor or organization), the member should be counted as a “new enrollee” for the receiving plan.
Enrollees who received an initial HRA and remain continuously enrolled under a MAO that was part of a consolidation or merger within the same MAO or parent organization will not need to participate in a second initial HRA. This guidance also applies to enrollees who were cross walked from a non-renewing D-SNP PBP under a broader MA contract to a D-SNP-only contract per 42 CFR 422.107(e).
When a member enrolls, disenrolls, and re-enrolls, into any SNP under the same contract number, the previous HRA is still considered valid and can continue to be used as long as it is not more than 365 days old. Even if the member is re-enrolling into the same plan, the member would still not be counted more than once in any category.
As noted in the table for Element ID A, column “inclusions,” SNPs should include members who dis-enrolled from and re-enrolled into the same plan if an initial HRA was not performed prior to dis-enrollment. When this occurs, SNPs should calculate the member’s eligibility date starting from the date of re-enrollment.
NOTE: Additional SNP HRA inquiries are directed to the following mailbox: https://dpap.lmi.org/dpapmailbox/mailbox
This section requires a file upload into HPMS at the Contract level. Please refer to HPMS layouts and templates for more information.
Organization Types Required to Report |
Frequency Level |
Report Period(s) |
Data Due date(s) |
MAOs offering MA- only (no Part D) plans 1876 Cost Plans (PBPs that do not include a Part D optional supplemental benefit) |
2/Year Contract |
1/1-6/30 7/1 –12/31 |
(For 1/1- 6/30) Last Monday of August. (For 7/1-12/31) Last Monday of February in the following year. |
For Part C Reporting:
For Part C reporting, MAOs offering MA-only plans (i.e., no Part D benefit) are to report enrollment, disenrollment and reinstatement activity for these plans in this reporting section. Similarly, 1876 cost plans are to report enrollment, disenrollment and reinstatement activity for PBPs that do not include a Part D optional supplemental benefit.
Enrollment, disenrollment and reinstatement activity for MA-PD plans and 1876 Cost Plan PBPs that include a Part D optional supplemental benefit must report under the appropriate section in the Part D reporting requirements.
CMS provides guidance for MAOs and Part D sponsors’ processing of enrollment and disenrollment requests. Both Chapter 2 of the Medicare Managed Care Manual and Chapter 3 of the Medicare Prescription Drug Manual outline the enrollment and disenrollment periods (Section 30) enrollment (Section 40) and disenrollment procedures (Section 50) for all Medicare health and prescription drug plans.
QA checks/thresholds – procedures used by CMS to establish benchmarks in order to identify outliers or data that are potentially erroneous.
The percent of disenrollment request denied by the contract will be examined for outlier data. After accounting for the number of disenrollment request filed, contracts with values above the 95th percentile for their contract type will be flagged as outliers.
CMS may apply new or adjust existing quality assurance checks and threshold validations based upon data received from Part C Organizations.
For questions specific to enrollment/disenrollment requirements, please contact the following mailbox: https://enrollment.lmi.org/deepmailbox.
Data Element ID |
Data Element Description |
Subsection #1 |
Enrollment Data elements (Note: Disenrollments must not be included in Subsection #1 Enrollment). |
A. |
The total number of enrollment requests (i.e., requests initiated by the beneficiary or his/her authorized representative) received in the specified time period. Do not include auto/facilitated or passive enrollments, rollover transactions, or other enrollments effectuated by CMS. |
B. |
Of the total reported in A, the number of enrollment requests complete at the time of initial receipt (i.e., required no additional information from applicant or his/her authorized representative). |
C. |
Of the total reported in A, the number of enrollment requests for which the sponsor was required to request additional information from the applicant (or his/her representative). |
D. |
Of the total reported in A, the number of enrollment requests denied due to the sponsor’s determination of the applicant’s ineligibility to elect the plan (i.e., individual not eligible for an election period). |
E. |
Of the total reported in C, the number of incomplete enrollment requests received that are incomplete upon initial receipt and completed within established timeframes. |
F. |
Of the total reported in C, the number of enrollment requests denied due to the applicant or his/her authorized representative not providing information to complete the enrollment request within established timeframes. |
G. |
Of the total reported in A, the number of paper enrollment requests received. |
H. |
Of the total reported in A, the number of telephonic enrollment requests received (if sponsor offers this mechanism). |
I. |
Of the total reported in A, the number of electronic enrollment requests received via an electronic device or secure internet website (if sponsor offers this mechanism). |
J. |
Of the total reported in A, the number of Medicare Online Enrollment Center (OEC) enrollment requests received. |
Subsection #2 |
Disenrollment: Data elements A – G |
A. |
The total number of voluntary disenrollment requests received in the specified time period. Do not include disenrollments resulting from an individual’s enrollment in another plan. |
B. |
Of the total reported in A, the number of disenrollment requests complete at the time of initial receipt (i.e., required no additional information from enrollee or his/her authorized representative). |
C. |
Of the total reported in A, the number of disenrollment requests denied by the Sponsor for any reason. |
D. |
The total number of involuntary disenrollments for failure to pay plan premium in the specified time period. |
E. |
Of the total reported in D, the number of disenrolled individuals who submitted a timely request for reinstatement for Good Cause. |
F. |
Of the total reported in E, the number of favorable Good Cause determination. |
G. |
Of the total reported in F, the number of individuals reinstated. |
This section is partial data entry and partial file upload into HPMS at the Contract level. Please refer to HPMS layouts and templates for more information.
Reporting Section |
Organization Types Required to Report |
Reporting Frequency Level |
Reporting Period |
Data due date (s) |
Rewards and Incentives |
01 – Local CCP 02 – MSA 03 – RFB PFFS 04 – PFFS 05 – MMP 11 – Regional CCP 14 – ED-PFFS 15 – RFB Local CCP Organizations should include all 800 series plans. Employer/Union Direct Contracts should also report this reporting section, regardless of organization type. |
1/Year Contract |
1/1-12/31 |
Last Monday of February in following year. |
A plan user MUST select "Yes" or "No" for data element A. on the edit page. If the plan user selected "No", no upload is necessary. If the plan user selects "Yes", then the user will be required to upload additional information in accordance with the file record layout.
Data Element ID |
Data Element Description |
A. |
Do you have a Rewards and Incentives Program(s)? (“Yes” or “No” only;) |
B. |
Rewards and Incentive Program Name |
C. |
What health related services and/or activities are included in the program? [Text] |
D. |
What reward(s) may enrollees earn for participation? [Text] |
E. |
How do you calculate the value of the reward? [Text] |
F. |
How do you track enrollee participation in the program? [Text] |
G. |
How many enrollees are currently enrolled in the program? [NUM] |
H. |
How many rewards have been awarded so far? [NUM] |
Quality Assurance Checks/Thresholds – procedures used by CMS to establish benchmarks in order to identify outliers or data that are potentially erroneous.
Edits and Validation Checks - validation checks that should be performed by each Part C Organization prior to data submission.
Notes:
Must be positive values.
Currently Enrolled (Element G) means as of December 31 of the current reporting period, and the number of rewards made “so far” (Element H) means awards made at any time up until December 31 of the current reporting period.
This reporting section is a file upload into HPMS at the Contract level. Please refer to HPMS layouts and templates for more information.
Organizations Required To Report |
Reporting Frequency |
Reporting Period |
Data Due date (s) |
01- Local CCP 11 - Regional CCP 15 –RFB Local CCP - PFFS - MMP2
Organizations should exclude 800 series plans.
|
1/Year Contract |
1/1-12/31 |
Last Monday of February in following year. |
Note: Plans are to report based on the year payment was made, regardless of when services were furnished.
HHS developed the four categories of value-based payments: fee-for-service with no link to quality (category 1); fee-for-service with a link to quality (category 2); alternative payment models built on fee-for-service architecture (category 3); and population-based payment (category 4). CMS will collect data from MA organizations about the proportion of their payments made to contracted providers based on these four categories in order to understand the extent and use of alternate payment models in the MA industry. Descriptions of the four categories are as follows:
Category one includes a fee-for-service with no link to quality arrangement to include all arrangements where payments are based on volume of services and not linked to quality of efficiency.
Category two includes fee-for-service with a link to quality to include all arrangements where at least a portion of payments vary based on the quality or efficiency of health care delivery including hospital value-based purchasing and physician value-based modifiers.
Category three includes alternative payment models built on fee-for-service architecture to include all arrangements where some payment is linked to the effective management of a population or an episode of care. Payments are still triggered by delivery of services, but there are opportunities for shared savings or 2-sided risk.
Category four includes population-based payment arrangements to include some payment is not directly triggered by service delivery so volume is not linked to payment. Under these arrangements, clinicians and organizations are paid and responsible for the care of a beneficiary for a long period (e.g., greater than a year).For detailed information regarding these categories, please refer to the Alternative Payment Model (APM) Framework:
Collecting these data will help inform us as we determine how broadly MA organizations are using alternative payment arrangements.
Data Element ID |
Date Element Description |
A. |
Total Medicare Advantage payment made to contracted providers. |
B. |
Total Medicare Advantage payment made on a fee-for-service basis with no link to quality (category 1). |
C. |
Total Medicare Advantage payment made on a fee-for-service basis with a link to quality (category 2). |
D. |
Total Medicare Advantage payment made using alternative payment models built on fee-for-service architecture (category 3) |
E. |
Total Risk-based payments not linked to quality (e.g., 3N in APM definitional framework) |
F. |
Total Medicare Advantage payment made using population-based payment (category 4). |
G. |
Total capitation payment not linked to quality (e.g., 4N in the APM definitional framework) |
H. |
Total number of Medicare Advantage contracted providers. |
I. |
Total Medicare Advantage contracted providers paid on a fee-for-service basis with no link to quality (category 1). |
J. |
Total Medicare Advantage contracted providers paid on a fee-for-service basis with a link to quality (category 2). |
K. |
Total Medicare Advantage contracted providers paid based on alternative payment models built on a fee-for-service architecture (category 3). |
L. |
Total Medicare Advantage contracted providers paid based risk-based payments not linked to quality (e.g., 3N in the APM definitional framework) |
M. |
Total Medicare Advantage contracted providers paid based on population-based payment (category 4). |
N. |
Total Medicare Advantage contracted providers paid based on capitation with no link to quality (e.g., category 4N in the APM definitional framework). |
Quality Assurance Checks/Thresholds – procedures used by CMS to establish benchmarks in order to identify outliers or data that are potentially erroneous.
Edits and Validation Checks - validation checks that should be performed by each. Part C Organization prior to data submission. All data elements should be positive values.
This reporting section requires a file upload into HPMS.
Organization Types Required to Report |
Report Frequency; Level |
Report Period(s) |
Data due date(s) |
01 – Local CCP
Organizations should include all 800 series plans.
Employer/Union Direct
Contracts should also report this measure, regardless of
organization type. |
1/year; PBP |
1/1-12/31 |
Last Monday in February of the following calendar year |
The data elements listed below must be reported for each of the following supplemental benefits:
PBP Category |
Supplemental Benefit |
Inpatient Hospital Services |
|
1a |
Inpatient Acute Additional days |
1a |
Inpatient Acute Non-Medicare-Covered Stay |
1a |
Inpatient Acute Upgrades |
1b |
Inpatient Hospital – Acute Services (For B-Only Plans) |
1b |
Inpatient Psychiatric Additional Days |
1b |
Inpatient Psychiatric Non-Medicare-Covered Stay |
1b |
Inpatient Psychiatric Hospital Services (For B-Only Plans) |
Skilled Nursing Facility Services |
|
2 |
SNF Additional Days Beyond Medicare-Covered |
2 |
SNF Non-Medicare-Covered Stay |
2 |
SNF – Waive Hospital Stay |
2 |
SNF – Waive Hospital Stay, 3 days |
2 |
SNF Care (For B-Only Plans) |
Cardiac Rehabilitation Services |
|
3-1 |
Additional Cardiac Rehabilitation Services |
3-2 |
Additional Pulmonary Rehabilitation Services |
3-3 |
Additional Intensive Cardiac Rehabilitation Services |
3-4 |
Additional Supervised Exercise Therapy for Peripheral Artery Disease Services |
Worldwide Coverage; Visitor Travel |
|
4c |
Worldwide Emergency Coverage |
4c |
Worldwide Emergency Transportation |
4c |
Worldwide Urgent Coverage |
Professional Services |
|
7b |
Routine Chiropractic Care |
7b |
Chiropractic – Other Service |
7f |
Routine Foot Care |
Outpatient Hospital Services |
|
9d |
Three (3) Pint Deductible Waived |
Transportation |
|
10b |
Transportation to Plan-approved Location |
10b |
Transportation to Any Health-related Location |
Other Services |
|
13a |
Acupuncture Treatments |
13b |
Over-the-Counter (OTC) Items |
13c |
Meals |
13d |
Other 1 |
13e |
Other 2 |
13f |
Other 3 |
13g |
Dual Eligible SNPs with Highly Integrated Services |
Preventive Services |
|
14b |
Annual Physical Exam |
14c1 |
Health Education |
14c2 |
Nutritional/Dietary Benefit |
14c3 |
Additional Smoking and Tobacco Cessation Counseling |
14c4 |
Fitness Benefit – Physical Fitness |
14b4 |
Fitness Benefit – Memory Fitness |
14c4 |
Fitness Benefit – Activity Tracker |
14c5 |
Enhanced Disease Management |
14c6 |
Telemonitoring Services |
14c7 |
Remote Access Technologies – Nursing Hotline |
14c7 |
Remote Access Technologies – Web/Phone-based Technologies |
14c8 |
Home and Bathroom Safety Devices and Modifications |
14c9 |
Counseling Services |
14c10 |
In-Home Safety Assessment |
14c11 |
Personal Emergency Response System (PRS) |
14c12 |
Medical Nutrition Therapy (MNT) |
14c13 |
Post Discharge In-home Medication Reconciliation |
14c14 |
Re-admission Prevention |
14c15 |
Wigs for Hair Loss Related to Chemotherapy |
14c16 |
Weight Management Programs |
14c17 |
Alternative Therapies |
14c18 |
Therapeutic Massage |
14c19 |
Adult Day Health Services |
14c20 |
Home-Based Palliative Care |
14c21 |
In-Home Support Services |
14c22 |
Support for Caregivers of Enrollees – Respite Care |
14c22 |
Support for Caregivers of Enrollees – Caregiver Training |
14c22 |
Support for Caregivers of Enrollees - Other |
Dental Services |
|
16a |
Oral Exams |
16a |
Prophylaxis (Cleaning) |
16a |
Dental X-Rays |
16a |
Fluoride Treatment |
16b |
Dental Non-Routine Services |
16b |
Dental Diagnostic Services |
16b |
Dental Restorative Services |
16b |
Endodontics |
16b |
Periodontics |
16b |
Extractions |
16b |
Prosthodontics, Other Oral/Maxillofacial Surgery, Other Services |
Vision Services |
|
17a |
Routine Eye Exams |
17a |
Eye Exams – Other Service |
17b |
Contact Lenses |
17b |
Eyeglasses (Lenses and Frames) |
17b |
Eyeglass Frames |
17b |
Eyeglass Lenses |
17b |
Eyewear Upgrades |
Hearing Services |
|
18a |
Routine Hearing Exams |
18a |
Fitting/Evaluation for Hearing Aid |
18b |
Hearing Aids (All Types) |
18b |
Hearing Aids – Inner Ear |
18b |
Hearing Aids – Outer Ear |
18b |
Hearing Aids – Over the Ear |
Service Area-Related Services |
|
V/T |
Visitor/Travel Program – US and its territories |
V/T |
Visitor/Travel Program – Other |
OON |
Out-of-network Services |
Supplemental Benefits for the Chronically Ill (SSBCIs) |
|
13i |
Food and Produce |
13i |
Meals (Beyond limited basis) |
13i |
Pest Control |
13i |
Transportation for Non-Medical Needs |
13i |
Indoor Air Quality Equipment and Services |
13i |
Social Needs Benefit |
13i |
Complementary Therapies |
13i |
Services Supporting Self-Direction |
13i |
Structural Home Modifications |
13i |
General Supports for Living |
13i-O |
Non-Primarily Health Related Benefits for the Chronically Ill Other 1 |
13i-O |
Non-Primarily Health Related Benefits for the Chronically Ill Other 2 |
13i-O |
Non-Primarily Health Related Benefits for the Chronically Ill Other 3 |
13i-O |
Non-Primarily Health Related Benefits for the Chronically Ill Other 4 |
13i-O |
Non-Primarily Health Related Benefits for the Chronically Ill Other 5 |
The following data elements must be reported:
Data Element ID |
Data Element Description |
A. |
PBP Category |
B. |
Supplemental benefit name, if “Other” (13d, 13e, 13f, or 13i-O), or if name otherwise differs from values provided above. |
C. |
How is the supplemental benefit offered? (Mandatory (all enrollees eligible), Optional, Mandatory-UF (only enrollees eligible for Uniformity Flexibility), Mandatory-SSBCI (only enrollees eligible for SSBCI), not offered) |
D. |
The unit of utilization used by the plan when measuring utilization (e.g., admissions, visits, procedures, trips, purchases). |
E. |
The number of enrollees eligible for the benefit |
F. |
The number of enrollees who utilized the benefit at least once |
G. |
The total instances of utilizations among eligible enrollees |
H. |
The median number of utilizations among enrollees who utilized the benefit at least once |
I. |
The total net amount incurred by plan to offer the benefit. |
J. |
The type of payment arrangement(s) the plan used to implement the benefit. The plan may use the categories CMS provides in the Payments to Providers section of the Part C Reporting Requirements. Alternatively, the plan may use other phrases or provide a brief description if its payment arrangement does not neatly fall into one of those categories. |
K. |
How the plan accounts for the cost of the benefit, including how the plan determines and measures administrative costs, costs to deliver, and any other costs the plan captures. |
L. |
The total out-of-pocket-cost per utilization for enrollees who utilized the benefit |
Quality Assurance Checks/Thresholds - procedures used by CMS to establish benchmarks in order to identify outliers or data that are potentially erroneous.
The rate of utilization (found using Data Element E and F) will be examined for outlier data. After accounting for eligibility, plans with values above the 95th percentile for their plan type or below the 5th percentile for their plan type will be flagged as outliers.
CMS may apply new or adjust existing quality assurance checks and threshold validations based upon data received from Part C Plans.
Data Element C should be reported as Mandatory, Optional, Mandatory-UF, Mandatory-SSBCI or Not Offered.
If the same supplemental benefit (as identified by a specific PBP Category) is offered in multiple ways (e.g., as an optional benefit, and also as an SSBCI), please report Data Elements D-J for each offering type separately.
Data Elements E through H should be reported as discrete (whole) numbers.
Data Elements I and L should be reported as dollar amounts.
Edits and Validation checks - Recommended Part C validation checks prior to data submission.
If a supplemental benefit is identified as mandatory, then the number of eligible enrollees should be the same as the total number of enrollees for the plan.
The number of eligible enrollees who utilize the service (D) should be less than or equal to the number who are eligible for the service (C).
Analysis - How CMS will evaluate reported data, as well as how other data sources may be monitored?
The percent utilization is equal to the number of enrollees who utilized a benefit at least once divided by the number of enrollees who are eligible for the benefit.
% Utilization = ( [The number of enrollees who utilized the benefit at least once] / [The number of enrollees eligible for the benefit] ) x 100
The utilization intensity is equal to the total instances of utilization among eligible enrollees divided by the number of enrollees who utilized the benefit at least once.
Utilization Intensity = [The total instances of utilizations among eligible enrollees] / [ The number of enrollees who utilized the benefit at least once]
CMS will evaluate utilization rates and will begin to trend rates from previous years when multiple years data becomes available.
Plan cost per service is equal to the total amount spent by plan on each benefit divided by total instances of utilization among eligible enrollees.
Plan cost per service = [The total amount spent by plan on offering the benefit for enrollees who utilized the benefit / total instances of utilization among eligible enrollees]
Notes - Additional clarifications to the supplemental benefits reporting section
For Part C reporting, supplemental benefits are defined as those benefits delivered (i.e., plan has provided items or services) during the reporting period, regardless of when the benefit was paid in full.
A mandatory supplemental benefit is defined at 42 CFR 422.100(c)(2)(i)(A) as “Services not covered by Medicare that an MA enrollee must purchase as part of an MA plan that are paid for in full, directly by (or on behalf of) Medicare enrollees, in the form of premiums or cost sharing.”
An optional supplemental benefit is defined at 42 CFR 422.100(c)(2)(i)(B) as “Health services not covered by Medicare that are purchased at the option of the MA enrollee and paid for in full, directly by (or on behalf of) the Medicare enrollee, in the form of premiums or cost sharing. These services may be grouped or offered individually.”
The mathematical median of a set of numbers can be found by ordering all data points and choosing the number which falls exactly at the midway point of the set.
Report:
Report only those supplemental benefits furnished within the CY for which the reporting period applies.
Report on all supplemental benefit categories and subcategories. You may include zeros for any categories or subcategories that your plan does not offer.
Do Not Report:
Benefits, services or items which are covered under Parts A, B or D of Medicare. For example, do not include reporting on a dental benefit when such benefit is covered as a Part A covered service.
(I) Grievances, (II) Organization Determinations, & Reconsiderations, and (VII) Payments to Providers
PLAN INQUIRIES for Grievances, and Organization Determinations & Reconsiderations |
CMS RESPONSES for Grievances, and Organization Determinations & Reconsiderations. |
1) Should plans report informal complaints as Grievances under the Part C reporting requirements? For example, during the course of a home visit, a member expresses dissatisfaction regarding a particular issue. The member does not contact the plan directly to file a complaint, but the plan representative determines the member is not happy and logs the issue for Quality Improvement tracking. |
Plans are to report any grievances filed directly with the plan and processed in accordance with the plan grievance procedures outlined under 42 CFR Part 422, Subpart M. Plans are not to report complaints made to providers, such as the complaint in the example provided, that are not filed with the plan. |
2) Is a plan to report a grievance, organization determination or reconsideration to CMS when the plan makes the final decision or when the request is received? |
Plans are to report grievances, organization determinations and reconsiderations that were completed (i.e., plan has notified enrollee of its decision or provided or paid for a service, if applicable) during the reporting period, regardless of when the request was received. |
3) Are plans to report the total number of organization determinations or reconsiderations that were processed timely? |
No, plans are no longer required to report timeliness data. |
4) Should plans report initial payment or reconsideration requests from contract providers? |
No, plans should not report initial payment or reconsideration requests from contract providers. |
5) Does service requests from a provider on behalf of an enrollee include contract and non-contract providers? |
No, service requests from a provider on behalf of an enrollee only includes contract providers. Service requests from non- contract providers have their own data element. |
6) Are plans to report only those organization determinations defined under 42 CFR § 422.566? |
Yes, plans report organization determinations as defined at 42 CFR § 422.566(b) and as described in the Part C Technical Specifications reporting section II. |
7) We are seeking information on how we should report pre-service requests and payment requests for this category. Do you want fully favorable, partially favorable, and adverse for both pre-service requests and payment requests? |
Yes. Plans are to report fully favorable, partially favorable, and adverse pre-service and payment requests (organization determinations and reconsiderations), as described in this guidance. |
8) If we have a prior authorization request and a payment request for the same service -- is that considered a duplicate or should we report both? |
Plans are to report both a prior authorization request and a post-service payment request for the same service if the payment request is submitted by the enrollee or a non-contract provider; this is not considered duplicative. Payment requests from contract providers should not be reported. |
9) Is a request for a predetermination to be counted as an organization determination? Does it matter who requests the predetermination – contracted provider, non-contracted provider or member? If so, should they also be counted as partially and fully unfavorable? |
Plans are to report organization determinations which includes a pre-service request (“predetermination”) submitted by an enrollee/representative, a contracted provider on behalf of the enrollee, or a non- contracted provider Plans are to report partially favorable, adverse and fully favorable pre-service organization determinations, as described in this guidance. |
10) Should plans report determinations made by delegated entities or only decisions that are made directly by the plan – e.g., should plans report decisions made by contracted radiology or dental groups? |
Yes. Plans are to report decisions made by delegated entities – such as an external, contracted entity responsible for organization determinations (e.g., claims processing and pre-service decisions) or reconsiderations. |
11) The technical specififcations advise plans to exclude certain duplicate/edits when reporting on the claim denial requirement. Is the intent to exclude duplicates or is it to exclude "billing" errors or both? For example, if a claim is denied because the provider didn’t submit the claim with the required modifier, should that be excluded from the count? |
Plans should exclude duplicate claim submissions (e.g., a request for payment concerning the same service) and claims returned to a provider/supplier due to error (e.g., claim submissions or forms that are incomplete, invalid or do not meet the requirements for a Medicare claim). |
12) Do we have to include lab claims for this reporting section? Do we need to report the ones which involve no pre- service as well as the ones that involve pre-service? |
A request for payment received from an enrollee or non- contract provider is a reportable organization determination. |
13) Enrollee obtains a rhinoplasty for purely cosmetic reasons, which is a clear exclusion on the policy. Enrollee and provider both know this is likely not covered but they submit the claim. Claim is denied as an exclusion/ non-covered service. Neither the enrollee nor the provider pursues it any further. Is this an organization determination? |
The plan is to report this denial as an organization determination. A request for payment (claim) is a reportable organization determination. |
14) Enrollee is out of area and in need of urgent care. Provider is out of area / network. The enrollee calls plan and requests an organization determination for this service. Health Plan approves use of out of area services. Claim is submitted and paid in full. Is this counted as one event (i.e., pre- auth. and claim not counted as two events)? |
In this example, both the pre-service decision and claim are counted as two, separate fully favorable organization determinations. A claim submitted for payment is an organization determination request. Claims paid in full are reportable (fully favorable) organization determinations. |
15) When an organization determination is extended into the future does that extension count in the reporting of org determinations (e.g. on-going approval for services approved in the initial decision)? |
Yes. Plans generally are to count an initial request for an organization determination (request for an ongoing course of treatment) as separate from any additional requests to extend the coverage. For example, plans are to count an initial approved request for physical therapy services as one organization determination. If the plan, later, approves a subsequent request to continue the ongoing services, the plan should count the decision to extend physical therapy services as another, separate organization determination. |
16) Our interpretation is that the term “contracted provider” means “contracted with the health plan” not “contracted with Medicare.” |
Yes. For purposes of Part C Reporting Section 6 reporting requirements, “contracted provider” means “contracted with the health plan” not “contracted” (or participating) with Medicare.” |
17) When we make an adverse determination that is sent to the QIO for review and later our adverse determination is overturned, should we count and report the initial adverse determination that goes to the QIO? We understand that QIO determinations are excluded from our reporting. |
Yes. Regardless of whether a QIO overturns an adverse organization determination, plans are to report the initial adverse or partially favorable organization determination. |
18) Should cases forwarded to the Part C IRE be counted once in the reporting section, i.e., as the Partially Favorable or adverse decision prior to sending to the IRE? |
When a plan upholds its adverse or partially favorable organization determination at the reconsideration level, the plan generally must report both the adverse or partially favorable organization determination and reconsideration. Exceptions: Plans are not to report QIO determinations concerning an inpatient hospital, skilled nursing facility, home health and comprehensive outpatient rehabilitation facility services terminations. |
19) Should supplemental benefit data be excluded from the Part C Reporting? |
As described in this guidance, a plan’s response to a request for coverage (payment or provision) of an item or service is a reportable organization determination. Thus, requests for coverage of a supplemental benefit (e.g., a non- Medicare covered item/service) are reportable under this effort. |
20) Can you please clarify in the below how these counts should be included for organization determinations? Example scenario: A pharmacy claim is processed at point-of-sale for test strips; the claim rejects. The pharm tech. resubmits the claim and it rejects again. The pharmacy tech then adjusts the quantity and day’s supply and the claim eventually pays. Would this be counted as one paid claim (fully favorable) or should it be counted as two adverse claims and one paid claim? |
Do not report point-of-sale (POS) claim rejections. In this scenario, only report an organization determination that is processed following POS claim rejection(s). |
PLAN INQUIRIES Payments to Providers |
CMS RESPONSES for Payment to Providers |
1) What are the four categories of value-based payment? Can you provide examples of each category? |
MAOs will report on the proportion of payments made to contracted providers based on the HHS- developed four categories of value-based payment: Fee-for-service with no link to quality (category 1); Fee-for-service with a link to quality (category 2); Alternative payment models built on fee- for- service architecture (category 3); Population-based payment (category 4) For additional guidance regarding the four (4) categories of payment, we ask that you refer to the Learning Action Network Definitional. |
2) How are contracted providers defined? |
For the purposes of the Payments to Providers Part C reporting requirements, contracted providers include both physicians and clinicians. Payments for administrative services and payments to hospitals, facilities, pharmacies, or labs are not to be reported. |
3) For data elements F – J, how do we report if a provider is paid using multiple payment arrangements that fit under multiple categories? |
If a provider is paid under multiple payment arrangements that do not fit in one category, we ask that the MAO report that provider under the category for the dominant payment arrangement. |
4) For data elements F. and J. are we to report by individual providers or by contracts (which include groups with one or more providers)? |
Please report by contracts. If a plan is in a contract with a provider group, the provider group counts as one contracted provider. If the plan is in a contract with an individual provider, the individual provider counts as one contracted provider. |
5) For data elements A. – E., are we to report payments made to providers in 2018 based on services rendered in 2017? |
Please report based on the year payment was made, regardless of when services were furnished. |
6) For data elements A. – E., do payments refer to the total calculated allowed amount or actual payments to providers? |
This refers to the total actual payments made to contracted providers based on the aforementioned categories of value-based payment. |
7) Should plans report the incentive portion of the alternative payment method or all of the dollars going to the provider under that arrangement? |
Plans should report the total dollars (actual payment), which includes the base payment plus any incentive, such as a bonus for performance (P4P), savings that were shared with providers, etc. |
8) Should plans report shared savings or capitation without links to quality? |
Yes. Risk-based payment with no link to quality (classified as 3N in the Learning Action Network Definitional Framework white paper) should be reported under element number 17.4b. Capitation with no link to quality (classified as 4N in the Learning Action Network Definitional Framework white paper) should be reported under element 17.5b. |
9) Are elements B, C, D and F subsets of elements A? |
Yes. It is possible, however, that there are some forms of payments that would not fit into elements B, C, and F, and therefore the sum of B, C, D and F can be less than A. |
10) Is element E a subset of element D? |
No. They are both different categories of payment as noted in the referenced alternate payment model (APM) definitional framework. |
11) Is element G and subset of element F? |
No. They are both different categories of payment as noted in the referenced alternate payment model (APM) definitional framework. |
12) Are elements I, J, K, and M subsets of element H? |
Yes. However, it is possible that there are some forms of payments that would not fit into I, J, K, or M. Hence, the sum of I,J, K, and M can be less than H. |
13) Is element L a subset of element K? |
No. They are both different categories of payment as noted in the referenced APM definitional network. For detailed information regarding these categories, please refer to the Alternative Payment Model (APM) Framework at: https://hcp-lan.org/workproducts/apm-refresh-whitepaper-final.pdf. |
14) Is element N a subset of element M? |
No. They are both different categories of payment as noted in the referenced APM definitional network. For detailed information regarding these categories, please refer to the Alternative Payment Model (APM) Framework at: https://hcp-lan.org/workproducts/apm-refresh-whitepaper-final.pdf. |
15) We understand that the total payment cannot be less than the sum of payments by category. But can the sum of the payments by category be less than or equal to the total payment? |
Correct, the sum of the payments by category can be less than or equal to the total payment. |
1 The date of disposition is the date the required written notice of a revised decision was sent per 42 CFR § 405.982.
2 MMPs should report for all APMs, not just Medicare APMs. For additional information refer to Appendix 1. : FAQs.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | 2023 Part C Technical Specifications |
| Author | Center for Medicare and Medicaid |
| File Modified | 0000-00-00 |
| File Created | 2024-07-31 |