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pdfOCSS O&M and Continuous Improvements
e-IWO
A Guide to an Employer’s Role in the Child
Support Program
Appendix D: e-IWO Record Layouts
Version 4.0
August 25, 2021
Administration for Children and Families
Office of Child Support Services
330 C Street SW, 5th Floor
Washington, DC 20201
This document was prepared for the United States Department of Health and Human Services, Office of Child
Support Services under Contract Number HHSN316201200034W by Leidos Innovations Corporation. The
work was authorized in compliance with the following specific prime task order:
Delivery Order Number:
C-34668-O
Delivery Order Title:
e-IWO
Document Date:
August 25, 2021
Document Number:
C2-C0211H1.80.01
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Table of Contents
Introduction ...................................................................................................................... 1
Chart D–1: Universal Header (File and Batch)................................................................. 2
Chart D–2: Universal Trailer (File and Batch) .................................................................. 6
Chart D-3: e-IWO Record Layout..................................................................................... 8
Chart D–4: e–IWO Acknowledgment Record................................................................. 35
Chart D–5: Summary of Changes .................................................................................. 45
Introduction
i
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Introduction
Appendix D of A Guide to an Employer’s Role in the Child Support Program
(https://www.acf.hhs.gov/sites/default/files/documents/OCSS/employer_guide.pdf) contains the
various record layouts established for the e–IWO system:
•
•
•
•
Chart D–1 is the Universal Header record layout.
Chart D–2 is the Universal Trailer record layout.
Chart D–3 is the e–IWO Detail record layout.
Chart D–4 is the e–IWO Acknowledgment record layout.
Chart D–5 lists the summary of changes for version 4.0.
The Paperwork Reduction Act of 1995 (Pub.L. 104-13): Public reporting burden for this mandatory [42 U.S.C.
§§666(a)(1), (a)(8) and 666(b)(6)] collection of information is estimated to average 30 seconds per response.
Information collected for this program is subject to the federal confidentiality requirements [45 CFR
303.100(e)(x)]. A federal agency may not conduct or sponsor, and a person is not required to respond to, a
collection of information, unless it displays a currently valid OMB control number. If you have any comments
on this collection of information, please contact [email protected]
Introduction
1
August 25, 2021
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Chart D–1: Universal Header (File and Batch)
Element Name
Document Code
Definition
A code that indicates
whether the header is
for a file or a batch and
the type of record that
follows.
Chart D–1: Universal Header (File and Batch)
Location
Length
Type
Req/
Opt
1–3
3
A
R
2
Data Element Rules
Required for all headers.
First two characters indicate header type:
FH always indicates a file header.
BH always indicates a batch header.
The third character indicates the record type. Record
types are:
A – Acknowledgment: file sent from an employer to a
state (FHA, BHA).
I – IWO Detail: file sent from a state to an employer
(FHI, BHI).
K – Acknowledgment Result: file sent from the Portal
to an employer (FHK, BHK). Used by the Portal.
S – IWO Result: file sent from the Portal to a state
(FHS, BHS). Used by the Portal.
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Element Name
Definition
Location
Length
Type
Req/
Opt
Control Number
An identifier assigned
by the state, tribe, or
territory, employer, or
payroll processor that
uniquely identifies a file
or group of records in a
batch.
4–25
22
A/N
R
Required for all headers.
A unique, alphanumeric element that identifies a specific
file or a batch within a file. You cannot reuse previously
submitted control numbers.
The file header (FH) has a unique control number to
identify a file.
The state must assign a unique control number for each
employer batch (BHI) contained in a file.
Recommended format:
Five-digit Locator – 21000 (two-digit state Locator
Code number followed by three zeros)
Date – YYMMDD
Time– HHMMSS
Sequence # – 0000
For acknowledgments, employers can enter an identifier
of their choosing.
Leading or embedded spaces are not allowed.
State Locator
Code
The state/tribe/territory
Locator Code.
Formerly known as
FIPS code.
26–30
5
A/N
CR
Format: 21000 (two-digit state Locator Code number
followed by three zeros)
IWO detail sent by states:
FHI – Required; input own Locator Code
BHI – Required; input own Locator Code
Acknowledgment sent by an employer or its payroll
processor:
FHA – Fill with spaces
BHA– Required; input state, tribe, or territory the batch
is intended for
Chart D–1: Universal Header (File and Batch)
3
Data Element Rules
August 25, 2021
OCSS O&M and Continuous Improvements
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OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Data Element Rules
EIN Text
Federal Employer
Identification Number
(FEIN).
31–39
9
A/N
CR
IWO Detail sent by states:
FHI – Fill with spaces
BHI – Required; employer FEIN
Acknowledgment sent by employers:
FHA – Required; employer FEIN
BHA – Required; employer FEIN
Acknowledgment sent by the primary employer with
multiple FEINs or third party:
FHA – Fill with spaces
BHA – Optional; can input primary FEIN
Acknowledgment sent to states:
FHA – Fill with spaces
BHA – Employer FEIN
Primary EIN
Text
The FEIN of the parent
company processing
IWOs for its
subsidiaries or thirdparty processing IWOs
for an employer.
40–48
9
A/N
CR
Acknowledgment sent by an employer with one FEIN:
FHA – Fill with spaces
BHA – Fill with spaces
Acknowledgment sent by the primary employer with
multiple FEINs or a third-party processor:
FHA – Required; input primary FEIN
BHA – Required; input primary FEIN
IWO Detail sent by states:
FHI – Fill with spaces
BHI – Fill with spaces
Acknowledgment sent to states:
FHA – Fill with spaces
BHA – Fill with spaces
Chart D–1: Universal Header (File and Batch)
4
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Definition
Location
Length
Type
Req/
Opt
Creation Date
The date the header was
generated.
49–56
8
A/N
R
Required for all headers.
Must be a valid date in CCYYMMDD format.
Creation Time
The time the header was
generated.
57–62
6
A/N
R
Required for all headers.
Must be a valid time in HHMMSS format.
Error Field
Name Text
The list of fields that did
not pass the e-IWO
edits.
63–80
18
A/N
O
Used only by the Portal to return the abbreviated Version
4.0 field names in error. Each code is separated by a
comma.
Valid values:
CDT – Creation date
CNM – Control number
CTM – Creation time
DOC – Document code
DUP– File already received
EIN – FEIN text
FPS – State Locator Code
PPE – Payroll processor FEIN text
81
Varies:
2326
493
2326
493
A/N
O
The filler length varies based on the file it is associated
with.
Element Name
Filler
FHI and BHI
FHA and BHA
FHS and BHS
FHK and BHK
IWO Detail/
Acknowledgment
IWO Result/
Acknowledgment/
Result
Chart D–1: Universal Header (File and Batch)
5
Data Element Rules
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Chart D–2: Universal Trailer (File and Batch)
Definition
Location
Length
Type
Req/
Opt.
Document Code
A code that indicates
whether the trailer is for a
file or a batch and the type
of records.
1–3
3
A
R
Required for all trailers.
First two characters indicate trailer type. FT always
indicates a file trailer; BT always indicates a batch
trailer.
The third character indicates the record type:
A – Acknowledgment: file sent from an employer
to a state (FTA, BTA).
I – IWO Detail: file sent from a state to an
employer (FTI, BTI).
K – Acknowledgment Result: file sent from the
Portal to an employer (FTK, BTK). Used by the
Portal.
S – IWO Result: file sent from the Portal to a state
(FTS, BTS). Used by the Portal.
Control Number
An identifier assigned by
the state, tribe, or territory
that uniquely identifies a
file or group of records in
a batch.
4–25
22
A/N
R
Batch Count
Indicates the number of
batches contained in the
file.
26–30
5
N
R
Required for all trailers.
A unique, alphanumeric element that identifies a
specific file or a batch within a file.
This must be the same number specified in the
corresponding file or batch header control number.
Used with file trailers (FTA, FTI, FTK, and FTS).
If batch trailers (BTA, BTI, BTK, and BTS), fill
with zeros.
Element Name
Chart D–2: Universal Trailer (File and Batch)
6
Data Element Rules
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt.
Data Element Rules
Record Count
Indicates the number of
records contained in a
batch.
31–35
5
N
R
Used with batch trailers (BTA, BTI, BTK, and
BTS).
If file trailers (FTA, FTI, FTK, and FTS), fill with
zeros.
Employer Sent
Count
Indicates the number of
valid records sent to an
employer after the editing
process.
36–40
5
N
CR
Used for the IWO Results file (BTS). Only used by
the Portal. Always fill with zeros.
State Sent Count
Indicates the number of
valid records sent to a
state after the editing
process.
41–45
5
N
CR
Used for the Acknowledgment Results file (BTK).
Only used by the Portal. Always fill with zeros.
Error Field Name
Text
The list of fields that did
not pass the e-IWO edits.
46–63
18
A/N
O
Used only by the Portal to return the abbreviated
Version 4.0 field names in error. Each code is
separated by a comma.
Valid values:
BCT – Batch Count field
CNM – Control Number field
DOC – Document Code field
RCT – Record Count field
REC – Invalid file structure
64
Varies
2343
510
2343
510
A/N
O
The filler length varies based on the file it is
associated with.
Filler
FTI and BTI
FTA and BTA
FTS and BTS
FTK and BTK
IWO Detail
Acknowledgment
IWO Result
Acknowledgment Result
Chart D–2: Universal Trailer (File and Batch)
7
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Chart D-3: e-IWO Record Layout
Element Name
Definition
Location
Length
Type
Req/
Opt
Form
X-Ref
Data Element Rules
Document Code
Code indicating the
primary e-IWO record
follows.
1–3
3
A/N
R
Value must be DTL.
N/A
Filler
For future use.
4–6
3
A/N
O
For future use.
N/A
Document
Action Code
Code indicating the type
of IWO document.
7–9
3
A/N
R
Valid values:
AMD – Amended: any change for the
submitted case number/identifier by the
submitting state, except termination to
the original order.
LUM – Lump Sum: sent when a state,
tribe, or territory is made aware that a
lump sum payment will be made, and it
is requesting a deduction be made from
this lump sum.
ORG – Original: new order for the
submitted case number/identifier by the
submitting state.
TRM – Termination: closure of an
order; stoppage of wage withholding
for the submitted case number/identifier
by the submitting state.
1a
1b
1c
1d
Document Date
Date the record was
generated.
10–17
8
A/N
R
Must be a valid date in CCYYMMDD
format.
1e
Chart D-3: e-IWO Record Layout
8
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OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Data Element Rules
Form
X-Ref
Issuing StateTribe-Territory
Name
The name of the
jurisdiction (for
example, state, tribe,
territory) issuing the
document.
18–52
35
A/N
R
State, tribe, or territory full name. The
first character cannot be a space.
1g
Issuing
Jurisdiction
Name
Name of the county,
city, district, or tribe
issuing the document.
53–87
35
A/N
O
If entered, must be a full name.
1i
Case ID
Value assigned by a
state to uniquely identify
each IV-D case in the
state.
88–102
15
A/N
R
In a state IV-D case, as defined at 45
Code of Federal Regulations (CFR)
305.1, the identifier reported to the
Federal Case Registry (FCR).
No leading spaces, back slashes (\), or
asterisks are (*) allowed.
1l
Employer
Name
Name of
employer/withholder the
withholding order is
being sent to.
103–159
57
A/N
R
First character must be a letter or a
number.
2a
Employer
Address Line 1
Text
Line 1 of
employer/withholder’s
address.
160–184
25
A/N
R
First character must be a letter or a
number.
2b
Employer
Address Line 2
Text
Line 2 of
employer/withholder’s
address.
185–209
25
A/N
O
First character must be a letter or a
number.
2b
Employer
Address City
Name
Employer/withholder’s
city name.
210–231
22
A/N
R
First character must be a letter or a
number.
2b
Chart D-3: e-IWO Record Layout
9
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Form
X-Ref
Data Element Rules
Employer
Address State
Code
Employer/withholder’s
state code.
232–233
2
A
R
Valid alphabetic, two-character state or
territory code.
2b
Employer
Address ZIP
Code
Employer/withholder’s
ZIP code.
234–238
5
N
R
Follows Length and Type instructions.
2b
Employer
Address Ext
ZIP Code
Employer/withholder’s
extension ZIP code.
239–242
4
A/N
O
Follows Length and Type instructions.
2b
EIN Text
Employer’s/withholder’s
Federal Employer
Identification Number
(FEIN).
243–251
9
N
R
Must contain the FEIN of an employer
participating in the e-IWO system.
This FEIN must match the FEIN in the
batch header.
2c
Employee Last
Name
Obligor’s last name.
252–271
20
A/N
R
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods (.), hyphens (-), apostrophes (’),
and embedded spaces.
3a
Employee First
Name
Obligor’s first name.
272–286
15
A/N
R
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
3a
Chart D-3: e-IWO Record Layout
10
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Data Element Rules
Form
X-Ref
Employee
Middle Name
Obligor’s middle name
or initial.
287–301
15
A/N
O
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
3a
Employee
Suffix
Employee SSN
Obligor’s name suffix.
302–305
4
A/N
O
Follows Length and Type instructions.
3a
Obligor’s Social
Security number.
306–314
9
N
R
Follows Length and Type instructions.
3b
Employee Birth
Date
Obligor’s date of birth.
315–322
8
A/N
O
Valid date in CCYYMMDD format.
If unknown, fill with spaces.
3c
Obligee Last
Name
Obligee’s last name.
323–379
57
A/N
R
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
3d
Obligee First
Name
Obligee’s first name.
380–394
15
A/N
R
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
3d
Obligee Middle
Name
Obligee’s middle name
or initial.
395–409
15
A/N
O
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
3d
Chart D-3: e-IWO Record Layout
11
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Form
X-Ref
Data Element Rules
Obligee Name
Suffix
Obligee’s name suffix.
410–413
4
A/N
O
Follows Length and Type instructions.
3d
Issuing
Tribunal Name
Name of the state, tribe,
or territory that issued
the support or
withholding order.
414–448
35
A/N
R
Must contain the full name.
4
Support Current
Child Amount
Dollar amount to be
withheld for payment of
current child support.
449–459
11
N
R
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
5a
Support Current
Child
Frequency
Code
Interval the current
support amount is
required to be paid.
460
1
A/N
CR
If a dollar amount other than zero is in the
Support Current Child Amount field
(positions 449–459), this field is required.
Valid values:
A – Annually
B – Biweekly
M – Monthly
Q – Quarterly
S – Semimonthly
W – Weekly
X – Semiannually
Space fill if N/A.
5b
Chart D-3: e-IWO Record Layout
12
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Support Past
Due Child
Amount
Dollar amount to be
withheld for payment of
past due child support.
461–471
11
N
R
Support Past
Due Child
Frequency
Code
Interval the past due
child support amount is
required to be paid.
472
1
A/N
CR
Support Current
Medical
Amount
Dollar amount to be
withheld for payment of
current medical support.
473–483
11
N
R
Chart D-3: e-IWO Record Layout
13
Form
X-Ref
Data Element Rules
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
6a
If a dollar amount other than zero is in the
Support Past Due Child Amount field
(positions 461–471), this field is required.
Valid values:
A – Annually
B – Biweekly
M – Monthly
Q – Quarterly
S – Semimonthly
W – Weekly
X – Semiannually
Space fill if N/A.
6b
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
7a
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Support Current
Medical
Frequency
Code
Interval the current
medical support amount
is required to be paid.
484
1
A/N
CR
Support Past
Due Medical
Amount
Dollar amount to be
withheld for payment of
past due medical
support.
485–495
11
N
R
Chart D-3: e-IWO Record Layout
14
Form
X-Ref
Data Element Rules
If a dollar amount other than zero is in the
Support Current Medical Amount field
(positions 473–483), this field is required.
Valid values:
A – Annually
B – Biweekly
M – Monthly
Q – Quarterly
S – Semimonthly
W – Weekly
X – Semiannually
Space fill if N/A.
7b
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
8a
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Support Past
Due Medical
Frequency
Code
Interval the past due
medical support amount
is required to be paid.
496
1
A/N
CR
Support Current
Spousal
Amount
Dollar amount to be
withheld for payment of
current spousal support.
497–507
11
N
R
Chart D-3: e-IWO Record Layout
15
Form
X-Ref
Data Element Rules
If a dollar amount other than zero is in the
Support Past Due Medical Amount field
(positions 485–495), this field is required.
Valid values:
A – Annually
B – Biweekly
M – Monthly
Q – Quarterly
S – Semimonthly
W – Weekly
X – Semiannually
Space fill if N/A.
8b
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
9a
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Support Current
Spousal
Frequency
Code
Interval over which the
spousal support is
required to be paid.
Support Past
Due Spousal
Amount
Dollar amount to be
withheld for payment of
past due spousal support.
Chart D-3: e-IWO Record Layout
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
508
1
A/N
CR
509–519
11
N
R
16
Form
X-Ref
Data Element Rules
If a dollar amount other than zero is in the
Support Current Spousal Amount field
(positions 497–507), this field is required.
Valid values:
A – Annually
B – Biweekly
M – Monthly
Q – Quarterly
S – Semimonthly
W – Weekly
X – Semiannually
Space fill if N/A.
9b
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
10a
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Definition
Location
Length
Type
Req/
Opt
Support Past
Due Spousal
Frequency
Code
Interval over which the
past due spousal support
amount is required to be
paid.
520
1
A/N
CR
Obligation
Other Amount
Dollar amount to be
withheld for payment of
miscellaneous
obligations.
521–531
11
N
R
Element Name
Chart D-3: e-IWO Record Layout
17
Form
X-Ref
Data Element Rules
If a dollar amount other than zero is in the
Support Past Due Spousal Amount field
(positions 509–519), this field is required.
Valid values:
A – Annually
B – Biweekly
M – Monthly
Q – Quarterly
S – Semimonthly
W – Weekly
X – Semiannually
Space fill if N/A.
10b
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
11a
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
532
1
A/N
CR
If a dollar amount other than zero is in the
Obligation Other Amount field (positions
521–531), this field is required.
Valid values:
A – Annually
B – Biweekly
M – Monthly
Q – Quarterly
S – Semimonthly
W – Weekly
X – Semiannually
Space fill if N/A.
11b
If a dollar amount other than zero is in the
Obligation Other Amount field (positions
521-531), this field is required.
11c
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
12a
Obligation
Other
Frequency
Code
Interval over which the
miscellaneous
obligations amount is
required to be paid.
Obligation
Other
Description
Text
Description of the
miscellaneous
obligations.
533–567
35
A/N
CR
Obligation
Total Amount
Sum of the current child
support, past due child
support, current cash
medical support, past
due cash medical
support, current spousal
support, past due spousal
support, and
miscellaneous
obligations.
568–578
11
N
R
Chart D-3: e-IWO Record Layout
18
Form
X-Ref
Data Element Rules
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Form
X-Ref
Data Element Rules
Obligation
Total
Frequency
Code
Interval over which the
total obligation is
required to be paid.
579
1
A/N
CR
If a dollar amount other than zero is in the
Obligation Total Amount field (positions
568-578), this field is required.
Valid values:
A – Annually
B – Biweekly
M – Monthly
Q – Quarterly
S – Semimonthly
W – Weekly
X – Semiannually
Space fill if N/A.
12b
Arrears 12wk
Overdue Code
Indicates whether past
due child support is in
arrears for a period
longer than 12 weeks.
580
1
A/N
O
Valid values:
Y – Arrears greater than 12 weeks
N – Arrears less than 12 weeks
Spaces are allowed.
6c
Income
Withholding
Deduction
Weekly
Amount
Amount the
employer/income
withholder should
withhold if the employee
is paid weekly.
581–591
11
N
R
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
13a
Chart D-3: e-IWO Record Layout
19
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Definition
Location
Length
Type
Req/
Opt
Income
Withholding
Deduction BiWeekly
Amount
Amount the
employer/income
withholder should
withhold if the employee
is paid every two weeks.
592–602
11
N
R
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
13c
Income
Withholding
Semimonthly
Amount
Amount the
employer/income
withholder should
withhold if the employee
is paid twice a month.
603–613
11
N
R
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
13b
Income
Withholding
Monthly
Amount
Amount the
employer/income
withholder should
withhold if the employee
is paid once a month.
614–624
11
N
R
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
13d
State Tribe
Territory Name
State, tribe, or territory
that issued the support
order.
625–659
35
A/N
R
Follows Length and Type instructions.
16
21
Begin
Withholding
Within Days
Number
Number of days the
employer/income
withholder must start
income withholding.
660–661
2
N
R
Follows Length and Type instructions.
17
Element Name
Chart D-3: e-IWO Record Layout
20
Data Element Rules
Form
X-Ref
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Element Name
Definition
Location
Length
Type
Req/
Opt
Income
Withholding
Start Instruction
Instruction for the
implementation date of
the income withholding.
662–669
8
A/N
CR
Send Payment
Within Days
Number
Number of business days
within which an income
withholder must remit
amounts withheld
pursuant to the issuing
state’s law.
670–671
2
N
R
Chart D-3: e-IWO Record Layout
21
Form
X-Ref
Data Element Rules
This field is only required for Document
Action Code AMD, LUM, and ORG.
Can contain a valid date in the
CCYYMMDD format for orders issued
before 9/30/21 or the text entry below
before or after 9/30/21.
For all orders issued on or after 9/30/21,
the text entry must be used. The entry
should be left justified and contain one of
the following instruction words:
service
receipt
mailing
Space fill any unused position.
Text Instruction entry is based on the
issuing state’s statute. For electronic
orders, the date the e-IWO was received
is also the mailing date.
If the Document Action Code is TRM,
fill with spaces.
18
If the Document Action Code is TRM,
fill with zeros.
Right justified.
Zero fill to left.
Zero fill if N/A.
19
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Definition
Location
Length
Type
Req/
Opt
Income
Withholding
CCPA Percent
Rate
Highest percentage of
the disposal income that
can be withheld from the
employee or obligor’s
wages.
672–673
2
N
R
If the Document Action Code is TRM,
fill with zeros.
20
Payee Name
Name of the state
disbursement unit,
individual,
tribunal/court, or tribal
child support Services
agency payments are
required to be sent to.
674–730
57
A/N
R
First character must be a letter or a
number.
22
Payee Address
Line 1 Text
Line 1 of the payee’s
address.
731–755
25
A/N
R
Follows Length and Type instructions.
23
Payee Address
Line 2 Text
Line 2 of the payee’s
address.
756–780
25
A/N
O
Follows Length and Type instructions.
23
Payee Address
City Name
Payee’s city address.
781–802
22
A/N
R
Follows Length and Type instructions.
23
Payee Address
State Code
Payee’s state code.
803–804
2
A
R
Valid alphabetic, two-character state or
territory code.
23
Payee Address
ZIP Code
Payee’s ZIP code.
805–809
5
N
R
Follows Length and Type instructions.
23
Payee Address
Ext ZIP Code
Payee’s extension ZIP
code.
810–813
4
A/N
O
Follows Length and Type instructions.
23
Element Name
Chart D-3: e-IWO Record Layout
22
Data Element Rules
Form
X-Ref
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Definition
Location
Length
Type
Req/
Opt
Payee
Remittance
Locator Code
Locator Code for
remitting payments
through EFT/EDI.
Formerly known as FIPS
code.
814–820
7
N
R
Issuing Official
Name
Name of the tribunal
official authorizing the
document.
821–890
70
A/N
Issuing Official
Title Text
Title of the
governmental official
authorizing the
document.
891–940
50
Filler
For future use.
941
Send Employee
Copy Indicator
Indicates whether the
employer/income
withholder is required to
provide a copy of the
notice to the employee.
942
Element Name
Chart D-3: e-IWO Record Layout
Form
X-Ref
Data Element Rules
24
O
Either state and county Locator or tribal
place code:
The first two characters are the numeric
state code.
The next three are the county code.
The last two are completed by the user.
Only the first five characters (state and
county codes) are required.
First character must be alphanumeric.
A/N
O
First character must be alphanumeric.
28
1
A/N
O
For future use.
N/A
1
A/N
R
Valid values:
Y – Yes
N – No
30
23
27
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Definition
Location
Length
Type
Req/
Opt
Penalty
Liability Info
Text
Describes
additional/specific state,
tribal, or territory
penalties or liabilities
about the
employer’s/income
withholder’s failure to
obey the notice.
943–1102
160
A/N
O
States should insert the citation for the
appropriate Penalty Liability text from
state law.
31
Antidiscrimination
Provisions Text
Describes
additional/specific
information if the
employer/income
withholder discharges,
fails to employ, or
disciplines the employee
as a result of the notice.
1103–1262
160
A/N
O
States should insert the citation for the
appropriate antidiscrimination text from
state law.
32
Supplemental
Information
Additional information
about any state-specific
requirements.
Contact’s name.
1263–1422
160
A/N
O
Follows Length and Type instructions.
33
1423–1479
57
A/N
R
Follows Length and Type instructions.
47
Employee State
Contact Phone
Number
Contact’s phone number.
1480–1489
10
A/N
R
Follows Length and Type instructions.
48
Employee State
Contact Fax
Number
Contact’s fax number.
1490–1499
10
A/N
O
Follows Length and Type instructions.
49
Element Name
Employee State
Contact Name
Chart D-3: e-IWO Record Layout
24
Form
X-Ref
Data Element Rules
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Form
X-Ref
Data Element Rules
Employee State
Contact Email
Address Text
Contact’s email or
website address.
1500–1547
48
A/N
O
Follows Length and Type instructions.
50
Document
Tracking
Number
Number assigned by the
entity sending the
document that uniquely
identifies the document.
1548–1577
30
A/N
R
First two characters must be the numeric
Locator state code.
15
Order ID
A unique identifier
associated with a
specific child support
obligation within a case.
1578–1607
30
A/N
O
Follows Length and Type instructions.
1j
Employer State
Contact Name
Employer/income
withholder outreach or
customer service
contact’s name.
1608–1664
57
A/N
R
Follows Length and Type instructions.
42
Employer State
Contact
Address Line 1
Text
Line 1 of the
employer/income
withholder outreach or
customer service
contact’s address.
1665–1689
25
A/N
O
Follows Length and Type instructions.
46
Employer State
Contact
Address Line 2
Text
Line 2 of the
employer/income
withholder outreach or
customer service
contact’s address.
1690–1714
25
A/N
O
Follows Length and Type instructions.
46
Chart D-3: e-IWO Record Layout
25
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Data Element Rules
Form
X-Ref
Employer State
Contact
Address City
Name
Employer/income
withholder outreach or
customer service
contact’s city address.
1715–1736
22
A/N
O
Follows Length and Type instructions.
46
Employer State
Contact
Address State
Code
Employer/income
withholder outreach or
customer service
contact’s state code.
1737–1738
2
A
O
Valid alphabetic, two-character state or
territory code.
46
Employer State
Contact
Address ZIP
Code
Employer/income
withholder outreach or
customer service
contact’s ZIP code.
1739–1743
5
N
O
Follows Length and Type instructions.
46
Employer State
Contact
Address Ext
ZIP Code
Employer/income
withholder outreach or
customer service
contact’s ZIP code
extension.
1744–1747
4
A/N
O
Follows Length and Type instructions.
46
Employer State
Contact Phone
Number
Employer/income
withholder outreach or
customer service
contact’s phone number.
1748–1757
10
A/N
R
Follows Length and Type instructions.
43
Employer State
Contact Fax
Number
Employer/income
withholder outreach or
customer service
contact’s fax number.
1758–1767
10
A/N
O
Follows Length and Type instructions.
44
Chart D-3: e-IWO Record Layout
26
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Data Element Rules
Form
X-Ref
Employer State
Contact Email
Address Text
Employer outreach or
customer service
contact’s email or
website address.
1768–1815
48
A/N
O
Follows Length and Type instructions.
45
Child 1 Last
Name
Child’s last name.
1816–1835
20
A/N
R
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
3e
Child 1 First
Name
Child’s first name.
1836–1850
15
A/N
R
3e
Child 1 Middle
Name
Child’s middle name or
initial.
1851–1865
15
A/N
O
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
Child 1 Suffix
Name
Child’s name suffix.
1866–1869
4
A/N
O
Follows Length and Type instructions.
3e
Child 1 Birth
Date
Child’s date of birth.
1870–1877
8
A/N
R
Must be a valid date in CCYYMMDD
format.
3f
Chart D-3: e-IWO Record Layout
27
3e
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Form
X-Ref
Data Element Rules
Child 2 Last
Name
Child’s last name.
1878–1897
20
A/N
CR
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
Required if an additional child exists.
3e
Child 2 First
Name
Child’s first name.
1898–1912
15
A/N
CR
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
Required if a Child 2 Last Name exists.
3e
Child 2 Middle
Name
Child’s middle name or
initial.
1913–1927
15
A/N
O
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
3e
Child 2 Suffix
Name
Child’s name suffix.
1928–1931
4
A/N
O
Follows Length and Type instructions.
3e
Child 2 Birth
Date
Child’s date of birth.
1932–1939
8
A/N
CR
Must be a valid date in CCYYMMDD
format.
Required if a Child 2 Last Name exists.
3f
Chart D-3: e-IWO Record Layout
28
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Data Element Rules
Form
X-Ref
Child 3 Last
Name
Child’s last name.
1940–1959
20
A/N
CR
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
Required if an additional child exists.
3e
Child 3 First
Name
Child’s first name.
1960–1974
15
A/N
CR
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
Required if an additional child exists.
3e
Child 3 Middle
Name
Child’s middle name or
initial.
1975–1989
15
A/N
O
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
3e
Child 3 Suffix
Name
Child’s name suffix.
1990–1993
4
A/N
O
Follows Length and Type instructions.
3e
Child 3 Birth
Date
Child’s date of birth.
1994–2001
8
A/N
CR
Must be a valid date in CCYYMMDD
format.
If unknown, fill this field with spaces.
Required if a Child 3 Last Name exists.
3e
Chart D-3: e-IWO Record Layout
29
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Form
X-Ref
Data Element Rules
Child 4 Last
Name
Child’s last name.
2002–2021
20
A/N
CR
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
Required if an additional child exists.
3e
Child 4 First
Name
Child’s first name.
2022–2036
15
A/N
CR
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
Required if an additional child exists.
3e
Child 4 Middle
Name
Child’s middle name or
initial
2037–2051
15
A/N
O
The first character must not be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, or
embedded spaces.
3e
Child 4 Suffix
Name
Child’s name suffix.
2052–2055
4
A/N
O
Follows Length and Type instructions.
3e
Child 4 Birth
Date
Child’s date of birth.
2056–2063
8
A/N
CR
Must be a valid date in CCYYMMDD
format.
Required if a Child 4 Last Name exists.
3f
Chart D-3: e-IWO Record Layout
30
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Form
X-Ref
Data Element Rules
Child 5 Last
Name
Child’s last name.
2064–2083
20
A/N
CR
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
Required if an additional child exists.
3e
Child 5 First
Name
Child’s first name.
2084–2098
15
A/N
CR
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
Required if an additional child exists.
3e
Child 5 Middle
Name
Child’s middle name or
initial.
2099–2113
15
A/N
O
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
3e
Child 5 Suffix
Name
Child’s name suffix.
2114–2117
4
A/N
O
Follows Length and Type instructions.
3e
Child 5 Birth
Date
Child’s date of birth.
2118–2125
8
A/N
CR
Must be a valid date in CCYYMMDD
format.
Required if a Child 5 Last Name exists.
3f
Chart D-3: e-IWO Record Layout
31
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Form
X-Ref
Data Element Rules
Child 6 Last
Name
Child’s last name.
2126–2145
20
A/N
CR
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
Required if an additional child exists.
3e
Child 6 First
Name
Child’s first name.
2146–2160
15
A/N
CR
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
Required if an additional child exists.
3e
Child 6 Middle
Name
Child’s middle name or
initial.
2161–2175
15
A/N
O
First character cannot be a space.
All uppercase letters or spaces.
Only special characters allowed are
periods, hyphens, apostrophes, and
embedded spaces.
3e
Child 6 Suffix
Name
Child’s name suffix.
2176–2179
4
A/N
O
Follows Length and Type instructions.
3e
Child 6 Birth
Date
Child’s date of birth.
2180–2187
8
A/N
CR
Must be a valid date in CCYYMMDD
format.
Required if a Child 6 Last Name exists.
3f
Chart D-3: e-IWO Record Layout
32
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Definition
Location
Length
Type
Req/
Opt
Lump Sum
Payment
Amount
The dollar amount that
should be withheld from
a Lump Sum payment.
2188–2198
11
N
R
Filler
For future use.
2199–2207
9
A/N
O
Remittance
Identifier
The identifier that
employers/income
withholders must
include when sending
payments for this eIWO.
2208–2227
20
A/N
R
Identifier that states want the employer to
use so the state or tribe can identify and
apply the payment correctly. This
identifier can but is not required to be the
Case ID designated by the state, tribe, or
territory.
Document
Image Text
Uniquely identifies and
associates cover letters
or other documents with
an e-IWO to a data file.
2228–2252
25
A/N
O
First two positions must be the numeric
state Locator Code; otherwise, leave
blank.
N/A
First Error
Field Name
Name of the first field
that did not pass the eIWO edits.
2253–2284
32
A/N
O
Used only by the Portal to return the first
element that did not pass the Portal edits.
N/A
Element Name
Chart D-3: e-IWO Record Layout
33
Form
X-Ref
Data Element Rules
If the Document Action Code (positions 7–
9) is LUM, this field is required.
If the Document Action Code (positions
7-9) is AMD, ORG, or TRM, fill this
field with zeros.
Decimal is assumed.
Unsigned.
No rounding.
Right justified.
Zero fill to left.
Zero fill if N/A.
For future use.
14
N/A
1h
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Definition
Location
Length
Type
Req/
Opt
Second Error
Field Name
Name of the second field
that did not pass the eIWO edits.
2285–2316
32
A/N
O
Used only by the Portal to return the
second element that did not pass the
Portal edits.
Multiple Error
Indicator
Indicates a record with
more than two errors.
2317
1
A/N
O
Valid values used only by the Portal:
T – True
F – False
If more than two errors exist in the record,
set to T.
If fewer than two errors exist in the
record, set to F.
Filler
For future use.
2318–2404
87
A/N
O
For future use.
N/A
Locator Code
Two-digit numeric code
for the state sending the
order.
Formerly known as FIPS
code.
2405–2406
2
N
R
The Portal fills in the two-digit state code.
N/A
Element Name
Chart D-3: e-IWO Record Layout
34
Form
X-Ref
Data Element Rules
N/A
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Chart D–4: e–IWO Acknowledgment Record
Element Name
Definition
Document Code Indicates the
acknowledgment
record follows.
Chart D–4: e–IWO Acknowledgment Record
Location
Length
Type
Req/
Opt
1–3
3
A/N
R
35
Data Element Rules
Value must be ACK.
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Document
Action Code
Definition
Indicates the type of
document.
Chart D–4: e–IWO Acknowledgment Record
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
4–6
3
A/N
R
36
Data Element Rules
Valid values:
AMD – Amended: The value input by the state,
tribe, or territory (positions 7–9 in the Detail
Record).
EMP – Employer Initiated: The value input by the
employer to inform the state, tribe, or territory
about an action that has or will be initiated by
them. Use EMP with the following values in the
Record Disposition Status Code (positions 154–
155):
If you notify a state, tribe, or territory about a
pending Lump Sum, use L.
If you notify a state, tribe, or territory that an
employee is in a suspended payment status, use
S.
If the employee is no longer employed, use T.
LUM – Lump Sum: The value input by the state,
tribe, or territory (positions 7–9 in the Detail
Record).
ORG – Original: The value input by the state,
tribe, or territory (positions 7–9 in the Detail
Record).
TRM – Termination: The value input by the state,
tribe, or territory (positions 7–9 in the Detail
Record).
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Definition
Location
Length
Type
Req/
Opt
Case ID
A value assigned by a
state to uniquely
identify each IV-D case
in the state.
7–21
15
A/N
R
The Case ID input by the state (positions 88–102 in
the Detail Record).
EIN Text
The employer/
withholder’s Federal
Employer Identification
Number (FEIN).
22–30
9
N
R
Required field follows Length and Type instructions.
Employee Last
Name
Obligor’s last name.
31–50
20
A/N
R
Letters A–Z or spaces.
No special characters are allowed, except periods (.),
hyphens (–), apostrophes (’), or embedded spaces.
The first character must not be a space.
Employee First
Name
Obligor’s first name.
51–65
15
A/N
R
Letters A–Z or spaces.
No special characters are allowed, except periods,
hyphens, apostrophes, or embedded spaces.
The first character must not be a space.
Employee
Middle Name
Obligor’s middle name
or initial.
66–80
15
A/N
O
Employee
Name Suffix
Obligor’s name suffix.
81–84
4
A/N
O
Letters A–Z or spaces.
No special characters are allowed, except periods,
hyphens, apostrophes, or embedded spaces.
The first character must not be a space.
Optional field follows Length and Type instructions.
Employee SSN
Obligor’s Social
Security number.
85–93
9
N
R
Required field follows Length and Type instructions.
Element Name
Chart D–4: e–IWO Acknowledgment Record
37
Data Element Rules
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Definition
Location
Length
Type
Req/
Opt
Document
Tracking
Number
Assigned by the entity
sending the document
that uniquely identifies
the document.
94–123
30
A/N
CR
The Document Tracking Number input by the state
(positions 1548–1577 in the Detail Record). The
Document Tracking Number is not used for an
Employer Initiated Acknowledgment (EMP).
Order ID
A unique identifier
associated with a
specific child support
obligation within a
case.
124–153
30
A/N
O
The Order ID input by the state (positions 1578–1607
in the Detail Record).
Record
Disposition
Status Code
Indicates whether a
record was accepted or
rejected by the
employer/withholder.
154–155
2
A/N
R
Valid values:
A – Record accepted
R – Record rejected
The following codes are used only with an Employer
Initiated Acknowledgment Document Action Code
(EMP) (positions 4–6 in the Acknowledgment
Record):
L – Lump Sum
S – Suspension
T – Termination
Element Name
Chart D–4: e–IWO Acknowledgment Record
38
Data Element Rules
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Definition
Location
Length
Type
Req/
Opt
Disposition
Reason Code
The reason an e-IWO
record is being
accepted or rejected by
an employer/
withholder.
156–158
3
A/N
CR
If the value in the Record Disposition Status Code
(positions 154–155) equals A, a Disposition Reason
Code is optional.
Valid values:
B – Name mismatch
S – Employee is in a suspense status at employer
W – Incorrect FEIN received for employee
Spaces
If the value in the Record Disposition Status (position
154–155) equals R, a reason code is required.
Rejected values:
B – Name mismatch
D – Duplicate IWO
M – IWO received from multiple states
N – NCP no longer at the employer
O – Other reason
S – Employee is in a suspense status at employer
U – NCP not known to employer
W – Incorrect FEIN received for employee
X – Employer could not electronically process this
record
Z – Termination cannot be processed; no current
IWO in place
Filler
For future use.
159
1
A/N
O
For future use.
Element Name
Chart D–4: e–IWO Acknowledgment Record
39
Data Element Rules
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Data Element Rules
Termination
Date
Date an employee left
or was terminated by
an employer/
withholder.
160–167
8
A/N
O
Must be a valid date in CCYYMMDD format.
Space fill if N/A.
NCP Last
Known Address
Line 1 Text
Line 1 of the NCP’s
last known address.
168–192
25
A/N
O
Optional field follows Length and Type instructions.
NCP Last
Known Address
Line 2 Text
Line 2 of the NCP’s
last known address.
193–217
25
A/N
O
Optional field follows Length and Type instructions.
NCP Last
Known Address
City Name
NCP’s last known city
address.
218–239
22
A/N
O
Optional field follows Length and Type instructions.
NCP Last
Known Address
State Code
NCP’s last known state
code.
240–241
2
A
O
Valid, two-character, alphabetic state or territory
code.
NCP Last
Known Address
ZIP Code
NCP’s last known fivedigit ZIP Code.
242–246
5
N
O
Optional field follows Length and Type instructions.
NCP Last
Known Address
Ext ZIP Code
NCP’s last known fourdigit ZIP Code
extension.
247–250
4
A/N
O
Optional field follows Length and Type instructions.
Final Payment
Made Date
Date of the final
payment sent to the
SDU.
251–258
8
A/N
O
Must be a valid date in CCYYMMDD format.
Space fill if N/A.
Chart D–4: e–IWO Acknowledgment Record
40
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Definition
Location
Length
Type
Req/
Opt
Final Payment
Amount
Amount of the final
payment sent to the
SDU. This only applies
when an employee was
terminated or left their
employer.
259–269
11
N
R
New Employer
Name
Name of NCP’s new
employer/income
payor.
270–326
57
A/N
O
The last payment/wages paid to an NCP who left or
was terminated.
Numeric.
Decimal assumed.
Unsigned.
No rounding.
Right justify.
Zero fill to left.
Zero fill if N/A.
Optional field follows Length and Type instructions.
New Employer
Address Line 1
Text
Line 1 of new
employer’s/income
payor’s address.
327–351
25
A/N
O
Optional field follows Length and Type instructions.
New Employer
Address Line 2
Text
Line 2 of new
employer’s/income
payor’s address.
352–376
25
A/N
O
Optional field follows Length and Type instructions.
New Employer
Address City
Name
New
employer’s/income
payor’s city name.
377–398
22
A/N
O
Optional field follows Length and Type instructions.
New Employer
State Code
New
employer’s/income
payor’s state code.
399–400
2
A
O
Valid, two-character, alphabetic state or territory
code
New Employer
Address ZIP
Code
New employer’s/
income payor’s fivedigit ZIP Code.
401–405
5
N
O
Optional field follows Length and Type instructions.
Element Name
Chart D–4: e–IWO Acknowledgment Record
41
Data Element Rules
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Data Element Rules
New Employer
Address Ext
ZIP Code
New employer’s/
income payor’s fourdigit ZIP Code
extension.
406–409
4
A/N
O
Optional field follows Length and Type instructions.
Payment Lump
Sum Date
The date an employer/
income payor
anticipates that a Lump
Sum Payment will be
disbursed to an
employee.
410–417
8
A/N
CR
Must be a valid date in CCYYMMDD format.
If the Document Action Code (positions 7–9 in the
Detail Record) is EMP, and the Record Disposition
Status Code (position 154–155) equals L, this field
must be filled with a valid future date.
If the Document Action Code (positions 7–9 in the
Detail Record) is EMP, and the Record Disposition
Status Code (positions 154–155) equals T, this field
must be filled with spaces.
Chart D–4: e–IWO Acknowledgment Record
42
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Element Name
Definition
Location
Length
Type
Req/
Opt
Payment Lump
Sum Amount
The amount an
employer/
income payor intends
to issue as a Lump Sum
Payment to the
employee.
418–428
11
N
R
Numeric.
Decimal assumed.
Unsigned.
No rounding.
Right justify.
Zero fill to left.
Zero fill if N/A.
If the Document Action Code (positions 7–9 in the
Detail Record) is EMP, and the Record Disposition
Status Code (positions 154–155) equals L, the dollar
amount in this field must be filled with zeros or an
amount greater than $0.00.
If the Document Action Code (positions 7–9 in the
Detail Record) is EMP and the Record Disposition
Status Code (positions 154–155) equals T, this field
must be filled with zeros.
Payment Lump
Sum Type Text
The type of Lump Sum
Payment to be
disbursed to an
employee. Examples of
a Lump Sum Payment
include bonus,
severance, and
commission.
429–463
35
A/N
O
Possible values are bonus, severance, or other
unique identifiers.
If the Document Action Code (positions 7–9 in the
Detail Record) is EMP and the Record Disposition
Status Code (positions 154–155) equals L, this field
must be filled.
If the Document Action Code (positions 7–9 in the
Detail Record) is EMP and the Record Disposition
Status Code (positions 154–155) equals T, this field
must be blank.
Chart D–4: e–IWO Acknowledgment Record
43
Data Element Rules
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Element Name
Definition
Appendix D: e-IWO Record Layouts
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Length
Type
Req/
Opt
Data Element Rules
NCP Last
Known Phone
Number
Last known phone
number for the NCP.
464–473
10
A/N
O
Optional field follows Length and Type instructions.
First Error Field
Name
Name of the first field
that did not pass the eIWO edits.
474–505
32
A/N
O
Used only by the Portal to return the first element that
did not pass the Portal edits.
Second Error
Field Name
Name of the second
field that did not pass
the e-IWO edits.
506–537
32
A/N
O
Used only by the Portal to return the second element
that did not pass the Portal edits.
Multiple Error
Indicator
Indicates a record with
more than two errors.
538
1
A/N
O
Valid values used only by the Portal:
T – True
F – False
If more than two errors exist in the record, set to T. If
less than two errors exist, set to F.
Correct FEIN
The actual FEIN the
employee is working
for.
539–547
9
N
CR
If the Record Disposition Code is W, this field is
required.
Multi IWO
State Code
The state code an
employer already has
an IWO in place for the
employee and the IWO
just received is a
duplicate.
548–549
2
A
CR
If the Record Disposition Code is M, this field is
required.
Filler
For future use.
550–573
24
A/N
O
For future use.
Chart D–4: e–IWO Acknowledgment Record
44
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
A Guide to an Employer’s Role in the Child Support Program
Version 4.0
Expiration Date: xx/xx/xxxx
Chart D–5: Summary of Changes
Field Name
Location
Change
Chart D–1
General
—
All references to FIPS in previous
versions are now Locator.
—
Edited all Data Element Rule
descriptions to remove redundancies
provide clear, concise, and consistent
instructions.
Chart D–3
General
Issuing State–Tribe–Territory Name
15–52
Replaced Sending State–Tribe–
Territory Name field name with
Issuing State–Tribe–Territory Name
to match the paper form.
Case ID
88–102
Edited the Data Element Rule as it
applies to the Issuing State–Tribe–
Territory.
Income Withholding Start
Instruction
662–669
Updated the Element Name, Definition,
and Data Element Rules to match the
directions on the revised Income
Withholding Order form. The date was
replaced with an instruction for the start
date of the withholding order. The
issuing states, tribes, and territories have
until September 30, 2021, to migrate to
the new newly approved form. This
means the e–IWO can have a date in the
CCYYMMDD format until this date.
Income Withholding CCPA Percent
Rate
672–673
Changed the element definition to
clarify that the CCPA limit is applied to
disposable income.
Employee State Contact Email
Address Text
1500–1547
Changed the field definition to match
the revised paper form instructions.
Document Tracking Number
1548–1577
Changed Form X–Ref to match the
revised paper form instructions.
Employer State Email Address Text
1768–1815
Changed the field definition to match
the revised paper form instructions.
Chart D–5: Summary of Changes
45
August 25, 2021
OCSS O&M and Continuous Improvements
e-IWO
OMB Control Number: 0970-0154
Field Name
A Guide to an Employer’s Role in the Child Support Program
Version 4.0
Expiration Date: xx/xx/xxxx
Location
Change
Child 1 Birth Date
1870–1877
Changed the Form X–Ref to match the
revised paper form.
Child 2 Birth Date
1932–1939
Changed the Form X–Ref to match the
revised paper form. Clarified when the
date is required.
Child 3 Birth Date
1994–2001
Changed the Form X–Ref to match the
revised paper form. Clarified when the
date is required.
Child 4 Birth Date
2056–2063
Changed the Form X–Ref to match the
revised paper form. Clarified when the
date is required.
Child 5 Birth Date
2118–2125
Changed the Form X–Ref to match the
revised paper form. Clarified when the
date is required.
Child 6 Birth Date
2180–2187
Changed the Form X–Ref to match the
revised paper form. Clarified when the
date is required.
Chart D–5: Summary of Changes
46
August 25, 2021
| File Type | application/pdf |
| File Title | e-IWO Record Layouts - Appendix D |
| Subject | e-IWO Record Layouts - Appendix D |
| Author | OCSE |
| File Modified | 2023-07-12 |
| File Created | 2023-07-12 |