FCR_Appendix_G_Input_Transactions_Layout_clean
Federal Case Registry (FCR)
FCR_Appendix_G_Input_Transactions_Layout_clean
OMB: 0970-0421
Expires
xx/xx/xxxx
Federal
Parent
Locator
Service
Federal Case Registry OMB
Control
Number:
0970-0421
Interface
Guidance
Document
Federal Parent Locator Service
Federal Case Registry
Interface Guidance Document
January 4, 2013
APPENDIX G: INPUT TRANSACTIONS
TABLE OF CONTENTS
LIST OF FIGURES AND CHARTS
Figure G-1: FCR Batch Input Record Relationships .............................................. G-6
Chart G-1: Input Record Layouts Accepted by the FCR ........................................ G-3
Chart G-2: FCR Transmission Header Record ...................................................... G-7
Chart G-3: FCR Input Case Record – Add a Case to the FCR .............................. G-8
Chart G-4: FCR Input Case Record – Change a Case on the FCR ..................... G-10
Chart G-5: FCR Input Case Record – Delete a Case from the FCR .................... G-13 Chart G-6: FCR Input Person/Locate Request Record – Add a Person to the FCR G-
14
Chart G-7: FCR Input Person/Locate Request Record – Change a Person on the FCR ................................................................................................... G-28
Chart G-8: FCR Input Person/Locate Request Record – Delete a Person from a Case .................................................................................................. G-42
Chart G-9: FCR Input Person/Locate Request Record – Initiate a Locate Request. G- 46
Chart G-10: FCR Input Person/Locate Request Record – Terminate an Open Locate Request ............................................................................................. G-59
Chart G-13: FCR Change Of Address Verification Request Record .................... G-67
This appendix presents the layouts for records accepted by the FCR system. Each record layout in this appendix includes the following:
Field Name – the name of the field as it appears on the input transaction layout
Location – the position of the field on the record
Length – the number of characters allowed in the field
A/N – the type of field: alphabetic (A), numeric (N), or alphanumeric (A/N)
Comments – indicates if the field is required for the transaction, and provides an explanation of the field and the field’s relationship to other fields or records
The Comments section indicates when the field is required for the transaction. Fields defined as “Conditionally Required” must be present on the input record, based on the conditions described in the Comments field. Comments also provide an explanation of the field and its relationship to other fields or records. Additional information regarding each field is in Appendix E, “Data Dictionary.”
Use SSA’s network and the CyberFusion Integration Suite (CFI) protocol to transmit input transactions to the FCR. Section 3.1, “CyberFusion (CFI),” describes CFI and the process for transmission of data to the FCR. When transmitting input records, the FCR Transmission Header record must be the first record in the transmission. If the Header record is not the first record in the transmission, the system rejects all records until a Header record is located. The data transmitted to the FCR must comply with these requirements:
All data must be in EBCDIC format.
All alphabetic data, except the User field, must be in upper case.
All alphabetic and alphanumeric data must be left justified.
All numeric data must be right justified and zero-filled.
All dates must be in CCYYMMDD format.
All Filler fields must be spaces, not low values.
Appendix D, “Data Dictionary,” contains additional information regarding each field. Chart G-1 lists and describes the input record layouts accepted by the FCR system.
Figure G-1, “FCR Batch Input Record Relationships,” is a diagram of the relationship of the input records within a batch.
CHART G-1: INPUT RECORD LAYOUTS ACCEPTED BY THE FCR |
|
Input Record Name |
Record Purpose |
FCR Transmission Header Record |
This record contains a record identifier of ‘FA’. This record must be the first record in a batch of transaction records sent to the FCR. It identifies the submitter of the batch. The batch number in this record uniquely identifies the batch. |
FCR Input Case Record |
This record contains a record identifier of ‘FC’. Use this record to add cases to the FCR. You can also use this record to change case information, or to delete a case from the FCR. When you close a case on your system, using valid case closure criteria under §45 CFR 303.11, you must send a Delete transaction to the FCR to indicate the case was closed. Upon receipt and acceptance of the Delete transaction, the system deletes the case from the FCR. The case closure criteria are permissive rather than mandatory. If a case does not meet one of the closure criteria, it must remain open. However, you have the option to leave a case open even if it does meet the case closure criteria. When deciding whether to close a case, which would delete it from the FCR, you should weigh the benefits of keeping the case on the FCR or deleting it. This appendix provides three explanations of this record, based on the action requested: add, change, or delete a case. While a single record format is used, the separate explanations provide a clear definition of the required and optional fields, based on the record’s action type code. |
CHART G-1: INPUT RECORD LAYOUTS ACCEPTED BY THE FCR |
|
Input Record Name |
Record Purpose |
FCR Input Person/Locate Request Record |
This record contains a record identifier of ‘FP’. Use this record to add a person in a child support case to the FCR. You can also use this record to change information for, or delete a person from, a case on the FCR. The submitted record can include an SSN/name combination validated using the SSA SSN verification routines. If the person’s SSN is not available, you can submit additional information on this record to allow the FCR to automatically utilize SSA and IRS SSN identification routines to obtain the SSN. Use this record to initiate, or terminate, a request for Locate processing for a person. You can initiate a request for Locate processing when the person information is added or changed. You can also initiate a Locate using this record without adding or changing a person on the FCR. You must specify the desired Locate sources on the record. Note: Under certain conditions, the FCR automatically performs a Locate of the NDNH when a person is added to, or changed on, the FCR. Refer to Section 6.10, “Proactive Matching.” Five explanations of this record are provided based on the action requested:
While a single record format is used for each of these actions, the separate explanations provide a clear definition of the required and optional fields, based on the record’s action type code. |
FCR Input Query Record |
This record contains a record identifier of ‘FR’. Use this record to obtain, when authorized, case and associated person(s) information from the FCR for a specific person. You are authorized to submit and receive FCR information for a person whom you have registered on the FCR. |
CHART G-1: INPUT RECORD LAYOUTS ACCEPTED BY THE FCR |
|
Input Record Name |
Record Purpose |
FCR Change of Address Verification Request Record |
This record contains a record identifier of ‘NC’. Use this record to request verification of an address for a IV-D participant, using the NCOALink® database. |
FCR Input Trailer Record |
This record contains a record identifier of ‘FZ’. This record must be the last record in a batch of transactions sent to the FCR. This record indicates the total number of transactions in the transmission. The FCR uses this to determine if the transmission was successfully completed. |
Figure G-1: FCR Batch Input Record Relationships
CHART G-2: FCR TRANSMISSION HEADER RECORD |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Record Identifier |
1-2 |
2 |
A/N |
Required This field must contain the characters ‘FA’. |
Transmitter State/Territory Code |
3-4 |
2 |
A/N |
Required This field must contain the two-digit numeric FIPS code of the state or territory transmitting data to the FCR. Refer to Appendix F or the Department of Commerce FIPS Code Manual, National Institute of Standards and Technology, FIPS PUB 6-4. FIPS codes are on the Internet at http://www.itl.nist.gov. |
Version Control Number |
5-9 |
5 |
A/N |
Required This field must contain the numbers ‘01.00’. OCSE will notify you when this field changes. |
Date Stamp |
10-17 |
8 |
N |
Required This field must contain the date of transmission to the FCR. This must be in CCYYMMDD format. |
Batch Number |
18-23 |
6 |
A/N |
Required This field should be a sequential number generated by the transmitting state or territory. Do not repeat batch numbers. |
Filler |
24-640 |
617 |
A/N |
This field is for future versions. For the current version, fill with spaces. |
CHART G-3: FCR INPUT CASE RECORD – ADD A CASE TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Record Identifier |
1-2 |
2 |
A/N |
Required This field must contain the characters ‘FC’. |
Action Type Code |
3 |
1 |
A/N |
Required This field must contain ‘A’ to indicate the record adds a new case to the FCR. |
Case ID |
4-18 |
15 |
A/N |
Required This field must contain a unique identifier you assigned to the case. It must not be all spaces, all zeroes, contain an asterisk or backslash, and the first position must not be a space. |
Case Type |
19 |
1 |
A/N |
Required This field must contain one of these codes to indicate the type of case being added: F – IV-D N– Non-IV-D |
Order Indicator |
20 |
1 |
A/N |
Required This field must contain one of these codes: N– The state system has no record of the existence of a child support order applicable to this case. Y– The state system has a record of the existence of a child support order applicable to this case. |
CHART G-3: FCR INPUT CASE RECORD – ADD A CASE TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
FIPS County Code |
21-23 |
3 |
A/N |
Optional Use this field to specify the county office responsible for the case.
The FCR stores the information in this field and includes it on FCR Query and Proactive Match Response records. |
Filler |
24-25 |
2 |
A/N |
This field is for a future version. For the current version, fill with spaces. |
User Field |
26-40 |
15 |
A/N |
Optional Use this field for identifying information. The FCR stores the information in this field and returns it on the Acknowledgement/Error Response. |
Previous Case ID |
41-55 |
15 |
A/N |
Not Allowed. This must be spaces when a case is added to the FCR. |
Filler |
56-640 |
585 |
A/N |
This field is for future versions. For the current version, fill with spaces. |
CHART G-4: FCR INPUT CASE RECORD – CHANGE A CASE ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Record Identifier |
1-2 |
2 |
A/N |
Required This must contain the characters ‘FC’. |
Action Type Code |
3 |
1 |
A/N |
Required This field must contain a ‘C’ to change a case previously added to the FCR by the submitter. |
Case ID |
4-18 |
15 |
A/N |
Required
|
Case Type |
19 |
1 |
A/N |
Optional This field must contain a space or one of these codes to indicate the new case type: F – IV-D N– Non-IV-D Space – A change to the case type is not required. |
CHART G-4: FCR INPUT CASE RECORD – CHANGE A CASE ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Order Indicator |
20 |
1 |
A/N |
Optional Use this field to change the order indicator on the case. It must equal a space or one of these codes: Y– The state system has a record of the existence of a child support order applicable to this case. N– The state system has no record of the existence of a child support order applicable to this case. Space – A change to the order indicator is not required. |
FIPS County Code |
21-23 |
3 |
A/N |
Optional Use this field for your internal purposes to change the county office responsible for the case.
The FCR stores the information in this field and includes it on FCR Query and Proactive Match Response records. Spaces indicate a change to the FIPS county code is not required. |
Filler |
24-25 |
2 |
A/N |
This field is for a future version. For the current version, fill with spaces. |
User Field |
26-40 |
15 |
A/N |
Optional Use this field for identifying information. The FCR stores the information in this field and returns it on the Acknowledgement/Error Response. |
CHART G-4: FCR INPUT CASE RECORD – CHANGE A CASE ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Previous Case ID |
41-55 |
15 |
A/N |
Optional You can use this field to change the case ID for a case previously added to the FCR.
This field must match to a case on the FCR.
All spaces in this field indicate a change to the case ID is not made. |
Filler |
56-640 |
585 |
A/N |
This field is for future versions. For the current version, fill with spaces. |
CHART G-5: FCR INPUT CASE RECORD – DELETE A CASE FROM THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Record Identifier |
1-2 |
2 |
A/N |
Required This must contain the characters ‘FC’. |
Action Type Code |
3 |
1 |
A/N |
Required This field must contain a ‘D’ to delete a case previously added to the FCR by the submitter. |
Case ID |
4-18 |
15 |
A/N |
Required This field must contain the case ID used to add the case to the FCR. It must not be all spaces or all zeroes, and the first position must not be a space. |
Case Type |
19 |
1 |
A/N |
Not Used. The Delete transaction ignores any entry. |
Order Indicator |
20 |
1 |
A/N |
Not Used. The Delete transaction ignores any entry. |
FIPS County Code |
21-23 |
3 |
A/N |
Not Used. The Delete transaction ignores any entry. |
Filler |
24-25 |
2 |
A/N |
This field is for a future version. For the current version, fill with spaces. |
User Field |
26-40 |
15 |
A/N |
Optional Use this field for identifying information. The FCR returns the information in this field on the Acknowledgement/Error Response record. This field is not used to match the Delete transaction against the FCR case. |
Previous Case ID |
41-55 |
15 |
A/N |
Not Allowed This field must be all spaces. |
Filler |
56-640 |
585 |
A/N |
This field is for future versions. For the current version, fill with spaces. |
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Record Identifier |
1-2 |
2 |
A/N |
Required This field must contain the characters ‘FP.’ |
Action Type Code |
3 |
1 |
A/N |
Required This field must contain an ‘A’ to add a person to a case on the FCR. |
Case ID |
4-18 |
15 |
A/N |
Required This field must contain the unique identifier you assigned to the person’s case. It must not be all spaces, all zeroes, or contain an asterisk or backslash, and the first position must not be a space. |
Filler |
19-20 |
2 |
A/N |
Reserved for Internal Processing. This field must be spaces. |
User Field |
21-35 |
15 |
A/N |
Optional Use this field for identifying information. The FCR returns the information in this field on the Acknowledgement/Error Response and, when applicable, the Locate response. |
FIPS County Code |
36-38 |
3 |
A/N |
Optional Use this field for your internal purposes. If present, this field must be positions 3-5 of the numeric FIPS state/territory and county codes. Refer to the Department of Commerce FIPS Code Manual, National Institute of Standards and Technology, FIPS PUB 6-4. FIPS codes are on the internet at http://www.itl.nist.gov. The FCR returns this information on the Acknowledgement/Error Response. |
Filler |
39-40 |
2 |
A/N |
This field is for a future version. Currently, fill it with spaces. |
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Locate Request Type |
41-42 |
2 |
A/N |
Optional Use this field to initiate a Locate request when adding a person to the FCR. The field must contain this code or spaces: CS – Request for IV-D purposes The Locate request type must be consistent with the person’s case type. Refer to Chart 6-14, “Types of Locate Requests,” for an explanation of the information available based on the Locate request type code. |
Filler |
43 |
1 |
A/N |
This field is for a future version. Currently, fill it with spaces. |
Participant Type Code |
44-45 |
2 |
A/N |
Required This field must contain one of these codes to define the person’s participant type in the case: CH – Child CP – Custodial party NP – Noncustodial parent PF – Putative father (allowed for IV-D cases only) |
Family Violence |
46-47 |
2 |
A/N |
Optional This field must be spaces, or a value of: FV – Person associated with family violence. |
Member ID |
48-62 |
15 |
A/N |
Required This field must contain your member ID. |
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Sex Code |
63 |
1 |
A/N |
Conditionally Required This field must be an ‘F,’ ‘M,’ or space. Provide this information when possible to assist in the SSN verification process. If you do not submit an SSN, and ESKARI information is present, this field must be an ‘F’ or ‘M.’ F – Female M – Male Space– Unknown or not available |
Date of Birth |
64-71 |
8 |
A/N |
Conditionally Required This field must be a valid date in CCYYMMDD format or spaces. If this field is not present, either the SSN or the IRS-U SSN must be present so FCR can attempt to identify an SSN for the person. |
SSN |
72-80 |
9 |
A/N |
Conditionally Required You should provide this field for each person.
|
Previous SSN |
81-89 |
9 |
A/N |
Not Allowed. This must be spaces when adding a person to the FCR. |
First Name |
90-105 |
16 |
A/N |
Required This field must contain at least one alphabetic character. No special characters or embedded spaces can be present. |
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Middle Name |
106-121 |
16 |
A/N |
Optional This field must contain spaces or alphabetic characters. If present, it must be at least one alphabetic character. No special characters or embedded spaces can be present. |
Last Name |
122-151 |
30 |
A/N |
Required This field must contain at least one alphabetic character. No embedded spaces or special characters other than hyphens can be present. |
City of Birth |
152-167 |
16 |
A/N |
Optional This field must be all spaces or valid alphabetic characters with no embedded spaces. This information may assist in identifying the person’s SSN if you do not provide an SSN. If you do not provide the SSN, but you provide sufficient optional information, the FCR utilizes SSA verification routines to attempt to identify the person’s SSN. Refer to Section 5.3.1, “SSN Verification in the FCR,” for an explanation of this process and the combination of the fields required. |
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
State or Country of Birth |
168-171 |
4 |
A/N |
Optional For valid codes, refer to Appendix F or to the Department of Commerce FIPS Code Manual, National Institute of Standards and Technology, FIPS PUB 10-4 for the FIPS country codes and FIPS PUB 6-4 for a list of the state codes. FIPS codes are on the internet at http://www.itl.nist.gov.
Verification in the FCR,” for an explanation of this process and the combination of the fields required. |
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Father’s First Name |
172-187 |
16 |
A/N |
Optional This field must be at least one alphabetic character or all spaces. No special characters or embedded spaces can be present.
|
Father’s Middle Initial |
188 |
1 |
A/N |
Optional This field must be alphabetic or a space. If the father’s first name and father’s last name are not present, this field must contain a space. |
Father’s Last Name |
189-204 |
16 |
A/N |
Optional This field must be at least one alphabetic character or all spaces. No special characters or embedded spaces, except hyphens, can be present.
|
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Mother’s First Name |
205-220 |
16 |
A/N |
Optional This field must be at least one alphabetic character or all spaces. No special characters or embedded spaces can be present.
|
Mother’s Middle Initial |
221 |
1 |
A/N |
Optional This field must be alphabetic or a space.
|
Mother’s Maiden Name |
222-237 |
16 |
A/N |
Optional This field must be at least one alphabetic character or spaces. No special characters or embedded spaces, except hyphens, can be present.
|
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
IRS-U SSN |
238-246 |
9 |
A/N |
Conditionally Required Enter the SSN of the spouse of the person added or located via the FCR when there is reason to believe a joint federal tax return was filed. Enter the SSN of the custodial party here. Include this information in the record only to request the FCR access IRS information to obtain the SSN.
|
Additional SSN 1 |
247-255 |
9 |
A/N |
Optional
|
Additional SSN 2 |
256-264 |
9 |
A/N |
Optional If present, this field must conform to the specifications in the Additional SSN 1 field. |
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Additional First Name 1 |
265-280 |
16 |
A/N |
Optional Use this field to record an additional or alias first name on the FCR for the person.
|
Additional Middle Name 1 |
281-296 |
16 |
A/N |
Optional Use this field to record an additional or alias middle name on the FCR for the person.
|
Additional Last Name 1 |
297-326 |
30 |
A/N |
Optional Use this field to record an additional or alias last name on the FCR for the person.
|
Additional First Name 2 |
327-342 |
16 |
A/N |
Optional If present, this field must conform to specifications in the Additional First Name 1 field. |
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Additional Middle Name 2 |
343-358 |
16 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Middle Name 1 field. |
Additional Last Name 2 |
359-388 |
30 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Last Name 1 field. |
Additional First Name 3 |
389-404 |
16 |
A/N |
Optional If present, this field must conform to the specifications in the Additional First Name 1 field. |
Additional Middle Name 3 |
405-420 |
16 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Middle Name 1 field. |
Additional Last Name 3 |
421-450 |
30 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Last Name 1 field. |
Additional First Name 4 |
451-466 |
16 |
A/N |
Optional If present, this field must conform to the specifications in the Additional First Name 1 field. |
Additional Middle Name 4 |
467-482 |
16 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Middle Name 1 field. |
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Additional Last Name 4 |
483-512 |
30 |
A/N |
Optional If present, this field must conform to specifications in the Additional Last Name 1 field. |
New Member ID |
513-527 |
15 |
A/N |
Not Allowed. This field must be all spaces. |
IRS-1099 |
528 |
1 |
A/N |
Optional If you are adding the person to the FCR, use this field to initiate a request for Locate from the IRS-1099. IRS-1099 data is only available if you have an approved IRS-1099 agreement with OCSE. Y– You request IRS-1099 as a Locate source. Space – You do not request IRS-1099 as a Locate source. |
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Locate Source 1 |
529-531 |
3 |
A/N |
Optional If you are adding the person to the FCR, use this field to initiate a request for Locate processing. This field must be spaces or one of these codes: ALL – Send a search request to all available Locate sources (Does not include IRS-1099). A01 – Send a search request to the DoD. This code also sends a search request to the OPM. A02 – Send a search request to the FBI for their employees. A03 – Send a search request to the NSA for their employees. C01 – Send a search request to the IRS (non-1099). C03 – Send a search request to the AWR. E01 – Send a search request to the SSA SVES. F01 – Send a search request to the VA. Spaces – No Locate requested. Note: The NDNH is not an applicable Locate source when a person is added to the FCR because the FCR automatically searches and returns NDNH data when a CP, NCP, or PF participant in an IV-D case is added to the FCR. |
Locate Source 2 |
532-534 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 1 field, except ‘ALL.’ Enter Locate source codes using each available Locate Source field consecutively. Do not duplicate Locate source codes in a record. |
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
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Field Name |
Location |
Length |
A/N |
Comments |
Locate Source 3 |
535-537 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 4 |
538-540 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 5 |
541-543 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 6 |
544-546 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 7 |
547-549 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 8 |
550-552 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Filler |
553-573 |
21 |
A/N |
This field is for a future version. Currently, fill this with spaces. |
Filler |
574-588 |
15 |
A/N |
Reserved for FCR processing. Currently, fill this with spaces. |
CHART G-6: FCR INPUT PERSON/LOCATE REQUEST RECORD – ADD A PERSON TO THE FCR |
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Field Name |
Location |
Length |
A/N |
Comments |
Incorrect SSN |
589-597 |
9 |
A/N |
Optional If present, this field must contain the SSN you are notifying the FCR as incorrect and does not belong to your case participant. |
Filler |
598-640 |
43 |
A/N |
This field is for a future version. Currently, fill this with spaces. |
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Record Identifier |
1-2 |
2 |
A/N |
Required This field must contain the characters ‘FP.’ |
Action Type Code |
3 |
1 |
A/N |
Required This field must contain a ‘C’ to change information for a person previously added to the FCR. |
Case ID |
4-18 |
15 |
A/N |
Required This field must contain the case ID previously stored on the FCR for the person. It must not be all spaces or all zeroes, and the first position must not be a space. |
Filler |
19-20 |
2 |
A/N |
Reserved for Internal Processing. This field must be spaces. |
User Field |
21-35 |
15 |
A/N |
Optional Use this field for identifying information. The FCR information in this field on the Acknowledgement/Error Response and, when applicable, the Locate response. |
FIPS County Code |
36-38 |
3 |
A/N |
Optional Use this field for your internal purposes. If present, this field must be positions 3-5 of the numeric FIPS state/territory and county codes. Refer to the Department of Commerce FIPS Code Manual, National Institute of Standards and Technology, FIPS PUB 6-4. FIPS codes are on the internet at http://www.itl.nist.gov. The FCR returns the information in this field on the Acknowledgement/ Error Response. |
Filler |
39-40 |
2 |
A/N |
This field is for a future version. Currently, fill this with spaces. |
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Locate Request Type |
41-42 |
2 |
A/N |
Optional If you are changing person information on the FCR, this field can initiate a request for Locate processing. The Locate request type must be consistent with the person’s case type. Refer to Chart 6-14, “Types of Locate Requests,” for an explanation of the information available based on the Locate request type code. This field must contain this code or spaces: CS – Request for IV-D purposes |
Filler |
43 |
1 |
A/N |
This field is for a future version. Currently, fill this with spaces. |
Participant Type Code |
44-45 |
2 |
A/N |
Optional Use this field to change a person’s participant type on the FCR. This field must contain spaces or one of these codes: CP – Custodial party CH – Child NP – Noncustodial parent PF – Putative father (allowed for IV-D cases only) Spaces – participant type for the person on the FCR not changing |
Family Violence |
46-47 |
2 |
A/N |
Optional Use this field to add or remove the FV indicator on the FCR for the person. This field must be spaces or one of these values: FV – Family Violence associated with the person XX – Remove existing FV indicator from the FCR for the person Spaces – There is no change to the FV Indicator |
Member ID |
48-62 |
15 |
A/N |
Required This field must contain the member ID used to add the person to the FCR. |
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Sex Code |
63 |
1 |
A/N |
Conditionally Required This field must be an ‘F,’ ‘M,’ or space.
F – Female M – Male Space – Unknown or not available |
Date of Birth |
64-71 |
8 |
A/N |
Optional This field must be spaces or a valid date in CCYYMMDD format.
|
SSN |
72-80 |
9 |
A/N |
Conditionally Required
|
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Previous SSN |
81-89 |
9 |
A/N |
Optional Use this field to identify the SSN used to add the person to the FCR.
|
First Name |
90-105 |
16 |
A/N |
Optional This field must be spaces or at least one alphabetic character. No special characters or embedded spaces can be present. This field must be present when changing the persons SSN on the FCR or adding an additional SSN for the person. If the last name is not present, this field must be spaces. |
Middle Name |
106-121 |
16 |
A/N |
Optional This field must not contain special characters or embedded spaces. If the first name and last name are not present, this must be spaces. |
Last Name |
122-151 |
30 |
A/N |
Optional This field must be spaces or at least one alphabetic character. No embedded spaces or special characters other than hyphens can be present. This field must be present when changing the persons SSN on the FCR or adding an additional SSN for the person. If the first name is not present, this field must be spaces. |
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
City of Birth |
152-167 |
16 |
A/N |
Optional This field must be all spaces or valid alphabetic characters with no embedded spaces.
Verification in the FCR,” for an explanation of this process and the combination of the fields required. |
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
State or Country of Birth |
168-171 |
4 |
A/N |
Optional
Verification in the FCR,” for an explanation of this process and the combination of fields required. For valid codes, refer to Appendix F, or to the Department of Commerce FIPS Code Manual, National Institute of Standards and Technology, FIPS PUB 10-4 for the FIPS country codes and FIPS PUB 6-4 for a list of the state codes. FIPS codes are on the internet at http://www.itl.nist.gov. |
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Father’s First Name |
172-187 |
16 |
A/N |
Optional This field must be at least one alphabetic character or spaces. No special characters or embedded spaces can be present.
|
Father’s Middle Initial |
188 |
1 |
A/N |
Optional This field must be alphabetic or a space. If the father’s first name and father’s last name are not present, this field must contain a space. |
Father’s Last Name |
189-204 |
16 |
A/N |
Optional This field must be at least one alphabetic character or spaces. No embedded spaces or special characters other than hyphens can be present.
|
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Mother’s First Name |
205-220 |
16 |
A/N |
Optional This field must be at least one alphabetic character or spaces. No special characters or embedded spaces can be present.
|
Mother’s Middle Initial |
221 |
1 |
A/N |
Optional This field must be alphabetic or a space. If the mother’s first name and mother’s maiden name are not present, this field must contain a space. |
Mother’s Maiden Name |
222-237 |
16 |
A/N |
Optional This field must be at least one alphabetic character or spaces. No embedded spaces or special characters other than hyphens can be present.
|
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
IRS-U SSN |
238-246 |
9 |
A/N |
Optional Use this field to enter the SSN of the spouse of the person added or located via the FCR, when there is reason to believe a joint federal tax return was filed. Enter the SSN of the spouse of the NCP in this field. Include this information in the record only to request the FCR access IRS information to obtain the SSN.
|
Additional SSN 1 |
247-255 |
9 |
A/N |
Optional
|
Additional SSN 2 |
256-264 |
9 |
A/N |
Optional If present, this field must conform to the specifications in the Additional SSN 1 field. |
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Additional First Name 1 |
265-280 |
16 |
A/N |
Optional Use this field to add or change an additional first name for a person previously added to the FCR.
|
Additional Middle Name 1 |
281-296 |
16 |
A/N |
Optional Use this field to change or add an additional middle name for a person previously added to the FCR. This field must be spaces or at least one alphabetic character. No special characters or embedded spaces can be present. If the Additional First Name 1 and Additional Last Name 1 fields are not present, this field must be spaces. |
Additional Last Name 1 |
297-326 |
30 |
A/N |
Optional Use this field to submit or change the additional last name for a person previously added to the FCR.
|
Additional First Name 2 |
327-342 |
16 |
A/N |
Optional If present, this field must conform to the specifications in the Additional First Name 1 field. |
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Additional Middle Name 2 |
343-358 |
16 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Middle Name 1 field. |
Additional Last Name 2 |
359-388 |
30 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Last Name 1 field. |
Additional First Name 3 |
389-404 |
16 |
A/N |
Optional If present, this field must conform to the specifications in the Additional First Name 1 field. |
Additional Middle Name 3 |
405-420 |
16 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Middle Name 1 field. |
Additional Last Name 3 |
421-450 |
30 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Last Name 1 field. |
Additional First Name 4 |
451-466 |
16 |
A/N |
Optional If present, this field must conform to the specifications in the Additional First Name 1 field. |
Additional Middle Name 4 |
467-482 |
16 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Middle Name 1 field. |
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Additional Last Name 4 |
483-512 |
30 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Last Name 1 field. |
New Member ID |
513-527 |
15 |
A/N |
Optional Use this field to change the member ID of the person on the FCR. |
IRS-1099 |
528 |
1 |
A/N |
Optional Use this field to initiate a request for Locate from the IRS-1099 when changing person information on the FCR. IRS-1099 data is only available if you have an approved IRS-1099 agreement with OCSE. This field must be a ‘Y’ or a space. Y – You request IRS-1099 as a Locate source. Space – You do not request IRS-1099 as a Locate source. |
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Locate Source 1 |
529-531 |
3 |
A/N |
Optional Use this field to initiate a request for Locate processing when changing a person on the FCR. This field must be spaces or one of these valid Locate source codes: ALL – Send a search request to all available Locate sources. Does not include IRS-1099. A01 – Send a search request to the DoD. This code also sends a search request to the OPM. A02 – Send a search request to the FBI for their employees. A03 – Send a search request to the NSA for their employees. C01 – Send a search request to the IRS (non-1099). C03 – Send a search request to the AWR. E01 – Send a search request to the SSA SVES. F01 – Send a search request to the VA. H01 – Request a search of the NDNH. Spaces – No Locate requested. |
Locate Source 2 |
532-534 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 1 field, except ‘ALL.’ Do not duplicate Locate source codes in a record. You must enter Locate source codes using each available Locate Source field consecutively. |
Locate Source 3 |
535-537 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
CHART G-7: FCR INPUT PERSON/LOCATE REQUEST RECORD – CHANGE A PERSON ON THE FCR |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Locate Source 4 |
538-540 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 5 |
541-543 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 6 |
544-546 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 7 |
547-549 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 8 |
550-552 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Filler |
553-573 |
21 |
A/N |
This field is for a future version. Currently, fill this field with spaces. |
Filler |
574-588 |
15 |
A/N |
Reserved for FCR processing. Currently, fill this field with spaces. |
Incorrect SSN |
589-597 |
9 |
A/N |
Optional If present, this field must contain the SSN the state is notifying FCR as incorrect and does not belong to their case participant. |
Filler |
598-640 |
43 |
A/N |
This field is for a future version. Currently, fill this with spaces. |
CHART G-8: FCR INPUT PERSON/LOCATE REQUEST RECORD – DELETE A PERSON FROM A CASE |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Record Identifier |
1-2 |
2 |
A/N |
Required This field must contain the characters ‘FP’. |
Action Type Code |
3 |
1 |
A/N |
Required This field must contain a ‘D’ to delete a person from a single case previously added to the FCR. |
Case ID |
4-18 |
15 |
A/N |
Required The case ID must match the case ID previously associated with the person on the FCR. It must not be all spaces or all zeroes, and the first position must not be a space. |
Filler |
19-20 |
2 |
A/N |
Reserved for Internal Processing. This field must be spaces. |
User Field |
21-35 |
15 |
A/N |
Optional Use this field for identifying information. The FCR returns the information in this field on the Acknowledgement/Error Response. |
FIPS County Code |
36-38 |
3 |
A/N |
Optional Use this field for your internal purposes.
The FCR returns the information in this field on the Acknowledgement/ Error Response. |
Filler |
39-40 |
2 |
A/N |
This field is for a future version. For the current version, fill with spaces. |
CHART G-8: FCR INPUT PERSON/LOCATE REQUEST RECORD – DELETE A PERSON FROM A CASE |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Locate Request Type |
41-42 |
2 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Filler |
43 |
1 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Participant Type Code |
44-45 |
2 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Family Violence |
46-47 |
2 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Member ID |
48-62 |
15 |
A/N |
Required This field must contain the member ID used to add the person to the FCR. |
Sex Code |
63 |
1 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Date of Birth |
64-71 |
8 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
SSN |
72-80 |
9 |
A/N |
Optional This field must be spaces or the SSN used to add the person to the FCR.
|
Previous SSN |
81-89 |
9 |
A/N |
Not Allowed. This field must be spaces. |
First Name |
90-105 |
16 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Middle Name |
106-121 |
16 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Last Name |
122-151 |
30 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
City of Birth |
152-167 |
16 |
A/N |
Not Allowed. This field must be spaces. |
State or Country of Birth |
168-171 |
4 |
A/N |
Not Allowed. This field must be spaces. |
CHART G-8: FCR INPUT PERSON/LOCATE REQUEST RECORD – DELETE A PERSON FROM A CASE |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Father’s First Name |
172-187 |
16 |
A/N |
Not Allowed. This field must be spaces. |
Father’s Middle Initial |
188 |
1 |
A/N |
Not Allowed. This field must be a space. |
Father’s Last Name |
189-204 |
16 |
A/N |
Not Allowed. This field must be spaces. |
Mother’s First Name |
205-220 |
16 |
A/N |
Not Allowed. This field must be spaces. |
Mother’s Middle Initial |
221 |
1 |
A/N |
Not Allowed. This field must be a space. |
Mother’s Maiden Name |
222-237 |
16 |
A/N |
Not Allowed. This field must be spaces. |
IRS-U SSN |
238-246 |
9 |
A/N |
Not Allowed. This field must be spaces. |
Additional SSN 1 |
247-255 |
9 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Additional SSN 2 |
256-264 |
9 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Additional First Name 1 |
265-280 |
16 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Additional Middle Name 1 |
281-296 |
16 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Additional Last Name 1 |
297-326 |
30 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Additional First Name 2 |
327-342 |
16 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Additional Middle Name 2 |
343-358 |
16 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Additional Last Name 2 |
359-388 |
30 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Additional First Name 3 |
389-404 |
16 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Additional Middle Name 3 |
405-420 |
16 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Additional Last Name 3 |
421-450 |
30 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
CHART G-8: FCR INPUT PERSON/LOCATE REQUEST RECORD – DELETE A PERSON FROM A CASE |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Additional First Name 4 |
451-466 |
16 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Additional Middle Name 4 |
467-482 |
16 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Additional Last Name 4 |
483-512 |
30 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
New Member ID |
513-527 |
15 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
IRS-1099 |
528 |
1 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Locate Source 1 |
529-531 |
3 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Locate Source 2 |
532-534 |
3 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Locate Source 3 |
535-537 |
3 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Locate Source 4 |
538-540 |
3 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Locate Source 5 |
541-543 |
3 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Locate Source 6 |
544-546 |
3 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Locate Source 7 |
547-549 |
3 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Locate Source 8 |
550-552 |
3 |
A/N |
Not Used. The Delete transaction ignores any entry in this field. |
Filler |
553-640 |
88 |
A/N |
This field is for future versions. For the current version, fill with spaces. |
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Record Identifier |
1-2 |
2 |
A/N |
Required This field must contain the characters ‘FP.’ |
Action Type Code |
3 |
1 |
A/N |
Required This field must contain an ‘L’ to initiate a Locate for a person not being added to the FCR, or for a person previously added to the FCR. |
Case ID |
4-18 |
15 |
A/N |
Conditionally Required
|
Filler |
19-20 |
2 |
A/N |
Reserved for Internal Processing. This field must be spaces. |
User Field |
21-35 |
15 |
A/N |
Optional Use this field for identifying information. The FCR returns this information on the Acknowledgement/Error Response and the Locate Response. |
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
FIPS County Code |
36-38 |
3 |
A/N |
Optional Use this field for your internal purposes. If present, this field must be positions 3-5 of the numeric FIPS state/territory and county codes. Refer to the Department of Commerce FIPS Code Manual, National Institute of Standards and Technology, FIPS PUB 6-4. In addition, FIPS codes are the internet at http://www.itl.nist.gov. The FCR returns the information in this field on the Locate response. |
Filler |
39-40 |
2 |
A/N |
This field is for a future version. Currently, fill this with spaces. |
Locate Request Type |
41-42 |
2 |
A/N |
Required Refer to Chart 6-14, “Types of Locate Requests,” for an explanation of the information available based on the Locate request type code. This field must contain one of these codes: AD – Request for Adoption or Foster Care purposes CS – Request for IV-D purposes CV – Request for Custody and Visitation Establishment or Enforcement purposes LC – Request for Locate Only for Child Support purposes PK – Request for Parental Kidnapping purposes |
Filler |
43 |
1 |
A/N |
This field is for a future version. Currently, fill this with spaces. |
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Participant Type Code |
44-45 |
2 |
A/N |
Conditionally Required This field must contain one of these codes to define the person’s participant type in the case: CH – Child CP – Custodial party NP – Noncustodial parent PF – Putative father (allowed for IV-D cases only) Spaces – Participant type is unknown This field must be ‘CH’ when requesting Locate information for a child. For Locate Request Type ‘AD,’ this field must be ‘CP,’ ‘NP,’ or ‘PF’ to receive additional wage and income fields on response. |
Family Violence |
46-47 |
2 |
A/N |
Not Allowed. This field must be spaces. |
Member ID |
48-62 |
15 |
A/N |
Optional This field may be all spaces or your member ID. |
Sex Code |
63 |
1 |
A/N |
Conditionally Required This field must be an ‘F,’ ‘M,’ or space. Provide this information when possible to assist in the SSN verification process. If you do not submit an SSN and ESKARI information is present, this field must equal ‘F’ or ‘M.’ F – Female M – Male Space – Unknown or not available |
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Date of Birth |
64-71 |
8 |
A/N |
Conditionally Required This field must be spaces or a valid date in CCYYMMDD format. If this field is not present, either the SSN or the IRS-U SSN must be present so the FCR can attempt to identify an SSN for the person. |
SSN |
72-80 |
9 |
A/N |
Conditionally Required
|
Previous SSN |
81-89 |
9 |
A/N |
Not Allowed. This field must be spaces. |
First Name |
90-105 |
16 |
A/N |
Required At least one alphabetic character must be present. No special characters or embedded spaces can be present. |
Middle Name |
106-121 |
16 |
A/N |
Optional This field must not contain special characters or embedded spaces. |
Last Name |
122-151 |
30 |
A/N |
Required At least one alphabetic character must be present. No embedded spaces or special characters other than hyphens can be present. |
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
City of Birth |
152-167 |
16 |
A/N |
Optional This field must be all spaces or valid alphabetic characters with no embedded spaces.
Verification in the FCR,” for an explanation of this process and the combination of fields required. |
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
State or Country of Birth |
168-171 |
4 |
A/N |
Optional For valid codes, refer to Appendix F or to the Department of Commerce FIPS Code Manual, National Institute of Standards and Technology, FIPS PUB 10-4 for the FIPS country codes and FIPS PUB 6-4 for a list of the state codes. FIPS codes are on the Internet at http://www.itl.nist.gov.
Verification in the FCR,” for an explanation of this process and the combination of fields required. |
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Father’s First Name |
172-187 |
16 |
A/N |
Optional This field must be at least one alphabetic character or spaces. No special characters or embedded spaces can be present.
|
Father’s Middle Initial |
188 |
1 |
A/N |
Optional This field must be alphabetic or a space. If the father’s first name and father’s last name are not present, this field must contain a space. |
Father’s Last Name |
189-204 |
16 |
A/N |
Optional This field must be at least one alphabetic character or spaces. No embedded spaces or special characters other than hyphens can be present.
|
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Mother’s First Name |
205-220 |
16 |
A/N |
Optional This field must be at least one alphabetic character or spaces. No special characters or embedded spaces should be present.
|
Mother’s Middle Initial |
221 |
1 |
A/N |
Optional This field must be alphabetic or a space.
|
Mother’s Maiden Name |
222-237 |
16 |
A/N |
Optional This field must be at least one alphabetic character or spaces. No embedded spaces or special characters other than hyphens can be present.
|
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
IRS-U SSN |
238-246 |
9 |
A/N |
Conditionally Required Use this field to enter the SSN of the spouse of the person being located via the FCR when there is reason to believe a joint federal tax return was filed. Enter the SSN of the custodial parent in this field. Include this information in the record only to request that the FCR access IRS information to obtain the SSN.
|
Additional SSN 1 |
247-255 |
9 |
A/N |
Not Allowed. This field must be spaces. |
Additional SSN 2 |
256-264 |
9 |
A/N |
Not Allowed. This field must be spaces. |
Additional First Name 1 |
265-280 |
16 |
A/N |
Optional Use this field to enter an alias first name for the person. Locates are performed on up to two alias names. No special characters or embedded spaces can be present. If the additional last name 1 is not present, this field must be spaces. |
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Additional Middle Name 1 |
281-296 |
16 |
A/N |
Optional Use this field to enter an alias middle name for the person. Locates are performed on up to two alias names.
|
Additional Last Name 1 |
297-326 |
30 |
A/N |
Optional Use this field to enter an alias last name for the person. Locates are performed on up to two alias names.
|
Additional First Name 2 |
327-342 |
16 |
A/N |
Optional If present, this field must conform to specifications in the Additional First Name 1 field. |
Additional Middle Name 2 |
343-358 |
16 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Middle Name 1 field. |
Additional Last Name 2 |
359-388 |
30 |
A/N |
Optional If present, this field must conform to the specifications in the Additional Last Name 1 field. |
Additional First Name 3 |
389-404 |
16 |
A/N |
Not Used. The Locate Request transaction ignores any entry in this field. |
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Additional Middle Name 3 |
405-420 |
16 |
A/N |
Not Used. The Locate Request transaction ignores any entry in this field. |
Additional Last Name 3 |
421-450 |
30 |
A/N |
Not Used. The Locate Request transaction ignores any entry in this field. |
Additional First Name 4 |
451-466 |
16 |
A/N |
Not Used. The Locate Request transaction ignores any entry in this field. |
Additional Middle Name 4 |
467-482 |
16 |
A/N |
Not Used. The Locate Request transaction ignores any entry in this field. |
Additional Last Name 4 |
483-512 |
30 |
A/N |
Not Used. The Locate Request transaction ignores any entry in this field. |
New Member ID |
513-527 |
15 |
A/N |
Not Allowed. This field must be all spaces. |
IRS-1099 |
528 |
1 |
A/N |
Optional Use this field to initiate a request for Locate information from the IRS- 1099. IRS-1099 data are only available if you have an approved IRS- 1099 agreement with OCSE. This field must be a ‘Y’ or a space. Y – You request IRS-1099 as a Locate source. Space – You do not request IRS-1099 as a Locate source. |
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Locate Source 1 |
529-531 |
3 |
A/N |
Conditionally Required If the IRS-1099 field does not equal ‘Y,’ this field must be present and one of these Locate source codes: ALL – Send a search request to all available Locate sources. Does not include IRS-1099. A01 – Send a search request to the DoD. This code also sends a search request to the OPM. A02 – Send a search request to the FBI for their employees. A03 – Send a search request to the NSA for their employees. C01 – Send a search request to the IRS (non-1099). C03 – Send a search request to the AWR. E01 – Send a search request to the SSA SVES. F01 – Send a search request to the VA. H01 – Request a search of the NDNH. Spaces – No Locate requested. |
Locate Source 2 |
532-534 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 1 field, except ‘ALL.’ Do not duplicate Locate source codes in a record. You must enter Locate source codes using each available Locate Source field consecutively. |
Locate Source 3 |
535-537 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
CHART G-9: FCR INPUT PERSON/LOCATE REQUEST RECORD – INITIATE A LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Locate Source 4 |
538-540 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 5 |
541-543 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 6 |
544-546 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 7 |
547-549 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Locate Source 8 |
550-552 |
3 |
A/N |
Optional If present, this field must be a valid Locate source code, as defined in the Locate Source 2 field. |
Filler |
553-640 |
88 |
A/N |
This field is for a future version. Currently, fill this with spaces. |
CHART G-10: FCR INPUT PERSON/LOCATE REQUEST RECORD – TERMINATE AN OPEN LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Record Identifier |
1-2 |
2 |
A/N |
Required This field must contain the characters ‘FP’. |
Action Type Code |
3 |
1 |
A/N |
Required This field must contain a ‘T’ to terminate an open Locate request. |
Case ID |
4-18 |
15 |
A/N |
Optional This field must contain all spaces or the unique identifier assigned to the case by the state/territory. If a case ID is present, it must not be all zeroes and the first position must not be a space. |
Filler |
19-20 |
2 |
A/N |
Reserved for Internal Processing. This field must be spaces. |
User Field |
21-35 |
15 |
A/N |
Optional Use this field for identifying information. The FCR returns the information in this field on the Acknowledgement/Error Response. |
FIPS County Code |
36-38 |
3 |
A/N |
Optional Use this field for your internal purposes. FIPS codes are on the Internet at http://www.itl.nist.gov. The FCR returns the information in this field on the Acknowledgement/ Error Response.
|
Filler |
39-40 |
2 |
A/N |
This field is for a future version. For the current version, fill with spaces. |
CHART G-10: FCR INPUT PERSON/LOCATE REQUEST RECORD – TERMINATE AN OPEN LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Locate Request Type |
41-42 |
2 |
A/N |
Required Refer to Chart 6-14, “Types of Locate Requests,” for an explanation of the information available based on the Locate request type code. This field must contain one of these codes and match an open Locate on the FCR: AD – Request for Adoption or Foster Care purposes CS – Request for IV-D purposes CV – Request for Custody and Visitation Establishment or Enforcement purposes LC – Request for Locate Only for Child Support purposes PK – Request for Parental Kidnapping purposes |
Filler |
43 |
1 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Participant Type Code |
44-45 |
2 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Family Violence |
46-47 |
2 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Member ID |
48-62 |
15 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Sex Code |
63 |
1 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Date of Birth |
64-71 |
8 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
SSN |
72-80 |
9 |
A/N |
Required This field must be present. This field must be numeric and match the SSN of an open Locate request. It must not be all zeroes, all sixes, or all nines. |
Previous SSN |
81-89 |
9 |
A/N |
Not Allowed. This field must be spaces. |
First Name |
90-105 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
CHART G-10: FCR INPUT PERSON/LOCATE REQUEST RECORD – TERMINATE AN OPEN LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Middle Name |
106-121 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Last Name |
122-151 |
30 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
City of Birth |
152-167 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
State or Country of Birth |
168-171 |
4 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Father’s First Name |
172-187 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Father’s Middle Initial |
188 |
1 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Father’s Last Name |
189-204 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Mother’s First Name |
205-220 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Mother’s Middle Initial |
221 |
1 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Mother’s Maiden Name |
222-237 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
IRS-U SSN |
238-246 |
9 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional SSN 1 |
247-255 |
9 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional SSN 2 |
256-264 |
9 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional First Name 1 |
265-280 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional Middle Name 1 |
281-296 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional Last Name 1 |
297-326 |
30 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional First Name 2 |
327-342 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional Middle Name 2 |
343-358 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
CHART G-10: FCR INPUT PERSON/LOCATE REQUEST RECORD – TERMINATE AN OPEN LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Additional Last Name 2 |
359-388 |
30 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional First Name 3 |
389-404 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional Middle Name 3 |
405-420 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional Last Name 3 |
421-450 |
30 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional First Name 4 |
451-466 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional Middle Name 4 |
467-482 |
16 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
Additional Last Name 4 |
483-512 |
30 |
A/N |
Not Used. The Terminate transaction ignores any entry in this field. |
New Member ID |
513-527 |
15 |
A/N |
Not Allowed. This field must be all spaces. |
IRS-1099 |
528 |
1 |
A/N |
Conditionally Required This field must match the information submitted on the Locate request being terminated. |
Locate Source 1 |
529-531 |
3 |
A/N |
Conditionally Required This field must match the information submitted on the Locate request being terminated. |
Locate Source 2 |
532-534 |
3 |
A/N |
Conditionally Required This field must match the information submitted on the Locate request being terminated. |
Locate Source 3 |
535-537 |
3 |
A/N |
Conditionally Required This field must match the information submitted on the Locate request being terminated. |
CHART G-10: FCR INPUT PERSON/LOCATE REQUEST RECORD – TERMINATE AN OPEN LOCATE REQUEST |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Locate Source 4 |
538-540 |
3 |
A/N |
Conditionally Required This field must match the information submitted on the Locate request being terminated. |
Locate Source 5 |
541-543 |
3 |
A/N |
Conditionally Required This field must match the information submitted on the Locate request being terminated. |
Locate Source 6 |
544-546 |
3 |
A/N |
Conditionally Required This field must match the information submitted on the Locate request being terminated. |
Locate Source 7 |
547-549 |
3 |
A/N |
Conditionally Required This field must match the information submitted on the Locate request being terminated. |
Locate Source 8 |
550-552 |
3 |
A/N |
Conditionally Required This field must match the information submitted on the Locate request being terminated. |
Filler |
553-640 |
88 |
A/N |
This field is for future versions. For the current version, fill with spaces. |
CHART G-11: FCR INPUT QUERY RECORD |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Record Identifier |
1-2 |
2 |
A/N |
Required This field must contain the characters ‘FR’. |
Action Type Code |
3 |
1 |
A/N |
Required This field must contain one of these values: A– Initiate an FCR Query Request to obtain information from the submitter state, and other states, for the person on the FCR. F – Initiate an FCR Query Request to obtain information for the person from other states. |
Case ID |
4-18 |
15 |
A/N |
Required This field must be present and match a case ID on the FCR for the person who is the object of the query. It must not be all spaces, all zeroes, contain an asterisk or backslash and the first position must not be a space.
|
User Field |
19-33 |
15 |
A/N |
Optional Use this field for identifying information. The FCR returns the information in this field on the Query response. |
CHART G-11: FCR INPUT QUERY RECORD |
||||
Field Name |
Location |
Length |
A/N |
Comments |
FIPS County Code |
34-36 |
3 |
A/N |
Optional Use this field for your internal purposes. FIPS codes are on the Internet at http://www.itl.nist.gov. The FCR returns the information in this field on the Query response.
|
Filler |
37-38 |
2 |
A/N |
This field is for a future version. For the current version, fill with spaces. |
Member ID |
39-53 |
15 |
A/N |
Conditionally Required This field must be present if the SSN is not present.
|
SSN |
54-62 |
9 |
A/N |
Conditionally Required This field must be present if the member ID is not present.
|
Filler |
63-64 |
2 |
A/N |
Reserved for Internal Processing. This field must be spaces. |
Filler |
65-640 |
576 |
A/N |
This field is for future versions. For the current version, fill with spaces. |
CHART G-12: FCR INPUT TRAILER RECORD |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Record Identifier |
1-2 |
2 |
A/N |
Required This must contain the characters ‘FZ’. |
Record Count |
3-10 |
8 |
N |
Required This field must equal the number of records submitted in the batch, including the FCR Header and Trailer records. |
Filler |
11-640 |
630 |
A/N |
This field is for future versions. For the current version, fill with spaces. |
CHART G-13: FCR CHANGE OF ADDRESS VERIFICATION REQUEST RECORD |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Record Identifier |
1-2 |
2 |
A/N |
Required This field must contain the characters ‘NC’. |
Verification Request Indicator |
3 |
1 |
A/N |
Required This field must contain the character ‘V’ to indicate this record is a Request record for NCOALink®. |
Filler |
4-18 |
15 |
A/N |
Reserved for Internal Processing This field must contain spaces. |
Transmitter State/Territory Code |
19-20 |
2 |
A/N |
Required This field must contain the two-digit numeric FIPS code of the state or territory transmitting data to the FCR. Refer to Appendix F or the Department of Commerce FIPS Code Manual, National Institute of Standards and Technology, FIPS PUB 6-4. FIPS codes are on the Internet at http://www.itl.nist.gov. |
Filler |
21-64 |
44 |
A/N |
Reserved for Internal Processing. This field must contain spaces. |
First Name Text |
65-80 |
16 |
A/N |
Required This field must contain the first name of the person whose name and address are to be sent to NCOALink®. This field must contain at least one alphabetic character. No special characters or imbedded spaces can be present. |
Middle Name Text |
81-96 |
16 |
A/N |
Optional This field must contain the middle name or spaces.
|
CHART G-13: FCR CHANGE OF ADDRESS VERIFICATION REQUEST RECORD |
||||
Field Name |
Location |
Length |
A/N |
Comments |
Last Name Text |
97-126 |
30 |
A/N |
Required This field must contain the last name of the person whose name and address are sent to NCOALink®. This field must contain at least one alphabetic character. No imbedded blanks or special characters, except a hyphen, can be present. |
Filler |
127-160 |
34 |
A/N |
Reserved for Internal Processing. This field must contain spaces. |
Submitted Address Line 1 Text |
161-200 |
40 |
A/N |
Required This field must contain the person’s first line of address to verify at NCOALink®. |
Submitted Address Line 2 Text |
201-240 |
40 |
A/N |
Optional Use this field for the person’s second line of address to verify at NCOALink® or spaces. |
Submitted City Name |
241-260 |
20 |
A/N |
Required This field must contain the city name associated with the address. |
Submitted State Code |
261-262 |
2 |
A/N |
Required This field must contain the state code associated with the address. |
Submitted ZIP Code |
263-271 |
9 |
A/N |
Required This field must contain the ZIP code associated with the address. The first five positions (263-267) must be numeric and not equal to zero. The last four positions (268-271) may be spaces or all numeric. |
Filler |
272-313 |
42 |
A/N |
Reserved for Internal Processing. This field must contain spaces. |
CHART G-13: FCR CHANGE OF ADDRESS VERIFICATION REQUEST RECORD |
||||
Field Name |
Location |
Length |
A/N |
Comments |
SSN |
314-322 |
9 |
N |
Required This field must contain the person’s SSN matched against the FCR. This field must be numeric. The SSN must not be all zeroes, all sixes, or all nines. |
Member Identifier |
323-337 |
15 |
A/N |
Optional Use this field for your member ID. The FCR returns the information in this field on the FCR Change of Address Verification Response record. |
User Field |
338-352 |
15 |
A/N |
Optional Use this field for identifying information. The FCR returns the information in this field on the FCR Change of Address Verification Response record. |
Filler |
353-640 |
288 |
A/N |
Reserved for Internal Processing. This field must contain spaces. |
THE PAPERWORK REDUCTION ACT OF 1995
Public reporting burden for this collection of information is estimated to average 2 minutes per transaction, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.
Federal Parent Locator Service Interface Guidance Document Federal Case Registry
OMB Control Number: 0970-0421 Expires xx/xx/xxxx
G.1. Version History
This chart presents a log of the changes made to this document since its previous publication.
VERSION 15.0: REVISIONS |
|
Part/Section/ Chart/Figure |
Description of Change |
Chart G-6 |
Updated for Release 13-01 to add Locate Source C03 for AWR |
Chart G-7 |
Updated for Release 13-01 to add Locate Source C03 for AWR |
Chart G-9 |
Updated for Release 13-01 to add Locate Source C03 for AWR |
PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13) STATEMENT OF PUBLIC
BURDEN: Through this information collection, ACF is gathering case and order information from states for exchange among states to expedite case management and avoid duplicative actions among states who may have cases with the same family members. Public reporting burden for this collection of information is estimated to average 0.0333 hours per entry, including the time for reviewing instructions, gathering, and maintaining the data needed, and reviewing the collection of information. FCR is a mandatory collection of information. 42 U.S.C. § 653(h) and 42 U.S.C. § 654a(e). The case and order information collected includes confidential information such as names, addresses, dates of birth, partial social security numbers, etc. The information is protected pursuant to 42 U.S.C. § 653(b)(3) and 42 U.S.C. § 654(26). An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information subject to the requirements of the Paperwork Reduction Act of 1995, unless it displays a currently valid OMB control number. The OMB # is 0970- 0421 and the expiration date is xx/xx/xxxx. If you have any comments on this collection of information, please contact [email protected].
Appendix
G:
FCR
Input
Transaction
Layouts
G-
January
4,
2013
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | FCR IGD Appendix G: Input Transactions |
| Subject | FCR IGD Appendix G: Input Transactions |
| Author | OCSE |
| File Modified | 0000-00-00 |
| File Created | 2023-12-17 |
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