Culture of Continuous Learning Project: Landscape Survey

Formative Data Collections for ACF Research

Instrument 2_CCRR or QI Delivery Contractor.v5.clean

Culture of Continuous Learning Project: Landscape Survey

OMB: 0970-0356

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OMB #: 0970-0356 Expiration Date: 02/29/2024

CCR&R or QI Delivery Contractor Survey






Instrument 2: CCR&R or QI Delivery Contractor Survey: Culture of Continuous Learning Landscape Study


Culture of Continuous Learning Landscape Study: CCR&R or QI Delivery Contractor Survey 


This survey is intended to gather information regarding the ways in which states, territories, and Head Start regions design, implement, and evaluate their early care and education (ECE) quality improvement delivery systems. For the purpose of this survey, please consider the term “quality improvement” to include a variety of activities like training or professional development, technical assistance, coaching and consultation, and other quality improvement activities. We realize these systems can look different across states, territories, and Head Start regions; we are reaching out to you to help fill in our understanding of the landscape of quality improvement delivery systems across the U.S. Thank you for sharing information on this topic!


This one-time, online survey should take no more than 20 minutes to complete. You can skip any question and you can stop the survey at any time. There are no right or wrong answers to any of our questions. Your name and contact information will not be shared outside our project team, and they will not be identified in any reports of study findings. Your responses will not be shared with your employer or have any impact on your employment status. Your answers will be combined with information from others who complete the survey. As a thank you for completing the survey, you will receive a $20 gift card.


There is no direct benefit to you for completing this survey. We hope that the information you provide will benefit the early child care and education field.


If you would like a copy of this information or have questions, please email our IRB at [email protected] or by phone at 1-855-288-3506.



Shape1

The Paperwork Reduction Act Statement: This collection of information is voluntary and will be used to help fill in our understanding of the landscape of quality improvement delivery systems across the U.S. Public reporting burden for this collection of information is estimated to average 20 minutes per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The OMB number and expiration date for this collection are OMB #: 0970-0356, Exp: 02/29/2024. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to Kathryn Tout, [email protected] or Child Trends, 708 N 1st Suite #333, Minneapolis, MN 55401 Attention: Kathryn Tout.





Screening

Please confirm your location and job title below.

1. Do you work for [ORGANIZATION]?

    1. IF Yes -> continue to next question

b. IF No -> end survey text



2. Are you the [JOB TITLE]?

    1. IF Yes -> continue to next question

    2. IF No -> end survey text

END survey text -> Thank you for your response. If you know the contact information for the [ORGANIZATION] [JOB TITLE] please provide their name and work email address below. If you do not know the contact information for the [ORGANIZATION] [JOB TITLE] please click “Submit” to end the survey.

Name _______________

Email address _______________



3. Is this position an interim role or a permanent position?

  1. Interim

  2. Permanent

Background

4. Is your organization considered any of the following? Select all that apply.

  1. Non-profit

  2. For-profit

  3. Affiliated with a college/university

  4. Tribal government

  5. Local government (i.e., county or city)

  6. Child care resource & referral agency

  7. Something else ______ (please explain)

  8. None of these



About the Quality Improvement Infrastructure

5. What services does your organization provide? Select all that apply.

  1. Training/workshops if not selected, end survey text

  2. Technical assistance including coaching or consultation if not selected, end survey text

  3. Peer learning or peer mentoring if not selected, end survey text

  4. Professional development advising

  5. Leadership supports for child care program directors/owners/family child care providers

  6. Financial incentives or grants to ECE programs

  7. Quality observations or assessments

  8. Equity-related assistance

  9. Early learning/Early care and education services directly to families

  10. Connections/referrals to other services

  11. Something else ______ (please explain)

  12. None of these

IF a) training/workshops selected for Q5 -> What are the eligibility criteria for participating in your training/workshops services? Select all that apply.

  1. Programs receiving CCDF subsidies 

  2. Programs receiving Head Start funding 

  3. Programs receiving IDEA funding 

  4. Licensed center-based programs

  5. Licensed home-based programs

  6. License-exempt center-based programs

  7. License-exempt home-based programs

  8. Programs seeking a rating/currently rated in QRIS

  9. Programs implementing the Pyramid Model framework 

  10. Program meeting specific “readiness” criteria indicating their capacity to participate 

  11. Program or individual staff located in a particular location/geographic area 

  12. Programs serving high priority populations defined for the state/region

  13. Something else ____(please describe) 

  14. We do not have eligibility criteria for these supports


IF b) Technical assistance including coaching or consultation selected for Q5 -> What are the eligibility criteria for your technical assistance services, including coaching or consultation? Select all that apply.

  1. Programs receiving CCDF subsidies 

  2. Programs receiving Head Start funding 

  3. Programs receiving IDEA funding 

  4. Licensed center-based programs

  5. Licensed home-based programs

  6. Legally non-licensed center-based programs

  7. Legally non-licensed home-based programs

  8. Programs seeking a rating/currently rated in QRIS

  9. Programs implementing the Pyramid Model framework 

  10. Program meeting specific “readiness” criteria indicating their capacity to participate 

  11. Program or individual staff located in a particular location/geographic area 

  12. Programs serving high priority populations defined for the state/region

  13. Something else ____(please describe) 

  14. We do not have eligibility criteria for these supports


Types of Quality Improvement Activities 


6. Thinking about all of the training and technical assistance your organization provides for grantees and programs across a variety of topics, please select the type of delivery strategies your organization has provided in the past 12 months for each topic. Response categories differ based on whether training or coaching is the delivery strategy for each topic and whether the training or coaching are directed at individuals or at staff across a program. Select all that apply.

Topic area

Training for individuals

Staff register and attend on their own. May or may not attend with anyone else they work with.

Training for organizations

Program staff are trained in a group, and typically attend all together.

Coaching for individuals

Staff receive one-on-one coaching or technical assistance. Goals may be set by the coach or the individual teacher/staff member.

Coaching for organizations

Program staff receive support for their classroom or program. Coaching is directed at multiple staff from the program working on a shared goal.

Something else

Please describe.

I don’t know

None of these offered for this topic

Business practices

Yes

No

Yes

No

Yes

No

Yes

No




Child screening & assessments

Yes

No

Yes

No

Yes

No

Yes

No




Children with disabilities and inclusion practices

Yes

No

Yes

No

Yes

No

Yes

No




Using curriculum

Yes

No

Yes

No

Yes

No

Yes

No




Family engagement

Yes

No

Yes

No

Yes

No

Yes

No




Community engagement

Yes

No

Yes

No

Yes

No

Yes

No




Nutrition & physical health

Yes

No

Yes

No

Yes

No

Yes

No




Mental, emotional, behavioral health

Yes

No

Yes

No

Yes

No

Yes

No




Health & safety

Yes

No

Yes

No

Yes

No

Yes

No




Social emotional learning

Yes

No

Yes

No

Yes

No

Yes

No




Language & literacy

Yes

No

Yes

No

Yes

No

Yes

No




Math & science

Yes

No

Yes

No

Yes

No

Yes

No




Dual language learners

Yes

No

Yes

No

Yes

No

Yes

No




Diversity, equity, & inclusion

Yes

No

Yes

No

Yes

No

Yes

No




Staff wellness

Yes

No

Yes

No

Yes

No

Yes

No




Pyramid Model

Yes

No

Yes

No

Yes

No

Yes

No




Something else _____(please describe)

Yes

No

Yes

No

Yes

No

Yes

No





IF any response other than “I don’t know” to QX -> Of these types of support, which are the top 2 where your organization invests the most funds ? Select the top two.

a. Pipe in responses from QX

b. Pipe in responses from QX

c. Pipe in responses from QX

d. Pipe in responses from QX

e. Pipe in responses from QX



IF any YES response to “Coaching for Organizations” above -> What factors influence whether a

program can participate in organizational coaching?  Select all that apply. 

  1. Program type________(please describe) 

  2. Program location ________(please describe) 

  1. Funding source ________(please describe) 

  2. Part of a pilot initiative ________(please describe) 

  3. Another type ________(please describe) 

  4. I don’t know 

  5. None of these



IF any YES response to “Coaching for Organizations” above -> Are you able to provide a website where our research team can learn more? Alternatively, you may upload a document that describes coaching for organizations. [text box with file upload option]



7. We are interested in learning how your organization makes decisions about the professional development and quality improvement activities you are offering (or planning to offer) and how you learn about the effectiveness of the activities (i.e., through monitoring or evaluating the activities). The following table provides a list of information sources and asks whether each is used to plan professional development and quality improvement activities in your organization, monitor implementation, or evaluate effectives. If the information sources are not used, please check the final column (not applicable/do not use). 


 Information source

Use to plan, monitor or evaluate effectiveness of activities

Not applicable/

Do not use 

Data about adherence to federal, state, or local regulations (e.g., licensing regulations) 


 

 

Compliance with requirements set by a privately funded initiative 


 

 

Data from statewide needs assessments 


 

 

Data from local community needs assessments 


 

 

Data from tribal needs assessments 




Data from Migrant and Seasonal needs assessments

 

 

Data from a quality rating and improvement system (e.g., changes in quality ratings over time) 


 

 

Input from teachers/providers (e.g., surveys, interviews, focus groups, listening sessions) 




Input from families (e.g., surveys, interviews, focus groups, listening sessions) 


 

 

Input from center directors/program leaders (e.g., surveys, interviews, focus groups, listening sessions) 


 

 

Input from community members and leaders (including leaders in local social service agencies, schools, advocacy organizations, etc.)  (e.g., surveys, interviews, focus groups, listening sessions) 


 

 

Data about children’s development (e.g., child assessments; teacher/provider surveys about children) 


 

 

Data from observations of classrooms and family child care programs 




Training attendance or participation information 




Training or technical assistance evaluations 




Web analytics/Web traffic information 




Something else_______(please describe) 




I don’t know





8. What do you think your organization does well to meet the training, technical assistance, and coaching needs for the programs you support? (open ended)



9. Are there any training, technical assistance, or coaching needs that your organization cannot meet for the programs you support?

  1. Yes ______(please explain)

  2. No

  3. I don’t know



10. What features has [ORGANIZATION] put in place to encourage participation in quality improvement activities? Select all that apply.

  1. Fee reduction as needed/no fee for training itself

  2. Providing food and refreshments during training

  3. Reimbursing or providing upfront funds to people for travel costs, parking fees, etc.

  4. Offering opportunities in multiple languages

  5. Offering opportunities offered at varying times of the day/week (I.e., nights, weekends, etc.)

  6. Offering opportunities in a variety of formats (I.e., in-person, virtual, hybrid)

  7. Offering trainings on-site (e.g., at a child care program) or near work-site

  8. Offering trainings at community sites (e.g., community centers, schools, churches, etc.)

  9. Offering opportunities as part of the workday (i.e., participants are paid as they would for regular work activity)

  10. Offering pay to cover substitute staff

  11. Using multiple forms of outreach and marketing to advertise opportunities

  12. Providing training series or options for participants to progress from entry level to more advanced content

  13. Something else_______(please describe)

  14. I don’t know

  15. None of these



Equity in Quality Improvement

11. Has your organization done any of the following to improve equity in its quality improvement activities? By improving equity in quality improvement activities, we mean working towards fair inclusion of all providers, especially those who have historically and persistently been marginalized by systemic inequities from opportunities, and prioritizing input from families and communities about the quality improvement system. Select all that apply. 

  1. Revised the QRIS (or begin a revision process) to update the quality standards

  2. Improve equity of access to financial supports (i.e., grants, quality awards) for providers

  3. Created or continued using established race equity-related goals for quality improvement implementation

  4. Created or continued using established equity-related goals for quality improvement implementation (other than race equity)

  5. Examined ECE program characteristics data to understand patterns of participation in quality improvement and access to quality improvement resources

  6. Collected data from ECE professionals to learn how the QRIS or other quality improvement initiatives have affected them in their programs

  7. Collected data from families to understand their perspective on quality improvement initiatives

  8. Collect data from community partners to understand their perspective on quality improvement initiatives

  9. Collected data related to equity-related goals

  10. Reported disaggregated data by race or ethnicity

  11. Reported disaggregated data by another characteristic (other than race or ethnicity)

  12. Offered equity-related content in training and technical assistance activities

  13. Made efforts to recruit quality improvement staff that are representative of children and families in your area

  14. Increased staff time dedicated to meeting equity-related goals

  15. Something else_________(please describe) 

  16. I don’t know 

Recent and Future Changes to QI Systems


13. Are there any changes [ORGANIZATION] will make to its quality improvement systems in the next 1-3 years in any of the following ways?


Implementation of quality improvement opportunities

Yes, we will make these changes

We have made these recent changes to the QRIS system since 2020

No

Exploring this idea

I don’t know







About training






Changes in the mode of training delivery (i.e., in-person, virtual, or hybrid options)






Changes to waivers of training requirements






Changes to training costs to participants (i.e., decreased or increased)






Changes in availability of training






Changes to the availability of training in multiple languages






Changes to training topics






Changes in training staff






About coaching






Changes in the mode of coaching delivery (i.e., in-person, virtual, or hybrid options)






Changes to waivers of coaching requirements






Changes to coaching costs to participants (i.e., decreased or increased)






Changes in availability of coaching






Changes to coaching topics






Changes in coaching staff






Other potential changes






Changes in resources on racial justice or culturally responsive care






Changes in the frequency of cross-agency collaboration






Something else ____ (please describe







IF Yes to a QX response option -> What changes will [ORGANIZATION] make to its implementation of QI activities in the next 1-3 years? [PIPE IN RESPONSE OPTIONS]


Implementation of QI opportunities






Availability of trainings or coaches

Fewer options available



More options available

I don’t know

Availability of resources on racial justice or culturally responsive care

Fewer options available



More options available

I don’t know

Variety of training or coaching topics

Fewer options available



More options available

I don’t know

Frequency of collaboration

Less collaboration



More collaboration

I don’t know



Demographics 

14. How long have you been in your current position?  

    1. Drop-down, number of years 

 

15. What roles do you currently have within the Head Start or ECE system in [STATE]? Select all that apply. 

 

Role

Currently have

CCDF administrator


Head Start Collaboration Office director


Head Start Education Manager


Head Start Regional Program Manager


Head Start Regional Manager


State PreK director


Local PreK administrator


Child care licensing staff


QRIS staff


Child care subsidy staff


Part C or Part B of IDEA staff (early childhood special education)


Child Care Resource & Referral staff


Professional development/consultant/trainer


University or community college ECE instructor


Work at a professional association


Work in a school district


Work in an advocacy organization


Work in a child care center or was a home-based care provider


Work in a Head Start program


Other direct service with children and families (e.g., home visitor, nurse, social worker, parent educator)


Other policy work related to children and families (e.g., health care)


Something else ____(please describe)


 

16. Which of the following best describes your gender identity?

  1. Female

  2. Male

  3. Non-binary, Gender fluid, or Gender expansive

  4. Transgender

  5. A gender not listed here

  6. I prefer not to answer



17. Are you of Hispanic, Latino/a, or Spanish origin?

  1. No, not of Hispanic, Latino/a, or Spanish origin

  2. Yes, Mexican, Mexican American, Chicano/a

  3. Yes, Puerto Rican

  4. Yes, Cuban

  5. Yes, Another Hispanic, Latino/a, or Spanish origin

  6. I prefer not to answer



18. What is your race? (select one or more)

  1. American Indian or Alaska Native

  2. Asian Indian

  3. Chinese

  4. Filipino

  5. Japanese

  6. Korean

  7. Vietnamese

  8. Other Asian

  9. Black or African American

  10. Native Hawaiian

  11. Guamanian or Chamorro

  12. Samoan

  13. Other Pacific Islander (please specify) ________

  14. White

  15. Another race (please specify) ________

  16. I prefer not to answer




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