DVHT Summary of Proposed Changes

OMB 0970-0542_DVHT Summary of Proposed Changes_9.30.22.docx

Domestic Victims of Human Trafficking (DVHT) Program Data

DVHT Summary of Proposed Changes

OMB: 0970-0542

Document [docx]
Download: docx | pdf

Summary of Proposed Changes: Information Collection, DVHT (OMB No. 0970-0542)


Domestic Victims of Human Trafficking (DVHT) Program Performance Indicators

The Domestic Victims of Human Trafficking (DVHT) Program is inclusive of two distinct programs: the Domestic Victims of Human Trafficking and Services Outreach Program (DVHT-SO) and the Demonstration Grants to Strengthen the Response to Victims of Human Trafficking in Native Communities Program (VHT-NC). The data collection instruments are intended to collect information for both DVHT programs.

Victim Assistance – Client Characteristics and Program Entry (QUARTERLY)

Original Data Element

Proposed Change

Justification

Grant Recipient

Eliminate

OTIP’s new online case management system will automatically populate this information.

Type of Intake

Eliminate

This data element was used to track clients as they cycled in and out of services. OTIP’s new case management system includes functionality to track individual clients through their service delivery/continuum of care, rendering this data element unnecessary.

Intake Date

Keep

This piece of information enables OTIP and the grant recipient to confirm eligibility and informs monitoring activities. OTIP suggests retaining this information.

Was client matched to a service provider within 48 hours of referral?

Eliminate

This requirement was removed from the notice of funding opportunity; data element is no longer relevant. OTIP suggests removing this data element.

Referral Date

Keep

This piece of information enables OTIP and the grant recipient to confirm eligibility and informs monitoring activities. OTIP suggests retaining this information.

Referral Source

Keep with one modification to field values (Removed: Look Beneath the Surface Grantee)

OTIP’s LBS program sunset in 2019, therefore this referral source category is no longer relevant.

Does the client have family members receiving services from the grant recipient?

Keep

This piece of information enables OTIP and the grant recipient to confirm eligibility and informs monitoring activities. OTIP suggests retaining this information.

Relationship to Victim

Eliminate

To reduce burden and the risk of victim identification, OTIP suggests removing this data element. This level of specificity is not required for OTIP’s monitoring purposes.

Service Eligibility Status

Keep (renamed Grant Eligibility Status to bring the data element into alignment with the field within ATIMS)

This piece of information enables OTIP and the grant recipient to confirm eligibility and informs monitoring activities. OTIP suggests retaining this information.

Date of Birth

Eliminate

To reduce burden and the risk of victim identification, OTIP suggests removing this data element. Age will be retained. Specific date of birth is not needed.

Age

Keep

This piece of information enables OTIP and the grant recipient to confirm eligibility and informs monitoring activities. OTIP suggests retaining this information.

Gender Identity

Keep with modifications to field values; add: Client uses a different term: [free text], Unknown, Prefer not to answer

DVHT grantees are expected to effectively serve all victims of all forms of trafficking in a person-centered, culturally appropriate, and trauma-informed manner, including individuals belonging to groups that have been historically underserved, marginalized, or subject to discrimination or systemic disadvantage, in order to increase identification of and support for individuals from these groups. OTIP suggests retaining this data element to better understand the populations at risk of human trafficking, inform program development, assess the unmet needs of these populations, and respond to the National Action Plan to Combat Human Trafficking and recommendations made by honorable members of the U.S. Advisory Council on Human Trafficking. Modified field value options correspond with the proposed sexual orientation and gender identity measures proposed in NASEM’s 2022 report.

Does the client identify as LGBTQ2S+?

Keep (changed LGBTQ2S+ to 2SLGBTQIA+ for consistency with the notice of funding opportunity (NOFO))

DVHT grantees are expected to effectively serve all victims of all forms of trafficking in a person-centered, culturally appropriate, and trauma-informed manner, including individuals belonging to groups that have been historically underserved, marginalized, or subject to discrimination or systemic disadvantage, in order to increase identification of and support for individuals from these groups. OTIP suggests retaining this data element to better understand the populations at risk of human trafficking, inform program development, assess the unmet needs of these populations, and respond to the National Action Plan to Combat Human Trafficking and recommendations made by honorable members of the U.S. Advisory Council on Human Trafficking. OTIP does not need to know the specific sexual orientation of clients served, therefore, this question deviates from the proposed measure in the NASEM 2022 report.

Does the victim have a disability?

Keep

Originally, OTIP proposed removing this data element to reduce burden and the risk of victim identification. However, this data element was added back after internal consultation with OTIP project officers who determined this information was needed to understand client demographics/service needs and to monitor grant recipients’ efforts to serve underserved/marginalized populations.

Country of Origin

Keep (renamed from Location of Origin)

This piece of information enables OTIP and the grant recipient to confirm eligibility and informs monitoring activities. OTIP suggests retaining this information.

Living Situation at Intake

Keep (renamed from Current Living Situation)

OTIP suggests retaining this data element to assess the needs of clients at intake, inform program evaluation and development efforts, and guide policy discussions with federal partners such as the Department of Housing and Urban Development.

If client is a minor are they enrolled in school?

Keep

OTIP suggests retaining this data element to ensure that minors enrolled in the program are receiving all of the benefits and services to which they are entitled.

Services Requested/Needed (At Intake)

Eliminate

To reduce burden, OTIP suggests removing this data element. Rather than collect information on services requested/needed at intake, OTIP proposes collecting on services rendered at the end of the reporting year.

Services Requested/Needed (At Intake)

Eliminate

To reduce burden, OTIP suggests removing this data element. Rather than collect information on benefits requested/needed at intake, OTIP proposes collecting on benefits issued at the end of the reporting year.

Location of Services

Keep with modifications; change from County/Parish, State/Territory, Tribal Land/Reservation to only State/Territory; add: Remote option

To reduce burden, OTIP suggests modifying this data element to require only the state/territory where services are to be rendered. The FY23 notice of funding opportunity provides that grant recipients may provide remote case management services. OTIP proposes adding “Remote” as a field value.

Type of Trafficking

Keep (moved up on the form to encourage data entry, higher quality data)

OTIP requires this information in order to be responsive to various federal reporting requirements, including the annual Attorneys General Report. OTIP suggests retaining this data element.

Relationship to Trafficker

Eliminate

To reduce reporting burden, OTIP suggests removing this data element.

County or Parish, State or Territory, and Country of Trafficking Incident

Keep with modifications; change from County/Parish, State/Territory, Tribal Land/Reservation to only State/Territory and Country of Trafficking Incident (moved up on the form to encourage data entry, higher quality data)

OTIP has added in language to clarify that this data element is voluntary and that the information is not required for enrollment in the program as well as highlighting the ability for the grantee to mark unknown when the information is not provided. To reduce burden, OTIP suggests modifying this data element to require only the state/territory and country where the trafficking incident occurred, where known/provided.

Exploitation Industry/Venue

Keep with modifications to certain corresponding field values;


Add:

Auto-Mechanic/Auto-Shop/Car Repair 

Carpentry/Woodworking 

Cobbling

Commercial Sex

Garment/Textiles

Herding Livestock/Animal Husbandry

Other (specify)

Personal Sexual Servitude

Production of Child Sexual Abuse Material (CSAM)

Traveling Sales Crew

Waste Management/Recycling

Not Reported


Modify:

Illicit Massage/Health/Beauty to Illicit Massage/Health

Stripping/Exotic Dancing to Stripping/Dancing


Remove:

Cartel/Gang

Pornography/Remote Interactive Sexual Acts

Prostitution/Outdoor Solicitation

Prostitution/Residential

OTIP has added in language to clarify that this data element is voluntary and that the information is not required for enrollment in the program as well as highlighting the ability for the grantee to mark unknown when the information is not provided. OTIP suggests retaining this data element to inform victim identification efforts, development of its revised Look Beneath the Surface Awareness Campaign materials, and other prevention efforts led by the office.



Victim Assistance – Client Case Closure (QUARTERLY)

Original Data Element

Proposed Change

Justification

Case Closure Date

Keep

OTIP suggests retaining this data element to assess client outcomes, inform program evaluation and development, and guide policy discussions with federal partners.

Reason for Case Closure

Keep

OTIP suggests retaining this data element to assess client outcomes, inform program evaluation and development, and guide policy discussions with federal partners.

Employment Status upon Case Closing

Eliminate

To reduce burden, OTIP suggests removing this data element.

Living Situation upon Case Closing

Keep

OTIP suggests retaining this data element to assess client outcomes, inform program evaluation and development, and guide policy discussions with federal partners.

Did the client receive a referral for continued case management services?

Keep

OTIP suggests adding in the data element to track program outcomes.



Victim Assistance – Barriers to Service Delivery (QUARTERLY)

Original Data Element

Proposed Change

Justification

Barriers to Service Delivery Encountered

Keep

OTIP suggests retaining this data element to assess client outcomes, program performance, inform program evaluation and development, and guide policy discussions with federal partners

Number of Monitoring Visits Conducted

Eliminate

To reduce burden, OTIP suggests removing this data element. Monitoring activities, specifically site visits and desk audits are tracked separately from the program performance indicator data.

Number of Desk Audits Conducted

Eliminate

To reduce burden, OTIP suggests removing this data element. Monitoring activities, specifically site visits and desk audits are tracked separately from the program performance indicator data.

Number of Subrecipients that Provided Services

Eliminate

To reduce burden and reporting redundancy with the Subrecipient Enrollment Form, OTIP suggests removing this data element.

Number of Clients Who Received Remote Case Management

Eliminate

To reduce burden and reporting redundancy with the Subrecipient Enrollment Form, OTIP suggests removing this data element.

Client Service Use and Delivery (ANNUAL)

Original Data Element

Proposed Change

Justification

Services Received

Keep with modifications to field values: Dental Health removed and replaced with Healthcare



OTIP suggests retaining the data element to assess whether clients receive the services and benefits they need, ensure the compliance of grantees in providing comprehensive case management, inform program evaluation and development, and guide policy development.

Benefits Received

Keep




OTIP suggests retaining the data element to assess whether clients receive the services and benefits they need, ensure the compliance of grantees in providing comprehensive case management, inform program evaluation and development, and guide policy development.

Victim Outreach (QUARTERLY)

Original Data Element

Response Options

Justification

N/A (NEW):

Outreach Activities Conducted

(number)

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities.

Outreach Settings

Keep with modifications to field values; add: Casinos, Digital: Social Media, Digital: Other, Factories, Homeless Encampments, Street Settings

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities. This information may also inform the development of revised public awareness and screening materials under OTIP’s revised Look Beneath the Surface Campaign, and other prevention activities.

Target Population(s)

Keep with modification: data element to change from open text to a list with structured field values:


2SLGBTQIA+ Populations

Alaska Native/Indigenous Populations

Asian American/Pacific Islander Populations

Black Populations

Boys and Men

Direct Care Workers

Hispanic or Latino Populations

People with Disabilities

People who Live in Rural Communities

Religious Minority Populations

Runaway Homeless Youth Populations

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities. This information may also inform the development of revised public awareness and screening materials under OTIP’s revised Look Beneath the Surface Campaign, and other prevention activities.

Number of Victims Identified

Keep

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities.

Screening Tool

Eliminate

Screening Tool(s) used removed based on consultation with existing grant recipients regarding the difficulty of collecting this information in practice and based on OTIP’s review of historical PPR submissions. OTIP is able to monitor the recipient’s progress toward screening and identification activities through other proxy measures.

Training (QUARTERLY)

No changes proposed.

Original Data Element

Proposed Change

Justification

Total Trainings

Keep

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities, including providing content and audience-specific training opportunities for relevant stakeholders.

Training Topic

Keep

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities, including providing content and audience-specific training opportunities for relevant stakeholders.

Training Audience

Keep

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities, including providing content and audience-specific training opportunities for relevant stakeholders.

Subrecipient Enrollment (QUARTERLY)

Original Data Element

Proposed Change

Justification

Name of Subrecipient Organization

Keep (renamed from Name of Organization)

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities as the prime recipient, or through subrecipients. Data element was renamed for clarity.

Location of Subrecipient Organization

Keep (renamed from Location of Organization)

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities as the prime recipient, or through subrecipients. Data element was renamed for clarity.

Type of Subrecipient Organization

Keep (renamed from Type of Organization)

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities as the prime recipient, or through subrecipients. Data element was renamed for clarity.

Subrecipient Service Sites

Keep

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities as the prime recipient, or through subrecipients. This data will enable OTIP to identify potential service coverage gaps.

Goal of Partnership

Eliminate

OTIP proposed removing this data element to reduce reporting burden. Based on a review of historical PPR submissions, this data was obtained through other required grant administration documentation and was thus duplicative.

Type of Partnership

Eliminate

OTIP proposed removing this data element to reduce reporting burden. Based on a review of historical PPR submissions, this data was obtained through other required grant administration documentation and was thus duplicative.

Services Provided by Subrecipient (In-House)

Keep with modification: Services Provided by Subrecipient (In-House)

Services Provided by Subrecipient through Referral collapsed into one data element with the same field values.

Service(s) Provided by the Subrecipient (In-House) and (Through Referral) collapsed into one category, Services Provided by Subrecipient, which should be sufficient for OTIP’s grant monitoring purposes and less burdensome for the grant recipients’ to report.


This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities as the prime recipient, or through subrecipients. This data will enable OTIP to identify potential service coverage gaps.

Services Provided by Subrecipient through Referral

Eliminate

Service(s) Provided by the Subrecipient (In-House) and (Through Referral) collapsed into one category, Services Provided by Subrecipient, which should be sufficient for OTIP’s grant monitoring purposes and less burdensome for the grant recipients’ to report.


This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities as the prime recipient, or through subrecipients. This data will enable OTIP to identify potential service coverage gaps.

Enrollment Date

Keep

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities as the prime recipient, or through subrecipients. This data will enable OTIP to identify potential service coverage gaps.

Exit Date

Keep

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities as the prime recipient, or through subrecipients. This data will enable OTIP to identify potential service coverage gaps.

Categories of Assistance (ANNUAL)

Original Data Element

Proposed Change

Justification

Total number of clients who received services under each category of assistance

Keep (renamed from Name of Organization)

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities.

Total dollars spent on each category of assistance

Keep

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities.

Percentage of recipient’s budget spent on each category of assistance

Keep

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities.

Total grant recipient budget for project

Keep

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities.

Categories of Assistance

Keep (with modification):


Advocacy changed to Victim Advocacy

Case Management added

Clothing collapsed into Basic Necessities

Dental Health (removed)

Education (added 'Assistance')

Employment and Job Skills (removed 'and Job Skills' and added 'Assistance')

Food collapsed into Basic Necessities

Housing/Shelter (added 'Services')

Legal (added 'Advocacy and Services')

Medical Care/Physical Health changed to Healthcare

Mental/Behavioral Health (added 'Services')

Personal Care Items collapsed into Basic Necessities

Safety Planning (added 'Services')

Vision Care (removed)

This data element will enable OTIP to monitor grant recipient overall performance and to assess the extent to which grant recipients are meeting required program activities.



4


File Typeapplication/vnd.openxmlformats-officedocument.wordprocessingml.document
AuthorOTIP
File Modified0000-00-00
File Created2023-10-30

© 2024 OMB.report | Privacy Policy