ATLAS Instructional Guide

USDA
Trade and Foreign Agricultural Affairs
Foreign Agricultural Service
Dairy Import Licensing Program
Agricultural Trade License Administration
Service (ATLAS)

Table of Contents
New Member Registration

3

How do I log in to ATLAS with eAuth?

3

After clicking on the ATLAS link, you will be directed to an eAuth login page.

3

To be associated with a company, users must create a new company or join an existing company.

4

What is the difference between an Access Manager and a Member?

4

How do I join an existing company?

4

How do I create a new company?

5

How do I approve a request to join my company?

7

How can I escalate my request to join a company?

8

Home Page Overview

9

Where does each tab take me?

9

How do I view Notices?

10

How do I view the Base Appendix?

10

How do I view the Globalization Table?

10

How do I view the Buffer?

10

View Company Information

10

How do I certify and check my company’s eligibility?

11

How do I review my eligibility evidence?

13

How do I apply for licenses?

14

How do I view my company’s licenses and their utilization?

16

How do I surrender license quantities?

17

How do I apply for additional license quantity?

19

How do I apply for First Round Reallocation?

19

How do I accept First Round Reallocated quantities?

20

How do I apply for Second Round Reallocation?

21

How do I claim quantities during First Come First Serve Reallocation?

23

How do I review my license payments?

24

How do I view other users associated with my company?

25

How do I submit a query?

25

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New Member Registration
How do I log in to ATLAS with eAuth?
After clicking on the ATLAS link, you will be directed to an eAuth login page.
If you already have an eAuth account, log in with your username and password.

If you do not have an eAuth account, click Create Account.

Follow the prompts on the screen to create your eAuth account. Once you obtain your eAuth credentials, you will
be able to log in to the ATLAS portal.

3

To be associated with a company, users must create a new company or join an existing company.

What is the difference between an Access Manager and a Member?
An Access Manager is the user that can approve other user’s requests to join an existing company, as well as
remove members. Both Access Managers and Members can complete all other licensing activities.

How do I join an existing company?
To join an existing company in the system, complete the following steps:

1.

Click the Create/Join Company tab.

2.

Click the Existing button.

3.

Search for the company you would like to join by entering the company’s Tax ID, control number, SSN, or
name.

4.

The company name will appear at the bottom of the screen. Click Select to select the company. If the
company does not appear at the bottom of the screen after you have searched by Tax ID, SSN, and Name,
then you will have to create a new company in the system.

5.

Enter your email as an agent for the company. Additionally, you may also select your desired role for the
company and enter any comments. Click Submit Request. Once your request is approved, you will be able
to act on behalf of the company in the portal.

Note: The red strip on the left side of each text box indicates that the field is required.

4

How do I create a new company?
To create a new company, complete the following steps:
1. Click the Create/Join Company tab.
2. To verify that the company does not exist in the system, click the Existing button.
3. Search for the company you would like to join by entering the company’s Tax ID, control number, SSN, or
name.
4. If the company you are looking for is not displayed, click the Create/Join Company tab and click the
Create button.
5. Enter the Tax ID or SSN associated with the company you would like to create and click Next.
6. Enter the Company Name, the first and last name of a company contact, and your email as an agent for
the company. Additionally, you may enter any address information for the company. Click Create New
Company.
Note: The red strip on the left side of each text box indicates that the field is required.

5

6

How do I approve a request to join my company?
As an access manager for a company, you can approve or reject user requests to join your company. To approve or
reject a request, click the My Tasks tab. A list of pending requests will appear. Click the text that reads “Click to
Approve or Reject the Request.” To approve the request, select the agent type for the user, provide any
comments, and then click the Approve Request button. To reject the request, provide any comments and then
click the Reject Request button.

7

How can I escalate my request to join a company?
If you have submitted a request to join a company and the company’s access manager has yet to approve or reject
your request, you will have the ability to escalate your request. To escalate your request to an FAS administrator,
click the Create/Join Company tab. Provide any comments and then click the Escalate Request button.
*Note: The red strip next to the text box indicated that it is a required field.

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Home Page Overview
Where does each tab take me?
The available tabs on the ATLAS Portal are highlighted below.
Home - This tab will take you back to the home page.
My Companies - This tab will bring you to a list of companies with which you are associated.
My Tasks - This tab will bring you to a list of user requests to join your company. From here, if you are the access
manager of a company, you will be able to approve or reject these requests.
Create/Join Company - In this tab, you will be able to create a new company in the system or request to join an
existing company.
Queries - In this tab, you will be able to submit queries to an FAS administrator.
FAQ - In this tab, you will find frequently asked questions about the program and the portal, along with their
respective answers.
Resources - In this tab, you will find additional resources pertaining to the program, including FAS contact
information and a link to the dairy import licensing program website.

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How do I view Notices?
On the home page, the section titled “Notices” contains any notices posted by an FAS administrator pertaining to
the dairy import licensing program.
To view the details of a notice, click the View button.
To view older notices, click the “Next” button.

How do I view the Base Appendix?
To view the base appendix for a given year, first select the year of the base appendix which you would like to view
(you will be able to select the previous year, current year, or next year). Once you have selected a year, click the
View Base Appendix button. The base appendix for the selected year will appear in a new tab.

How do I view the Globalization Table?
To view the list of globalization events for the current year, click the View Globalization Table button. A table with
all globalization events for the current year will appear in a new tab.

How do I view the Buffer?
To view the buffer for the current year (available quantities for each country-commodity pair), click the View
Buffer button. A table with all country-commodity pairs and their available quantities will appear in a new tab.
Note: The view buffer button will be available only when it has been published by the Dairy Import Licensing
Program.

View Company Information
To view information for any company with which you are associated, click the My Companies tab. This will take
you to a list of all your associated companies. Click on the company name to view further details about that
company.

10

How do I certify and check my company’s eligibility?
To certify a company’s information and to check its eligibility to apply for licenses, click the “Certify and Check
Eligibility” button in the top right corner of the company screen. A form will be displayed to certify company
information. This button will only be available during the application period.
Note: Any red asterisk indicates that the field is required.

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Click the “Certify and Continue” button to check the eligibility. The system will check for qualifying imports or
exports and will verify the eligibility status. If the company has evidence to support further eligibility than what is
determined, that can be submitted by clicking “Provide Additional Information.”

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How do I review my eligibility evidence?
To review a company’s eligibility details and the entries that determined the eligibility status, navigate to the
Eligibility tab of that company’s information page. Click on the Annual Eligibility Number of a specific year.

From the Eligibility Detail tab, click on Qualifying Imports, Qualifying Exports or Attachments to review the
evidence that determined the company’s eligibility status.

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How do I apply for licenses?
When the application period is open for new quantities access managers and members can use the following steps
to apply for new and additional quantities.
1.
2.
3.
4.
5.
6.
7.
8.

From the list of associated companies, select the company (deemed eligible and certified) to apply on
behalf of.
After selecting a company, the user must select the Applications tab and click the “Apply for Licenses”
button.
Based on the eligibility status of the company, applications can be made for cheese and/or non-cheese
quantities.
The form contains a list of country-commodity pairs which can be ranked.
The rankings can be changed and saved using the “Save” button on the bottom of the form.
Once an application is created, a link with “Application Number” will be available on the Applications tab
to access the application.
Changes can continue to be made to the application using the link until the application deadline. The Save
button will have to be used to register changes.
Once the application deadline ends the application will be automatically submitted.

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15

How do I view my company’s licenses and their utilization?
To view a company’s licenses, click on the company name from the My Companies tab.

The company’s licenses will be displayed. Licenses can be filtered by License Type and Year. The Quantity
Imported, License Balance, and Percentage Imported columns will be updated to reflect license utilization.

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Click on a License No. to view further details of a license and its utilization.

How do I surrender license quantities?
During the surrender period companies can surrender quantities by following the below steps:
1.
2.
3.
4.
5.
6.

Select the company for which license quantities are going to be surrendered.
On the Licenses tab, a “Surrender” button will be available during the surrender period.
Upon selecting the button, quantities which can be surrendered will be populated in a form.
Click on the pencil icon in the Surrender Quantity (kgs) column to enter quantities to be surrendered.
Once the quantity to be surrendered is entered, click “Confirm” to confirm the surrender quantity.
The surrendered quantity will be deducted from the license quantity.

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7.

This process can be repeated any number of times during the surrender period.

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How do I apply for additional license quantity?
When the period is open to apply for additional quantities, access managers and members can follow the below
steps to apply for additional quantities depending on the round of reallocation in progress .

How do I apply for First Round Reallocation?
1.
2.
3.
4.
5.
6.
7.

Select the company (deemed eligible and certified) to apply on behalf of.
After selecting the company, an “Apply for Additional Quantities” button will be available for selection.
Once the button is clicked, users will be able to access the Cheese and/or Non-cheese tabs (based on
eligibility).
Once within the tab, the form will contain existing licenses of the respective company along with columns
to rank and enter “Additional Amount“ desired.
The same rank cannot be provided to more than one country-commodity pair.
The rest of the country-commodity pairs will be available below the existing licenses.
Based on need, users can rank and request additional quantities from the list.

19

How do I accept First Round Reallocated quantities?
During the first round of reallocation, companies will have to accept additional quantities allocated within a time
period stipulated in email.
1.
2.
3.
4.
5.
6.

Navigate to the Reallocated Quantities tab in the company selected.
A list will appear with the additional quantities that have been allocated.
An “Accept” and “Reject“ button will be available next to each commodity.
Users will be able to accept the entire quantity allocated or propose and accept a quantity lesser than the
reallocated quantity within the stipulated time period.
Alternatively users will be able to use the “Reject” button to reject the additional quantity allocated.
If no action is taken, the entire reallocated quantity will be considered accepted.

20

How do I apply for Second Round Reallocation?
During this round, users will be able to view the quantities available for reallocation on the portal home page.
1.
2.
3.
4.
5.

Select the company (deemed eligible and certified) to apply on behalf of.
After selecting the company, an “Apply for Additional Quantities” button will be available for selection.
Once the button is clicked, users will be able to access the Cheese and/or Non-cheese tabs (based on
eligibility).
Once within the tab, the form will contain existing licenses of the respective company along with columns
to rank and enter quantity.
The rest of the country-commodity pairs will be available below the existing licenses.

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6.
7.

Based on need, users can rank and request additional quantities by selecting Save.
Quantities will be allocated based on availability.

22

How do I claim quantities during First Come First Serve Reallocation?
During this round users will be able to view the quantities available for reallocation on the portal home page.
1.
2.
3.
4.
5.
6.

Select the company (deemed eligible and certified) to apply on behalf of.
After selecting the company, an “Apply for Additional Quantities” button will be available for
selection.
Once the button is clicked, users will be able to access the Cheese and/or Non-cheese tabs
(based on eligibility).
Each form contains the list of country-commodity pairs along with the available buffer.
The access manager/member can enter the required quantity in the “Additional Amount “
column and click “Save” to submit the request .
Once the request is approved, a notification email will be sent and approved quantities will be
added to a license.

23

How do I review my license payments?
To review the company’s payment history, navigate to the Payments tab within the company’s information page.
The amount paid and date paid will be updated based off payments made in Pay.gov.

24

How do I view other users associated with my company?
To view the users associated with a company, click on the Users tab within the company information page. The
name of the user, their email address, the user type, and their status will be displayed.

How do I submit a query?
1.
2.

Users can pose questions to the FAS team by using the Queries tab on the home page.
Once the tab is selected, users can select the “New“ button and a form will appear.
Note: Any red asterisk indicates that the field is required.

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3.

Users can then provide the priority, subject, description, and email ID then click “Save” to submit the
question.

Description is a mandatory field that must be completed to submit the form.
Once the question is submitted a link shall be available in the Queries tab to view the question as well as the
response from the FAS team.

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