Program partlicipants' annual progress reports

APPENDIX E

Reporting Guidelines

Annual Project Report
Annual Project Reports should address progress in all activities of the project, including any
activities intended to address the Broader Impacts criterion. These reports are not cumulative, and
should be written specifically for the most recently completed budget period.
Annual reports need to be uploaded to the Grants Online database and are due on:
● June 1 start date → March 30 due date for the annual report
● July 1 start date →April 30 due date for the annual report
● August 1 start date → May 30 due date for the annual report
Annual project reports should include the following:
● Current contact information
● Summary – a brief synopsis of the work outlined below
● Academic progress
● Participants and partners(individual and organizational)
● Research-related accomplishments
o Research
o Academic
o Policy and management
o Grants, advising, collaboration
● Education- and outreach-related accomplishments
o Research/Academic
o Professional Development/Scientific Meetings
o Policy Meetings
o Mentoring
● Publications, presentations and other specific products
● Graduation Plans
● Program/Research Collaboration summary (if applicable)
Attachments to include with your report
● Academic advisor certification
● Budget spreadsheet
● Applicable receipts

Final Project Report
The Final Project Report should address progress in all activities within the duration of the project
period, from beginning to end, including any activities intended to address the Broader Impacts
criterion. These reports are cumulative.
Final reports are due three (3) months after your project period ends and need to be uploaded into
the Grants Online database.
●
●

●
●
●

●

●

●
●
●

Current contact information or contact information that you will be using after graduation
Summary – a brief summary, prepared specifically for the public, of the nature and
outcomes of the project. You should be thinking back to your message box and the key
points that you feel outline the accomplishments/results of your scholarship. This
description should be a brief (generally, two to three paragraphs) summary of the
project’s results that is written for the lay reader. Principal Investigators are strongly
encouraged to avoid the use of jargon, terms of art, or acronyms.
Academic progress
Participants and partners (individual and organizational)
Research-related Accomplishments
o Research
o Academic
o Policy and management
o Grants, advising, collaboration
Education- and outreach-related accomplishments
o Research/academic
o Professional development/scientific meetings
o Policy meetings
o Mentoring
Education and outreach strategy: Scholars must implement the education and outreach
strategy that was outlined in the “Statement of Intent” portion of their scholarship
application. This also includes collaborations that were outlined in the Letter of Support.
Please include the following information in your final report:
o Original statement as outlined in the “Statement of Intent” portion of your
scholarship application;
o Dates and names of activities conducted to support education and outreach
strategy;
o Number of participants; and
o Any evaluation data, results, or products.
Publications, presentations and other specific products
Thesis/dissertation summary
Program/research collaboration summary (if applicable)

Attachments
● Transcripts
● Final budget
Performance Measurements
● Outputs
o Number of all publications, collections, data sets, software, as well as educational
materials
o Number of scientific research hours conducted in or for national marine sanctuaries
o Number of program hours (program collaborations other than scientific research,
such as education, outreach, policy, resource protection, etc.) conducted in or for
national marine sanctuaries
o Number of hours outside of the required program collaboration working with
national marine sanctuaries. For example, helping out at Capitol Hill Ocean Week in
Washington, D.C. or volunteering at the Great Lakes Maritime Heritage Center in
Alpena, Michigan for Thunder Bay National Marine Sanctuary
o Number of impressions made at conferences, outreach events, scientific
publications, etc. Please provide as many details as possible for each event or
publication, including how, where, when, size of audience, and resulting impact.
● Outcomes
o What are you doing as an ambassador of the NOAA Office of National Marine
Sanctuaries?
o Describe the outcomes of your education and outreach strategy. Please include
descriptions of the activities completed.
o Activities/impacts associated with the Broader Impacts criterion (this is the so-what
of the research).
o Describe the project outcomes or findings that address the intellectual merit and
broader impacts of the work. This description should be a brief (generally, two to
three paragraphs) summary of the project’s results that is written for the lay
reader. Principal Investigators are strongly encouraged to avoid the use of jargon,
terms of art, or acronyms.