Appendix T Total Public Burden Hours and Cost_UPDATED 05042023

Table 1. Total Public Burden Hours and Respondent Costs
Respondent Category	Type of Respondent	Activity	Appendix	Sample Size	Responsive					Nonresponsive					Grand Total Annual Burden Estimate (Hours)	Hourly Wage Rate	Hourly Wage Rate + 33% Benefits	Total Annualized Cost of Respondent Burden		ASSUMPTIONS
					Number of Respondents	Frequency of Response	Total Annual Responses	Hours per Response	Annual Burden (Hours)	Number of Nonrespondents	Frequency of Response	Total Annual Responses	Hours per Response	Annual Burden (Hours)
Puerto Rico Government
Puerto Rico Government	ADSEF staff	Preparations and receiving data from ADSEF	J.1. Email to ADSEF	1	1	2	2	0.0835	0.17	0	0	0	0	0	0.17	$49.68	$66.07	$11.03
		Call with ADSEF	J.2. Agenda for Meeting with ADSEF	1	1	2	2	0.7500	1.50	0	0	0	0	0	1.50	$49.68	$66.07	$99.11
		Preparations and sending data	J.3. Instructions for Using SFTP Site	1	1	2	2	40.0000	80.00	0	0	0	0	0	80.00	$49.68	$66.07	$5,285.95
	ADSEF staff subtotal (unique)			1	1	6	6	13.6112	81.67	0	0	0	0	0	81.67	-	-	$5,396.10
	Human services, education, and healthcare agency staff	Concept map: Recruitment	K.1. Concept Mapping Recruitment Email	18	14	1	14	0.1503	2.10	4	1	4	0.1002	0.40	2.51	$60.81	$80.88	$202.60		78% of those recruited will participate
			K.2. Concept Mapping Informed Consent	18	14	1	14	0.1002	1.40	4	1	4	0.1002	0.40	1.80	$60.81	$80.88	$145.87		78% of those recruited will participate
		Concept map: Advance materials for first meeting	F.1. Welcome and Scheduling Email	14	14	1	14	0.1670	2.34	0	0	0	0	0	2.34	$60.81	$80.88	$189.09		Those who are recruited will participate in all subsequent activities
			F.2. Reminder Email for First Meeting	14	14	1	14	0.0835	1.17	0	0	0	0	0	1.17	$60.81	$80.88	$94.55
			F.3. Advance Material for First Meeting	14	14	1	14	1.2500	17.50	0	0	0	0	0	17.50	$60.81	$80.88	$1,415.35
		Concept map: First meeting	F.4. First Meeting Facilitator Guide	14	14	1	14	1.5000	21.00	0	0	0	0	0	21.00	$60.81	$80.88	$1,698.42
			F.5. Additional Ideas Email	14	14	1	14	0.5000	7.00	0	0	0	0	0	7.00	$60.81	$80.88	$566.14
		Concept map: Summary of prioritization and sorting results	F.6. Instructions for Sorting and Rating Email	14	14	1	14	1.0000	14.00	0	0	0	0	0	14.00	$60.81	$80.88	$1,132.28
		Concept map: Advance materials for second virtual meeting	F.7. Second Meeting Scheduling Email	14	14	1	14	0.1670	2.34	0	0	0	0	0	2.34	$60.81	$80.88	$189.09
			F.8. Reminder Email for Second Meeting	14	14	1	14	0.0835	1.17	0	0	0	0	0	1.17	$60.81	$80.88	$94.55
			F.9. Advance Material for Second Meeting	14	14	1	14	1.2500	17.50	0	0	0	0	0	17.50	$60.81	$80.88	$1,415.35
		Concept map: Second meeting	F.10. Second Meeting Facilitator Guide	14	14	1	14	1.5000	21.00	0	0	0	0	0	21.00	$60.81	$80.88	$1,698.42
	Human services, education, and healthcare subtotal (unique)			18	14	12	168	0.6460	108.52	4	2	8	0.1002	0.80	109.32	-	-	$8,841.72
Puerto Rico Government subtotal (unique)				19	15	11.600	174	1.0930	190.19	4	2	8	0.1002	0.80	190.99	-	-	$14,237.81
Business and Nonprofit Organizations
Business or Other For Profit
Business or Other For Profit	Private business and academia staff	Concept map: Recruitment	K.1. Concept Mapping Recruitment Email	18	14	1	14	0.1503	2.10	4	1	4	0.1002	0.40	2.51	$60.81	$80.88	$202.60		78% of those recruited will participate
			K.2. Concept Mapping Informed Consent	18	14	1	14	0.1002	1.40	4	1	4	0.1002	0.40	1.80	$60.81	$80.88	$145.87		78% of those recruited will participate
		Concept map: Advance materials for first meeting	F.1. Welcome and Scheduling Email	14	14	1	14	0.1670	2.34	0	0	0	0	0	2.34	$38.15	$50.74	$118.63
			F.2. Reminder Email for First Meeting	14	14	1	14	0.0835	1.17	0	0	0	0	0	1.17	$38.15	$50.74	$59.31
			F.3. Advance Material for First Meeting	14	14	1	14	1.2500	17.50	0	0	0	0	0	17.50	$38.15	$50.74	$887.94
		Concept map: First meeting	F.4. First Meeting Facilitator Guide	14	14	1	14	1.5000	21.00	0	0	0	0	0	21.00	$38.15	$50.74	$1,065.53
			F.5. Additional Ideas Email	14	14	1	14	0.5000	7.00	0	0	0	0	0	7.00	$38.15	$50.74	$355.18
		Concept map: Summary of prioritization and sorting results	F.6. Instructions for Sorting and Rating Email	14	14	1	14	1.0000	14.00	0	0	0	0	0	14.00	$38.15	$50.74	$710.35		Those who are recruited will participate in all subsequent activities
		Concept map: Advance materials for second virtual meeting	F.7. Second Meeting Scheduling Email	14	14	1	14	0.1670	2.34	0	0	0	0	0	2.34	$38.15	$50.74	$118.63
			F.8. Reminder Email for Second Meeting	14	14	1	14	0.0835	1.17	0	0	0	0	0	1.17	$38.15	$50.74	$59.31
			F.9. Advance Material for Second Meeting	14	14	1	14	1.2500	17.50	0	0	0	0	0	17.50	$38.15	$50.74	$887.94
		Concept map: Second meeting	F.10. Second Meeting Facilitator Guide	14	14	1	14	1.5000	21.00	0	0	0	0	0	21.00	$38.15	$50.74	$1,065.53
	Business or other for profit subtotal (unique)			18	14	12	168	0.6460	108.52	4	2	8	0.1002	0.80	109.32	-	-	$5,676.83
Nonprofit Organizations
Nonprofit Organizations	Advocacy organization, human service provider staff	Concept map: Recruitment	K.1. Concept Mapping Recruitment Email	18	14	1	14	0.1503	2.10	4	1	4	0.1002	0.40	2.51	$60.81	$80.88	$202.60		78% of those recruited will participate
			K.2. Concept Mapping Informed Consent	18	14	1	14	0.1002	1.40	4	1	4	0.1002	0.40	1.80	$60.81	$80.88	$145.87		78% of those recruited will participate
		Concept map: Advance materials for first meeting	F.1. Welcome and Scheduling Email	14	14	1	14	0.1670	2.34	0	0	0	0	0	2.34	$25.09	$33.37	$78.02
			F.2. Reminder Email for First Meeting	14	14	1	14	0.0835	1.17	0	0	0	0	0	1.17	$25.09	$33.37	$39.01
			F.3. Advance Material for First Meeting	14	14	1	14	1.2500	17.50	0	0	0	0	0	17.50	$25.09	$33.37	$583.97
		Concept map: First meeting	F.4. First Meeting Facilitator Guide	14	14	1	14	1.5000	21.00	0	0	0	0	0	21.00	$25.09	$33.37	$700.76
			F.5. Additional Ideas Email	14	14	1	14	0.5000	7.00	0	0	0	0	0	7.00	$25.09	$33.37	$233.59
		Concept map: Summary of prioritization and sorting results	F.6. Instructions for Sorting and Rating Email	14	14	1	14	1.0000	14.00	0	0	0	0	0	14.00	$25.09	$33.37	$467.18		Those who are recruited will participate in all subsequent activities
		Concept map: Advance materials for second virtual meeting	F.7. Second Meeting Scheduling Email	14	14	1	14	0.1670	2.34	0	0	0	0	0	2.34	$25.09	$33.37	$78.02
			F.8. Reminder Email for Second Meeting	14	14	1	14	0.0835	1.17	0	0	0	0	0	1.17	$25.09	$33.37	$39.01
			F.9. Advance Material for Second Meeting	14	14	1	14	1.2500	17.50	0	0	0	0	0	17.50	$25.09	$33.37	$583.97
		Concept map: Second meeting	F.10. Second Meeting Facilitator Guide	14	14	1	14	1.5000	21.00	0	0	0	0	0	21.00	$25.09	$33.37	$700.76
	Nonprofit organizations subtotal (unique)			18	14	12	168	0.6460	108.52	4	2	8	0.1002	0.80	109.32	-	-	$3,852.75
Business and nonprofit organizations subtotal (unique)				36	28	12	336	0.6460	217.04	8	2	16	0.1002	1.60	218.65	-	-	$9,529.58
Individuals
Individuals	Pretest participants	Pretest: In-depth interview protocol	E.1/E.2. In-depth Interview Protocol	12	9	1	9	1.5000	13.50	3	1	3	0.1002	0.30	13.80	$7.25	$9.64	$133.07
		Pretest: Survey instrument	C.1-C.2/D.1-D.2. Household Survey Instrument	12	8	1	8	1.5000	12.00	4	1	4	0.1002	0.40	12.40	$7.25	$9.64	$119.57		16% of those invited through phone will complete the IDI
	Pretest participants subtotal (unique)			24	17	1.00	17	1.5000	25.50	7	1.00	7	0.1002	0.70	26.20	-	-	$252.65
	NAP sample	Survey: Recruitment	G.1./G.12. First Survey Invitation Letter for NAP Participant List Sample	3170	380	1	380	0.0501	19.06	2790	1	2790	0.0167	46.59	65.64	$7.25	$9.64	$632.98		12% of those who get the survey invitation letter will read the letter
			G.2/G.13. Reminder Postcard for NAP Participant List Sample	3170	84	1	84	0.0167	1.40	3086	1	3086	0.0167	51.54	52.94	$7.25	$9.64	$510.46		Reminder postcard sent to everyone; 3% will read it
			G.3/G.14. Invitation Letter With Mail Survey for NAP Participant List Sample	2706	244	1	244	0.0501	12.20	2462	1	2462	0.0167	41.12	53.32	$7.25	$9.64	$514.16		90% of those who are invited will require follow-up; 9% will read it
			G.3/G.14. Invitation Letter With Mail Survey for NAP Participant List Sample	2462	148	1	148	0.0501	7.41	2314	1	2314	0.0167	38.65	46.06	$7.25	$9.64	$444.18		95% of those who received the first survey mailing will require second mailing; 6% will read it
			G.4/G.15. Recording for Inbound Calls to Schedule Survey	15	15	1	15	0.0167	0.25	0	0	0	0	0	0.25	$7.25	$9.64	$2.42		Second invitation will include number to call to schedule; per sample table, we expect 66 to complete phone survey; assume inbound is 15 calls
			G.5./G.16. Return Call to Schedule Survey	15	15	1	15	0.0501	0.75	0	0	0	0	0	0.75	$7.25	$9.64	$7.25
			G.6./G.17. Script for Telephone Nonresponse Follow-Up for NAP Participant List Sample	666	51	1	51	0.0501	2.56	615	1	615	0.0167	10.27	12.83	$7.25	$9.64	$123.67		These will be for those who have not completed the survey and the ADSEF file includes a phone number
			G.9./G.20. Text for Website (Home Page)	3170	922	1	922	0.0835	76.99	2248	1	2248	0.0167	37.54	114.53	$7.25	$9.64	$1,104.34
			G.10./G.21. FAQ Document	3170	922	1	922	0.1002	92.38	2248	1	2248	0.0167	37.54	129.93	$7.25	$9.64	$1,252.81
		Survey of health and community well-being	C.1-C.2/D.2-D.2. Household Survey Instrument	3170	922	1	922	0.6680	615.64	2248	1	2248	0.0167	37.55	653.19	$7.25	$9.64	$6,298.39		29% of those who are invited will complete the survey
			G.11/G.22. Thank you Letter for Survey Participants	922	922	1	922	0.0167	15.40	0	0	0	0	0	15.40	$7.25	$9.64	$148.47
		In-depth interview: Recruitment	Phone Script for In-Depth Interview Recruitment: EITHER: I.1./I.4. Voicemail Script for In-Depth Interview Recruitment OR I.2./I.5. Script for Answered Call	360	58	1	58	0.0501	2.91	302	1	302	0.0167	5.04	7.95	$7.25	$9.64	$76.65
		In-depth interview	E.1/E.2. In-depth Interview Protocol	58	58	1	58	1.0000	58.00	0	0	0	0	0	58.00	$7.25	$9.64	$559.27		16% of those invited through phone will complete the IDI
	NAP sample subtotal (unique)			3170	922	5.14	4740	0.1909	904.95	2248	8.15	18314	0.0167	305.84	1210.79	-	-	$11,675.04
	Local organization recruitment	In-depth interview: Recruitment	Phone Script for In-Depth Interview Recruitment: EITHER: I.1./I.4. Voicemail Script for In-Depth Interview Recruitment OR I.2./I.5. Script for Answered Call	145	29	1	29	0.0501	1.45	116	1	116	0.0167	1.94	3.39	$7.25	$9.66	$32.76		20% of those invited through in-person recruitment will complete the in-depth interviews
			I.3./I.6. Study Announcement for Local Community Partners	145	29	1	29	0.0167	0.48	116	1	116	0.0167	1.94	2.42	$7.25	$9.66	$23.40
		In-depth interview	E.1/E.2. In-depth Interview Protocol	29	29	1	29	1.0000	29.00	0	0	0	0	0	29.00	$7.25	$9.66	$280.26
	Local organization recruitment subtotal (unique)			145	29	3.00	87	0.3556	30.94	116	2.00	232	0.0167	3.87	34.81	-	-	$336.43
	Property managers	Survey: Recruitment	U.1/U.2 Introductory letter for property managers	128	128	1	128	0.0835	10.69	0	0	0	0	0	10.69	$36.59	$48.66	$520.13
	Area probability sample	Survey: Recruitment	G.7/G.18. Invitation Letter for Area Probability Sample (In-Person Delivery) (includes time to read G.8/G.19. Script for Data Collectors for Area Probability Sample (In-Person Delivery))	9110	2642	1	2642	0.1670	441.20	6468	1	6468	0.0167	108.02	549.21	$7.25	$9.64	$5,295.80		Most surveys will be hand-offs, 20% will not be opened (mostly mail dropoffs); burden is assumed to be 5 minutes; please adjust per guidance from Anitza
			G.4/G.15. Recording for Inbound Calls to Schedule Survey	91	91	1	91	0.0167	1.52	0	0	0	0	0	1.52	$7.25	$9.64	$14.67		< 1% will schedule inbound calls
			G.5./G.16. Return Call to Schedule Survey	91	91	1	91	0.0501	4.56	0	0	0	0	0	4.56	$7.25	$9.64	$43.96		Everyone who has scheduled a call will receive a call; 1% will complete it
			G.9./G.20. Text for Website (Home Page)	9110	2733	1	2733	0.0835	228.20	6377	1	6377	0.0167	106.50	334.69	$7.25	$9.64	$3,227.29
			G.10./G.21. FAQ Document	9110	2733	1	2733	0.1002	273.84	6377	1	6377	0.0167	106.50	380.33	$7.25	$9.64	$3,667.37
		Survey of health and community well-being	C.1-C.2/D.2-D.2. Household Survey Instrument	9110	2733	1	2733	0.6680	1825.58	6377	1	6377	0.0167	106.50	1932.07	$7.25	$9.64	$18,630.03
			G.11/G.22. Thank you Letter for Survey Participants	2733	2733	1	2733	0.0167	45.64	0	0	0	0	0	45.64	$7.25	$9.64	$440.09
		In-depth interview: Recruitment	Phone Script for In-Depth Interview Recruitment: EITHER: I.1./I.4. Voicemail Script for In-Depth Interview Recruitment OR I.2./I.5. Script for Answered Call	360	57	1	57	0.0501	2.86	303	1	303	0.0167	5.06	7.92	$7.25	$9.64	$76.33
		In-depth interview	E.1/E.2. In-depth Interview Protocol	57	57	1	57	1.0000	57.00	0	0	0	0	0	57.00	$7.25	$9.64	$549.62		16% of those invited through phone will complete the IDI
	Area probability participant subtotal (unique)			9238	2861	4.89	13998	0.2065	2891.07	6377	4.06	25902	0.0167	432.57	3323.64	-	-	$32,465.30
All Individuals subtotal (unique)				12577	3829	4.92	18842	0.2045	3852.46	8748	5.08	44455	0.0167	742.99	4595.45	-	-	$44,729.42
TOTAL				12632	3872	4.9985	19352	0.22011674	4259.6860	8760	5.0773	44479	0.01675820	745.3953	5005.0813	-	-	$68,496.81
Note:
Public agencies, such as human services, education, and healthcare: average hourly earnings of workers in Management Occupations (11-0000): $60.81
Private businesses, such as agribusiness and food retailers; academia, such as nutritionists, economists, and political scientists: average hourly earnings of Life, physical, and social science occupations (19-0000): $38.15
Advocacy organizations, such as neighborhood associations, civic groups, and the faith community; human service providers, such as food banks, workforce development organizations, and community action agencies: average hourly earnings of Community and Social Service Occupations (21-0000): $25.09
Low-income individuals/NAP participants: Federal minimum wage rate $7.25
Sources:
U.S. Department of Labor, U.S. Bureau of Labor Statistics. (2021). Occupational Employment and Wage Statistics: May 2021 Occupation Profiles. https://www.bls.gov/oes/current/oes_stru.htm
U.S. Department of Labor, Wage and Hour Division. (2021). State Minimum Wage Laws. https://www.dol.gov/agencies/whd/minimum-wage/state#pr
			updated May 2023		approved	change
Total Respondent + Nonrespondent:		Number of respondents	12632		12504	128
		Number of responses per respondent	5.0532		5.0946	-0.0415
		Total responses	63831		63703.39192	128
		Estimated time per response	0.07841097		0.078400744357727	0.00001023
		Total annual burden hours	5005.0813		4994.3933	10.688
		Number of responses per PR govt respt	9.5789		9.5789	0
		Total PR govt responses	182		182.00	0
		Estimated time per PR govt resp	1.04939341		1.04939341	0
		Number of responses per business respt	9.7778		9.7778	0
		Total business responses	352		352.00	0
		Estimated time per business resp	0.62115114		0.62115114	0
		Number of responses per individual respt	5.0328		5.0743	-0.0415
		Total individual responses	63297		63169.39192	128
		Estimated time per individual resp	0.07260088		0.07257880	0.00002208