H. Sample Reminder Email to WIC State Agencies

Appendix H.
Sample Email Reminder to
WIC State Agencies

Dear [WIC DIRECTOR],

This is a reminder that the data submission for the [YEAR] WIC participant and program characteristics study (PC [YEAR]) is due on [DATE].

Along with the data, please also submit the Data Transmittal Worksheets from the Guidance to WIC State Agencies Providing Participant Data.

Submission of the PC [YEAR] data and the Data Transmittal Worksheets is to be completed using Westat’s FTP system. You can access the system by using the following link: [FTP LINK]

Your FTP username and password were sent to you via email on [DATE].

If you have any questions, please contact us via email at [EMAIL] or by phone at [PHONE NUMBER].

Sincerely, 

[PROJECT MANAGER NAME]

PC [YEAR] Project Manager

This information is being collected from State agencies to enable the Food and Nutrition Service (FNS) to prepare biennial reports on WIC participant and program characteristics. This is a mandatory collection authorized under 7 CFR §246.25(b)(3).  FNS uses the data from these reports to estimate budgets, submit civil rights reporting, identify needs for research, and to develop and review WIC policies and procedures.  Under the Privacy Act of 1974 and the System of Record Notice FNS-8 USDA/FNS Studies and Reports, any personally identifying information obtained will be kept private to the extent of the law.  According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0584-0609. The time required to complete this information collection is estimated to average 3 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and Nutrition Services, Office of Policy Support, 1320 Braddock Place, Alexandria, VA 22314, ATTN: PRA (0584-0609*). Do not return the completed form to this address.