Track Change - HK2022 and HK2023 Monthly Progress Report Template

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CKC Monthly Data Report

This form is for monthly reporting to CMS by Connecting Kids to Coverage grantees.
Grantee: Select your organization
Reporting Month: Reporting Month
Date of Submission:

Instructions
These instructions provide guidance on how to complete each section of this reporting template. A data
dictionary, including official definitions for terms included in this form, is included at the end.

Data confirmations
This section asks you to confirm that the data you are submitting are consistent with reporting
requirements.

Child data
You should report:
a) The number of children for whom applications were submitted in the current reporting month
b) The number of children verified as newly enrolled or renewed in the current reporting month,
according to the data definitions provided below
If you can identify which children were already covered by Medicaid or CHIP when you provided
substantial interactive assistance, you should enter data in columns 1, 2, 4 and 5 only; columns 3 and 6
will calculate automatically. Only if you cannot identify which children were already covered, should
you enter data in columns 3 and 6, and leave columns 1, 2, 4 and 5 blank.
In the first months of the grant when no enrollments or renewals have been verified, and/ or when no
applications are completed during the current reporting month, you should enter zeros in the relevant
columns.

Parent data
This section is similar to the Child data section. You are only required to complete this section if your
grant application included goals for enrolling or renewing parents. Still, you may choose to enter data in
this section if you collect data consistent with the data definitions below.

Pregnant individuals data
This section is similar to the Child data section. You are only required to complete this section if your
grant application included goals for enrolling pregnant individuals. Still, you may choose to enter data in
this section if you collect data consistent with the data definitions below.

Main activities
This section allows you to provide narrative updates on your activities during the reporting month, and
to report any areas in which you would like help that CMS may be able to provide. Each table cell is
limited to 1,000 characters; you are encouraged to be more concise than this, as these tables are only
intended as a starting point for monthly conversations with your CMS project officer.

Data confirmations
☐ Check this box if all applications, enrollments, and renewals counted in this report resulted from
assistance by staff 100% funded by your CKC HEALTHY KIDS grant. If they did not, please
estimate the share of applications, enrollments and renewals reported that are attributable to
CKC funding (and explain how you arrived at this estimate) in the ‘data limitations’ field in the
following child and parent data sections.
☐ Check this box if all applications, enrollments, and renewals counted in this report are reported
consistently with the data definitions provided in the data dictionary at the end of this reporting
template. If they are not, please explain how they differ in the ‘data limitations’ field in the
following child and parent data sections.
☐ Check this box if all enrollments and renewals counted in this report were verified.

Child data
Application data
Enter the number of children for whom a Medicaid/CHIP application was submitted during the current
reporting month, as a direct result of your CKC HEALTHY KIDS grant activities. If you can identify which
children were already covered by Medicaid/CHIP when you provided them with substantial interactive
assistance, enter data in columns 1 and 2 of row A; column 3 will calculate automatically. If you cannot
identify which children were already covered, leave row A blank and enter the total number of children
assisted in the column 3 of row B. If you completed no applications this month, enter 0s in row A.
1
Number of children for whom a
new application was submitted
during the current reporting
month

2
Number of children for whom a
renewal application was
submitted during the current
reporting month

Unavailable

Unavailable

3
Total number of children applying
during the current reporting
month

A
B

Denials data
Enter the number of children for whom a Medicaid/CHIP new enrollment or renewal application was
denied during the current reporting month, for the applications submitted as a direct result of your
CKC HEALTHY KIDS grant activities. If you can identify which children were already covered by
Medicaid/CHIP when you provided them with substantial interactive assistance, enter data in
columns 4 and 5 of row A; column 6 will calculate automatically. If you cannot identify which children
were already covered, leave row A blank and enter the total number of children who were denied
coverage in the column 6 of row B. If you have no denials this month, enter 0s in row A.
4
Number of children for whom a new
application was denied coverage
during the current reporting month

5
Number of children for whom a
renewal application was denied
coverage during the current
reporting month

Unavailable

Unavailable

A
B

6
Total number of children
denied coverage during the
current reporting month

Child data
Verified enrollment data
Enter the number of children for whom a Medicaid/CHIP new enrollment or renewal was verified during
the current reporting month, as a direct result of your CKC HEALTHY KIDS grant activities. If you can
identify which children were already covered by Medicaid/CHIP when you provided them with
substantial interactive assistance, enter data in columns 7 and 8 of row A; column 9 will calculate
automatically. If you cannot identify which children were already covered, leave row A blank and enter
the total number of children enrolled or renewed in the column 9 of row B. If you have verified no new
enrollments or renewals this month, enter 0s in row A.
7
Number of children newly
enrolled during the current
reporting month

8
Number of children renewed
during the current reporting
month

Unavailable

Unavailable

9
Total number of children newly
enrolled or renewed during the
current reporting month

A
B

Data limitations
Explain any limitations that may help us understand these data, such as reasons the data reported do
not reflect the true number of applications submitted, or enrollments or renewals completed, that were
funded by this grant.

Parent data
Application data
Enter the number of parents for whom a Medicaid/CHIP application was submitted during the current
reporting month, as a direct result of your CKC HEALTHY KIDS grant activities. If you can identify which
parents were already covered by Medicaid/CHIP when you provided them with substantial interactive
assistance, enter data in columns 1 and 2 row A; column 3 will calculate automatically. If you cannot
identify which parents were already covered, leave row A blank and enter the total number of
parents assisted in column 3 row B. If you completed no applications this month, enter 0s in row A.
1
Number of parents for whom a
new application was submitted
during the current reporting
month

2
Number of parents for whom a
renewal application was
submitted during the current
reporting month

Unavailable

Unavailable

3
Total number of parents applying
during the current reporting
month

A
B

Denials data
Enter the number of parents for whom a Medicaid/CHIP new enrollment or renewal application was
denied during the current reporting month, for the applications submitted as a direct result of your
CKC HEALTHY KIDS grant activities. If you can identify which parents were already covered by
Medicaid/CHIP when you provided them with substantial interactive assistance, enter data in
columns 4 and 5 of row A; column 6 will calculate automatically. If you cannot identify which parents
were already covered, leave row A blank and enter the total number of parents who were denied
coverage in the column 6 of row B. If you have no denials this month, enter 0s in row A.
4
Number of parents for whom a new
application was denied coverage
during the current reporting month

5
Number of parents for whom a
renewal application was denied
coverage during the current
reporting month

Unavailable

Unavailable

A
B

6
Total number of parents
denied coverage during the
current reporting month

Parent data
Verified enrollment data
Enter the number of parents for whom a new enrollment or renewal in Medicaid/CHIP program was
verified during the current reporting month, as a direct result of your CKC HEALTHY KIDS grant
activities. If you can identify which parents were already covered by Medicaid/CHIP when you
provided them with substantial interactive assistance, enter data in columns 7 and 8 of row A;
column 9 will calculate automatically. If you cannot identify which parents were already covered,
leave row A blank and enter the total number of parents enrolled or renewed in column 9 of row B.
If you have verified no new enrollments or renewals this month, enter 0s in row A.
7
Number of parents newly enrolled
during the current reporting
month

8
Number of parents renewed
during the current reporting
month

Unavailable

Unavailable

9
Total number of parents newly
enrolled or renewed during the
current reporting month

A
B

Data limitations
Explain any limitations that may help us understand these data, such as reasons the data reported do
not reflect the true number of applications submitted, or enrollments or renewals completed, that were
funded by this grant.

Pregnant individuals data
Application data
Enter the number of pregnant individuals for whom a Medicaid/CHIP application was submitted
during the current reporting month, as a direct result of your CKC HEALTHY KIDS grant activities in
column 1. If you completed no new applications this month, enter 0.
1
Number of pregnant individuals for whom a new application was submitted during the current
reporting month

Denials data
Enter the number of pregnant individuals for whom a Medicaid/CHIP new enrollment application
was denied during the current reporting month, for the applications submitted as a direct result
of your CKC HEALTHY KIDS grant activities in column 2. If you have no denials this month, enter 0.
2
Number of pregnant individuals for whom a new application was denied coverage during the
current reporting month

Verified enrollment data
Enter the number of pregnant individuals for whom a new enrollment in Medicaid/CHIP was
verified during the current reporting month, as a direct result of your CKC HEALTHY KIDS grant
activities in column 3. If you have verified no new enrollments this month, enter 0.
3
Number of pregnant individuals newly enrolled during the current reporting month

Data limitations
Explain any limitations that may help us understand these data, such as reasons the data reported do
not reflect the true number of applications submitted, or enrollments or renewals completed, that were
funded by this grant.

Main activities
Major activities, achievements, and challenges
Describe 1 to 6 major activities, achievements, and challenges that you experienced on this grant project
during the current reporting period. Each cell is limited to 1,000 characters.
Major activities, achievements, and challenges
1

2

3

4

5

6

Description/details

Technical assistance
Enter up to 6 topics that you would like help with. Each cell is limited to 1,000 characters.
I need help with…

Description/details

1

2

3

4

5

6

Reset Form

Data dictionary
Term
Child

Definition
Individuals who were age-eligible to be enrolled in Medicaid or Children’s Health Insurance
Program (CHIP) coverage when your organization assisted them. Upper age limits vary by
state and range from 18 to 21 years.
Include pregnant individuals if they are age-eligible for Medicaid or CHIP children’s
health coverage. Only include children who are not yet born if the state provides
coverage to unborn children under CHIP.

Parent

Individuals who:
Were above the age limit for children’s Medicaid or CHIP in your state when your
organization assisted them (age limits vary by state and range from 18 to 21 years)
AND
Were a parent or caretaker relative of a child who was within your state’s age limit
for Medicaid or CHIP coverage when your organization assisted them.
Include pregnant individuals as 'Pregnant Individuals' whether or not they already have
other children.

Pregnant
Individuals

Individuals who:
Were above the age limit for children’s Medicaid or CHIP in your state when your
organization assisted them (age limits vary by state and range from 18 to 21 years)
AND
Were pregnant.

Applied as a
direct result of
project
activities

Individuals who meet the following criteria:
They, or someone acting on their behalf, received substantial interactive assistance on
or after July 1, 2022,
AND
They submitted (or someone submitted on their behalf) an application for health coverage to
the state Medicaid or CHIP agency, to a state-based marketplace, or to the federally
facilitated Marketplace between the first and last days of the current reporting month, after
receiving substantial interactive assistance.
Do not count individuals in these data if you have reported or will be reporting them as
applicants assisted under another funding source.

New
applications

Renewal
applications

Applications submitted by children or parents who:
Applied for CHIP/Medicaid as a result of your CKC HEALTHY KIDS project activities
AND
Were not enrolled in Medicaid or CHIP when they applied.
Applications submitted by children or parents who:
Applied for CHIP/Medicaid as a result of your CKC HEALTHY KIDS project activities
AND
Were already enrolled in Medicaid or CHIP when they applied for coverage
AND
They did not benefit from an Ex Parte or automatic renewal.

Term
Substantial
interactive
assistance

Enrolled as a
direct result of
project
activities

Definition
Person-to-person assistance provided in person, by phone, or online, by a member of your
organization or project partner, resulting from funding from the Centers for Medicare and
Medicaid Services (CMS) CKC HEALTHY KIDS grants. This does not include sending mailings
or emails or calling people with pre-recorded messages.
This definition of substantial interactive assistance is relevant to the definitions of applied as
a direct result of project activities, enrolled as a direct result of project activities, and
renewed as a direct result of project activities.
Individuals who meet the following criteria:
They, or someone acting on their behalf, received substantial interactive assistance on or
after July 1, 2022,
AND
They were not already enrolled in Medicaid or CHIP when they received substantial
interactive assistance
AND
They were newly enrolled in Medicaid or CHIP between July 1, 2022 and the last day of the
current reporting month, after receiving substantial interactive assistance.
Only count full eligibility determinations: do not count individuals benefitting from
‘presumptive eligibility’ unless a full determination has subsequently been made.
Enrollment data should be verified by state or county enrollment records. If you are unable
to verify, explain in the data limitations note how you calculated new enrollments.
Do not count individuals in these data if you have reported or will be reporting them as
applicants enrolled under another funding source.

Renewed as a
direct result of
project
activities

Individuals who meet the following criteria:
They, or someone acting on their behalf, received substantial interactive assistance on or
after July 1, 2022,
AND
They were already enrolled in Medicaid or CHIP when they received substantial
interactive assistance
AND
They were renewed in Medicaid or CHIP between July 1, 2022 and the last day of the
current reporting month, after receiving substantial interactive assistance
AND
They did not benefit from an Ex Parte or automatic renewal.
Renewals data should be verified by state or county enrollment records. If you are unable to
verify, explain in the data limitations note how you calculated renewals.
Do not count individuals in these data if you have reported or will be reporting them as
renewed under another funding source.