8. Center-based setting costs workbook

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Overview

A. Instructions
B. Definitions
C. Teaching Vacancies
D. Recruitment and Hiring
E. Training and Onboarding
F. Pilot Activities
G. Salaries
H. Your Center

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Sheet 1: A. Instructions

A. Instructions
Workbook Organization
The survey is divided into sections, labeled A through G. Each section appears as a separate tab in the workbook. The sections are organized as follows: A. Instructions B. Definitions C. Teaching Vacancies D. Recruitment and Hiring for Teaching Positions E. Training and Onboarding for Teaching Positions F. Pilot Initiative Activities G. Salaries H. Your Center
Time Period Covered by This Workbook ("Reporting Period")
Please report all information from Jan 2023 on.
How to Submit This Workbook
Please DO NOT email this workbook or any specific information from it to the study team. The study team will be able to see your progress in BOX as you go. When you are finished with the workbook, please email the study team letting us know, and we will retrieve it from BOX. Thank you!

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Sheet 2: B. Definitions

B. Definitions
Center
We use the term “center” to describe all of the child care and early education services for children (birth to kindergarten entry) by your organization at a single address. For this workbook, please only consider the activities for [PRE-POPULATE WITH CENTER NAME] located at [ADDRESS].
Teaching Position
We use the term “teaching position” to refer to Lead and Assistant Teachers/Aides. It may also include positions for individuals with both teacher and director responsibilities, but only when the teaching responsibilities are part of the job description. For example, director positions that have teaching responsibilities only when a teaching position is open would not be considered a “teaching position” for the purposes of this workbook.
Teaching Vacancy
In general, a “teaching vacancy” refers to a paid teaching position that no one is currently doing. “Teaching vacancy” also refers to paid teaching positions that are being filled temporarily, but are open for hiring permanent staff. This includes vacancies for Lead and Assistant Teachers/Aides that include a combination of teacher and director responsibilities. Lead and Assistant Teachers/Aides may end their employment with a program for a variety of reasons (e.g., fired, found another job, moved, laid off, retired) or may move to a different position within the program, leaving their prior position vacant. For the purposes of this workbook, vacancy-related activities refer to those tasks that occur because of a vacancy including tasks involved with covering responsibilities or filling in for that vacancy until a new Lead or Assistant Teacher/Aide is hired.
Time Spent
Time should include all time spent on a task, regardless of if that time was paid or not.
Expense
An expense refers to the actual amounts your center spent during the reporting period for a particular event or activity. Please do not report budgeted amounts for any questions. This could include costs for materials, contracted services, or other fee-for-services supports. This does not include time that staff spend on activities.
Job Code Definitions
The following definitions should be used throughout the workbook tables: 1. Center director – A person who does not have regular teaching duties, and who serves as the director of the early care and education (ECE) center with staff supervisory responsibilities. 2. Teacher-director – A person who regularly performs both teaching and administrative duties according to the job description (not just filling in for absent teachers). 3. Educational/curriculum director or coordinator – A person responsible for the educational program, may supervise teachers. 4. Lead teacher/teacher – A person who is regularly in charge of a group or classroom of children. Includes co-teachers. 5. Assistant teacher/Aide – A person who is regularly assigned to a particular room who works under the supervision of a teacher; may lead certain activities (such as art projects or story time) but does not have sole responsibility for the classroom. 6. Floater/substitute – A person who is not regularly assigned to a particular room and who fills in different positions as necessary to help meet teacher/child ratios. 7. Administrative personnel – People who hold administrative positions in the center (for example, financial manager, administrative assistant, etc.), but who do not have classroom responsibilities on a regular basis. 8. Other professional staff or specialists – People who provide specialized services and who have duties other than teaching or administrative duties (for example, social worker, speech therapist) 9. Operations support staff – People who provide food services, facilities maintenance, or other supports for center operations (for example, cook, facilities manager) 10. Volunteers – People who provide unpaid time to support the center. May include community volunteers, internship or other work-experience program participants, early education students, senior citizens, leadership staff family members, etc.

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Sheet 3: C. Teaching Vacancies

						Short version notes
C. Teaching Vacancies
Instructions:
• This section includes questions about how your center addresses issues related to teaching vacancies. In general, a “teaching vacancy” refers to a paid teaching position that no one is currently doing. “Teaching vacancy” also refers to paid teaching positions that are being filled temporarily, but are open for hiring permanent staff. • This section begins with questions about time spent dealing with these vacancies. Then, it asks about the expenses associated with these vacancies. • Before beginning this tab, please carefully review the instructions and definitions that are provided on tabs A and B. The job code definitions are also repeated at the end of this worksheet. • Please report all information for teaching vacancies from Jan 2023 on
Time spent on teaching vacancies						Highest priorities
C1.
When completing the table, please consider how much time it took you (on average) to complete these activities for a single lead teacher vacancy during the reporting period. A “lead teacher” is a person who is regularly in charge of a group or classroom of children. Please provide your best estimate of time spent on these activities if exact information is not available. Please only consider time spent by your center and not time spent by a larger organization or entity. If multiple roles are involved in an activity, please use a separate row for each employee title. The first row of the table (in blue) provides an example. If you did not have a lead teacher leave during the reporting period, please complete this section to the best of your ability with what resources your center would anticipate using in response to the vacancy.
Did you have a lead teacher leave during the last 12 months?		[Click here and select]
If you did not have a lead teacher leave during the reporting period, please complete this section to the best of your ability with what resources your center would anticipate using in response to the vacancy.
Activity	Activity Explanation (if needed)		Center Employee Title	Center Employee	# of Hours Spent on Activity
				Job Code
				[See definitions below]
Example: teacher time covering vacancies	Hours spent by other lead teachers covering classrooms without a full-time lead		Lead teacher	(4) Lead teacher/teacher	10
Preparing final paycheck and removing educator from payroll	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Closing out benefits	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Exit interview	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Substitute teacher hiring, training, and supervising	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Adjusting staff assignments to ensure appropriate staff-child ratios	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Time spent by staff covering shifts for vacancy (rearrangement of classroom assignments to fill vacancy)	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
C2.						Moderate priority
The table in section C1 asked you to reflect on activities related to a Lead Teacher vacancy. Does your center spend more, similar, or less time on these activities when the vacancy is for an Assistant Teacher or Aide? Please describe.
[Click here and start typing.]
C3.						Moderate priority
Does your center spend more, similar, or less time on these activities when the vacancy is for a teacher working with infants and toddlers (ages birth – 3) compared to pre-school aged children (ages 3 - 5)? Please describe.
[Click here and start typing.]
C4.						Lowest priority
If your center operates as part of a larger organization or entity, does the larger organization employ staff that spend time helping you with teaching vacancies? If so, please provide your best estimate of what tasks they work on in the table below. Please note that you do not need to enter a job code for the "larger organization employee title."
Activity done by larger organization	Activity Description			Larger Organization Employee Title	# of Hours spent on activity
Example: Exit interviews	Our child care center is located on a college campus. The college’s HR department is responsible for conducting the exit interviews. This takes about 30 minutes to complete.			Human Resources Associate	0.5
[Write in]	[Write in]			[Write in]	[Enter hours]
[Write in]	[Write in]			[Write in]	[Enter hours]
[Write in]	[Write in]			[Write in]	[Enter hours]
[Write in]	[Write in]			[Write in]	[Enter hours]
[Write in]	[Write in]			[Write in]	[Enter hours]
Expenses associated with teaching vacancies						Ask if they had any other expenses related to vacancies, if not, skip
C5.
When completing the table, please consider expenses (on average) for a single lead teacher vacancy during the reporting period. Please only consider costs that are paid for by your center and not those paid for by a larger organization or entity. Please use a different row for each expense. You may complete additional blank rows as needed. The first row of the table (in blue) provides an example. If you did not have a lead teacher leave during the reporting period, please complete this section to the best of your ability with what expenses your center would anticipate incurring in response to the vacancy.
Expense paid for by your center	Amount	Description
Example: Contracted substitute teacher	$3,000	Contracted with a shared services network for a substitute to fill lead teacher vacancy
Contracted substitute teacher	[Enter dollar amount]	[Write in]
Lost tuition payments due to closed classroom	[Enter dollar amount]	[Write in]
Incentives provided to staff to support vacancy coverage	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
C6.						Lowest priority
The table in C5 asked you to reflect on expenses related to a Lead Teacher vacancy. Does your center have more, similar, or fewer expenses when the vacancy is for an Assistant Teacher or Aide? Please describe.
[Click here and start typing.]
C7.						Lowest priority
Does your center have more, similar, or fewer expenses you reported in table C5 when the vacancy is for a teacher working with infants and toddlers (ages birth – 3) compared to pre-school aged children (ages 3 - 5)? Please describe.
[Click here and start typing.]
C8.						Lowest priority
If your center operates as part of a larger organization or entity, are there additional expenses associated with teaching vacancies that are paid for by the larger organization? If so, please provide your best estimate of what expenses they pay for.
Expense paid for by larger organization	Expense amount	Description
	(Provide an estimate if unknown)
Example: Exit Interview Fees	$2 per exit interview	Our child care center is located on a college campus. The college’s HR department uses an online tool to conduct its exit interviews. The college pays $2 per exit interview for this service.
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
C9.						Lowest priority
Please use the space below to describe the sources of information for this section and provide other explanatory notes, as needed. If you had any difficulty responding to the questions above, please describe that here.
[Click here and start typing.]
PLEASE SAVE AND CONTINUE TO THE NEXT SECTION.
Job Code Definitions
The following definitions should be used throughout the workbook tables: 1. Center director – A person who does not have regular teaching duties, and who serves as the director of the early care and education (ECE) center with staff supervisory responsibilities. 2. Teacher-director – A person who regularly performs both teaching and administrative duties according to the job description (not just filling in for absent teachers). 3. Educational/curriculum director or coordinator – A person responsible for the educational program, may supervise teachers. 4. Lead teacher/teacher – A person who is regularly in charge of a group or classroom of children. Includes co-teachers. 5. Assistant teacher/Aide – A person who is regularly assigned to a particular room who works under the supervision of a teacher; may lead certain activities (such as art projects or story time) but does not have sole responsibility for the classroom. 6. Floater/substitute – A person who is not regularly assigned to a particular room and who fills in different positions as necessary to help meet teacher/child ratios. 7. Administrative personnel – People who hold administrative positions in the center (for example, financial manager, administrative assistant, etc.), but who do not have classroom responsibilities on a regular basis. 8. Other professional staff or specialists – People who provide specialized services and who have duties other than teaching or administrative duties (for example, social worker, speech therapist) 9. Operations support staff – People who provide food services, facilities maintenance, or other supports for center operations (for example, cook, facilities manager) 10. Volunteers – People who provide unpaid time to support the center. May include community volunteers, internship or other work-experience program participants, early education students, senior citizens, leadership staff family members, etc.

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Sheet 4: D. Recruitment and Hiring

D. Recruitment and Hiring						Short version notes
Instructions:
• This section includes questions about how your center addresses recruitment and hiring activities. Recruitment and hiring activities include activities conducted by your center’s employees as they prepare to search for and hire a new lead or assistant teacher/aide. This includes all activities up until a new educator’s first day of work. • This section begins with questions about time on recruiting and hiring activities. Then, it asks about the expenses associated with these activities. • Before beginning this tab, please carefully review the instructions and definitions that are provided on tabs A and B. The job code definitions are also repeated at the end of this worksheet. • Please report on recruitment and hiring from Jan 2023 on
Time spent on recruitment and hiring activities						Highest priority
D1.
When completing the table, please consider how much time it took you (on average) to complete these activities for a single lead teacher during the reporting period. A “lead teacher” is a person who is regularly in charge of a group or classroom of children. Please provide your best estimate of time spent on these activities if exact information is not available. Please only consider time spent by your center and not time spent by a larger organization or entity. If multiple roles are involved in an activity, please use a separate row for each employee title. The first row of the table (in blue) provides an example. If you did not have a lead teacher leave during the reporting period, please complete this section to the best of your ability with what resources your center would anticipate using in response to the vacancy.
Did you recruit or hire a lead teacher during the reporting period?		[Click here and select]
If you did not recruit or hire a lead teacher during the reporting period, please complete this section to the best of your ability with what resources your center would anticipate using to do so.
Activity	Activity Explanation (if needed)		Center Employee Title	Center Employee	# of Hours Spent on Activity
				Job Code
				[See definitions below]
Example: Drafting and approving job descriptions			HR director	(7) Administrative personnel	2
Meetings to discuss recruitment plans, applications, and/or hiring decisions	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Drafting and approving job descriptions	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Translating recruitment materials or job descriptions	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Sharing job descriptions by posting online or through other marketing efforts	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Time at job fairs or other similar events	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Reviewing applications	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Contacting applicants and scheduling interviews	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Interviewing applicants	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Observing applicants teaching	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Checking references	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Creation of job offer and negotiation with candidate	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Coordinating criminal background checks, fingerprints, drug tests, and other checks	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
D2.						Moderate priority
The table in section D1 asked you to reflect on recruiting and hiring a Lead Teacher. Does your center spend more, similar, or less time on these activities when recruiting and hiring an Assistant Teacher or Aide? Please describe.
[Click here and start typing.]
D3.						Moderate priority
Does your center spend more, similar, or less time on these activities when recruiting and hiring a teacher working with infants and toddlers (ages birth – 3) compared to pre-school aged children (ages 3 - 5)? Please describe.
[Click here and start typing.]
D4.						Lowest priority
If your center operates as part of a larger organization or entity, does the larger organization employ staff that spend time helping you with recruiting and hiring? If so, please provide your best estimate of what tasks they work on. Please note that you do not need to enter a job code for the "larger organization employee title."
Activity done by larger organization	Activity Description				# of Hours spent on activity
				Larger Organization Employee Title
				[See definitions below]
Example: phone screenings	Our child care center is part of a larger chain of centers. The larger company's HR department conducts initial phone screenings of applicants.			Human Resources Associate	1
[Write in]	[Write in]			[Write in]	[Enter hours]
[Write in]	[Write in]			[Write in]	[Enter hours]
[Write in]	[Write in]			[Write in]	[Enter hours]
[Write in]	[Write in]			[Write in]	[Enter hours]
[Write in]	[Write in]			[Write in]	[Enter hours]
Expenses associated with recruiting and hiring educators						Ask if they had any other expenses related to recruitment/hiring, if not, skip
D5.
When completing the table, please consider expenses (on average) for recruiting and hiring a single lead teacher during the reporting period. Please only consider costs that are paid for by your center and not those paid for by a larger organization or entity. Please use a different row for each expense. You may complete additional blank rows as needed. The first row of the table (in blue) provides an example. If you did not recruit or hire a lead teacher during the reporting period, please complete this section to the best of your ability with what expenses your center would anticipate incurring while doing so.
Expense paid for by your center	Amount	Description
Example: Signing bonus	$500	We paid new teachers a $500 signing bonus this year.
Marketing or advertising services for the job posting	[Enter dollar amount]	[Write in]
Fees for running background checks	[Enter dollar amount]	[Write in]
Materials used in recruitment or hiring activities	[Enter dollar amount]	[Write in]
Signing bonuses or other similar incentives for the new lead or assistant teacher/aide	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
D6.						Lowest priority
The table in D5 asked you to reflect on expenses related to recruiting and hiring a Lead Teacher. Does your center have more, similar, or fewer expenses when recruiting and hiring an Assistant Teacher or Aide? Please describe.
[Click here and start typing.]
D7.						Lowest priority
Does your center have more, similar, or fewer expenses you reported in table D5 when recruiting and hiring a teacher working with infants and toddlers (ages birth – 3) compared to pre-school aged children (ages 3 - 5)? Please describe.
[Click here and start typing.]
D8.						Lowest priority
If your center operates as part of a larger organization or entity, are there additional expenses associated with recruiting and hiring activities that are paid for by the larger organization? If so, please provide your best estimate of what expenses they pay for.
Expense paid for by larger organization	Expense amount	Description
	(Provide an estimate if unknown)
Example: Job postings on online job board	$10 per position per day	It costs ten dollars per day to post a job opening on an online job board. The larger organization covers this cost.
Other expense	[Enter dollar amount]	[Write in]				Lowest priority
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
D9.						Lowest priority
Please use the space below to describe the sources of information for this section and provide other explanatory notes, as needed. If you had any difficulty responding to the questions above, please describe that here.
[Click here and start typing.]
PLEASE SAVE AND CONTINUE TO THE NEXT SECTION.
Job Code Definitions
The following definitions should be used throughout the workbook tables: 1. Center director – A person who does not have regular teaching duties, and who serves as the director of the early care and education (ECE) center with staff supervisory responsibilities. 2. Teacher-director – A person who regularly performs both teaching and administrative duties according to the job description (not just filling in for absent teachers). 3. Educational/curriculum director or coordinator – A person responsible for the educational program, may supervise teachers. 4. Lead teacher/teacher – A person who is regularly in charge of a group or classroom of children. Includes co-teachers. 5. Assistant teacher/Aide – A person who is regularly assigned to a particular room who works under the supervision of a teacher; may lead certain activities (such as art projects or story time) but does not have sole responsibility for the classroom. 6. Floater/substitute – A person who is not regularly assigned to a particular room and who fills in different positions as necessary to help meet teacher/child ratios. 7. Administrative personnel – People who hold administrative positions in the center (for example, financial manager, administrative assistant, etc.), but who do not have classroom responsibilities on a regular basis. 8. Other professional staff or specialists – People who provide specialized services and who have duties other than teaching or administrative duties (for example, social worker, speech therapist) 9. Operations support staff – People who provide food services, facilities maintenance, or other supports for center operations (for example, cook, facilities manager) 10. Volunteers – People who provide unpaid time to support the center. May include community volunteers, internship or other work-experience program participants, early education students, senior citizens, leadership staff family members, etc.

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Sheet 5: E. Training and Onboarding

E. Training and Onboarding for Teaching Positions
Instructions:
• This section includes questions about how your center addresses training and onboarding for teaching positions. Training and onboarding include activities to prepare new lead and assistant teachers/aides in performing the duties of their job. This includes time spent by new hires to teaching positions, as well as other center employees who are helping to train or onboard the new staff. Only include activities for training and onboarding new staff. Please consider onboarding activities that typically occur in the first 90 days of employment for a new lead teacher. • This section begins with questions about time spent training and onboarding. Then, it asks about the expenses associated with training and onboarding. • Before beginning this tab, please carefully review the instructions and definitions that are provided on tabs A and B. The job code definitions are also repeated at the end of this worksheet. • Please report all information on training and onboarding from 2023 on
Time spent on training and onboarding for teaching positions
E1.
When completing the table, please consider how much time it took you (on average) to complete these activities for a single lead teacher position during the reporting period. A “lead teacher” is a person who is regularly in charge of a group or classroom of children. Please provide your best estimate of time spent on these activities if exact information is not available. Please only consider time spent by your center and not time spent by a larger organization or entity. If multiple roles are involved in an activity, please use a separate row for each employee title. The first row of the table (in blue) provides an example. If you did not have a lead teacher leave during the reporting period, please complete this section to the best of your ability with what resources your center would anticipate using in response to the vacancy.
Did you train or onboard a lead teacher during the reporting period?		[Click here and select]
If you did not train or onboard a lead teacher during the reporting period, please complete this section to the best of your ability with what resources your center would anticipate using to do so.
Activity	Activity Explanation (if needed)		Center Employee Title	Center Employee	# of Hours Spent on Activity	Highest priority
				Job Code
				[See definitions below]
Example: Center staff - giving tours of your center to new staff			Center director	(1) Center director	1
Center staff - determining classroom assignments/schedules to accommodate new staff	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Center staff - setting up the new lead or assistant teacher/aide in payroll and benefits systems	[Write in]		[Write in]	[Click here and select]	[Enter hours]
New lead or assistant teacher/aide - setting up payroll and benefits	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Center staff - training new lead or assistant teacher/aide on policies and procedures	[Write in]		[Write in]	[Click here and select]	[Enter hours]
New lead or assistant teacher/aide - participating in training on policies and procedures	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Center staff - training new lead or assistant teacher/aide on curriculum, assessment, and/or teaching practice	[Write in]		[Write in]	[Click here and select]	[Enter hours]
New lead or assistant teacher/aide - participating in training on curriculum, assessment, and/or teaching practice	[Write in]		[Write in]	[Click here and select]	[Enter hours]
New lead or assistant teacher/aide - shadowing an experienced educator before working independently	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Experienced lead or assistant teacher/aide - acting as a mentor for new educator (first 90 days only)	[Write in]		[Write in]	[Click here and select]	[Enter hours]
New lead or assistant teacher/aide - mentorship with experienced educator (first 90 days only)	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Center staff - giving tours of your center to new staff	[Write in]		[Write in]	[Click here and select]	[Enter hours]
New lead or assistant teacher/aide - taking tours of your center	[Write in]		[Write in]	[Click here and select]	[Enter hours]
New lead or assistant teacher/aide - planning and/or preparing the classroom environment	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Existing lead or assistant teacher/aide - planning and/or preparing the classroom environment	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Updating and verifying information in PDIS (Colorado Shines) is accurate for your center with new staff or on annual basis	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]		[Write in]	[Click here and select]	[Enter hours]
E2.						Moderate priority
The table in section E1 asked you to reflect on activities related to training and onboarding a Lead Teacher. Does your center spend more, similar, or less time on these activities when training and onboarding an Assistant Teacher or Aide? Please describe.
[Click here and start typing.]
E3.						Moderate priority
Does your center spend more, similar, or less time on these activities when training and onboardinga teacher working with infants and toddlers (ages birth – 3) compared to pre-school aged children (ages 3 - 5)? Please describe.
[Click here and start typing.]
E4.						Lowest priority
If your center operates as part of a larger organization or entity, does the larger organization employ staff that spend time helping you with training and onboarding for teaching positions? If so, please provide your best estimate of what tasks they work on. Please note that you do not need to enter a job code for the "larger organization employee title."
Activity done by larger organization	Activity Description				# of Hours spent on activity
				Larger Organization Employee Title
Example: Enrolling in health insurance	Our child care center is located on a college campus. The college’s HR department is responsible for enrolling teachers in health insurance plans.			Human Resources Benefits Associate	0.5
[Write in]	[Write in]				[Write in]
[Write in]	[Write in]				[Write in]
[Write in]	[Write in]				[Write in]
[Write in]	[Write in]				[Write in]
[Write in]	[Write in]				[Write in]
Expenses associated with training and onboarding for teaching positions						Ask if they had any other expenses related to recruitment/hiring, if not, skip
E5.
When completing the table, please consider expenses (on average) for training and onboarding a single lead teacher during the reporting period. Please only consider costs that are paid for by your center and not those paid for by a larger organization or entity. Please use a different row for each expense. The first row of the table (in blue) provides an example. If you did not have a lead teacher leave during the reporting period, please complete this section to the best of your ability with what expenses your center would anticipate incurring in response to the vacancy.
Expense paid for by your center	Amount	Description
Contracted curriculum training for new lead or assistant teacher/aide	[Enter dollar amount]	[Write in]
Printing or purchasing new handbooks, curriculum, or other on-boarding materials	[Enter dollar amount]	[Write in]
Providing clothing or uniforms to the new lead or assistant teacher/aide	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
E6.						Lowest priority
The table in D5 asked you to reflect on expenses related to training and onboarding a Lead Teacher. Does your center have more, similar, or fewer expenses when training and onboarding an Assistant Teacher or Aide? Please describe.
[Click here and start typing.]
E7.						Lowest priority
Do training and onboarding resources differ for new lead or assistant teachers/aides working with infants and toddlers (ages birth – 3) compared to pre-school aged children (ages 3 - 5)? Please describe.
[Click here and start typing.]
E8.						Lowest priority
If your center operates as part of a larger organization or entity, are there additional expenses associated with training and onboarding teachers that are paid for by the larger organization? If so, please provide your best estimate of what expenses they pay for.
Expense paid for by larger organization	Expense amount	Description
	(Provide an estimate if unknown)
need example
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
Other expense	[Enter dollar amount]	[Write in]
E9.						Lowest priority
Please use the space below to describe the sources of information for this section and provide other explanatory notes, as needed. If you had any difficulty responding to the questions above, please describe that here.
[Click here and start typing.]
PLEASE SAVE AND CONTINUE TO THE NEXT SECTION.
Job Code Definitions
The following definitions should be used throughout the workbook tables: 1. Center director – A person who does not have regular teaching duties, and who serves as the director of the early care and education (ECE) center with staff supervisory responsibilities. 2. Teacher-director – A person who regularly performs both teaching and administrative duties according to the job description (not just filling in for absent teachers). 3. Educational/curriculum director or coordinator – A person responsible for the educational program, may supervise teachers. 4. Lead teacher/teacher – A person who is regularly in charge of a group or classroom of children. Includes co-teachers. 5. Assistant teacher/Aide – A person who is regularly assigned to a particular room who works under the supervision of a teacher; may lead certain activities (such as art projects or story time) but does not have sole responsibility for the classroom. 6. Floater/substitute – A person who is not regularly assigned to a particular room and who fills in different positions as necessary to help meet teacher/child ratios. 7. Administrative personnel – People who hold administrative positions in the center (for example, financial manager, administrative assistant, etc.), but who do not have classroom responsibilities on a regular basis. 8. Other professional staff or specialists – People who provide specialized services and who have duties other than teaching or administrative duties (for example, social worker, speech therapist) 9. Operations support staff – People who provide food services, facilities maintenance, or other supports for center operations (for example, cook, facilities manager) 10. Volunteers – People who provide unpaid time to support the center. May include community volunteers, internship or other work-experience program participants, early education students, senior citizens, leadership staff family members, etc.

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Sheet 6: F. Pilot Activities

F. Pilot Initiative-Related Activities					Short version notes
Instructions:
• This section includes questions about how your center completes activities related to the Colorado Teacher Salary Increase Pilot. Pilot initiative activities are those tasks completed by your center staff that are not usual activities performed as part of the center’s operations. This includes meeting the reporting and administrative requirements of the Colorado Teacher Salary Increase Pilot. This should not include any activities and associated time already included in previous tabs of this workbook. • This section begins with questions about time spent completing pilot initiative activities. Then, it asks about the expenses associated with these activities. • Before beginning this tab, please carefully review the instructions and definitions that are provided on tabs A and B. The job code definitions are also repeated at the end of this worksheet. • Please report all information for any time periods in which your center spent time or resources on the Colorado Teacher Salary Increase Pilot
Time spent on pilot initiative activities					Highest priority (Treated only)
F1.
Time spent completing application materials: Please provide your best estimate of time spent on these activities if exact information is not available. Please only consider time spent by your center and not time spent by a larger organization or entity. The first row of the table (in blue) provides an example. You may add additional rows as needed.
Activity		Center Employee Title	Center Employee	# of Hours Spent on Activity
	Activity Explanation		Job Code
	(if needed)		[See definitions below]
Example: Verifying info in PDIS		Center director	(1) Center director	2
Reviewing the marketing and communication materials and information to inform your decision to apply for the [pilot initiative]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Gathering and providing required documentation for the application materials	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Monitoring lead and assistant teachers/aides to update their PDIS (Colorado Shines) as part of the application materials	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Verifying and updating information in PDIS (Colorado Shines) as part of the application materials	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Participating in technical assistance to complete the application materials (e.g., reaching out to MetrixIQ or the Colorado Teacher Salary Increase Pilot hotline)	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
F2.					Highest priority
Time spent processing lead and assistant teachers/aides' opt-in or opt-out decisions about the pilot initiative: Please provide your best estimate of time spent on these activities if exact information is not available. Please only consider time spent by your center and not time spent by a larger organization or entity. The first row of the table (in blue) provides an example. You may add additional rows as needed.
Activity		Center Employee Title	Center Employee	# of Hours Spent on Activity
	Activity Explanation		Job Code
	(if needed)		[See definitions below]
Example: Providing support to lead and assistant teachers/aides so they can decide whether to opt in or out of the [pilot initiative]	Example: Distributing benefits handout and webinar to teachers	Center director	(1) Center director	3
Preparing materials and communication to share information with lead and assistant teachers/aides about the [pilot initiative]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Providing support to lead and assistant teachers/aides so they can decide whether to opt in or out of the [pilot initiative]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Gathering and recording information from lead and assistant teachers/aides about whether they decide to opt in or out of the [pilot initiative]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Participating in technical assistance to support lead and assistant teachers/aides in their decisions to opt in or out of the [pilot initiative] (e.g., reaching out to MetrixIQ or the Colorado Teacher Salary Increase Pilot hotline)	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
F3.					Highest priority
Time spent meeting monthly reporting requirements of the pilot initiative: Please provide your best estimate of time spent on these activities if exact information is not available. Please only consider time spent by your center and not time spent by a larger organization or entity. The first row of the table (in blue) provides an example. You may add additional rows as needed.
Activity		Center Employee Title	Center Employee	# of Hours Spent on Activity
	Activity Explanation		Job Code
	(if needed)		[See definitions below]
Example: Submitting monthly attestation reports		Center director	(1) Center director	2
Gathering and recording information to verify staffing configurations in classrooms and work hours	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Submitting monthly attestation reports to verify staffing (e.g., filling out and submitting monthly report to confirm the teaching staff that are employed in the center and the hours they worked)	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Participating in technical assistance to complete the monthly attestation reports (e.g., reaching out to MetrixIQ or the Colorado Teacher Salary Increase Pilot hotline)	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
F4.					Highest priority
Time spent preparing monthly pilot initiative wage supplements: Please provide your best estimate of time spent on these activities if exact information is not available. Please only consider time spent by your center and not time spent by a larger organization or entity. The first row of the table (in blue) provides an example.
Activity		Center Employee Title	Center Employee	# of Hours Spent on Activity
	Activity Explanation		Job Code
	(if needed)		[See definitions below]
Processing payments for the purposes of the [pilot initiative]		Center director	(1) Center director	9
Monitoring funding in escrow account for [pilot initiative] wage supplements	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Record keeping and calculating the [pilot initiative] wage supplements for lead and assistant teachers/aides participating in the [pilot initiative]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Calculating federal, state, and local taxes resulting from the [pilot initiative] wage supplements (above and beyond what is typically calculated for payroll)	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Processing payments for the purposes of the [pilot initiative]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
Other activity. [Please describe in the cell to the right.]	[Write in]	[Write in]	[Click here and select]	[Enter hours]
PLEASE SAVE AND CONTINUE TO THE NEXT SECTION.
Job Code Definitions
The following definitions should be used throughout the workbook tables: 1. Center director – A person who does not have regular teaching duties, and who serves as the director of the early care and education (ECE) center with staff supervisory responsibilities. 2. Teacher-director – A person who regularly performs both teaching and administrative duties according to the job description (not just filling in for absent teachers). 3. Educational/curriculum director or coordinator – A person responsible for the educational program, may supervise teachers. 4. Lead teacher/teacher – A person who is regularly in charge of a group or classroom of children. Includes co-teachers. 5. Assistant teacher/Aide – A person who is regularly assigned to a particular room who works under the supervision of a teacher; may lead certain activities (such as art projects or story time) but does not have sole responsibility for the classroom. 6. Floater/substitute – A person who is not regularly assigned to a particular room and who fills in different positions as necessary to help meet teacher/child ratios. 7. Administrative personnel – People who hold administrative positions in the center (for example, financial manager, administrative assistant, etc.), but who do not have classroom responsibilities on a regular basis. 8. Other professional staff or specialists – People who provide specialized services and who have duties other than teaching or administrative duties (for example, social worker, speech therapist) 9. Operations support staff – People who provide food services, facilities maintenance, or other supports for center operations (for example, cook, facilities manager) 10. Volunteers – People who provide unpaid time to support the center. May include community volunteers, internship or other work-experience program participants, early education students, senior citizens, leadership staff family members, etc.

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Sheet 7: G. Salaries

G. Staff Compensation								Short version notes
Instructions:
• This section includes questions about staff salaries. • Before beginning this tab, please carefully review the instructions and definitions that are provided on tabs A and B. The job code definitions are also repeated at the end of this worksheet. • Please report the most recent salaries.
G1. Staff Salaries								Lowest priority
Please fill out the table below. Each row should correspond to one staff member. Please only record the staff members whose time appears in any of the prior tabs, if someone employed at your center is not engaged with ANY of the activities discussed in this workbook, then you can leave them off of this list.
Staff Member Initials Please DO NOT provide the staff member's full name	Title/position	Job Code (see definitions below)	A. Hourly rate during the reporting period PLEASE EXCLUDE the wage supplement amount, if applicable	B. Average hours worked per week at the center during the reporting period	C. Number of weeks worked during the reporting period	D. Bonuses, one-time payments, or overtime provided during the reporting period	Notes (if needed)
Example:	Teacher	(2) Teacher - director	$21.00	35	12	$2,000
J.D.
[Write in]	[Write in]	[Click here and select]	[Enter number]	[Enter number]	[Enter number]	[Enter number]	[Write in]
[Write in]	[Write in]	[Click here and select]	[Enter number]	[Enter number]	[Enter number]	[Enter number]	[Write in]
[Write in]	[Write in]	[Click here and select]	[Enter number]	[Enter number]	[Enter number]	[Enter number]	[Write in]
[Write in]	[Write in]	[Click here and select]	[Enter number]	[Enter number]	[Enter number]	[Enter number]	[Write in]
[Write in]	[Write in]	[Click here and select]	[Enter number]	[Enter number]	[Enter number]	[Enter number]	[Write in]
[Write in]	[Write in]	[Click here and select]	[Enter number]	[Enter number]	[Enter number]	[Enter number]	[Write in]
[Write in]	[Write in]	[Click here and select]	[Enter number]	[Enter number]	[Enter number]	[Enter number]	[Write in]
[Write in]	[Write in]	[Click here and select]	[Enter number]	[Enter number]	[Enter number]	[Enter number]	[Write in]
[Write in]	[Write in]	[Click here and select]	[Enter number]	[Enter number]	[Enter number]	[Enter number]	[Write in]
[Write in]	[Write in]	[Click here and select]	[Enter number]	[Enter number]	[Enter number]	[Enter number]	[Write in]
[Write in]	[Write in]	[Click here and select]	[Enter number]	[Enter number]	[Enter number]	[Enter number]	[Write in]
G2.
Please enter the total amount paid to all employees for payroll taxes and fringe benefits OR the average payroll tax and fringe benefit rate for all staff (as a percentage of salaries). Payroll taxes and fringe benefits may include employer payments for or contributions to taxes, unemployment insurance, disability insurance, worker's compensation insurance, health/dental/vision/life insurance for employees, and retirement accounts for employees. Please include only the employer's payments or contributions.
[Enter dollar amount]
OR
[Enter percentage]
G3.
Do staff at your center receive any additional benefits, such as free or discounted care for their own children, tuition reimbursements for higher education classes, or any other similar benefits? If so, please describe below, including details about the value of the benefit when possible (ex: staff pay 50% tuition for their own children).
[Click here and start typing]
G4.
Please use the space below to describe the sources of information for this section and provide other explanatory notes, as needed.
[Click here and start typing]
G5.
Please use the space below to describe any changes to your center's expenditures on salaries and fringe benefits during the reporting period.
[Click here and start typing]
PLEASE SAVE AND CONTINUE TO THE NEXT SECTION.
Job Code Definitions
The following definitions should be used throughout the workbook tables: 1. Center director – A person who does not have regular teaching duties, and who serves as the director of the early care and education (ECE) center with staff supervisory responsibilities. 2. Teacher-director – A person who regularly performs both teaching and administrative duties according to the job description (not just filling in for absent teachers). 3. Educational/curriculum director or coordinator – A person responsible for the educational program, may supervise teachers. 4. Lead teacher/teacher – A person who is regularly in charge of a group or classroom of children. Includes co-teachers. 5. Assistant teacher/Aide – A person who is regularly assigned to a particular room who works under the supervision of a teacher; may lead certain activities (such as art projects or story time) but does not have sole responsibility for the classroom. 6. Floater/substitute – A person who is not regularly assigned to a particular room and who fills in different positions as necessary to help meet teacher/child ratios. 7. Administrative personnel – People who hold administrative positions in the center (for example, financial manager, administrative assistant, etc.), but who do not have classroom responsibilities on a regular basis. 8. Other professional staff or specialists – People who provide specialized services and who have duties other than teaching or administrative duties (for example, social worker, speech therapist) 9. Operations support staff – People who provide food services, facilities maintenance, or other supports for center operations (for example, cook, facilities manager) 10. Volunteers – People who provide unpaid time to support the center. May include community volunteers, internship or other work-experience program participants, early education students, senior citizens, leadership staff family members, etc.

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Sheet 8: H. Your Center

I. Your Center
Instructions:
• This section includes questions about your center. • Before beginning this tab, please carefully review the instructions and definitions that are provided on tabs A and B. The job code definitions are also repeated at the end of this worksheet. • Please report information from Jan 2023 on.
H1.					Lowest priority
How many classrooms were open at any point since Jan. 2023?		[Enter number of classrooms]
H2.
How many educators were employed with your center at the start of January 2023?
Educator Role
Lead Teachers – preschool age classroom	[Enter number of staff]
Lead Teachers – infant/toddler age classroom	[Enter number of staff]
Lead Teachers – mixed age classroom	[Enter number of staff]
Assistant Teachers/Aides – preschool age classroom	[Enter number of staff]
Assistant Teachers/Aides – infant/toddler age classroom	[Enter number of staff]
Assistant Teachers/Aides – mixed age classroom	[Enter number of staff]
H3.
How many educators are employed with your center today?
Educator Role
Lead Teachers – preschool age classroom	[Enter number of staff]
Lead Teachers – infant/toddler age classroom	[Enter number of staff]
Lead Teachers – mixed age classroom	[Enter number of staff]
Assistant Teachers/Aides – preschool age classroom	[Enter number of staff]
Assistant Teachers/Aides – infant/toddler age classroom	[Enter number of staff]
Assistant Teachers/Aides – mixed age classroom	[Enter number of staff]
H4.					Highest priority
How many educators ended their employment with your center since Jan 2023?
Educator Role
Lead Teachers – preschool age classroom	[Enter number of staff]
Lead Teachers – infant/toddler age classroom	[Enter number of staff]
Lead Teachers – mixed age classroom	[Enter number of staff]
Assistant Teachers/Aides – preschool age classroom	[Enter number of staff]
Assistant Teachers/Aides – infant/toddler age classroom	[Enter number of staff]
Assistant Teachers/Aides – mixed age classroom	[Enter number of staff]
H5.					Highest priority
How many weeks (on average) did it take to fill these vacancies? (Enter “Not Applicable” if there were no vacancies.)
Educator Role
Lead Teachers – preschool age classroom	[Enter number of weeks]
Lead Teachers – infant/toddler age classroom	[Enter number of weeks]
Lead Teachers – mixed age classroom	[Enter number of weeks]
Assistant Teachers/Aides – preschool age classroom	[Enter number of weeks]
Assistant Teachers/Aides – infant/toddler age classroom	[Enter number of weeks]
Assistant Teachers/Aides – mixed age classroom	[Enter number of weeks]
H6.					Moderate priority
How many educators were hired at your center since Jan 2023?
Educator Role
Lead Teachers – preschool age classroom	[Enter number of staff]
Lead Teachers – infant/toddler age classroom	[Enter number of staff]
Lead Teachers – mixed age classroom	[Enter number of staff]
Assistant Teachers/Aides – preschool age classroom	[Enter number of staff]
Assistant Teachers/Aides – infant/toddler age classroom	[Enter number of staff]
Assistant Teachers/Aides – mixed age classroom	[Enter number of staff]
H7.					moderate priority
How many vacancies remain open at your center currently?
Educator Role
Lead Teachers – preschool age classroom	[Enter number of vacancies]
Lead Teachers – infant/toddler age classroom	[Enter number of vacancies]
Lead Teachers – mixed age classroom	[Enter number of vacancies]
Assistant Teachers/Aides – preschool age classroom	[Enter number of vacancies]
Assistant Teachers/Aides – infant/toddler age classroom	[Enter number of vacancies]
Assistant Teachers/Aides – mixed age classroom	[Enter number of vacancies]
PLEASE SAVE YOUR WORK. IF ALL SECTIONS ARE COMPLETE, YOU HAVE COMPLETED THE WORKBOOK. Please do not email it or any information contained within, to the study team. Please email the study team to let them know you are finished THANK YOU VERY MUCH FOR YOUR PARTICIPATION.
Job Code Definitions
The following definitions should be used throughout the workbook tables: 1. Center director – A person who does not have regular teaching duties, and who serves as the director of the early care and education (ECE) center with staff supervisory responsibilities. 2. Teacher-director – A person who regularly performs both teaching and administrative duties according to the job description (not just filling in for absent teachers). 3. Educational/curriculum director or coordinator – A person responsible for the educational program, may supervise teachers. 4. Lead teacher/teacher – A person who is regularly in charge of a group or classroom of children. Includes co-teachers. 5. Assistant teacher/Aide – A person who is regularly assigned to a particular room who works under the supervision of a teacher; may lead certain activities (such as art projects or story time) but does not have sole responsibility for the classroom. 6. Floater/substitute – A person who is not regularly assigned to a particular room and who fills in different positions as necessary to help meet teacher/child ratios. 7. Administrative personnel – People who hold administrative positions in the center (for example, financial manager, administrative assistant, etc.), but who do not have classroom responsibilities on a regular basis. 8. Other professional staff or specialists – People who provide specialized services and who have duties other than teaching or administrative duties (for example, social worker, speech therapist) 9. Operations support staff – People who provide food services, facilities maintenance, or other supports for center operations (for example, cook, facilities manager) 10. Volunteers – People who provide unpaid time to support the center. May include community volunteers, internship or other work-experience program participants, early education students, senior citizens, leadership staff family members, etc.