HUD-424CBW Grant Application Detailed Budget Worksheet

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Overview

Worksheet
Summary
PRA and Instructions

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Sheet 1: Worksheet

Grant Application Detailed Budget Worksheet

OMB Approval No. 2501-XXXX

Expiration: XXXX

Applicant Name:

Applicant Address:

Category

Detailed Description of Budget (for full grant period)

1. Personnel (Direct Labor)

Estimated Hours

Rate per Hour

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Position or Individual

Total Direct Labor Cost

2. Fringe Benefits

Rate (%)

Base

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Total Fringe Benefits Cost

3. Travel

3a. Transportation - Local Private Vehicle

Mileage

Rate per Mile

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Trans - Local Private Vehicle

3b. Transportation - Airfare (show destination)

Trips

Fare

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Transportation - Airfare

3c. Transportation - Other

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Transportation - Other

3d. Per Diem or Subsistence (indicate location)

Days

Rate per Day

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Per Diem or Subsistence

Total Travel Cost

4. Equipment (Only items over $5,000 Depreciated value)

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Total Equipment Cost

5. Supplies and Materials (Items under $5,000 Depreciated Value)

5a. Consumable Supplies

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Consumable Supplies

5b. Non-Consumable Materials

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Non-Consumable Materials

Total Supplies and Materials Cost

6. Consultants (Type)

Days

Rate per Day

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Total Consultants Cost

7. Contracts and Sub-Grantees (List individually)

7a. Contracts

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Contracts

7b. Sub-Grantees (List individually)

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Sub-Grantees

Total Contracts and Sub-Grantees Cost

8. Construction Costs

8a. Administrative and legal expenses

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Administrative and legal expenses

8b. Land, structures, rights-of way, appraisal, etc

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Land, structures, rights-of way, …

8c. Relocation expenses and payments

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Relocation expenses and payments

8d. Architectural and engineering fees

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Architectural and engineering fees

8e. Other architectural and engineering fees

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Other architectural and engineering fees

8f. Project inspection fees

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Project inspection fees

8g. Site work

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Site work

8h. Demolition and removal

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Demolition and removal

8i. Construction

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Construction

8j. Equipment

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Equipment

8k. Contingencies

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Contingencies

8l. Miscellaneous

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Subtotal - Miscellaneous

Total Construction Costs

9. Other Direct Costs

Quantity

Unit Cost

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Item

Total Other Direct Costs

Subtotal of Direct Costs

10. Indirect Costs

Rate

Base

Estimated Cost

HUD Share

Applicant Match

Other HUD Funds

Other Federal Share

State Share

Local/Tribal Share

Other

Program Income

Type

Total Indirect Costs

Total Estimated Costs

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Sheet 2: Summary

				form HUD-424-CBW
				OMB Approval No. 2501-XXXX
Grant Application Detailed Budget Worksheet				Expiration: XXXX
Detailed Description of Budget
Analysis of Total Estimated Costs			Estimated Cost	Percent of Total
1	Personnel (Direct Labor)		0.00	0.0%
2	Fringe Benefits		0.00	0.0%
3	Travel		0.00	0.0%
4	Equipment		0.00	0.0%
5	Supplies and Materials		0.00	0.0%
6	Consultants		0.00	0.0%
7	Contracts and Sub-Grantees		0.00	0.0%
8	Construction		0.00	0.0%
9	Other Direct Costs		0.00	0.0%
10	Indirect Costs		0.00	0.0%
	Total:		0.00	0.0%
		Federal Share:
		Match (Expressed as a percentage of the Federal Share):

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Sheet 3: PRA and Instructions

Public Reporting Act Statement
The public reporting burden for this collection of information is estimated to average 3 hours per response, including the time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. Comments regarding the accuracy of this burden estimate and any suggestions for reducing this burden can be sent to: U.S. Department of Housing and Urban Development, Office of the Chief Data Officer, R, 451 7th St SW, Room 8210, Washington, DC 20410-5000. Do not send completed HUD 424-CBW forms to this address. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless the collection displays a valid OMB control number. The Department of Housing and Urban Development is authorized to collect this information under the authority cited in the Notice of Funding Opportunity for this grant program. The information collected will provide proposed budget data for multiple programs. HUD will use this information in the selection of applicants. This information is required to obtain the benefit sought in the grant program. This information will not be held confidential and may be made available to the public in accordance with the Freedom of Information Act (5 U.S.C. §552).
Instructions for Completing the Grant Application Detailed Budget Worksheet
This form is to be used to provide detailed budget information regarding your proposed program. If your program requires you to provide program activity information you should use a separate HUD-424-CBW to provide information related to each program activity. The detailed information provided on this form can be summarized on the HUD-424-CB form by checking the “All Years” box at the top of the form and inputting the summary information.
Item	Discussion
1 - Personnel (Direct Labor)	This section should show the labor costs for all individuals supporting the grant program effort (regardless of the source of their salaries). The hours and costs are for the full life of the grant. If an individual is employed by a contractor or sub-grantee, their labor costs should not be shown here.
	Please include all labor costs that are associated with the proposed grant program, including those costs that will be paid for with in-kind or matching funds.
	Do not show fringe or other indirect costs in this section.
	Please use the hourly labor cost for salaried employees (use 2080 hours per year or the value your organization uses to perform this calculation). An employee working less than full time on the grant should show the numbers of hours they will work on the grant.
2 - Fringe Benefits	Use the standard fringe rates used by your organization. You may use a single fringe rate (a percentage of the total direct labor) or list each of the individual fringe charges. The spreadsheet is set up to use the Total Direct Labor Cost as the base for the fringe calculation. If your organization calculates fringe benefits differently, please use a different base and discuss how you calculate fringe as a comment.
3 - Travel
3a - Transportation - Local Private Vehicle	If you plan on reimbursing staff for the use of privately owned vehicles or if you are required to reimburse your organization for mileage charges, show your mileage and cost estimates in this section.
3b - Transportation - Airfare	Show the estimated cost of airfare required to support the grant program effort. Show the destination and the purpose of the travel as well as the estimated cost of the tickets.
	Each program notice of funding opportunity (NOFO) discusses the travel requirements that should be listed here.
3c - Transportation - Other	If you or are charged monthly by your organization for a vehicle for use by the grant program, indicate those costs in this section.
	Provide estimates for other transportation costs that may be incurred (taxi, etc.).
3d - Per Diem or Subsistence	For travel which will require the payment of subsistence or per diem in accordance with your organization’s policies. Indicate the location of the travel.
	Each program NOFO discusses the travel requirements that should be listed here.
4 – Equipment	“Equipment” means tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost that equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes, or $5,000.
	Each program NOFO describes what equipment may be purchased using grant funding.
5 - Supplies and Materials	“Supplies” means all tangible personal property other than those described in the definition of equipment. A computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the non-Federal entity for financial statement purposes or $5,000, regardless of the length of its useful life.
	List the proposed supplies and materials as either Consumable Supplies or as Non-Consumable Materials.
5a - Consumable Supplies	List the consumable supplies you propose to purchase. General office or other common supplies may be estimated using an anticipated consumption rate.
5b - Non-consumable materials	List furniture, computers, printers, and other items that will not be consumed in use. Please list the quantity and unit cost.
6 – Consultants	Indicate the consultants you will use. Indicate the type of consultant (skills), the number of days you expect to use them, and their daily rate.
7 - Contracts and Subgrantees 7a - Contracts 7b - Subgrantees	List the contractors and sub-grantees that will help accomplish the grant effort. Examples of contracts that should be shown here include contracts with Community Based Organizations; liability insurance; and training and certification for contractors and workers.
	If any contractor, sub-contractor, or sub-grantee is expected to receive over 10% of the total Federal amount requested, a separate Grant Application Detailed Budget (Worksheet) should be developed for that contractor or sub-grantee and the total amount of their proposed effort should be shown as a single entry in this section.
	Unless your proposed program will perform the primary grant effort with in-house employees (which should be listed in section 1), the costs of performing the primary grant activities should be shown in this section.
	Types of activities which should be shown in this section:
	·        Contracts for all services
	·        Training for individuals not on staff
	·        Contracts with Community Based Organizations or Other Governmental Organizations (note the 10% requirement discussed above)
	·        Insurance if your program will procure it separately
	Please provide a short description of the activity the contractor or subgrantee will perform, if not evident.
8 – Construction Costs
8a – Administrative and legal expenses	Enter estimated amounts needed to cover administrative expenses. Do not include costs that are related to the normal functions of government.
8b – Land, structures, rights-of way, appraisal, etc.	Enter estimated site and right(s)-of-way acquisition costs (this includes purchase, lease, and/or easements).
8c – Relocation expenses and payments	Enter estimated costs related to relocation advisory assistance, replacement housing, relocation payments to displaced persons and businesses, etc.
8d – Architectural and engineering fees	Enter estimated basic engineering fees related to construction (this includes start-up services and preparation of project performance work plan).
8e – Other architectural and engineering fees	Enter estimated engineering costs, such as surveys, tests, soil borings, etc.
8f – Project inspection fees	Enter estimated engineering inspection costs.
8g – Site work	Enter the estimated site preparation and restoration costs that are not included in the basic construction contract.
8h – Demolition and removal	Enter the estimated costs related to demolition activities.
8i – Construction	Enter estimated costs of the construction contract.
8j - Equipment	Enter estimated cost of office, shop, laboratory, safety equipment, etc. to be used at the facility, if such costs are not included in the construction contract.
8k – Contingencies	Enter any estimated contingency costs.
8l – Miscellaneous	Enter estimated miscellaneous costs.
9 - Other Direct Costs	Other Direct Costs include a number of items that are not appropriate for other sections.
	Other Direct Costs may include:
	·        Staff training
	·        Telecommunications
	·        Printing and postage
	Relocation, if costs are paid directly by your organization (if relocation costs are paid by a subgrantee, it should be reflected in Section 7)
10 - Indirect Costs	Indirect costs (including Facilities and Administration costs) are those costs that have been incurred for common or joint purposes. These costs benefit more than one cost objective and cannot be readily identified with a particular final cost objective without effort disproportionate to the results achieved.
	Indicate your approved Indirect Cost Rate (if any) and calculate the indirect costs in accordance with the terms of your approved indirect cost rate and enter the resulting amount. Also show the applicable cost base amount and identify the proposed cost base type.
Total Estimated Costs	Enter the grand total of all the applicable columns.
The eight rightmost columns allow you to identify how the costs will be spread between the HUD Share and other contributors (including Match funds and Program Income). This information will help the reviewers better understand your program and priorities.