License for the Use of
Personally Identifiable Information Protected Under the
E-Government Act of 2002, Title V and the Privacy Act of 1974
Reinstatement without change of a previously approved
collection
No
Regular
07/25/2024
Requested
Previously Approved
36 Months From Approved
81
0
43
0
0
0
The United States Department of
Housing and Urban Development (HUD) collects and maintains
personally identifiable information on tenants in public and
assisted housing, the confidentiality of which is protected by the
Privacy Act of 1974 (5 U.S.C. 552a). On occasion, HUD shares this
information with researchers subject to stringent requirements to
protect these households from unauthorized disclosure of
information. The purpose for sharing is to further policy-relevant
research on the effectiveness of HUD programs. HUD may, under the
terms of the Routine Uses published in its various System of
Records Notices, share these data with researchers whom HUD has
awarded contracts, grants, service agreements, or other agreements.
HUD has shared data with contractors and grantees and will continue
to share data under service agreements because it has a legal form
for effectuating such an agreement. HUD does not limit access to
the information to parties that have received specific funding to
carry out a study through a grant or contract. Instead, HUD also
shares the data with legitimate research organizations that have
conceived policy-relevant analyses and that are able and willing to
protect the data from unauthorized disclosure. The legal form for
the service agreement is herein called a “license.” HUD will
continue making the data available for statistical, research, or
evaluation purposes to organizations qualified and capable of
research and analysis consistent with the statistical, research, or
evaluation purposes for which the data were provided or are
maintained, but only if the data are used and protected in
accordance with the terms and condition stated in the license, upon
receipt of such assurance of qualification and capability, and it
is agreed by the organization requesting such information and HUD.
All data containing personally identifiable information maintained
by HUD that are provided the Licensee and all information derived
from that data, and all data resulting from mergers, matches, or
other uses of the data provided by HUD with other data are subject
to the License and are referred to in this License as subject data.
Subject data under this License may be in the form of CD-ROMs,
electronic data, hard copy, etc. The Licensee may only use the
subject data in a manner and to purpose consistent with the
statistical, research, or evaluation purpose for which the data are
maintained. All subject data that include personally identifiable
information are protected under the Privacy Act and may be used
only for statistical, research, or evaluation purposes consistent
with the purposes for which the data was collected and or is
maintained. This ICR includes four requirements that may result in
burden on the public: • Application for Data License- Interested
parties must complete and submit a Data License Application for HUD
review and consideration. • Data License Agreement- Approved
applicants will be required to complete a Data License Agreement. •
Affidavit of Nondisclosure- All researchers associated with an
approved applicant who will be granted access to data must complete
an Affidavit of Nondisclosure. • Data Destruction Certification
Form- At the conclusion of each project, the research institution
must attest to the destruction of all personally identifiable
information received from HUD under the data license agreement. The
authority to collect information is in Sections 501 and 502 of the
Housing and Urban Development Act of 1970 (Public Law 91-609) (12
U.S.C. §§ 1701z-1; 1701z-2(d) and (g)) and Routine Use Inventory
(77 FR 17361). The relevant section of HUD’s statutory authority is
included as part of this ICR.
US Code:
12
USC 1701z Name of Law: Research and Demonstrations
This ICR includes four
requirements that may result in burden on the public: • Application
for Data License- Interested parties must complete and submit a
Data License Application for HUD review and consideration. • Data
License Agreement- Approved applicants will be required to complete
a Data License Agreement. • Affidavit of Nondisclosure- All
researchers associated with an approved applicant who will be
granted access to data must complete an Affidavit of Nondisclosure.
• Data Destruction Certification Form- At the conclusion of each
project, the research institution must attest to the destruction of
all personally identifiable information received from HUD under the
data license agreement.
On behalf of this Federal agency, I certify that
the collection of information encompassed by this request complies
with 5 CFR 1320.9 and the related provisions of 5 CFR
1320.8(b)(3).
The following is a summary of the topics, regarding
the proposed collection of information, that the certification
covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a
benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control
number;
If you are unable to certify compliance with any of
these provisions, identify the item by leaving the box unchecked
and explain the reason in the Supporting Statement.
30-day Notice Data License.pdf
Final - 2528-0297_Supporting Statement PartA.docx
Data Destruction Certification Form