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Jurisdiction
Lead
Observation
Debrief
OMB
Control No.: 0970-0401
Expiration
Date: 06/30/2024
THE
PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13) The purpose of
this information collection is to better understand the capacity
building needs of child welfare jurisdictions so that the Capacity
Building Center for States, a Children’s Bureau initiative can
tailor and improve its services. Public reporting burden for this
collection of information is estimated to average 15 minutes per
respondent, including the time for reviewing instructions, gathering
and maintaining the data needed, and reviewing the collection of
information. This is a voluntary collection of information. A
Federal agency may not conduct or sponsor, and no individual or
entity is required to respond to, nor shall an individual or entity
be subject to a penalty or failure to comply with a collection of
information subject to the requirements of the Paperwork Reduction
Act of 1995,
unless
that collection of information displays a currently valid OMB
control number. If you have any comments on this collection of
information, please contact Beth Claxon, Children’s Bureau, by
e-mail at [email protected].
Facilitator
Guidelines
Debrief
after the observation in-person (with on-site observations) and via
phone or email (for virtual observations) with the jurisdiction lead.
Select a few questions that seem most appropriate for the particular
meeting observed. This is a very brief 15-minute or less follow-up
with the state lead, so be selective in which questions to ask during
that time period.
Questions
GENERAL
QUESTIONS (Instructions:
Choose appropriate questions from the list below based upon the
service observed but do not exceed 15-minute burden with each
participant)
|
How
did the meeting go?
Did
the meeting meet your needs? Why or why not?
What
went well? What didn’t go as planned?
How
well are the Center representatives engaging and including lived
expertise in the service delivery and change processes (e.g.,
engagement, assessment, work planning, etc.)? Can you please
provide an example. (Consider asking only if applicable to
the observed project.)
How
well are the Center representatives promoting the incorporation
of lived experience into jurisdiction work? Can you please
provide an example.
How
well is the Center doing in consistently lifting up opportunities
to integrate a diversity, equity, and inclusion (DEI) lens? Can
you please provide an example.
For
CFSR service delivery only: Are the service delivery and/or
supports associated with the Tailored Services CFSR Support Plan
activities effective? Why or why not? Can you please
provide an example.
Do
you have any suggestions or comments regarding Center for States
service delivery? If yes, please explain.
|
PRACTICE
MODEL ELEMENT SPECIFIC QUESTIONS
|
Engagement
|
How
well did the Center representatives demonstrate their
understanding of your state’s context, needs, and
strengths?
How
well did the Center explain the service delivery process and its
purpose to you? How clear were those explanations?
|
Working
as a Team
|
How
well did members of your agency and representatives from the
Center work as a team?
How
satisfied are you with how the team interacted (i.e., supported
one another, provided constructive feedback, communicated and
shared information)?
|
Assessment
|
How
well has the Center planned and organized meetings with you,
including today’s meeting?
How
successful was the assessment process at identifying your state’s
strengths and needs?
|
Work
Planning
|
How
much ownership do you feel your state has for this project?
How
well is the Center helping your state determine its readiness to
move forward in particular areas, and prioritize those areas?
|
Service
Delivery
|
How
well does the pacing of the Center’s involvement with your
state meet your needs and expectations (i.e., intensity,
flexibility, thoroughness, pace, ensuring understanding)?
How
satisfied are you with the quality of the Center’s service
delivery (i.e., level of support, collaboration on strategy/ tool
identification/ selection, communication)?
How
well has the Center integrated the capacity building framework
and the change process into its services to your state (i.e.,
usefulness, appropriateness, meaningfulness)?
|
Tracking
and Adjustment
|
How
well is the Center helping your state to identify what data are
needed and how to secure those data?
How
satisfied are you with the support provided by the Center in
monitoring progress and making adjustments as needed?
Can
you share an example of how the team has used data to determine
progress and inform planning and decision making?
|
Sustainability
|
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File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
File Title | Center for States Internal Word Doc Template |
Author | [email protected] |
File Modified | 0000-00-00 |
File Created | 2024-07-25 |