NPS-8 Capital Punishment Appendices

Appendix Table of Contents
Document

Page

APPENDIX 1: National Prisoner Statistics Program, NPS-8/8A (Reports of inmates
under sentence of death) Screenshots of 2019 secure web data
collection tool

2

APPENDIX 2: National Prisoner Statistics Program, NPS-8B/8C (Status
of death penalty statutes) Screenshots of 2019 secure web data
collection tool

19

APPENDIX 3: National Prisoner Statistics Program, NPS-8 (New Report of Inmate
Under Sentence of Death) Sample data collection Form

29

APPENDIX 4: National Prisoner Statistics Program, NPS-8A (Update Report of Inmate
Under Sentence of Death) Sample data collection form

32

APPENDIX 5: National Prisoner Statistics Program, NPS-8B (Status of Death Penalty
Statutes, No Statute In Force) Sample data collection form

34

APPENDIX 6: National Prisoner Statistics Program, NPS-8C (Status of Death Penalty
Statutes, Statute In Force) Sample data collection form

37

APPENDIX 7: National Prisoner Statistics Program, NPS-8/8A (Reports of inmates
under sentence of death) Sample Data collection request letter

40

APPENDIX 8: National Prisoner Statistics Program, NPS-8/8A Sample login
information letter

42

APPENDIX 9: National Prisoner Statistics Program, NPS-8/8A Sample data
collection flyer

44

NEW APPENDIX 10: National Prisoner Statistics Program, NPS-8B/8C (Status
of Death Penalty Statutes) Sample data collection request letter

46

NEW APPENDIX 11: National Prisoner Statistics Program, NPS-8B/8C Sample data
collection flyer

48

NEW APPENDIX 12: National Prisoner Statistics Program, NPS-8/8A Sample BJS
email data release notification letter

50

NEW APPENDIX 13: National Prisoner Statistics Program, NPS-8B/8C Sample BJS
email data release notification letter

52

Appendix 1:
National Prisoner Statistics Program, NPS-8/8A
(Reports of inmates under sentence of death)
Screenshots of 2019 secure web data collection tool

NPS-8 and NPS-8A Burden Statement

1

NPS-8 and NPS-8A Landing Page

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2

NPS-8A, Existing Inmate: Edit Prior Year Data

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xxxxxxxxx

xxxxx

NPS-8A, Existing Inmate: Current Year Status 14a, 14b, 14c

3

4

NPS-8A, Existing Inmate: Removal Questions 14c-16

5

6

NPS-8A, Existing Inmate: Review Your Responses (screen for inmates under sentence of death on
reference date)

NPS-8A, Existing Inmate: Review Your Responses (screen for inmates removed from under
sentence of death on reference date

7

NPS-8: New Inmate, Intake Questions 1-14b

8

9

10

11

12

13

NPS-8: New Inmate, Removal Questions 14c-16

14

15

NPS-8: New Inmate, Review Your Responses

16

Appendix 2:
National Prisoner Statistics Program, NPS-8B/8C
(Status of Death Penalty Statutes)
Screenshots of 2019 secure web data collection tool

NPS-8B and NPS-8C Burden Statement

1

NPS-8 B

2

3

4

5

NPS-8C

6

7

8

9

Appendix 3:
National Prisoner Statistics Program, NPS-8
(New Report of Inmate Under Sentence of Death)
Sample data collection form

OMB No. 1121-0030: Approval Expires xx/xx/xxxx
FORM NPS-8
(03-13-2020)

U.S. DEPARTMENT OF JUSTICE

CENSUS USE ONLY

BUREAU OF JUSTICE STATISTICS
and ACTING AS COLLECTING AGENT

a. Report year

U.S. DEPARTMENT OF COMMERCE
Economics and Statistics Administration

b.

U.S. CENSUS BUREAU

REPORT OF INMATE UNDER SENTENCE OF DEATH

Card____of____Cards

NATIONAL PRISONER STATISTICS

U.S. Census Bureau
ATTN: Economic Reimbursable Surveys Division 4600 Silver Hill
Rd, 6H048G, Washington, DC 20233

RETURN
TO
1. State

11. Date of arrest for

Inmate’s Dept. of Corrections ID.

2. Inmate name
Last

Important – Please read instructions on reverse
before completing this form.
capital offense

First

Middle
Initial

12. Date of conviction for
capital offense

13. Date of sentence for
3.

capital offense

Sex – Mark (X) appropriate box.
Male

1

2

Female

Hispanic
or Latino

Non-Hispanic
or Non-Latino

2

3

White
Black or African
American
American Indian
or Alaska Native
Asian

2
3
4

5. Date of birth

2

6

Month

Year

1

Yes, on escape – Enter month
and year of escape . . . . .

2

Yes, at a mental hospital – Enter
month and year of transfer to
mental hospital .

3

No

3
4

death – Mark (X) appropriate box.

Kidnap
Other – Specify

1
2

Married – Include common law marriage
Divorced or separated
Widowed
Never married
Not known

2
3
4
5

8.

3

Marital status at time of first imprisonment for capital
offense
1

4
5

6

Highest year of education completed at time of first
imprisonment for capital offense
7th grade or less
8th grade
9th grade
10th grade
11th grade
12th grade –
(Include GED)

1
2
3
4
5
6

7
8
9
10
11
12

1st year of college
2nd year of college
3rd year of college
4th year of college
More than 4 years of college
Not Known

7

8

4
5
6
7

1
2
3
4

No charges pending
Charges pending

5
6

On probation
On parole
On escape
Imprisoned
Other – Specify legal status

7
8

15.

UNKNOWN

8

Yes
⎫
No
⎬
Unknown ⎭

2
3

2
3

Skip to item 11

4
5

10b. Were any of these convictions for criminal homicide?
Yes, prior conviction for
1
2
8
9
3

Murder
Involuntary manslaughter
Manslaughter
Voluntary manslaughter
Vehicular manslaughter

Year

–
Month

Year

–

4
5

6
7

Attempted murder
Other – Specify

No
Unknown

Month

Executed – Enter date and skip
to item 15 . . . . . . . . . .
Deceased by other causes –
Enter date and skip to
item 16 . . . . . . . . . . . .
Capital sentence declared
unconstitutional by State or
U.S. Supreme Court . . . . .
Sentence commuted . . . . .
Conviction affirmed, sentence
overturned by appellate or higher
court . .
Conviction and sentence over
turned by appellate or
higher court . . . . . . . . .

Year

–
–
–
–
–
–

Other – Specify

Information not available at this office

6

16.

Under new sentence of
Awaiting retrial to determine guilt
Awaiting resentencing only (guilt affirmed)
Found not guilty in retrial
All charges on capital offense dropped
Other – Specify
No action has been taken since removal from
sentence of death
Information not available at this office

Method of execution – Mark (X) one box showing how the inmate
was executed.
1

10a. Prior felony conviction(s) – Mark (X) appropriate box.
1

Month

death – Mark (X) the one box showing the inmate’s status as of the day
you fill out this report, i.e., TODAY.

UNDER SENTENCE
3

–

14d. Current status of inmate removed from sentence of

UNDER SENTENCE
2

Year

–

9. Legal status at time of capital offense
Mark (X) appropriate box. NOT
1

Month

14c. Reason for inmate’s removal from under sentence of

CENSUS USE ONLY

7.

–

NO FURTHER INFORMATION REQUIRED FOR THIS INMATE

Number of death sentences imposed
Murder
Rape

Year

Sentence of death removed – Skip to items 14c and 14d

on December 31, 2019?

Native Hawaiian or other Pacific
Islander
Additional racial category in your
information system – Specify

5

6. Capital offense(s) for which imprisoned

2

Month

14b. Was this inmate on escape or at a mental hospital

–

1

–

appropriate box.
Under sentence of death – Continue with item 14b
1

Not known

4b. Race – Mark one or more.
1

Year

14a. Inmate status on December 31, 2019. Mark (X)

4a. Ethnicity – Mark (X) appropriate box.
1

Month

Lethal injection
Electrocution
Lethal gas
Hanging
Firing squad
Other – Specify

Cause of death other than execution Mark (X)
the appropriate box.
Natural causes
1
Suicide
2
Murdered by another inmate
3
Other – Specify
4

INSTRUCTIONS
Please complete one card for each person who: (1) entered your State’s correctional system under
sentence of death at any time during the report year, or (2) had received a sentence of death in a
previous year but was not previously reported. Attempt to answer all items.

Item b. Card of Cards. Complete this item to insure proper
accounting of all persons under sentence of death in your
correctional system who have not been previously reported.
Item 4a. Ethnicity. Hispanic or Latino persons are those of
Cuban, Mexican, Puerto Rican, South or Central American,
or other Spanish culture or origin, regardless of race.
Item 4b. Race

(1) White. A person having origins in any of the original
peoples of Europe, the Middle East, or North Africa.
(2) Black or African American. A person having origins in
any of the black racial groups of Africa.
(3) American Indian or Alaska Native. A person having
origins in any of the original peoples of North America and
South America (including Central America), and who
maintains tribal affiliation or community attachment.
(4) Asian. A person having origins in any of the original
peoples of the Far East, Southeast Asia, or the Indian
Subcontinent including, for example, Cambodia, China,
India, Japan, Korea, Malaysia, Pakistan, the Philippine
Islands, Thailand, and Vietnam.
(5) Native Hawaiian or Pacific Islander. A person having
origins in any of the original peoples of Hawaii, Guam,
Samoa, or other Pacific Islands.
(6) Additional categories in your system. Any designation
not covered by the above categories. Please specify in the
space provided.

Item 5. Date of Birth. Enter two digits for month (e.g.,
January=01) and four digits for year.

Item 9. Legal status at time of capital offense. If the person was
known to be free in all states with no criminal charges pending
at the time of the offense(s) in Item 6, mark "Not under
sentence
no charges pending.
Item 10a. Prior felony conviction(s). If the person was known
to have been convicted of any felony before being convicted of
the offense(s) in Item 6, mark "Yes" and answer Item 10b.
Item 10b. Prior conviction for criminal homicide. If any prior
felony conviction referenced in Item 10a was for criminal
homicide, mark "Yes" and mark the type(s) of criminal
homicide. If convicted of a type not listed, mark "other" and
specify the type.
Item 12. Date of conviction for capital offense. Generally a
person receives only one conviction for a single or multiple
capital offenses. In this case, enter the month and year the
inmate was found guilty of the capital offense(s) in Item 6. If a
person was convicted of more than one capital offense and
received more than one death sentence, not all on the same
date, record the earliest date that the person was found guilty.
If a person’s previous conviction for the offense(s) shown in
Item 6 was overturned, but the person was subsequently retried
and found guilty, enter the most recent month and year of
conviction. Do not enter the date an appeal was rejected or the
person was admitted to prison.
Item 13. Date of sentence for capital
offense. Enter the date the person was formally sentenced to
death by the court. The date must be the same as or later than
the conviction date in Item 12.
Item 14a. Inmate status on December 31, ____ . Indicate
whether or not the inmate was under sentence of death at the
end of the report year.
Item 14b. Indicate if the inmate was on escape or at a mental
hospital. Enter the month and year of escape or transfer to
mental hospital.

Item 6. Capital offense for which imprisoned. Mark only
those offenses for which a capital sentence was levied in this
jurisdiction. Enter the number of death sentences the
inmate received in the space provided.

Item 14c. Reason for removal from sentence of death.
Complete this item only if the sentence of death was removed
during the report year or earlier. Mark the box which most
accurately describes the means by which the death sentence was
removed.

Item 7. Marital status at time of first imprisonment for
capital offense. "Time of first imprisonment" refers to the
inmate’s original time of arrival at prison after his first
sentencing to death. Separated does not include separation
because of imprisonment.

14d. Current status of Inmate removed from sentence of
death. Mark the one box which best describes the inmate’s legal
status as of THE DATE THIS REPORT IS COMPLETED. If
"Under new sentence", enter length of new sentence.

Item 8. Highest year of education completed at time of
first imprisonment for capital offense. Time frame as in
Item 7 above. Include high school equivalency (GED) as
"12th grade."

FORM NPS-8 (03-13-2020)

Appendix 4:
National Prisoner Statistics Program, NPS-8A
(Update Report of Inmate Under Sentence of Death)
Sample data collection form

FORM NPS-8A (03-13-2020)

OMB No. 1121-0030: Approval Expires xx/xx/xxxx

UPDATE REPORT OF INMATES
UNDER SENTENCE OF DEATH
NATIONAL PRISONER STATISTICS

U.S. Department of Justice
Bureau of Justice Statistics
and Acting as Collecting Agent
U.S. Department of Commerce
Economic and Statistics Administration
U.S. Census Bureau

Part A – IDENTIFICATION OF INMATE
Year reported
Census assigned I.D. number
1.
2.
3.
4a.
4b.
5.
6.
7.
8.
9.
10a.
10b.
11.
12.
13.

State
Name
Sex
Ethnicity
Race
Birth date
Capital offense
Marital status at time of first imprisonment for capital offense
Highest year of education completed at time of first imprisonment for capital offense
Legal status at time of capital offense
Prior felony convictions
Were any of these convictions for criminal homicide?
Date of arrest for capital offense
Date of conviction for capital offense
Date of sentence for capital offense

Part B – STATUS OF INMATE
14a. Was this inmate still under sentence of death on
December 31, 2019?
Yes – Continue with item 14b
1
No, sentence of death removed – SKIP to items 14c and 14d
2
14b. Was this inmate on escape or at a mental hospital
on December 31, 2019?
Month
Yes, on escape – Enter month
1
and year of escape
Month
Yes, at a mental hospital –
2
Enter month and year of
transfer to mental hospital
3
No

Year

Year

NO FURTHER INFORMATION IS REQUIRED FOR THIS INMATE
14c. (1) In what month and year
was this inmate removed from
under sentence of death?

Month

Year

(2) What was the reason this inmate was removed from under
sentence of death?
1
2
3
4
5
6

Executed – SKIP to item 15
Deceased by other causes – SKIP to item 16
Capital sentence declared unconstitutional by State or U.S.
Supreme Court
Sentence commuted
Conviction affirmed, sentence overturned by appellate or
higher court
Conviction and sentence overturned by appellate or higher
court

7

Other – Specify

8

Information not available at this office

14d. As of TODAY, what is the status of this inmate?
1
2
3
4
5

Under new sentence of
Awaiting retrial to determine guilt
Awaiting resentencing only (guilt affirmed)
Found not guilty in retrial
All charges on capital offense dropped

7

Other – Specify
No action has been taken since removal from sentence of death

8

Information not available at this office

6

15. Method of execution – Mark (X) one box showing how the
inmate was executed.
1
2
3
4
5
6

Lethal injection
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16. Cause of death other than execution – Mark (X) the
appropriate box.

3

Natural causes
Suicide
Murdered by another inmate

4

Other – Specify

1
2

Comments

Appendix 5:
National Prisoner Statistics Program, NPS-8B
(Status of Death Penalty Statutes, No Statute in Force)
Sample data collection form

NPS-8B
RETURN
TO

OMB No. 1121-0030: Approval Expires xx/xx/xxxx

ERD – Criminal Justice Branch NPS-8
U.S. CENSUS BUREAU
4600 Silver Hill Rd – 6H048G
Washington, DC 20233-6800

NPS-8B

FORM
(03-13-2020)

STATUS OF DEATH PENALTY STATUTES
NO STATUTE IN FORCE, 2018
National Prisoner Statistics 2019

U.S. Department of Justice
Bureau of Justice Statistics
and Acting as Collecting Agent
U.S. Department of Commerce
Economic and Statistics Administration
U.S. Census Bureau

(Please correct any error in name, mailing address, and ZIP Code)

DATA SUPPLIED BY
Name

Title

TELEPHONE

Area code

Number

Extension

FAX
NUMBER

Area code

Number
Date completed

E-MAIL
ADDRESS
GENERAL INFORMATION

• If you need assistance in completing the questionnaire, please call Jessica Klein, U.S. Census Bureau,
toll-free at 1-800-253-2078.
● Please log in to https://respond.census.gov/nps8ag/ and complete your survey before February 10, 2020

Who receives this form?
This form is sent to jurisdictions that had no capital statute in effect on December 31, 2018.
What information is collected?
Items on the reverse side of this form relate to death penalty statutes in your jurisdiction during the period
January 1, 2019, through December 31, 2019.
Burden statement
Under the Paperwork Reduction Act, we cannot ask you to respond to a collection of information unless it
displays a currently valid OMB control number. Public reporting burden for this collection of information is
estimated to average 15 minutes per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. Send comments regarding this burden estimate or any other aspects of this
collection of information, including suggestions for reducing this burden, to the Director, Bureau of Justice
Statistics, Washington, DC 20531; and to the Office of Management and Budget, OMB No. 1121-0030,
Washington, DC 20503.

1. National Prisoner Statistics (NPS) records show that at the
end of 2018 your State had NO CAPITAL PUNISHMENT
STATUTE. At any time in 2019 was such a law established?

4. As of December 31, 2019 does your State
CONSTITUTION specifically prohibit capital penalties?
01

01
02

No Go to Question 4
Yes

02

No
Yes
Date

Effective date

Citation
Citation

Please provide a copy of the law.

5. As of December 31, 2019, your State –
01

2. During 2019, was that law explicitly struck by the U.S. or
State Supreme Court?
01

No Go to Question 5
Yes

02

Had no capital punishment statute STOP HERE and
return form.
Had a capital punishment statute

6. For what offenses can the death penalty be imposed in
your State?

Wholly struck
By U.S. Supreme Court
By State Supreme Court
03
02

Partially struck
By U.S. Supreme Court
04
By State Supreme Court
05
Effective date

7. Does your State provide for automatic appeal upon
imposition of the death penalty, irrespective of the
defendant’s wishes?
01

Citation

Please provide a copy of the law.

3. In the opinion of the Attorney General, what was the
impact on persons sentenced under your State’s statute?

02

8. What methods of execution are authorized in your capital
punishment statute?
Mark (X) all that apply.
01
02
03
04

01

02

03

Page 2

All were effectively removed from under sentence of death as of
the decision date; that is, legally these persons could not be
executed under that sentence.

No
Yes

05
06

Lethal injection
Electrocution
Lethal gas
Hanging
Firing squad
Other Specify

None were effectively removed from under sentence of death as
of the decision date; that is, legally these persons could still
possibly be executed under that sentence.
Some were effectively removed from under sentence of death as
of the decision date while others were not; that is, legally some
could still possibly be executed under that sentence while others
could not.

FORM NPS-8B (03-13-2020)

Appendix 6:
National Prisoner Statistics Program, NPS-8C
(Status of Death Penalty Statutes, Statute in Force)
Sample data collection form

NPS-8C

OMB No. 1121-0030: Approval Expires xx/xx/xxxx

ERD – Criminal Justice Branch NPS-8
U.S. CENSUS BUREAU
4600 Silver Hill Rd – 6H048G
Washington, DC 20233-6800

RETURN
TO

NPS-8C

FORM
(03-13-2020)

STATUS OF DEATH PENALTY STATUTES
STATUTE IN FORCE, 2018
National Prisoner Statistics 2019

U.S. Department of Justice
Bureau of Justice Statistics
and Acting as Collecting Agent
U.S. Department of Commerce
Economic and Statistics Administration
U.S. Census Bureau

(Please correct any error in name, mailing address, and ZIP Code)

DATA SUPPLIED BY
Name

Title

TELEPHONE

Area code

Number

Extension

FAX
NUMBER

Area code

Number
Date completed

E-MAIL
ADDRESS
GENERAL INFORMATION

● If you need assistance in completing the questionnaire, please call Jessica Klein,
U.S. Census Bureau, toll-free at 1–800–253–2078.
● Please log in to https://respond.census.gov/nps8ag/ and complete your survey before February 10, 2020

Who receives this form?
This form is sent to jurisdictions that had a capital statute in effect on December 31, 2018.
What information is collected?
Items on the reverse side of this form relate to death penalty statutes in effect in your
jurisdiction during the period January 1, 2019, through December 31, 2019.
Burden statement
Under the Paperwork Reduction Act, we cannot ask you to respond to a collection of information unless it
displays a currently valid OMB control number. Public reporting burden for this collection of information is
estimated to average 15 minutes per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. Send comments regarding this burden estimate or any other aspects of this
collection of information, including suggestions for reducing this burden, to the Director, Bureau of Justice
Statistics, Washington, DC 20531; and to the Office of Management and Budget, OMB No. 1121-0030,
Washington, DC 20503.

1. National Prisoner Statistics (NPS) records
show that at the end of 2018 your State had a capital
punishment statute. During 2019, was that law explicitly
struck in whole or in part by the U.S. or the State Supreme
Court?
01
No – Go to Question 3
Yes
Wholly struck
By U.S. Supreme Court
By State Supreme Court
03

4. As of December 31, 2019, your State –
Had no capital punishment statute – STOP HERE and
01
return form.
Had a capital punishment statute
02
5. For what offense(s) can the death penalty be imposed in
your State?

02

Partially struck
By U.S. Supreme Court
04
By State Supreme Court
05
Effective date

Citation

6. Does your State provide for automatic appeal upon
imposition of the death penalty, irrespective of defendant’s
wishes?
01

Please provide a copy of the Law(s) cited in the box above.

2. In the opinion of the Attorney General, what was the
impact on persons sentenced under your State’s statute?
01

02

03

All were effectively removed from under sentence of death as of
the decision date; that is, legally these persons could not be
executed under that sentence.
None were effectively removed from under sentence of death as
of the decision date; that is, legally these persons could still
possibly be executed under that sentence.

01

03

No
Yes

7. What methods of execution are authorized in your capital
punishment statute?
Mark (X) all that apply.
01
02
03
04
05
06

Lethal injection
Electrocution
Lethal gas
Hanging
Firing squad
Other – Specify

Some were effectively removed from under sentence of death as
of the decision date while others were not; that is, legally some
could still possibly be executed under that sentence while others
could not.

3. During 2019, the capital punishment statute was:

02

02

NOTES

Not changed
Revised or modified
Replaced (entirely new statute)
Effective date

Citation

Please provide a copy of the revised sections. If
revised more than once, please specify.

Page 2

FORM NPS-8C (03-13-2020)

Appendix 7:
National Prisoner Statistics Program, NPS-8/8A
(Reports of inmates under sentence of death)
Sample Data collection request letter

March 16, 2020

Name, Title
Street1
Street2
City, State, Zip
Dear Mr./Mrs Last Name:

Once again it is time to collect information about persons under sentence of death in your jurisdiction. Enclosed you will find
NPS-8 and NPS-8A materials for calendar year 2019. The U.S. Census Bureau collects these data for the Bureau of Justice
Statistics (BJS) under the authority of Title 34 U.S.C. § 10231. All information will be managed in accordance with the BJS
Data Protection Guidelines (available at http://www.bjs.gov/content/pub/pdf/BJS_Data_Protection_Guidelines.pdf), which
summarize the many federal statutes, regulations, and other authorities that govern BJS data and data collected and maintained
under BJS’s authority. The information that you provide makes it possible for us to produce an annual report on capital
punishment, which is among the most requested BJS publications.
While your participation is voluntary, your assistance is extremely important. Because of your careful work and that of other
data providers, our annual report is viewed as a reliable and accurate source of information on the death penalty in the United
States. Results from the 2018 data collection will be released in 2020. You can access previous capital punishment reports on
the BJS website at http://www.bjs.gov/index.cfm?ty=pbse&sid=1.
During the contact information verification conversation with Jessica Klein, our collection agent at the Census Bureau, you
expressed interest in submitting your data using the online web application. You can access materials for web submission at
https://respond.census.gov/nps8. Please retain this information as web login and password information have been sent in a
separate letter. We ask that you submit data by May 1, 2020. If you have questions or need assistance, you may contact Jessica
Klein by email at [email protected] or by phone at (800) 253-2078.
We estimate that your reporting burden will average 30 minutes per response, including the time needed to review instructions,
search existing data sources, gather and maintain the data needed, and complete and review the collection of information. The
approval of this data collection expires 03/31/2021. Send comments regarding this burden or any other aspect of this collection
of information, including suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, Washington, DC
20531 and to the Office of Management and Budget, OMB No. 1121-0030, Washington, DC 20503.
Thank you for your time and efforts in this data collection and for your support of BJS’s statistical programs. If you need
assistance with any matters related to the NPS-8 collection, feel free to contact the NPS-8 program manager, Tracy Snell, at
[email protected] or (202) 616-3288.
Sincerely,

Samuel T. Olaiya
Acting Chief, Corrections Unit

Tracy L. Snell, Statistician
NPS-8 Program Manager

Appendix 8:
National Prisoner Statistics Program, NPS-8/8A
Sample Login information letter

March 16, 2020
Name, Title
Street1
Street2
City, State, Zip
Dear Mr./Mrs Last Name,
Thank you for your continued participation in the National Prisoner Statistics (NPS-8) data collection.
You recently indicated your preference to submit data online. Your username and password to access the
web application are listed below. Username and password are case sensitive. The web address for online
submission can be found in the survey introduction letter. Please retain both letters in order to efficiently
access the online web application when you are ready to submit your data.
USERNAME: XX001
PASSWORD: See “NPS8A Login Code” document
We ask that you please submit your data by May 1, 2020. If you need any assistance, please contact
Jessica Klein, our data collection agent at the U.S. Census Bureau, by phone at (800) 253-2078 or by
email at [email protected].
Sincerely,
Samuel T. Olaiya
Acting Chief, Corrections Unit

Tracy L. Snell, Statistician
NPS-8 Program Manager

Appendix 9:
National Prisoner Statistics Program, NPS-8/8A
Sample Data collection flyer

2019 National Prisoner Statistics (NPS-8)
Effective December 31, 2019

Completed forms can be submitted via:
• Web submission at: https://respond.census.gov/nps8
• User ID and password can be found in your login documents
• For more information, contact:
Jessica Klein, U.S. Census Bureau
1-800-253-2078
[email protected]

Appendix 10:
National Prisoner Statistics Program, NPS-8B/8C
(Status of Death Penalty Statutes)
Sample Data collection request letter

March 16, 2020

Name, Title
Street1
Street2
City, State, Zip
Dear Mr./Mrs Last Name,

Once again it is time to collect information regarding the status of state and federal death penalty statutes. The information that you
and others provide makes it possible for the Bureau of Justice Statistics (BJS) to produce an annual report on capital punishment. In
addition to providing statistics on persons under sentence of death and executions, the report tracks changes in death penalty laws over
time.
The enclosed questionnaire refers to death penalty laws enacted in your jurisdiction during the period January 1, 2019 through
December 31, 2019.
You can submit your completed NPS-8BC form via web at https://respond.census.gov/nps8ag. Your username and password is below:
Username: XX001
Password: See “NPS8B/C Login Code” document
We would like to receive your submission no later than May 1, 2020. If you have any questions or need any assistance, please contact
Jessica Klein by email at [email protected] or by phone at (800) 253-2078.
The Census Bureau collects these data for BJS, under the authority of Title 34 U.S.C. § 10231. All information will be managed in
accordance with the BJS Data Protection Guidelines (available on the BJS website at
http://www.bjs.gov/content/pub/pdf/BJS_Data_Protection_Guidelines.pdf), which summarize the many federal statutes, regulations,
and other authorities that govern BJS data and data collected and maintained under BJS’s authority. Your participation is voluntary;
however, your cooperation is extremely important in helping us assemble an accurate picture of capital punishment in the United
States. Results from the 2018 data collection will be released in 2020. You can access previous capital punishment reports on the BJS
website at http://www.bjs.gov/index.cfm?ty=pbse&sid=1.
Thank you for your continued participation in this data collection. If you need assistance with the NPS-8 collection, feel free to
contact the NPS-8 program manager, Tracy Snell, at [email protected] or (202) 616-3288.
Sincerely,

Samuel T. Olaiya
Acting Chief, Corrections Unit

Tracy L. Snell, Statistician
NPS-8 Program Manager

Appendix 11:
National Prisoner Statistics Program, NPS-8B/8C
Sample Data collection flyer

2019 National Prisoner Statistics (NPS-8)
Effective December 31, 2019

Completed forms can be submitted via:
• Web submission at: https://respond.census.gov/nps8ag
• User ID and password can be found in your login documents
• For more information, contact:
Jessica Klein, U.S. Census Bureau
1-800-253-2078
[email protected]

Appendix 12:
National Prisoner Statistics Program, NPS-8/8A
Sample BJS email data release notification letter

Title First name Last name
Job title
Office
Division
Building
Address1
Address2
City, State Zip code
Dear < Last name>:
Thank you for your participation in the Bureau of Justice Statistics’ survey on capital punishment. The enclosed draft
tables have been compiled from information provided by your office regarding persons under sentence of death
during calendar year 2018. We will include these tables in Capital Punishment, 2018 – Statistical Tables. The report
will become available on the BJS website (http://bjs.ojp.usdoj.gov/index.cfm?ty=tp&tid=18).
If you have questions, please call me at (202)616-3288.
Please do not distribute these tables. The data are preliminary and subject to change.
As always, we appreciate your assistance in maintaining the accuracy and timeliness of the Capital Punishment series.
Sincerely,

Tracy L. Snell
Statistician
Corrections Statistics
Attachments

Appendix 13:
National Prisoner Statistics Program, NPS-8B/8C
Sample BJS email data release notification letter

{Date}
Title First name Middle Initial Last Name
Job title, Job title #2
Office
Building address
Street address
City, State Zip code
Dear <Title>< Last Name>:
Thank you for your participation in the Bureau of Justice Statistics’ survey on capital punishment. The enclosed tables
were assembled from information provided by your office regarding the status of capital statutes in your State during
calendar year 2018. We will include these tables in Capital Punishment, 2018 – Statistical Tables. The report will
become available on the BJS website (http://bjs.ojp.usdoj.gov/index.cfm?ty=tp&tid=18).
If you have questions, please feel free to call me at (202)616-3288.
Please do not distribute these tables. The data are preliminary and subject to change.
As always, we appreciate your assistance in maintaining the accuracy and quality of these data.
Sincerely,

Tracy L. Snell
Statistician
Corrections Statistics
Attachments

</pre><Table class="table"><tr><Td>File Type</td><td>application/pdf</td></tr><tr><Td>Author</td><td>Carson, Elizabeth</td></tr><tr><Td>File Modified</td><td>2020-10-08</td></tr><tr><Td>File Created</td><td>2020-10-08</td></tr></table></div></div></div><hr>
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