Supporting Statement for Paperwork Reduction Act Submissions
Extension, without change, of a currently approved collection
CJIS Biographic Verification Request Form
OMB Control # 1110-0060
Part A. Justification
Necessity of Information:
Title 28, Code of Federal Regulations (C.F.R.), Section 0.85 (j) sets forth the Attorney General's delegation to the FBI to implement the exchange of identity history information for noncriminal justice purposes. Additionally, 28 C.F.R. § 20.33 (a)(3) and 50.12 both further explain the dissemination of identity history information for noncriminal justice purposes. The FBI’s Criminal Justice Information Services (CJIS) Division currently offers a Biographic Verification Service to noncriminal justice agencies as a way to obtain adjudicated criminal history information in cases where the required fingerprint image quality could not be achieved after two attempts for a fingerprint-based search. The service was implemented to ensure that individuals with poor quality fingerprints not be denied benefits, licensing, or employment opportunities due to non-discernible fingerprints. The information collected on the CJIS Biographic Verification Request form is required to complete a Biographic Verification request to ensure the agency requesting the service has the authority to request and obtain the results and to verify fingerprints were submitted and rejected twice for the individual of the request.
2. Needs and Uses:
Without the Biographic Verification Service and the form utilized to obtain the information necessary to conduct the search of the Next Generation Identification (NGI) System, many individuals could be denied benefits, licensing, or employment opportunities. If an identification can be determined, contributing agencies receive a copy of the processed form with the response. The form is maintained for 90 days prior to being destroyed. If the request is rejected due to illegible prints which will not allow for an identification (or non-identification), the form is destroyed.
3. Use of Technology:
The Biographic Verification Request Form is available to contributors at the following address https://www.fbi.gov/file-repository/name-checks-for-fingerprint-submissions.pdf/view. 100% of all Biographic Verification requests are submitted via email. Staff processing these requests utilize soft copy forms to perform the function. In addition, responses are returned via email.
4. Efforts to Identify Duplication:
The FBI’s CJIS Division is the only federal agency utilizing the data from this information collection.
5. Methods to Minimize Burden on Small Businesses:
Small businesses are not affected by this collection.
6. Consequences of Less Frequent Collection:
The form is used when a noncriminal justice agency requests that the CJIS Division complete a Biographic Verification. It is strictly voluntary, and the frequency of submissions is not mandated.
7. Special Circumstances Influencing Collection:
The request form is submitted by authorized noncriminal justice agencies to obtain a Biographic Verification for an individual whose fingerprints are too poor for an electronic fingerprint comparison via the NGI System in an attempt to ascertain if the subject is eligible for benefits, licensing, or employment. It is strictly voluntary, and the frequency of submissions is not mandated.
8. Public Comments and Consultations:
The CJIS Biographic Verification Request Form is currently being used by the noncriminal justice community when an individual’s fingerprints are not discernable and an eligibility decision regarding benefits, licensing, or employment must be made. No public comments regarding the form have been received.
9. Payment of Gift to Claimants:
The FBI CJIS Division does not provide any payment or gift to respondents.
10. Assurance of Confidentiality:
Information requested in this collection may be considered confidential business information.
11. Justification for Sensitive Questions:
The biographic information requested on the form does not include questions of a sensitive nature. The information that is requested is needed to conduct the Biographic Verification via the NGI System and to ensure the most accurate results possible for those we serve.
12. Estimate of Hour Burden:
Number of respondents: Approximately, 430 respondents.
Frequency of response: As needed.
Total annual responses: Approximately, 36,000 responses.
Minutes per response: Approximately, 2 minutes.
Annual hour burden: Approximately, 1,200 hours.
13. Estimate of Cost Burden:
The FBI CJIS Division does not charge respondents for the CJIS Biographic Verification Service. We are unable to calculate the personnel costs associated with filling out the request form and emailing it in.
14. Estimated Annualized Costs to Federal Government:
This collection does not include costs to the Federal Government.
15. Reasons for Change in Burden:
Fewer responses are expected to be received.
16. Plans for Publication:
There are no plans to publish the information collected.
17. Expiration Date Approval:
Due to the administrative burdens related to replacing expired forms when no information on these forms has been changed, the FBI is requesting approval to not display the expiration date for OMB approval on the information collected.
18. Exceptions to the Certification Statement:
There are no exceptions to the certification statement.
Part B. Statistical Methods
The Federal Bureau of Investigation does not employ statistical methods in this information collection.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | mnpasquale |
| File Modified | 0000-00-00 |
| File Created | 2024-07-20 |