CRCP Performance Progress Report

Reporting Form Instructions
Item

Data Elements

1

Project Name
Project Dates

Instructions
Enter the name of the project as listed in the grant award.
For Project/Grant Start and End dates
For Reporting Period Start and End dates, indicate the start and end date of the reporting
period. The reporting period is established in the award document, is usually semi-annual,
and ends 30 days prior to the report due date. For final PPRs, the reporting period end date
shall be the end date of the grant period, 120 days prior to the report due date.

2
Report Frequency
3

4

Final Report

5

Grant Number
Assigned by Agency

6

Federal Agency

7

Federal Program Officer

Select the appropriate term corresponding to the requirements contained in the award
document. “Semi-annual” is the default frequency. “Other” may be used when more
frequent reporting is required for high-risk grantees, as specified in the Uniform
Administrative Requirements.
Mark the appropriate box. Check “yes” only if this is the final report for the entire grant
period specified in Box 2.
Enter the grant (award) number contained in the award document.
Enter the name of the awarding Federal agency.
Enter the name of the Federal Program Officer with responsibility for monitoring this award.
Enter the name of the recipient organization and address, including zip code.

11

Recipient Organization
Name and Address
Project Contact - Name and
title
Project Contact – E-mail
address
Project Contact Phone

12

Project City

Enter the name of the city where the majority of the project work is located.

13

Project Location State

Enter the name of the state where the majority of the project work is located.

14

Other Attachments

8
9
10

Enter the name and title of the person who is the main point of contact (project principle
investor or for this project.
Enter the email address of the person who is the main point of contact for this project.
Enter the phone number of the person who is the main point of contact for this project.

List other required or optional products or documents such as monitoring reports,
articles/news clippings, project photographs, project maps or geographic/spatial data files,
and/or evidence of NOAA support (e.g., photographs of signs at project site, funding credit
in outreach materials, press releases) that you will provide to NOAA with this report.
When submitting project photographs , attach a summary document that includes photo file
name, brief caption, and credit.
Final Monitoring Report (as attachment; if applicable)
● Brief Introduction - including project objectives/goals and site information so
this document could stand alone from the PPR if necessary
● Materials/Methods - detailed monitoring techniques and analytical methods
● Results/Discussion - including major findings, data tables and graphs of
synthesized monitoring results
● Conclusions
● Future plans (as applicable) - such as information on future monitoring efforts and/or
plans for sharing/publishing results
● Contact information - such as the names of the people compiling the report, the
names of the people responsible for data storage, and, if applicable, the names of the
people involved in the future monitoring effort
Provide any other final outreach materials (e.g., fact sheets, publications, project website
or other relevant links, press releases, news articles and videos, conference presentations
and/or posters). If there were many news articles on your project, clearly distinguish the
top 2-3. As appropriate, these materials may be combined into one PDF to ease review
(e.g., press releases, news articles).

Item
15

Data Elements

Instructions

List of Project Partners

Enter the names and organizational affiliation of any partners also contributing to or involved
with this project.
NOTE: State and Territory Cooperative Agreement should refer to the “CRCP S&T PPR
Narrative Template” to include Programmatic Tasks and additional information as an
attachment. Other programs can provide a Word or PDF attachment.

16

Performance Narrative

For interim progress reports, the Performance Narrative should include a description
of project activities and accomplishments that were conducted during the reporting
period only, and should contain the following components:
● Overall short and long-term project goals and a description of the approved
award activities that were performed to achieve those goals.
● A comparison of actual accomplishments to the schedule established in the
approved project narrative.
● This should include details on the status of all approved activities/tasks (e.g., not
started, delayed, on- going, or completed), and an explanation of why targets may
not have been met or other extenuating circumstances surrounding project
progress.
● Details on any perceived challenges or potential roadblocks to future progress and how
they may be addressed.
● An updated timeline of remaining tasks, and a summary of any changes made to
the project's approved plan that occurred during the reporting period.
● Identification of any issues with implementing best management practices as part of
the conducted work.
For the final progress report, the Performance Narrative should be a comprehensive
description of project activities and accomplishments that covers the entire award
period, and contain the following components:
● Overview of the project objectives including any short and long-term goals,
and project background including relevance to NOAA CRCP's Strategic Plan.
and how the project is important to a particular species, habitat, or a human
use values of a given resource (e.g. commercial, recreational uses, or other
ecosystem services).
● Overview of the methodologies. Specific monitoring techniques may be provided
in greater detail in a separate final monitoring report.
● Accomplishments (e.g., results and outcomes). This should include information
on 1) any species collected, sample size and amount of samples; 2) type, number
and duration of deployed instruments; 3) number of corals treated for disease at
each site of treatment; and 4) number and species of coral transplanted.
Remember to provide any details needed to explain the project's performance
measures (e.g., acres restored). Provide summary of monitoring results, etc.
● Description of outreach activities and products including information in
participants in activities and distribution of products.
● Lessons learned (e.g., best management practices or protocols followed, new
techniques tested, innovative partnerships). Also, describe any deviations from
original plans and challenges faced.

17
18
19
20

Name and Title of Authorized Authorized certifying official of the recipient.
Certifying Official
Enter authorized official's telephone number.
Authorized Certifying
Official Phone
Original or digital signature of the recipient's authorizing official.
Signature of Authorized
Certifying Official
Date Report Submitted

Enter date submitted to the awarding Federal agency. Interim reports must be received
by the awarding Federal agency no later than 30 days after the end of the reporting
period, while final reports are due 90 days after the end of the award.

Authorized Certifying Official Enter authorized official's email address.
Email
Section A. Project / Task Status
21

A.1

Project and Task Number and
Title

A.2

Status

A.3

Explanation of Progress

These projects/tasks are outlined in the approved proposal narrative agreed to by the grantee
and NOAA. If overall activities change, please contact your Federal Program Officer to discuss
if a change in scope request is appropriate.
Indicate from the drop-down menu if the project/task is: Not Known -- Lack of sufficient
info to assess progress status; Scheduled -- For future implementation/not started; Major
issues -- Ongoing project with major issues or delays of >6 months (e.g., procurement or
personnel issues, a complete redesign of project scope, or project is facing abandonment);
Minor issues -- Ongoing project with short-term delays of <6 months (e.g., short-term
weather delays, changes in project location/targeted species, or project outcomes needed);
On-Track -- Ongoing project that is closely following projected timeline and meeting
milestones; Completed -- Project has been successfully accomplished; or Abandoned -Project is no longer relevant or useful. (NOTE- Projects or tasks that need a change of scope,
abandoned, or a rebudget must be communicated to the Federal Program Officer before the
reporting period ends to determine how to proceed.)
Include a brief description of your progress towards completing the project/task, such as
roadblocks, challenges and revised timelines for specific activities. If you run out of space,
you may include it in your project narrative attachment

Section B. Objectives and Indicators
B.1

Proj/Task Number

B.2

Indicator ID

The indicator is pre-populated by the Program Office based on the objectives identified in
the approved award based on the NOAA CRCP Strategic Plan (2018)

B.3

Objective

The objective is pre-populated based on the Indicator ID selected and NOAA CRCP Strategic
Plan (2018)

B.4

Indicator

B.5

Supporting Metrics

The indicator is pre-populated based on the Indicator ID selected and NOAA CRCP Strategic
Plan (2018)
The supporting metrics are pre-populated by the Program Office based on the Indicator ID
selected and NOAA CRCP Strategic Plan (2018)

B.6

B.7

Actual Annual Contribution

Project and task numbers that correspond to Section A.

State the actual amount, condition or status achieved for the previous 12-month period. If
an award expires before a full 12 months has passed, state the amount, condition or status
achieved since the last annual report.

Explanation of Progress or Date If you did not meet or do not expect to meet your target, please explain why not. If no more
progress is expected, include the date it was completed and carry this date forward in
Completed

subsequent reports.
Section C. Table of Anticipated Products
C.1

Project / Task

C.2

Working Title of Product

C.3

Type or Format

C.4

Expected Date of Availability

C.5

Status

For each project/task in the approved project narrative agreed to by the grantee and NOAA
list anticipated product(s). If the products are anticipated to change, let the Federal Program
Officer know.
Enter the working title, if known, of the product outlined in the final proposal narrative
agreed to by the grantee and NOAA.
Enter the expected format for the product submission (e.g., environmental
data,publication, or video). Please keep in mind the data compliance and publication
sharing requirements outlined in the Specific Award Conditions, and the CoRIS are 508
Compliant requirements for all products.
Enter the date that the product is expected to be available and ready for submission to
CoRIS, if applicable.
Provide a status update (e.g., pending, in development, submitted) or the date it will likely
be or was submitted to NOAA. If available, provide a URL to the product..

Section D. Table of Funding
D.1

Total Approved Funds

Enter the total amount of NOAA federal and non-federal matching funds budgeted for the
entire award period, as stated in the approved grant application or as part of a recently
approved budget revision.

D.2

Total Expended Funds
(cumulative)

Enter the amount of NOAA federal and non-federal matching expenditures for the entire
award period (i.e., project start date to current date), including cash disbursements yet to
be reimbursed from the Automated Standard Application for Award Payments (ASAP).

D.3

Total Obligated Funds
(cumulative)

D.4

Total Remaining Unobligated
Funds (cumulative)

D.5

Budget Deviations

Enter the amount of NOAA federal and non-federal matching funds obligated for the entire
award period, inclusive of total expenditures and unliquidated obligations.
This is automatically calculated by subtracting D.3 from D1. and equals the total funds
that are neither expended nor obligated for the entire award period. These are
unencumbered and may be available to be re-budgeted.
Explain any differences between the approved budget and actual or planned expenditures.
Note that some budget changes require prior approval, as described in the award document.
Also, note if any figures provided in D.2 or D.3 are estimates, and why.