DHS/FEMA-008 Disaster Recovery Assistance Files SORN

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[FR Doc. 2022–02864 Filed 2–9–22; 8:45 am]
BILLING CODE 9110–12–P

DEPARTMENT OF HOMELAND
SECURITY
[Docket No. FEMA–2022–0009]

Privacy Act of 1974; System of
Records
Federal Emergency
Management Agency, U.S. Department
of Homeland Security.
ACTION: Notice of a modified system of
records.
AGENCY:

In accordance with the
Privacy Act of 1974, the U.S.
Department of Homeland Security
(DHS) proposes to modify an existing
system of records titled, ‘‘DHS/Federal
Emergency Management Agency
(FEMA)-008 Disaster Recovery
Assistance Files.’’ This system of
records describes DHS/FEMA’s
collection and maintenance of records
on applicants for its Disaster Assistance
programs that provide financial and
other tangible assistance to survivors of
presidentially declared disasters or
emergencies. DHS/FEMA is modifying
this system of records notice (SORN) to
include: (1) Updating the system
location; (2) clarifying the purpose of
the SORN; (3) updating the categories of
records; (4) updating the routine uses;
(5) changing the retention and disposal
schedule of records; and (6) updating
record source categories. Additionally,
this notice includes non-substantive
changes to simplify the formatting and
text of the previously published notice.
This updated system will be included in
DHS’s inventory of record systems.
DATES: Submit comments on or before
March 14, 2022. This modified system
will be effective upon publication. New
and modified routine uses will become
effective March 14, 2022.
ADDRESSES: You may submit comments,
identified by docket number FEMA–
2022–0009 by one of the following
methods:
• Federal e-Rulemaking Portal:
https://www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: 202–343–4010.
• Mail: Lynn Parker Dupree, Chief
Privacy Officer, Privacy Office, U.S.
Department of Homeland Security,
Washington, DC 20528–0655.
Instructions: All submissions received
must include the agency name and
docket number FEMA–2022–0009. All
comments received will be posted
without change to https://
www.regulations.gov, including any
personal information provided.

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SUMMARY:

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Docket: For access to the docket to
read background documents or
comments received, go to https://
www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: For
general questions, please contact:
Tammi Hines, (202) 212–5100, [email protected], Senior Director
for Information Management, Federal
Emergency Management Agency, U.S.
Department of Homeland Security,
Washington, DC 20528. For privacy
questions, please contact: Lynn Parker
Dupree, (202) 343–1717, Privacy@
hq.dhs.gov, Chief Privacy Officer,
Privacy Office, U.S. Department of
Homeland Security, Washington, DC
20528–0655.
SUPPLEMENTARY INFORMATION:
I. Background
In accordance with the Privacy Act,
this modified system of records notice is
being published because the Federal
Emergency Management Agency
(FEMA) collects, maintains, uses,
retrieves, and disseminates personally
identifiable information of individuals
who apply for FEMA disaster assistance
when a Presidential disaster declaration
or emergency has occurred or may be
imminent. FEMA’s applicant records
included in this system may contain
income information, insurance
information, housing inspection reports,
and correspondence notations about
various types of assistance, including
information about appeals, recovery of
disaster assistance funds, and other
related information.
The purpose of this system of records
is to: Facilitate registration for FEMA’s
disaster assistance programs;
correspond with applicants; verify
Individuals and Households Program
(IHP) Assistance applicant information;
determine the eligibility of applicants;
and focus, direct, and refer applicants to
all sources of disaster assistance.
Additional purposes include:
Preventing a duplication of federal
government efforts and benefits,
identifying the misuse of disaster
assistance, identifying disaster
assistance provided in error, identifying
and preventing possible fraudulent
activity in anticipation of or after a
presidentially declared major disaster or
emergency, and assessing FEMA’s
disaster assistance programs for
equality, equity, and customer
satisfaction. The information contained
in this system may also be used to
identify and implement measures to
reduce future disaster damage. To
accomplish these purposes, FEMA may
maintain investigative summary reports
in this system of records to support the

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recoupment, appeals, and oral hearing
processes.
FEMA is updating the SORN to reflect
the following changes. First, the system
location has been updated to broadly
reflect the location of the records at the
FEMA Headquarters in Washington, DC,
FEMA Regional Offices, Joint Field
Offices, National Processing Service
Centers, and Disaster Recovery Centers.
In addition, electronic records stored in
the system are maintained at the FEMA
Data Center at Bluemont, Virginia, and
at the DHS Data Center 2 in Clarksville,
Virginia. Second, the categories of
records have been updated and
consolidated in favor of a more
comprehensive list of data elements
collected from Individual Assistance
applicants. The categories of records
also include investigative summary
reports compiled through internal
FEMA investigations or other DHS/
FEMA programs, as well as records of
assistance provided under the FEMA
National Flood Insurance Program
(NFIP). These reports were added to
further support FEMA actions during
the recoupment, appeals, and oral
hearing processes in order to recover
disaster assistance funds, as mandated
by the Stafford Act, 42 U.S.C. 5155, and
44 CFR secs. 206.116 and 206.191. The
National Flood Insurance Program
records were added to prevent a
duplication of benefits between
National Flood Insurance Program and
the Group Flood Insurance Policy
provided under Other Needs Assistance
(ONA). Third, the purpose of the system
is being updated to support FEMA
efforts to prevent fraud, waste, and
abuse by verifying applicant account
and identity information and identifying
assistance provided in error, funds
spent inappropriately by the applicant,
or misuse of disaster assistance. Fourth,
FEMA is adding and modifying several
routine uses. Routine Use E is being
modified and Routine Use F is being
added to conform to Office of
Management and Budget Memorandum
M–17–12 regarding breach notification
and investigation. Routine Use I is
revised to provide added clarity on how
states and other entities involved in
emergency response efforts request
FEMA information. Routine Use K is
added to permit verification of billing
records as proof of disaster-related
expenses incurred. Routine Use M is
modified to incorporate information
sharing with the Department of
Treasury’s Bureau of Fiscal Services to
verify applicant identity and account
information as a fraud prevention
measure and for the Treasury’s Do Not
Pay Working System, established

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pursuant to Section 5 of the Improper
Payments Elimination and Recovery
Improvement Act (IPERIA) of 2012,
which determines federal eligibility for
disbursement of payments by checking
death records, federal debt records, and
lists of sanctioned individuals. Routine
Use P is revised to include disclosure of
information to the Oral Hearing Official.
Routine Use T is added to allow
investigation summary reports, which
may contain third party personally
identifiable information, to be shared
with the individual survivor involved in
the recoupment, appeals, and oral
hearing processes. Routine Use U is
added to reflect the FEMA
Administrator’s statutory authority
under 6 U.S.C. 728 to disclose survivor
data to a federal, state, local, territorial,
or tribal law enforcement agency in
order to identify illegal conduct or
address public safety or security issues,
including compliance with sex offender
notification laws, in the event of
circumstances requiring an evacuation,
sheltering, or mass relocation. Routine
Use V is added to reflect disclosure of
information for the safety of individuals
in FEMA temporary housing or
sheltering during a declared public
health emergency. Routine Use W is
added to reflect information sharing
with state, local, territorial, and tribal
government and private entities to
verify applicant identity and account
information as a fraud prevention
measure. Fifth, a National Archives and
Records Administration (NARA)
authority retention schedule is added
for investigative summary reports.
Finally, the record source categories are
updated to include the sources for the
investigation summary reports.
Additionally, this notice includes nonsubstantive changes to simplify the
formatting and text of the previously
published notice.
Consistent with DHS’s information
sharing mission, information stored in
the DHS/FEMA–008 Disaster Recovery
Assistance Files System of Records may
be shared with other DHS components
that have a need to know the
information to carry out their national
security, law enforcement, immigration,
intelligence, or other homeland security
functions. In addition, DHS/FEMA may
share information with appropriate
federal, state, local, tribal, territorial,
foreign, or international government
agencies consistent with the routine
uses set forth in this system of records
notice.
This modified system will be
included in DHS’s inventory of record
systems.

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II. Privacy Act
The fair information practice
principles found in the Privacy Act
underpin the statutory framework
governing the means by which federal
government agencies collect, maintain,
use, and disseminate individuals’
records. The Privacy Act applies to
information that is maintained in a
‘‘system of records.’’ A ‘‘system of
records’’ is a group of any records under
the control of an agency from which
information is retrieved by the name of
an individual or by some identifying
number, symbol, or other identifying
particular assigned to the individual. In
the Privacy Act, individuals are defined
as U.S. citizens and lawful permanent
residents. Additionally, the Judicial
Redress Act (JRA) provides covered
persons with a statutory right to make
requests for access and amendment to
covered records, as defined by the
Judicial Redress Act, along with judicial
review for denials of such requests. In
addition, the Judicial Redress Act
prohibits disclosures of covered records,
except as otherwise permitted by the
Privacy Act.
Below is the description of the DHS/
FEMA–008 Disaster Recovery
Assistance Files System of Records.
In accordance with 5 U.S.C. 552a(r),
DHS has provided a report of this
system of records to the Office of
Management and Budget and to
Congress.

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secs. 728, 776, 777, and 795; the Debt
Collection Improvement Act of 1996, 31
U.S.C. secs. 3325(d) and 7701(c)(1); the
Government Performance and Results
Act, Public Law 103–62, as amended;
Executive Order 13411; and Executive
Order 12862.
PURPOSE(S) OF THE SYSTEM:

The purpose of this system is to
register applicants seeking disaster
assistance from FEMA both after a
Presidential disaster declaration or
emergency and when a declaration may
be imminent, but not yet declared; to
verify Individuals and Households
Program applicant information;
determine eligibility of applicants; to
correspond with, focus, direct, and refer
applicants to available sources of
disaster assistance; and to inspect
damaged property. Additional purposes
include: To identify and implement
measures to reduce future disaster
damage; to prevent or correct a
duplication of federal government
efforts and benefits; to identify possible
fraudulent activity after a presidentially
declared disaster or emergency; to
identify assistance provided in error,
funds spent inappropriately by the
applicant, or misuse of disaster
assistance; and to assess the customer
satisfaction of FEMA disaster assistance
applicants.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Records are maintained at the FEMA
Headquarters in Washington, DC; FEMA
Regional Offices; Joint Field Offices;
National Processing Service Centers;
Disaster Recovery Centers; and the DHS/
FEMA data centers located in Bluemont,
Virginia, and Clarksville, Virginia.

All individuals and their household
members who apply for or express
interest in applying for FEMA disaster
assistance following a presidentially
declared major disaster or emergency
(Note: FEMA will accept applications
from any individual; however, an
individual must self-certify as a U.S.
citizen, non-citizen national, or
qualified non-citizen to meet the
eligibility requirements for Individuals
and Households Program Assistance).
Individuals also include those who
apply for or express interest in nonFEMA assistance programs in order to
facilitate a duplication of benefits check
or determination of unmet needs.

SYSTEM MANAGER(S):

CATEGORIES OF RECORDS IN THE SYSTEM:

Division Director, Individual
Assistance Division, (202) 646–3642,
[email protected],
Federal Emergency Management
Agency, 500 C Street SW, Washington,
DC 20472.

(a) Registration and Assistance
Records
• Disaster number;
• FEMA Registration ID/Occupant ID;
• Applicant/co-applicant
information:
Æ Full name;
Æ Social Security number or Anumber;
Æ Citizenship status;
Æ Signature;
Æ Date of birth;

SYSTEM NAME AND NUMBER:

Department of Homeland Security
(DHS)/Federal Emergency Management
Agency (FEMA)-008 Disaster Recovery
Assistance Files System of Records.
SECURITY CLASSIFICATION:

Unclassified.
SYSTEM LOCATION:

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Robert T. Stafford Disaster Relief and
Emergency Assistance Act (the Stafford
Act), Public Law 93–288, as amended
(42 U.S.C. secs. 5121–5207); 6 U.S.C.

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Æ Phone numbers;
Æ Email addresses;
Æ Mailing addresses;
Æ Position title and number of years;
Æ Employer name;
Æ Language(s) spoken;
Æ Number of dependents claimed;
Æ User ID;
Æ Password; and
Æ Personal Identification Number
(PIN).
• Witness name and signature;
• Damaged dwelling:
Æ Addresses of the damaged dwelling
and the applicant’s current location (if
other than the damaged dwelling);
Æ County;
Æ Geospatial location of dwelling;
Æ Phone numbers; and
Æ Information related to residence
(accessibility, type, own/rent, damage
sustained).
• Disaster-related expenses;
• Emergency needs (e.g., food,
clothing, shelter);
• Disability-related needs and
accommodations (e.g., sign language
interpreter, Assistive Listening Device,
braille, wheelchair access, mobility,
mental, hearing, vision, other needs and
accommodations);
• Occupant and household
information (for all occupants at the
time of disaster):
Æ Name (first name, middle initial,
last name);
Æ Age;
Æ Relationship to applicant;
Æ Dependent? (Yes/No);
Æ Sex;
Æ Pre- and post-disaster income
information of occupants 18 years of age
or older; and
Æ Tribal Membership Status (if
applicable).
• Business damage:
Æ Self-employment is primary
income? (Yes/No); and
Æ Business or rental property
affected? (Yes/No).
• Authorization for electronic funds
transfer of benefits:
Æ Institution name;
Æ Account type; and
Æ Account number and routing
number.
• Comments and correspondence
from the applicant;
• Supporting documents that show
proof of occupancy or ownership of a
dwelling and/or verify identity. This
includes but is not limited to:
Æ Driver’s license;
Æ State/Federal issued photo
identification;
Æ Mortgage payment receipts;
Æ Real property insurance;
Æ Tax receipts or property tax bill;
Æ Property title;

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Æ Contract for deed;
Æ Voter registration card;
Æ Death certificate and will; and/or
Æ Maintenance receipts.
• Public records information for
identity verification;
• Pre-registration questionnaire
information;
• Disaster loan status (i.e., rejected,
approved, declined, verified, cancelled);
• Travel and accommodations related
information (e.g., flight information,
travel assistance needs, companion
information);
• Information related to determining
eligibility for assistance, including date
of the disaster, application status,
insurance information, types and
amount of damage to the dwelling,
supporting documentation (e.g., death
certificates, invoices, receipts, and
documentation to support
accommodations or access and
functional need requests and repairs)
and results of the home inspection
(including inspector’s notes and
determination);
• Landowner’s or landlord’s
information (in cases where FEMA is
placing a manufactured housing unit on
the individual’s land or for other
temporary housing assistance):
Æ Name;
Æ Address;
Æ Phone number; and
Æ Signature.
• Correspondence and
documentation related to determining
eligibility and appropriate housing unit
size, type, and location for temporary
housing assistance, including general
correspondence; complaints; requests
for disbursement of payments; inquiries
from tenants and landlords; information
related to household access and
functional needs; general administrative
and fiscal information; payment
schedules and forms; termination
notices; information shared with the
temporary housing program staff from
other agencies to prevent the
duplication of benefits; leases; contracts;
specifications for repair of disaster
damaged residences; reasons for
revocation or denial of aid; sales
information related to occupant
purchase of housing units; and the
status or disposition of housing
applications;
• Recoupment, appeals and/or
arbitration (oral hearings) of such
determinations;
• Notice of Potential Debt Letter;
• Notations and reports of decisions
for disaster or similar financial awards
and assistance from other FEMA
Programs, federal and state agencies,
insurance companies, employers, banks,
financial, power/utility companies,

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health care providers, safety/rescue
services, and public or private entities
as they relate to determinations of
applicants’ eligibility for Individuals
and Households Program disaster
assistance; and
• Unsolicited information concerning
an individual’s suspected or actual
exposure to illness during a public
health emergency, including, but not
limited to quarantine or isolation orders.
(b) Inspection Reports:
• Inspection reports contain
applicants’ personally identifiable
information (as outlined above) and
results of assessments of damaged real
property; personal property; and goods,
which may include: descriptions and
photographic images of an applicant’s
home and personal items; video and/or
audio of the inspection conducted on
the home; and notations of cleaning,
sanitizing, and debris removal by
contractors and partnering agencies.
Inspection reports may also include
Inspector ID.
(d) Assistance from Other Sources:
• Other files independently kept by
the state, territory, tribe, local
government, voluntary agency, or other
source of assistance that contain records
of persons who request disaster aid,
including for the ‘‘Other Needs’’
assistance provision of the Individuals
and Households Program administrative
files and reports required by FEMA. The
states, territories, tribes, local
governments, voluntary agencies, and
other sources of assistance keep the
same type of information about
individuals as described above under
registration, inspection, and temporary
housing assistance records.
• Records of assistance from the
FEMA National Flood Insurance
Program to avoid duplication of benefits
(name, address, disaster assistance
coverage required code, policy number,
policy number, policy effective date,
policy coverage building, policy
coverage contents, new policy date, and
expiration date).
(f) Customer service survey responses
• Demographic information (race,
ethnicity, religion, gender, sex,
nationality, age, disability, English
proficiency, economic status, income
level, marital status); and
• Responses to customer service and
customer satisfaction survey questions.
(g) Investigation results that may
contain the name and address of the
applicants to support recoupment,
appeals, oral hearings, or other legal
proceedings in order to recover disaster
assistance.

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RECORD SOURCE CATEGORIES:

FEMA receives information from
individuals who apply for disaster
assistance through three different
media: (1) Electronically via the internet
at https://www.disasterassistance.gov
(FEMA Form 009–0–1 and FEMA Form
009–0–2); (2) by calling FEMA’s toll-free
number 1–800–621–3362 (FEMA Form
009–0–1t and FEMA Form 009–0–2t);
and (3) through submission of a paper
copy of pre-registration intake, FEMA
Form 009–0–1 and its Spanish-language
equivalent, FEMA Form 009–0–2. In
addition, information in this system of
records derives from Temporary
Housing Assistance Eligibility
Determinations (FEMA Forms 009–0–5
and 009–0–6), Application for
Continued Temporary Housing
Assistance (FEMA Form 010–0–12), and
Housing Inspections (FEMA Forms 009–
0–143, 009–0–144, and 009–0–145).
Information may also come from FEMA
inspectors; financial institutions;
insurance companies; other federal,
state, territorial, local, tribal, and
voluntary agencies; and commercial
databases (for verification purposes).
The final investigative summary report
is stored in this system of records in the
event that an applicant’s file is
investigated for fraud.

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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:

In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DHS/FEMA as a
routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
A. To the Department of Justice (DOJ),
including the U.S. Attorneys Offices, or
other federal agencies conducting
litigation or proceedings before any
court, adjudicative, or administrative
body, when it is relevant or necessary to
the litigation and one of the following
is a party to the litigation or has an
interest in such litigation:
1. DHS or any component thereof;
2. Any employee or former employee
of DHS in his/her official capacity;
3. Any employee or former employee
of DHS in his/her individual capacity,
only when DOJ or DHS has agreed to
represent the employee; or
4. The United States or any agency
thereof.
B. To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains.

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C. To the National Archives and
Records Administration or General
Services Administration pursuant to
records management inspections being
conducted under the authority of 44
U.S.C. secs. 2904 and 2906.
D. To an agency or organization for
the purpose of performing audit or
oversight operations as authorized by
law, but only such information as is
necessary and relevant to such audit or
oversight function.
E. To appropriate agencies, entities,
and persons when (1) DHS suspects or
has confirmed that there has been a
breach of the system of records; (2) DHS
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, DHS
(including its information systems,
programs, and operations), the federal
government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with DHS’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
F. To another federal agency or
federal entity when DHS determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
federal government, or national security,
resulting from a suspected or confirmed
breach.
G. To an appropriate federal, state,
tribal, local, international, or foreign law
enforcement agency or other appropriate
authority charged with investigating or
prosecuting a violation or enforcing or
implementing a law, rule, regulation, or
order, when a record, either on its face
or in conjunction with other
information, indicates a violation or
potential violation of law, which
includes criminal, civil, or regulatory
violations and such disclosure is proper
and consistent with the official duties of
the person making the disclosure.
H. To contractors and their agents,
grantees, experts, consultants, and
others performing or working on a
contract, service, grant, cooperative
agreement, or other assignment for DHS/
FEMA, when necessary to accomplish
an agency function related to this
system of records. Individuals provided
information under this routine use are
subject to the same requirements and
limitations on disclosure as are

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applicable to DHS/FEMA officers and
employees.
I. To certain government, private
sector, voluntary entities, hospitals, and
utility companies when disclosure of
applicant information is necessary to
prevent a duplication of efforts or a
duplication of benefits in determining
eligibility for disaster assistance, and/or
to address unmet needs of eligible,
ineligible, or partially-eligible FEMA
applicants. The above-mentioned
entities must have a disaster assistance
program to address the unmet disasterrelated needs of disaster survivors or be
actively involved in the recovery efforts
of the disaster, or a related assistance
program involving FEMA applicants.
The receiving entity is not permitted to
alter or to further disclose the
information to other disaster
organizations or third parties, without
express, prior written approval from
FEMA, or as required by law.
FEMA may make Routine Use I
disclosures under the following
circumstances:
1. To federal entities with programs
that make available disaster assistance
to individuals and households,
administer a disaster-related program,
and/or give preference of priority to
disaster applicants, including those that
evacuate from a declared state to
another state and to prevent a
duplication of efforts or benefits. FEMAauthorized agreements address the
federal entity sharing of information
from FEMA with its contractors/
grantees, and/or agents that are
administering a disaster related program
on behalf of the federal entity (e.g., other
state, tribal, and local agencies working
under the guise of the requesting federal
entity). FEMA may also share with other
federal entities for the purpose of
contacting FEMA Individuals and
Households Program applicants to seek
their voluntary participation in surveys
or studies concerning effects of
disasters, program effectiveness, and to
identify possible ways to improve
community preparedness and resiliency
for future disasters.
2. To state, tribal, and territorial
agency (STT) programs that make
available any disaster assistance to
individuals and households and/or give
preference of priority to disaster
applicants, including those that
evacuate from a declared state to
another state, and/or to prevent a
duplication of efforts or benefits. State,
tribal, and territorial agencies may
request and receive information using
the protocols established in an
appropriate FEMA-authorized
agreement. FEMA-authorized
agreements address the state, tribal, and

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territorial agency sharing of information
from FEMA with its contractors/
grantees, and/or agents that are
administering a disaster related program
on behalf of the Agency (e.g., other state,
tribal, and territorial agencies working
under the guise of the requesting state
agency). FEMA may also share with
state, tribal, and territorial entities for
the purpose of contacting FEMA
Individuals and Households Program
applicants to seek their voluntary
participation in surveys or studies
concerning effects of disasters, program
effectiveness, and to identify possible
ways to improve community
preparedness and resiliency for future
disasters.
3. To local government entities,
including towns, counties/parishes,
cities, townships, and locally governed
subdivisions (Localities) with disaster
assistance programs to address the
unmet disaster-related needs of disaster
survivors for a declared county charged
through legislation or chartered with
administering disaster relief/assistance
programs. The Locality must be actively
involved in the recovery efforts of the
disaster. Localities may request data by
submitting a written request to FEMA.
The written request from the entity shall
explain the type of tangible assistance
being offered, the type of verification
required, and, if applicable, the
individuals for whom verification is
required before the assistance can be
provided. FEMA may also share with
Localities for the purpose of contacting
FEMA Individuals and Households
Program applicants to seek their
voluntary participation in surveys or
studies concerning effects of disasters,
program effectiveness, and community
preparedness and resiliency for future
disasters. Localities may share
information they receive from FEMA
with their contractors/grantees, and/or
agents that are administering a disaster
related program on behalf of the
Locality according to a FEMAauthorized agreement.
4. Voluntary Organizations Active in
Disaster (VOAD) (as defined in 44 CFR
206.2(a)(27)), and FEMA- and/or Staterecognized Long Term Recovery
Committees (LTRC) and their members
with disaster assistance programs to
address the unmet disaster-related
needs of disaster survivors for a
declared county charged through
legislation or chartered with
administering disaster relief/assistance
programs. The voluntary organization
must either have a national membership
in good standing with the National
Voluntary Organizations Active in
Disaster association, be a Long Term
Recovery Committee, or member of such

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committee for that disaster. The entity
shall make a written request to either
FEMA or a State agency for FEMA
disaster applicant information. The
written request from the entity shall
explain the type of tangible assistance
being offered, the type of verification
required, and, if applicable, the
individuals for whom verification is
required before the assistance can be
provided. The Voluntary Organization
Active in Disaster must also have a
disaster assistance program to address
the unmet disaster-related needs of
disaster survivors and be actively
involved in the recovery efforts of the
disaster. Voluntary Organizations Active
in Disaster and Long Term Recovery
Committees may share information they
receive from FEMA with their
contractors/grantees, and/or agents that
are administering a disaster related
program on their behalf according to a
FEMA-authorized agreement.
5. To utility companies and hospitals
(UC/H) that have a disaster assistance
program to address the unmet disasterrelated needs of disaster survivors and
are actively involved in the recovery
efforts of the disaster. FEMA may
disclose lists of applicant names,
contact information, their FEMA
verified loss amount, amounts received,
award category, and Small Business
Administration loan status for the
purpose of providing additional disaster
assistance and/or addressing unmet
needs. FEMA may disclose the
aforementioned data elements according
to different sub-categories of disaster
applicants (e.g., those that received
maximum amounts, those that have
flood insurance coverage, those with
emergency needs, or those over a certain
age). FEMA shall release this
information only during the disaster
period of assistance as defined in 44
CFR 206.110(e), plus 90 days to address
any appeals (44 CFR 206.115(f)).
6. FEMA may immediately disclose,
on a case-by-case basis, to an entity
qualified under Routine Use (I)(4) or
(I)(5) or to other organizations that loan
or donate new or used durable medical
equipment and assistive technology,
information about applicants in need of
such equipment or technology. The
applicant in question must have an
immediate need for durable medical
equipment or assistive technology as a
result of a declared disaster, and the
qualifying entity is able to provide the
requested assistance in question. An
immediate need is a need that is of such
urgency or severity that one could
reasonably expect the absence of the
durable medical equipment or assistive
technology to place the health of the
applicant in serious jeopardy, to

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compromise the safety of the applicant,
or to prevent the applicant from
relocating from a shelter facility to the
next stage of recovery. Specifically,
FEMA may release the applicant’s name
and limited contact information
(telephone number, email address, and
if being delivered to a location other
than a shelter, the applicant’s temporary
or current residence).
J. To federal, state, tribal, territorial, or
local government agencies; voluntary
organizations; insurance companies;
employers; any public or private
entities; banks and financial institutions
when an applicant’s eligibility, in whole
or in part, for FEMA’s Individuals and
Households Program depends upon
financial benefits already received or
available from that source for similar
purposes as necessary to determine
benefits; and to prevent duplication of
disaster assistance benefits (as described
in 42 U.S.C. 5155). FEMA initiates the
transaction by only disclosing the name,
address, and date of birth of an
applicant in order to properly identify
the same and obtain desired relevant
information from entities listed above.
K. To contractors, medical providers,
dental providers, landlords, mechanics,
child care providers, or other private
entities, when cited by applicants as
proof of an expense, to verify the
accuracy of an expense for FEMA’s
Individuals and Households Program.
FEMA may disclose the applicant’s
name and limited contact information
(telephone number, current address,
and/or damaged dwelling address) and
a record identifier (e.g., account, invoice
or estimate numbers) to the third-party
service provider.
L. To federal, state, tribal, territorial,
or local government agencies charged
with the implementation of hazard
mitigation measures and the
enforcement of hazard-specific
provisions of building codes, standards,
and ordinances. FEMA will only
disclose information for the following
purposes:
1. For hazard mitigation planning
purposes, to assist federal, state,
territorial, tribal, or local government
agencies in identifying high-risk areas
and preparing mitigation plans that
target those areas for hazard mitigation
projects implemented under Federal,
State, tribal, territorial, or local hazard
mitigation programs.
2. For enforcement purposes, to
enable federal, state, tribal, territorial, or
local government agencies ensure that
owners repair or rebuild structures in
conformity with applicable hazardspecific building codes, standards, and
ordinances.

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Federal Register / Vol. 87, No. 28 / Thursday, February 10, 2022 / Notices
M. To the Department of the Treasury,
to verify identity and account
information of an applicant as well as to
determine eligibility for final payment
from federal programs (e.g., Do Not Pay
program). An applicant’s Social Security
number will be released in connection
with a request that the Department of
the Treasury provide a disaster
assistance payment to an applicant
under the Individuals and Households
Program.
N. To a state, local, territorial, or tribal
government agency in connection with
billing that state, local, territorial, or
tribal government for the applicable
non-federal cost share under the
Individuals and Households Program.
Information shared shall only include
applicants’ names, contact information,
and amounts of assistance received.
O. To state, tribal, territorial, or local
government emergency managers, when
an applicant is occupying a FEMA
temporary housing unit, for the
purposes of preparing, administering,
coordinating, and/or monitoring
emergency response, public safety, and
evacuation plans. FEMA shall only
release the applicants’ phone numbers,
address, and number of household
occupants of the housing unit.
P. To the Department of the Treasury,
Department of Justice, the U.S.
Attorney’s Office, an Oral Hearing
Official, or other third party for further
collection action on any delinquent debt
when circumstances warrant.
Q. To federal, state, territorial, tribal,
or local law enforcement authorities, or
agencies, or other entities authorized to
investigate and/or coordinate locating
missing children and/or reuniting
families.
R. To state, tribal, territorial, or local
government election agencies/
authorities that oversee the voting
process within their respective
municipalities, for the purpose of
ensuring voting rights of individuals
who have applied for FEMA assistance,
limited to their own respective citizens
who are displaced from their voting
jurisdiction by a presidentially declared
major disaster or emergency out of their
voting jurisdiction.
S. To other federal, state, or local
government agencies under approved
computer-matching programs for the
purposes articulated in subsection
(a)(8)(A) of the Privacy Act.
T. To the individual applicants, of
whom the record contains third party
personally identifiable information, to
defend themselves during appeals and
Oral Hearings on the recoupment of
disaster assistance funds.
U. To any law enforcement agency of
the federal government or a state, local,

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territorial, or tribal government in order
to identify illegal conduct or address
public safety or security issues,
including compliance with sex offender
notification laws, in the event of
circumstances requiring an evacuation,
sheltering, or mass relocation.
V. To entities providing temporary
housing or sheltering to disaster
survivors during a declared public
health emergency to provide indication
that a survivor with an infectious
disease is inhabiting or has inhabited a
specific location, when necessary for the
safety of individuals located in the
facility and to comply with additional
necessary infectious disease protocols.
W. To state, local, territorial, and
tribal government and private entities to
verify applicant identity and account
information as a fraud prevention
measure.
X. To the news media and the public,
with the approval of the Chief Privacy
Officer in consultation with counsel,
when there exists a legitimate public
interest in the disclosure of the
information, when disclosure is
necessary to preserve confidence in the
integrity of DHS, or when disclosure is
necessary to demonstrate the
accountability of DHS’s officers,
employees, or individuals covered by
the system, except to the extent the
Chief Privacy Officer determines that
release of the specific information in the
context of a particular case would
constitute a clearly unwarranted
invasion of personal privacy.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

DHS/FEMA stores records in this
system electronically or on paper in
secure facilities in a locked drawer
behind a locked door. The records may
be stored on magnetic disc, tape, and
digital/electronic media.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

DHS/FEMA may retrieve records by
an individual’s name, address, Social
Security number, or case file number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

Records pertaining to disaster
assistance will be placed in inactive
storage two years after FEMA receives
the application and will be destroyed
when they are six years and three
months old, in accordance with
National Archives and Records
Administration Authority N1–311–86–
1, DAP 8–1, item 4C10a. Records
pertaining to temporary housing will be
destroyed three years after close of the
operation in accordance with National
Archives and Records Administration

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7857

Authority N1–311–86–1, DAP 8–2, item
4C10b. Closeout of a disaster operation
occurs when the disaster contract is
terminated. Records pertaining to the
Individuals and Households Program
program will retire to the Federal
Records Center (FRC) one year after
closeout and be destroyed three years
after closeout in accordance with
National Archives and Records
Administration Authority N1–311–86–
1, item 4C6c. Records pertaining to
individual assistance customer
satisfaction assessments are stored in
accordance with National Archives and
Records Administration Authority N1–
311–00–01. Records pertaining to
investigations are retired to inactive
storage when two years old, and
destroyed when six years, three months
old in accordance with National
Archives and Records Administration
Authority N1–311–86–001, item 4C10a.
Customer service assessment forms that
have been filled out and returned by
disaster assistance applicants are
temporary records that are destroyed
upon transmission of the final report,
per National Archives and Records
Administration Authority N1–311–00–
01, DAP–14–1. The statistical and
analytical reports resulting from these
assessments are temporary records that
are retired three years after the final
report cutoff and destroyed 20 years
after the report cutoff, per National
Archives and Records Administration
Authority N1–311–00–01, DAP–14–2.
The assessment results database are
temporary records that are destroyed
when no longer needed for analysis
purposes, per National Archives and
Records Administration Authority N1–
311–00–01, DAP–14–3. Per current
National Archives and Records
Administration guidance, records
pertaining to COVID–19 will be
maintained permanently until further
guidance regarding the retention of
COVID–19 records is provided.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

DHS/FEMA safeguards the records in
this system in accordance with
applicable rules and policies, including
all applicable DHS automated systems
security and access policies. FEMA has
imposed strict controls to minimize the
risk of compromising the information
that is being stored. Access to the
computer system containing the records
in this system is limited to those
individuals who have a need to know
the information for the performance of
their official duties and who have the
appropriate clearances or permissions.

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RECORD ACCESS PROCEDURES:

Individuals applying for Individuals
and Households Program assistance may
access their information online via the
Disaster Assistance Center using the
user ID, password, system generated
PIN, and authentication that was
established during the application
process. Applicants may also call a
FEMA National Processing Service
Center (NPSC) representative to access
their information by providing their
registration ID, full name, damaged
dwelling address, current mailing
address (if different), current phone
number, and the last four digits of their
Social Security number.
In addition, individuals seeking
access to and notification of any record
contained in this system of records, or
seeking to contest its content, may
submit a request in writing to the Chief
Privacy Officer and the FEMA Freedom
of Information Act (FOIA) Officer,
whose contact information can be found
at https://www.dhs.gov/foia under
‘‘Contact Information.’’ If an individual
believes more than one component
maintains Privacy Act records
concerning him or her, the individual
may submit the request to the Chief
Privacy Officer and Chief Freedom of
Information Act Officer, Department of
Homeland Security, Washington, DC
20528–0655. Even if neither the Privacy
Act nor the Judicial Redress Act provide
a right of access, certain records may be
available under the Freedom of
Information Act.
When an individual is seeking records
about himself or herself from this
system of records or any other FEMA
system of records, the individual’s
request must conform with the Privacy
Act regulations set forth in 6 CFR part
5. The individual must first verify his or
her identity, meaning that the
individual must provide his or her full
name, current address, and date and
place of birth. The individual must sign
the request, and the individual’s
signature must either be notarized or
submitted under 28 U.S.C. 1746, a law
that permits statements to be made
under penalty of perjury as a substitute
for notarization. In addition, the
individual should:
• Explain why he or she believes the
Department would have the information
being requested;
• Identify which component(s) of the
Department he or she believes may have
the information;
• Specify when he or she believes the
records would have been created; and
• Provide any other information that
will help the DHS staff determine which
DHS component agency may have
responsive records;

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If the request is seeking records
pertaining to another living individual,
the request must include an
authorization from the individual whose
record is being requested, authorizing
the release to the requester.
Without the above information, the
Component(s) may not be able to
conduct an effective search, and your
request may be denied due to lack of
specificity or lack of compliance with
applicable regulations.

For records covered by the Privacy
Act or covered Judicial Redress Act
records, individuals may make a request
for amendment or correction of a record
of the Department about the individual
by writing directly to the Department
component that maintains the record,
unless the record is not subject to
amendment or correction. The request
should identify each particular record in
question, state the amendment or
correction desired, and state why the
individual believes that the record is not
accurate, relevant, timely, or complete.
The individual may submit any
documentation that would be helpful. If
the individual believes that the same
record is in more than one system of
records, the request should state that
and be addressed to each component
that maintains a system of records
containing the record.
NOTIFICATION PROCEDURES:

See ‘‘Record Access Procedures.’’
EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.
HISTORY:

78 FR 25282 (April 30, 2013); 74 FR
48763 (September 24, 2009); 71 FR
38408 (July 6, 2006); 69 FR 65615
(November 15, 2004); 66 FR 51436
(October 9, 2001); 64 FR 40596 (July 27,
1999); 61 FR 49777 (September 23,
1996).
*
*
*
*
*
Lynn P. Dupree,
Chief Privacy Officer, U.S. Department of
Homeland Security.
[FR Doc. 2022–02950 Filed 2–9–22; 8:45 am]

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Transportation Security Administration
Intent To Request a Revision From
OMB of One Current Public Collection
of Information: Law Enforcement
Officers (LEOs) Flying Armed
Transportation Security
Administration, DHS.
ACTION: 60-Day notice.
AGENCY:

The Transportation Security
Administration (TSA) invites public
comment on one currently-approved
Information Collection Request (ICR),
Office of Management and Budget
(OMB) control number 1652–0072, that
we will submit to OMB for a revision in
compliance with the Paperwork
Reduction Act (PRA). The ICR describes
the nature of the information collection
and its expected burden. The collection
involves gathering information from
state, local, and tribal armed law
enforcement officers (LEOs) who require
specialized screening at the checkpoint.
DATES: Send your comments by April
11, 2022.
ADDRESSES: Comments may be emailed
to [email protected] or delivered to
the TSA PRA Officer, Information
Technology (IT), TSA–11,
Transportation Security Administration,
6595 Springfield Center Drive,
Arlington, VA 20598–6011.
FOR FURTHER INFORMATION CONTACT:
Christina A. Walsh at the above address,
or by telephone (571) 227–2062.
SUPPLEMENTARY INFORMATION:
SUMMARY:

CONTESTING RECORD PROCEDURES:

BILLING CODE 9110–17–P

DEPARTMENT OF HOMELAND
SECURITY

Comments Invited
In accordance with the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501
et seq.), an agency may not conduct or
sponsor, and a person is not required to
respond to, a collection of information
unless it displays a valid OMB control
number. The ICR documentation will be
available at http://www.reginfo.gov
upon its submission to OMB. Therefore,
in preparation for OMB review and
approval of the following information
collection, TSA is soliciting comments
to—
(1) Evaluate whether the proposed
information requirement is necessary for
the proper performance of the functions
of the agency, including whether the
information will have practical utility;
(2) Evaluate the accuracy of the
agency’s estimate of the burden;
(3) Enhance the quality, utility, and
clarity of the information to be
collected; and
(4) Minimize the burden of the
collection of information on those who

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