SupportingStatement_seals_0052_2024_FINAL

Supporting Statement
Request to use NARA’s Official Seals and/or Logos
OMB Control No. 3095-0052
1. Circumstances making the collection of information necessary. NARA uses its
official seals to authenticate various copies of official records in its custody and for
other official NARA business. NARA uses its logos for official NARA business,
which includes, but is not limited to:
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Exhibits;
Publicity and other materials associated with a one-time or recurring NARA event
or activity;
NARA web sites (Intranet and Internet);
Officially approved internal and external publications; and
Presentations.

Occasionally, if criteria are met, we will permit the public and other Federal agencies
to use our official seal(s) and/or logo(s). The first criterion for approval is that we
must be participating in the event or activity by providing speakers, space, or other
similar services (example: we co-sponsor a symposium or conference). The second
criterion is that the seal(s) and/or logo(s) must not be used on any article or in any
manner that reflects unfavorably on NARA or endorses, either directly or by
implication, commercial products or services, or a requestor’s policies or activities.
Individuals and organizations wishing to use our official seal(s) and/or logo(s) must
request permission from NARA in writing. The purpose of this information
collection is to allow us to approve only those requests that comply with NARA
regulations and to ensure appropriate use of the official NARA seal(s) and logo(s).
The contents of the request are specified in 36 CFR 1200.8.
2. Purpose and use of the information. We use the information to determine whether
or not to approve a request to use the official seal(s) and/or logo(s). When making a
decision on a request, we must consider whether or not the intended use is connected
to work with NARA and if the seal(s) and/or logo(s) are going to be used
appropriately. We also use the information to designate a time period for each
approved use of the seal(s) and/or logo(s).
3. Use of information technology and burden reduction. We do not plan
improvements for information technology, given the small number of respondents
and the nature of the information requested.
4. Efforts to identify duplication and use of similar information. No duplication
exists. No similar information is already available.
5. Impact on small businesses or other small entities. The information does not
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impact small businesses and other entities.
6. Consequences of collecting the information less frequently. If we did not collect
the information, we could not permit the use of NARA’s official seals and logos. We
designed this information collection to ensure that only requests that meet NARA’s
criteria are approved.
7. Special circumstances relating to the guidelines of 5 CFR 1320.5. The collection
will be conducted in a manner consistent with the guidelines in 5 CFR 1320.
8. Comments in response to the Federal Register Notice and efforts to consult
outside agency. We provided the public an opportunity to comment on the
information collection in a Federal Register notice published on May 8, 2024 (89 FR
38920). We received no comments.
9. Explanation of any payment or gift to respondents. We do not provide payment or
gifts to respondents.
10. Assurance of confidentiality provided to respondents. We do not collect
information that would require confidentiality as part of this collection and do not
assure respondents of confidentiality.
11. Justification for sensitive questions. We do not ask any questions of a sensitive
nature.
12. Estimates of hour burden including annualized hourly costs. We estimate 37
respondents per year. We estimate each response takes an average of 15 minutes per
request, for an annual burden total of nine hours. Respondents submitting requests
would have to provide information on the intended use of the official seal(s) and/or
logo(s), including:
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How the intended use of the official seal(s) and/or logo(s) is connected to their
work with NARA;
Details on how and where the seal(s) and/or logo(s) is going to be displayed and
provide samples of the document or other material on which the seal will appear;
and
The dates of the event or activity for which they intend to display the seal(s)
and/or logo(s).

The estimated cost per request is $7.50, with a total annual burden to the public of
$277.50. Excluding the hour burden, there are no significant capital/start-up or
operation costs attributable to this information collection. The cost consists of 15
minutes to complete the information collection by an events coordinator (estimated
hourly wage of $30/hr x 15 min./request = $7.50).

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13. Estimate of other total annual cost burden to respondents or recordkeepers.
There are no additional costs to respondents.
14. Annualized cost to the Federal Government. The estimated cost to the Federal
Government is $ 43.46 per request; the total annual cost is $1,608.02. The cost is
based on an estimate of the time of a GS-13/14 NARA staff member to review and
recommend approval or denial (average wage and benefits of $43.46/hr x 1
hr/request = $43.46).
15. Explanation for program changes or adjustments. There are no changes.
16. Plans for tabulation and publication and project time schedule. We do not use
the information we collect for statistical studies or publications.
17. Reason(s) display of OMB expiration date is inappropriate. The OMB approval
number is displayed in the regulation. If we had to display the expiration date of
OMB’s approval as well, we would have to amend the rule each time we renew the
collection. Given the very small number of requests received, we do not believe that
the requirement is justified in this instance.
18. Exceptions to certification for Paperwork Reduction Act submissions. We are
not requesting any exceptions to the certification statement identified in Item 19 of
OMB Form 83-I.

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