FNS-10 Admin Data Request for FY 2024

School Meals Operations Study
School-level FNS-10 data request, FY 2024

OMB #: 0584-0607
Expiration Date: xx/xx/20xx

NOTE TO REVIEWER: As noted in the supporting statement, each State agency will be asked for
school-level administrative data first. If they do not have the data available at this level, they will be asked
for SFA-level data. They will not be asked to provide data at both levels, but both are provided here for
reference.

Exhibit B: Request for School-Level FNS-10 Data
We are asking each State to provide school- or site-level administrative records data based on the data
your State submitted for the FNS-10, Report of School Program Operations, for Federal fiscal year (FY)
2024 (October 2023 through September 2024). Fulfilling this data request will help FNS gain a deeper
understanding of Child Nutrition Program operations in FY 2024. The information you provide is
particularly important during this time when FNS is assessing program operations as schools and SFAs
return to normal operations after COVID-19.

Data request
Please provide the FNS-10 Report of School Program Operations data at the school or site level for FY
2024. Table 1 shows all the data elements we are requesting for each school or site. These include (1) Part
A data from 90-day reports of actual counts for each operating month in FY 2024, and (2) Part B data for
October 2023.
Please provide the data in whatever format is easiest for you. For example, you could provide separate
files for each month or a single Excel file with separate tabs for each month.
In addition to the FNS-10 data, for each school or site please provide:
•
•
•
•
•
•
•
•
•
•
•

School or site name
School or site ID number
School or site city
School or site zip code
Grade range
Indicator of whether the school is a charter school
Indicator of whether the school is a public school, private school, or residential child care institution
(RCCI)
Indicator of whether the school or site operated NSLP/SBP or SSO in each month
Indicator of whether the SSO site operated as an open or closed site
School Food Authority (SFA) name
SFA ID number

The Food and Nutrition Service (FNS) is collecting this information to understand Child Nutrition Program operations in FY 2024 and will
use the information to inform planning, policy, and guidance related to the Child Nutrition Programs. Because the personally identifiable
information (PII) requested under this collection will not be used to retrieve survey records or data, requirements of the Privacy Act of 1974 do not
apply. Responses will be kept private to the extent provided by law and FNS regulations. According to the Paperwork Reduction Act of 1995, an
agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a valid OMB control
number. The valid OMB control number for this information collection is 0584-0607. The time required to complete this information
collection is estimated to average 6.0 hours per response, including the time for reviewing instructions, searching existing data sources, gathering
and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any
other aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and Nutrition
Service, Office of Policy Support, 1320 Braddock Place, 5th Floor, Alexandria, VA 22314, ATTN: PRA (0584-0607). Do not return the completed
form to this address.

School Meal Operations Study

School-level FNS-10 data request

Data delivery timeline
Please provide the data file for FY 2024 by April 1, 2025

Data delivery and storage
Most data files requested for this study, including any files requested in the web survey, can be submitted
via email. However, if the data files contain sensitive information (for example, the names of individuals)
or if an extra level of security is preferred, secure options for transmitting the files include passwordprotecting the files, sending the files through a secure transfer platform used by the State agency, or
uploading them to Mathematica’s secure transfer site hosted by Box. We can accept data in any standard
format. We will store the data in a secure project directory where only those working with the data will
have access.

Complete list of data elements requested
Table 1. FNS-10 data elements requested for each school or site 1
Item number on
FNS-10

Data element
FNS-10 Part A (monthly)
•

Number of lunches served in the NSLP, by reimbursement category
−

Paid

5a-A

−

Free

5a-B

−

Reduced-price

5a-C

−

Total

5a-D

−

Average daily lunches served

5a-E

Number of NSLP operating days
Number of reimbursable lunches served that qualify district for additional

Not reported on FNS-10
payment i

5b1-D

Number of reimbursable lunches served in districts certified for performance-based
reimbursements ii

5b2-D

•

Number of afternoon snacks served in the NSLP, by reimbursement category
−

Paid

5c-A

−

Free iii

5c-B

−

Reduced-price

5c-C

−

Total

5c-D

−

Average daily snacks served

5c-E

Total free afterschool snacks served in area eligible schools and sites

5d-B

This includes all public and private schools, as well as residential child care institutions, operating school meal
programs. We are also requesting FNS-10 Part A Item 9 data elements for nonresidential child care institutions and
summer camps that operate the Special Milk Program.

1

School Meal Operations Study

School-level FNS-10 data request
Item number on
FNS-10

Data element
Number of breakfasts served, by reimbursement category iv
−

Paid

6-A

−

Free

6-B

−

Reduced-price

6-C

−

Total

6-D

−

Average breakfasts served

6-E

Number of severe-need reimbursable breakfasts served, by reimbursement category
−

Free

7-B

−

Reduced-price

7-C

−

Total

7-D

−

Average daily severe-need reimbursable breakfasts served

7-E

Number of SBP operating days
Number of half pints served in the Special Milk Program, and reimbursement

Not reported on FNS-10
category v

−

Paid

9a-A, 9b-A, 9c-A

−

Free

9a-B, 9b-B, 9c-B

−

Total

9a-D, 9b-D, 9c-D

Number of Special Milk Program operating days

Not reported on FNS-10

FNS-10 Part B (October)
Membership/enrollment for school or institution of each type operating a program this month
•

•

•

Enrollment for each public school operating each program:
12b-F

−

NSLP

−

SBP

12b-I

−

SBP (severe need only)

12b-J

Enrollment for each private school operating each program:
−

NSLP

13b-F

−

SBP

13b-I

−

SBP (severe need only)

13b-J

Enrollment for each RCCI operating each program:
−

NSLP

14b-F

−

SBP

14b-I

−

SBP (severe need only)

14b-J

Number of children in each school approved for:
•

Free lunches

15a-F

•

Reduced-price lunches

15b-F

Other information to include with all data
School or site name
School or site ID number
School or site city
School or site zip code
Grade range
Indicator of whether school is a charter school
Indicator of whether the school is a public school, private school, or RCCI

Not reported on FNS-10

School Meal Operations Study

Data element

School-level FNS-10 data request
Item number on
FNS-10

Indicator of whether the school or site operated NSLP/SBP or SSO in each month
Indicator of whether the SSO site operated as an open or closed site
SFA name
SFA ID number

i

An SFA may receive an additional needs-based payment if at least 60 percent of its students received free or
reduced-price lunches two years earlier.
ii
An SFA certified for "performance-based" reimbursement earns an additional per-lunch reimbursement of 8 cents,
adjusted annually.
iii
Include all free snacks reported in item 5d-B.
iv
Include severe need.
v

The Special Milk Program provides milk to children in schools, residential and nonresidential child care institutions,
and summer camps that do not participate in other Federal Child Nutrition meal service programs.

School Meal Operations Study
SFA-level FNS-10 data request, FY 2024

OMB #: 0584-0607
Expiration Date: xx/xx/20xx

Exhibit B: Request for SFA-Level FNS-10 Data
We are asking each State to provide administrative records data based on the data your State submitted
for the FNS-10, Report of School Program Operations, for Federal fiscal year (FY) 2024 (October 2023
through September 2024). Fulfilling this data request will help FNS gain a deeper understanding of Child
Nutrition Program operations in FY 2024. The information you provide is particularly important during
this time when FNS is assessing program operations as schools and SFAs return to normal operations
after COVID-19. We are asking States that are unable to provide school- or site-level data to provide
School Food Authority (SFA)-level data.

Data request
Please provide the FNS-10 Report of School Program Operations data at the SFA level for FY 2024.
Table 1 at the end of this document shows all the data elements we are requesting for each SFA. These
include (1) Part A data from 90-day reports of actual counts for each operating month in FY 2024, and (2)
Part B data for October 2023.
Please provide the data in whatever format is easiest for you. For example, you could provide separate
files for each month or a single Excel file with separate tabs for each month.
In addition to the FNS-10 data, for each SFA please provide:
•

Name

•

ID number

•

City

•

Zip code

•

Count of sites operating NSLP/SBP and count of sites operating SSO each month

•

Count of SSO sites operating as open sites and count of SSO sites operating as closed sites each
month

•

If available, a list of the schools in which each SFA operates and (1) the grade range for each school
and (2) designation as public, private, charter, or residential child care institution (RCCI).

Data delivery timeline
Please provide the data file for FY 2024 by April 1, 2025.

The Food and Nutrition Service (FNS) is collecting this information to understand Child Nutrition Program operations in FY 2024 and will use the
information to inform planning, policy, and guidance related to the Child Nutrition Programs. Because the personally identifiable information (PII)
requested under this collection will not be used to retrieve survey records or data, requirements of the Privacy Act of 1974 do not apply. Responses
will be kept private to the extent provided by law and FNS regulations. According to the Paperwork Reduction Act of 1995, an agency may not
conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a valid OMB control number. The valid
OMB control number for this information collection is 0584-0607. The time required to complete this information collection is estimated to average
6.0 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed,
and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and Nutrition Service, Office of Policy Support,
1320 Braddock Place, 5th Floor, Alexandria, VA 22314, ATTN: PRA (0584-0607). Do not return the completed form to this address.

School Meal Operations Study

SFA-level FNS-10 data request

Data delivery and storage
Most data files requested for this study, including any files requested in the web survey, can be submitted
via email. However, if the data files contain sensitive information (for example, the names of individuals)
or if an extra level of security is preferred, secure options for transmitting the files include passwordprotecting the files, sending the files through a secure transfer platform used by the State agency, or
uploading them to Mathematica’s secure transfer site hosted by Box. We can accept data in any standard
format. We will store the data in a secure project directory where only those working with the data will
have access.

Complete list of data elements requested
Table 1. FNS-10 data elements requested for each SFA
Data element

Item number on FNS-10

FNS-10 Part A (monthly)
•

Number of lunches served in the NSLP, by reimbursement category
5a-A

−

Paid

−

Free

5a-B

−

Reduced-price

5a-C

−

Total

5a-D

−

Average daily lunches served

5a-E

Average number of NSLP operating days

Not reported on FNS-10

Number of reimbursable lunches served that qualify district for additional payment i

5b1-D

Number of reimbursable lunches served in districts certified for performance-based
reimbursements ii

5b2-D

•

Number of afterschool snacks served, by reimbursement category
5c-A

−

Paid

−

Free iii

5c-B

−

Reduced-price

5c-C

−

Total

5c-D

−

Average daily snacks served

5c-E

Total free afterschool snacks served in area eligible schools and sites
•

Number of breakfasts served, by reimbursement

6-A

−

Paid

−

Free

6-B

−

Reduced-price

6-C

−

Total

6-D

−

Average daily breakfasts served

6-E

Average number of SBP operating days
•

5d-B

category iv

Not reported on FNS-10

Number of severe-need reimbursable breakfasts served, by reimbursement category
−

Free

7-B

−

Reduced-price

7-C

−

Total

7-D

−

Average daily severe-need reimbursable breakfasts served

7-E

Number of half pints served in the Special Milk Program, and reimbursement category v

School Meal Operations Study

SFA-level FNS-10 data request

Data element
•

•

•

Item number on FNS-10

Schools vi
−

Paid

9a-A

−

Free

9a-B

−

Total

9a-D

Nonresidential Child Care Institutions
−

Paid

9b-A

−

Free

9b-B

−

Total

9b-D

Summer camps
−

Paid

9c-A

−

Free

9c-B

−

Total

9c-D

Average number of Special Milk Program operating days

Not reported on FNS-10

FNS-10 Part B (October)
Number of lunches served in private schools, by reimbursement category
•

Paid

10a-A

•

Free vii

10a-B

•

Reduced-price

10a-C

•

Total

10a-D

•

Average daily lunches served

10a-E

Number of afterschool snacks served in private schools, by reimbursement category
Paid

10b-A

•

Free

10b-B

•

Reduced-price

10b-C

•

Total

10b-D

•

Average daily snacks served

10b-E

•

Number of free afterschool snacks served in private area eligible schools or sites
Number of breakfasts served in private schools, by reimbursement

10c-B

category viii

•

Paid

•

Free

10d-B

•

Reduced-price

10d-C

•

Total

10d-D

•

Average daily breakfasts served

10d-E

10d-A

Number of severe-need breakfasts served in private schools, by reimbursement category
•

Free

10e-B

•

Reduced-price

10e-C

•

Total

10e-D

•

Average daily severe-need reimbursable breakfasts served

10e-E

School Meal Operations Study

SFA-level FNS-10 data request

Data element

Item number on FNS-10

Number of lunches served in Residential Child Care Institutions (RCCIs), by reimbursement category
Paid

11a-A

•

Free

11a-B

•

Reduced-price

11a-C

•

Total

11a-D

•

Average daily lunches served

11a-E

•

Number of snacks served in RCCIs, by reimbursement category
•

Paid

11b-A

•

Free

11b-B

•

Reduced-price

11b-C

•

Total

11b-D

•

Average daily snacks served

Number of breakfasts served in RCCIs, by reimbursement

11b-E
category ix

•

Paid

11c-A

•

Free

11c-B

•

Reduced-price

11c-C

•

Total

11c-D

•

Average daily breakfasts served

11c-E

Number of severe-need breakfasts served in RCCIs, by reimbursement category
•

Free

11d-B

•

Reduced-price

11d-C

•

Total

11d-D

•

Average daily severe-need reimbursable breakfasts served

11d-E

Number of public schools operating a program in October, and enrollment
•

NSLP
−

Enrollment

12a-F
12b-F

•

NSLP snacks (all schools and sites)

12a-G

•

NSLP snacks (area eligible schools only)

12a-H

•

SBP (including severe need)

12a-I

−
•

SBP (severe need only)
−

•

Enrollment
Enrollment

Special Milk Program

12b-I
12a-J
12b-J
12a-L

Number of private schools operating a program in October, and enrollment
•

NSLP
−

Enrollment

13a-F
13b-F

•

NSLP snacks (all schools and sites)

13a-G

•

NSLP snacks (area eligible schools only)

13a-H

•

SBP (including severe need)

13a-I

−

Enrollment

13b-I

•

SBP (severe need only)

13a-J

•

Enrollment

13b-J

School Meal Operations Study
Data element
•

Special Milk Program

SFA-level FNS-10 data request
Item number on FNS-10
13a-L

Number of RCCIs operating a program in October, and enrollment
•

NSLP
−

Enrollment

14a-F
14b-F

•

NSLP snacks (all schools and sites)

14a-G

•

NSLP snacks (area eligible schools only)

14a-H

•

SBP (including severe need)

14a-I

−
•

SBP (severe need only)
−

•

Enrollment
Enrollment

Special Milk Program

14b-I
14a-J
14b-J
14a-L

Number of children approved for
•

Free lunches

15a-F

•

Reduced-price lunches

15b-F

Number of nonresidential child care institutions operating the Special Milk Program
in October x

16-L

Number of summer camps operating the Special Milk Program for the month of July
only xi

17-L

Other information to include with all data
Name
ID number
City
Zip code

Not reported on FNS-10

If available, a list of the schools in which each SFA operates and (1) the grade range
for each school and (2) designation as public, private, charter, or RCCI
Count of sites in each SFA for each month that operated NSLP/SBP and count of
sites that operated SSO in each SFA for each month
Count of SSO sites in each SFA that operated as open sites each month and count
of SSO sites that operated as closed sites each month

An SFA may receive an additional needs-based payment if at least 60 percent of its students received free or
reduced-price lunches two years earlier.
ii An SFA certified for "performance-based" reimbursement earns an additional per-lunch reimbursement of 8 cents,
adjusted annually.
iii Include all free snacks reported in item 5d-B.
iv Include severe need.
v The Special Milk Program provides milk to children in schools, residential and nonresidential child care institutions,
and summer camps that do not participate in other Federal Child Nutrition meal service programs.
vi Include RCCIs.
vii Include all free snacks reported in item 10c-B.
viii Include severe need.
ix Include severe need.
x The Special Milk Program provides milk to children in schools, residential and nonresidential child care institutions,
and summer camps that do not participate in other Federal Child Nutrition meal service programs.
xi The Special Milk Program provides milk to children in schools, residential and nonresidential child care institutions,
and summer camps that do not participate in other Federal Child Nutrition meal service programs.
i