FNS-418 Admin Data Request for FY 2024

School Meal Operations Study
Site-level FNS-418 data request, FY 2024

OMB #: 0584-0607
Expiration Date: xx/xx/20xx

NOTE TO REVIEWER: As noted in the supporting statement, each State agency will be asked for sitelevel administrative data first. If they do not have the data available at this level, they will be asked for
sponsor-level data. They will not be asked to provide data at both levels, but both are provided here for
reference.

Exhibit C: Request for Site-Level FNS-418 Data
We are asking each State to provide site-level administrative records data based on the data your State
submitted for the FNS-418, Report of the Summer Food Service Program for Children, for Federal fiscal
year (FY) 2024 (October 2023 through September 2024). Fulfilling this data request will help FNS gain a
deeper understanding of Child Nutrition Program operations in FY 2024. The information you provide is
particularly important during this time when FNS is assessing program operations as sites and sponsors
return to normal operations after COVID-19.
Please provide the FNS-418 Report of the Summer Food Service Program for Children at the site level for
FY 2023. Table 1 at the end of this document shows all the data elements we are requesting for each site.
Although some of these data are reported to FNS annually, we are requesting monthly data for each
section of the FNS-418 form.
Please provide the data in whatever format is easiest for you. For example, you could provide separate
files for each month or a single Excel file with separate tabs for each month.
In addition to the FNS-418 data, for each site please provide:
•

Site name

•

Site ID number

•

Site City

•

Site zip code

•

Indicator of whether the site is a self-prep/rural site or “other” site

•

Sponsor name

•

Sponsor ID number

•

Indicator of whether the sponsor is a school, government, residential camp, national youth sports
program, or non-profit private sponsor

•

Indicator of whether site operates as an open or closed site

Data delivery timeline
Please provide the data file for FY 2024 by April 1, 2025.
The Food and Nutrition Service (FNS) is collecting this information to understand Child Nutrition Program operations in FY 2024 and will use the
information to inform planning, policy, and guidance related to the Child Nutrition Programs. Because the personally identifiable information (PII)
requested under this collection will not be used to retrieve survey records or data, requirements of the Privacy Act of 1974 do not apply. Responses
will be kept private to the extent provided by law and FNS regulations. According to the Paperwork Reduction Act of 1995, an agency may not conduct
or sponsor, and a person is not required to respond to, a collection of information unless it displays a valid OMB control number. The valid OMB
control number for this information collection is 0584-0607. The time required to complete this information collection is estimated to average 4.0 hours
per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and Nutrition Service, Office of Policy Support,
1320 Braddock Place, 5th Floor, Alexandria, VA 22314, ATTN: PRA (0584-0607). Do not return the completed form to this address.

School Meal Operations Study

FNS-418 data request

Data delivery and storage
Most data files requested for this study, including any files requested in the web survey, can be submitted
via email. However, if the data files contain sensitive information (for example, the names of individuals)
or if an extra level of security is preferred, secure options for transmitting the files include passwordprotecting the files, sending the files through a secure transfer platform used by the State agency, or
uploading them to Mathematica’s secure transfer site hosted by Box. We can accept data in any standard
format. We will store the data in a secure project directory where only those working with the data will
have access.

Complete list of data elements requested
Table 1. Data elements requested for each site
Data element (monthly)

Item number on FNS-418

FNS-418 Part A
For each site
•

Number of breakfasts served

•

Number of lunches served

•

Number of suppers served

•

Number of supplements served

5-A, 5-B
8-A, 8-B
11-A, 11-B
14-A, 14-B

FNS-418 Part B
For each site eligible to receive USDA donated commodities, cumulative number of
meals (all types) actually served

24

FNS-418 Part D
Average daily attendance for each site
Number of SFSP operating days

33
Not reported on FNS-418

Other information to include with all data
Site name
Site ID number
Site city
Site zip code
Indicator of whether the site is a self-prep/rural site or “other” site
Indicator of whether site operates as an open or closed site

Not reported on FNS-418

Sponsor name
Sponsor ID number
Indicator of whether the sponsor is a school, government, residential camp,
national youth sports program, or non-profit private sponsor

Mathematica

2

School Meal Operations Study
Sponsor-level FNS-418 data request, FY 2024

OMB #: 0584-0607
Expiration Date: xx/xx/20xx

Exhibit C: Request for Sponsor-Level FNS-418 Data
We are asking each State to provide administrative records data based on the data your State submitted
for the FNS-418, Report of the Summer Food Service Program for Children, for Federal fiscal year (FY)
2024 (October 2023 through September 2024). Fulfilling this data request will help FNS gain a deeper
understanding of Child Nutrition Program operations in FY 2024. The information you provide is
particularly important during this time when FNS is assessing program operations as sites and sponsors
return to normal operations after COVID-19. We are asking States that are unable to provide site-level
data to provide sponsor-level data.

Data request
Please provide the FNS-418 Report of the Summer Food Service Program for Children at the sponsor
level for FY 2024. Table 1 at the end of this document shows all the data elements we are requesting for
each sponsor. Although some of these data are reported to FNS annually, we are requesting monthly data
for each section of the FNS-418 form.
Please provide the data in whatever format is easiest for you. For example, you could provide separate
files for each month or a single Excel file with separate tabs for each month.
In addition to the FNS-418 data, for each sponsor please provide:
•

Name

•

ID number

•

City

•

Zip code

•

Indicator of whether the sponsor is a school, government, residential camp, national youth sports
program, or non-profit private sponsor

•

Count of sites operating as open or closed sites

Data delivery timeline
Please provide the data file for FY 2024 by April 1, 2025.

The Food and Nutrition Service (FNS) is collecting this information to understand Child Nutrition Program operations in FY 2024 and will use the
information to inform planning, policy, and guidance related to the Child Nutrition Programs. Because the personally identifiable information (PII)
requested under this collection will not be used to retrieve survey records or data, requirements of the Privacy Act of 1974 do not apply. Responses
will be kept private to the extent provided by law and FNS regulations. According to the Paperwork Reduction Act of 1995, an agency may not conduct
or sponsor, and a person is not required to respond to, a collection of information unless it displays a valid OMB control number. The valid OMB
control number for this information collection is 0584-0607. The time required to complete this information collection is estimated to average 4.0 hours
per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and Nutrition Service, Office of Policy Support,
1320 Braddock Place, 5th Floor, Alexandria, VA 22314, ATTN: PRA (0584-0607). Do not return the completed form to this address.

School Meal Operations Study

FNS-418 data request

Data delivery and storage
Most data files requested for this study, including any files requested in the web survey, can be submitted
via email. However, if the data files contain sensitive information (for example, the names of individuals)
or if an extra level of security is preferred, secure options for transmitting the files include passwordprotecting the files, sending the files through a secure transfer platform used by the State agency, or
uploading them to Mathematica’s secure transfer site hosted by Box. We can accept data in any standard
format. We will store the data in a secure project directory where only those working with the data will
have access.

Complete list of data elements requested
Table 1. Data elements requested for each sponsor
Data element (monthly)

Item number on FNS-418

FNS-418 Part A
For each sponsor
•

•

•

•

Number of breakfasts served
−

Self-prep/rural sites

−

Other sites

5-A
5-B

Number of lunches served
−

Self-prep/rural sites

−

Other sites

8-A
8-B

Number of suppers served
−

Self-prep/rural sites

−

Other sites

Number of supplements served
−

Self-prep/rural sites

−

Other sites

11-A
11-B
14-A
14-B

FNS-418 Part B
For each sponsor eligible to receive USDA donated commodities, cumulative
number of meals (all types) actually served

24

FNS-418 Part D
Number of sites operated by each sponsor

31

For non-profit private sponsors: Number of rural sites

32

Average daily attendance for each sponsor
Average number of SFSP operating days for each sponsor

33
Not reported on FNS-418

Other information to include with all data
Name
ID number
City
Zip code

Not reported on FNS-418

Indicator of whether the sponsor is a school, government, residential camp,
national youth sports program, or non-profit private sponsor
Count of sites operating as open or closed sites

Mathematica

4